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Screen sharing is the technology that allows you to share content on your screen in real-time to one or more separate devices. This lets you show whatever you’re looking at on your screen directly to the people you are talking to without having to send the actual files.
Think about it: even if you do send the files and your coworkers open them, you’ll still be looking at the file individually. There’s no telling what details the other participants are actually looking at. With screen share, the person who’s presenting information can direct everyone in the meeting to see what they want everyone to see.
There are a number of stand-alone screen-sharing software available in the market, but this feature is included free in most video conferencing solutions, including RingCentral Video.
While video calls and video conferencing make communications from long distances more personal, screen sharing helps make it more collaborative. It makes it easy to get everyone on the same page because everybody is literally looking at the same thing.
As a result, your team can enjoy these advantages:
This feature is heavily connected to online meetings. After all, it’s the setting where it’s most widely used. The host or a participant typically shares their screen for a presentation.
However, this feature can also be used in other scenarios like:
This is video conferencing on a bigger scale. You can host an online event and use the screen-sharing feature for presentations and as visual support to the speaker or presenter.
It also makes it possible for educators to share their knowledge in a more practical way. Aside from providing files like videos and documents, trainers and teachers can use screen sharing for live lectures.
Instead of going back and forth describing the technical issues, you can share what you are seeing on the screen with the IT personnel on the other end of the line. This is especially helpful if your team doesn’t have desktop sharing that allows IT staff to take control of your computer.