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What is a cloud phone system?

A cloud phone system is a virtual phone system rooted in the internet, enabling you to make calls from any laptop or smart device. Cloud systems can provide the mobility, flexibility, and robust features that simply weren’t possible before, in an affordable solution suited for small business needs.

Cloud phone systems marry the best of landline phones—having the same high threshold of security, carrier-grade reliability, and call clarity—with the nimbleness of modern service: texting, unlimited calls, conferencing, mobility choices, frequent upgrades, and around-the-clock customer support. Conventional landlines and PBXs just can’t keep up.

Conventional landlines

  • Pay thousands up front for on-site hardware
  • Pay thousands more for complex implementations
  • Required contracts have early termination fees
  • Service and hardware upgrades require additional fees
  • Premium technical support requires additional fees
  • Maintenance requires trained IT technicians
  • Lengthy request process to make service changes

Cloud phones

  • No on-site hardware needed, ever
  • Fast and free implementations
  • No monthly contracts needed
  • Free upgrades to new functionality
  • Free 24/7 customer support
  • Self-manage the system from any smart device
  • Add or repurpose lines at will

Why customers choose RingCentral

Made for business

Start with unlimited calling, unlimited conferencing, toll-free numbers, and customizable caller ID. Access more functionality later, such as texting, online meetings, even faxing, without changing systems.

Mobile any time or all the time

With RingCentral, call, text, and fax from your business number on any mobile device. Incoming calls automatically go through the same business call-routing flows you set up for the office.

Simple to set up and use

Have your whole office up and running in a day or less. Respond easily to business fluctuations or customize your phone system using your online account.

Security and reliability are built in

RingCentral safeguards your communications over the entire transmission journey. Every communication travels through encrypted networks and layers of authentication, connecting directly to established carrier lines.

Top-quality support

RingCentral stands by you from day one, even doing the setup for you. Our award-winning customer support is available 24/7. Look to us for technical support, consultations, and best-practice recommendations.

Value and affordability

RingCentral gives you the most advanced communications system in the industry for one affordable price. You get a single, all-inclusive itemized bill each month. And costs remain low since there’s no maintenance upgrades to worry about.

Complete cloud phone system
for small businesses
mo per user
  • Up to 20 users
  • Unlimited phone calls within the US and CA*
  • Toll-free or local number
  • 100 toll-free minutes/month
  • Voicemail-to-text
Complete cloud phone system
for small businesses
mo per user
  • Unlimited phone calls within the US and CA*
  • Unlimited audio meetings
  • Unlimited video conferencing (up to 4 people per meeting)
  • Toll-free or local number
  • 1,000 toll-free minutes/month
  • Voicemail-to-text
  • Unlimited internet fax
Feature-rich cloud
mo per user
  • Unlimited phone calls within the US and CA*
  • Unlimited audio meetings
  • Unlimited video conferencing (up to 100 people per meeting)
  • Toll-free or local number
  • 2,500 toll-free minutes/month
  • Voicemail-to-text
  • Unlimited internet fax
  • Automatic call recording
Advanced cloud phone system
with the industry’s leading
contact center. Plus an open
platform that enables easy
functionality into any system.
  • Unlimited phone calls within the US and CA*
  • Unlimited audio meetings
  • Unlimited video conferencing (up to 200 people per meeting)
  • Toll-free or local number
  • 10,000 toll-free minutes/month
  • Voicemail-to-text
  • Unlimited internet fax
  • Automatic call recording
  • Companies of all sizes can benefit from small business VoIP
  • Get Phone Flexibility with RingCentral Small Business VoIP

How companies of can benefit from small business VoIP

Small business VoIP is clearly becoming the go-to communications solution for smaller companies.

Choosing the best VoIP for small business can go a long way towards making your enterprise more competitive in an economy where every company, big or small, needs every edge it can get. RingCentral uses the latest in cloud technology to provide subscribers with a powerful phone solution that not only addresses your office communication needs, but also gives you advantages over your competition.

