What is screen share?
Getting your team on the same page – literally.
What is screen sharing?
Screen sharing is the technology that allows you to share content on your screen in real-time to one or more separate devices. This lets you show whatever you’re looking at on your screen directly to the people you are talking to without having to send the actual files.
Think about it: even if you do send the files and your coworkers open them, you’ll still be looking at the file individually. There’s no telling what details the other participants are actually looking at. With screen share, the person who’s presenting information can direct everyone in the meeting to see what they want everyone to see.
There are a number of stand-alone screen-sharing software available in the market, but this feature is included free in most video conferencing solutions, including RingCentral Video.
Making online meetings more collaborative
What are the benefits of screen sharing?
While video calls and video conferencing make communications from long distances more personal, screen sharing helps make it more collaborative. It makes it easy to get everyone on the same page because everybody is literally looking at the same thing.
As a result, your team can enjoy these advantages:
- No need to share files. While file-sharing is certainly useful, it’s not always the way to go. With screen sharing, you don’t have to wait for everyone to receive the file, download it, and finally open it. Let’s not even mention the fact that you must always remind everyone which part of the document you’re on in the middle of the discussion (there will always be that one person who just can’t follow the verbal discussion). During a meeting, you want everyone to be looking at the same content at the same time. You get this through screen sharing.
- You’re not just talking, you’re also showing. Being articulate when it comes to describing something can be very helpful. But if you can skip the descriptions and just showing the information directly is way more effective. Your team doesn’t have to imagine what you’re talking about—they can see it for themselves. This helps you facilitate your meetings better because you’re supporting your words with visuals.
Not just for online team meetings
When do you use screen sharing?
This feature is heavily connected to online meetings. After all, it’s the setting where it’s most widely used. The host or a participant typically shares their screen for a presentation.
However, this feature can also be used in other scenarios like:
This is video conferencing on a bigger scale. You can host an online event and use the screen-sharing feature for presentations and as visual support to the speaker or presenter.
It also makes it possible for educators to share their knowledge in a more practical way. Aside from providing files like videos and documents, trainers and teachers can use screen sharing for live lectures.
Instead of going back and forth describing the technical issues, you can share what you are seeing on the screen with the IT personnel on the other end of the line. This is especially helpful if your team doesn’t have desktop sharing that allows IT staff to take control of your computer.