What used to be an alternative to expensive on-premise phone systems is now the go-to communications suite of organizations of all sizes. It doesn’t matter if they’re running fledgling companies or established corporate enterprises; entrepreneurs are starting to recognize that solutions such as RingCentral business phone service are the better choice for the modern workplace.

The advantages of small business VoIP

But what makes this system better than the tried and tested on-premise phone systems? What exactly made business owners abandon their traditional telephony solutions in favor of this new way of managing internal and external communications?

Here are some reasons, to name a few:

Affordability – VoIP phone systems for small business became attractive to small businesses because of the promise of low costs, says PCWorld. It takes advantage of the internet to significantly reduce call costs. Long distance rates, in particular, are lower compared to traditional long distance phone calls. In addition to this, its PBX component is also hosted over the internet, thus effectively reducing expensive hardware requirements like bulky servers or physical PBX boxes.

Mobility – RingCentral’s small business VoIP system allows users to communicate even outside of the office. Users can enjoy calling features like advanced call forwarding to route calls to several numbers simultaneously, use virtual extensions from any PC by downloading the free softphone, and take calls anywhere through downloading free calling apps for mobile devices.

Scalability – A good small business IP phone solution grows as a business grows. RingCentral easily adjusts to any office communication needs. Adding more employees? Simply add virtual extensions. No need for cables and wiring. Need to open a small office in another state? The VoIP service can connect multiple offices under one phone; there’s no need for a different provider of VoIP phones for small business in each location.

Ease of use – With a traditional on-premise system, business owners would need dedicated manpower to manage and maintain phones, which isn’t a problem with this newer system, since communications can be managed via an easy-to-use web interface that is accessible through any internet-enabled device like a PC or a tablet. Once logged in, entrepreneurs already have full command of the system, giving their existing phones features they never had before. Business hours can even be set based on whether or not personnel are available to take calls at any given time.

Affordability, mobility, scalability, and ease of use are just some of the benefits one can get by subscribing to the best small business VoIP solution from RingCentral.        

Achieve greater flexibility with a small business VoIP from RingCentral

Small business VoIP gives companies a flexible solution that adjusts to varying business needs.

What sets a VoIP phone system for small business apart from other office phone solutions is its ability to stretch itself according to the needs of a business. Whether the company is expanding due to growth or contracting due to streamlining, this modern internet-hosted solution is able to easily adjust based on the demands of the situation.

With traditional on-premise systems, business owners are likely stuck with what’s already in place. Adding new phone extensions would require the installation of new cables, and opening a new branch or office means there will be a need for new telephone numbers and a separate communications system. This is not to mention that over time, these offices will be stuck with phone equipment with depreciated value, like PBX boxes and desk phones.

Small business VoIP phone system that adjusts to a company’s needs

This is why a lot of companies realized that taking the cloud route for business communications is the way to go. With this kind of service, businesses will be able to gain these advantages:

Virtual telephone numbers – Instead of PSTN, RingCentral offers the ability to use Voice over Internet Protocol. This allows companies to make calls over the internet. RingCentral gives each subscriber a telephone number (local or toll-free) that can also be used to call virtual phone numbers as well as traditional PSTN lines. Adding new numbers is also a breeze with an existing account.

Virtual Extensions – Easily add or delete extensions for employees and departments through an easy-to-use interface. No new hardware and cable setup needed. With RingCentral VoIP for small business, admins can simply add extensions for new hires, or delete them as needed.

Cloud PBX – Advanced business features that are normally found on expensive traditional systems like auto-attendant, call forwarding, voicemail and more are also available in this type of system. However, unlike on-premise systems, this VoIP phone system for small business is hosted on remote data centers that feature multiple primary and backup servers. With the system being accessed over the web, it becomes accessible in any location where an internet connection is available. As a result, employees can be connected no matter where they are under one communications system.

No Contracts – RingCentral does not require subscribers to commit to any contracts. Users are allowed to test the service for a time to find out if it’s a great fit. No commitments necessary.

Sign up for a small business VoIP now or read more about the size-specific small business communications solution from RingCentral.          

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