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A cloud phone system is a virtual phone system rooted in the internet, enabling you to make calls from any laptop or smart device. Cloud systems can provide the mobility, flexibility, and robust features that simply weren’t possible before, in an affordable solution suited for small business needs.
Cloud phone systems marry the best of landline phones—having the same high threshold of security, carrier-grade reliability, and call clarity—with the nimbleness of modern service: texting, unlimited calls, conferencing, mobility choices, frequent upgrades, and around-the-clock customer support. Conventional landlines and PBXs just can’t keep up.
Start with unlimited calling, unlimited conferencing, toll-free numbers, and customizable caller ID. Access more functionality later, such as texting, online meetings, even faxing, without changing systems.
With RingCentral, call, text, and fax from your business number on any mobile device. Incoming calls automatically go through the same business call-routing flows you set up for the office.
Have your whole office up and running in a day or less. Respond easily to business fluctuations or customize your phone system using your online account.
RingCentral safeguards your communications over the entire transmission journey. Every communication travels through encrypted networks and layers of authentication, connecting directly to established carrier lines.
RingCentral stands by you from day one, even doing the setup for you. Our award-winning customer support is available 24/7. Look to us for technical support, consultations, and best-practice recommendations.
RingCentral gives you the most advanced communications system in the industry for one affordable price. You get a single, all-inclusive itemized bill each month. And costs remain low since there’s no maintenance upgrades to worry about.
A virtual phone service from the right provider could spell success for any business.
Deploying this type of phone service will eliminate the traditional office phone setup and allow companies to take advantage of reduced hardware costs and lower maintenance expenses for communications.
Enterprises are starting to adopt this cost-effective way of running a phone system because they can free up funds for more capital-intensive undertakings. Some businesses are able to manage costs by leasing smaller commercial or office spaces, since there’s no need for server rooms to house PBX hardware. In other offices, employees are allowed to work remotely – at home or elsewhere – at their own time and pace because they can carry their business phone number everywhere and communicate with co-workers or customers whenever they need to.
Setting up a virtual phone service doesn’t mean sacrificing productivity in favor of savings. Companies can still expect employees to perform because they have most of the communication tools at their disposal. Phone, text, fax, video calls, chat, and other related functions are carried out under a single, unified system that works in or out of the office, 24/7.
Modern businesses don’t succeed with just high-end devices or lightning-speed internet connections alone. They must have a set of power tools that can tie different processes together and connect every employee from each department to form one cohesive unit with the collective pursuit to meet specific company goals.
One of the main tools offices can choose is a reliable virtual phone service. Ideally, this system should be able to link different departments, even when employees are geographically distributed, or when they choose to work at the comfort of their own homes or other remote locations.
Business owners can now elevate their day-to-day operations by switching to a more effective yet less expensive communications platform. Instead of wired telephony and siloed setups, companies can choose to go with a virtual phone service and run all the communication tools on their arsenal over the internet.
By using the internet as a backbone for communications, companies can expand their reach, broaden their consumer base, and extend the boundaries of their physical office. Employees working inhouse are no longer bound to their desks and can now roam anywhere within the production floor without having to worry whether they’ll be able to pick up the phone once a customer follows up regarding a billing issue. Remote workers are ensured that they’re always connected and updated with developments around the office, even if they’re just lying in bed and working from home or lounging by a sunny beach somewhere in the tropics.
The key to achieving the ideal office phone service setup is to find the solutions provider suited to one’s specific needs. As mentioned, the internet will serve as the main line of communications for this kind of setup, so it’s also good to look for a provider that knows the space well.
RingCentral is an outstanding provider in the virtual communications technology sphere, offering affordable, scalable packages that business owners and decision makers can tailor to their requirements. The company has a long-standing reputation in the cloud-based services industry, and has been offering feature-packed solutions that enable businesses to improve overall productivity for over a decade now.
Get to know more about how a virtual phone service from RingCentral works to help businesses level up their game.
Maximize the full potential of your business with the right set of tools, particularly the right virtual phone service.
Your modern office deserves a streamlined communications suite that has all the essentials you need and more, but without the bulky, expensive hardware and the hefty costs that come with rentals and maintenance. With this in mind, you should be aware that some of the best tools available can be those that are not usually utilized in regular brick and mortar establishments or old-school workspaces.
The regular desktop computer can be loaded with productivity software that can monitor the activity of users up to the slightest movement of a mouse and the smallest of clicks. Printers can be programmed to perform routine tasks based on workflows. Simple desk phones can be connected to the internet and configured under a paid virtual office phone service to have extended capabilities.
The last item in particular plays a significant role in your entire business operations. Your phone lines will connect your managers and supervisors to your operational employees. Moreover, your phone lines connect your front liners to all you customers. Telephony allows for the efficient and immediate transfer of information from one party to another, so the restrictions of the plain old telephone system must take the backseat in order for companies truly enjoy the benefits of robust phone communications.
Productivity is a major key to any given organization’s success. By deploying a virtual phone service in your company that essentially keeps your communication lines open 24/7, you can easily bridge the gap between bosses and your telecommuting employees. You can open up the company to more customers and business partners, which can ultimately lead to better results and more goals being met.
By subscribing to a virtual office phone service, people in your organization can hold meetings via the internet, make and receive calls to and from employees and clients from anywhere in the world, and provide excellent customer support for the products and services that you offer at any time of the day. Users will be able to send and receive fax securely through email, or share files and other documents seamlessly between offices even if they’re situated in different cities or states.
Your office can do away with bulky equipment like the standard fax machine, because you can now manage faxes or voicemail recordings the way you manage your emails using your phone service. This can eliminate your dependence on old equipment that not only eats up space, but also adds burden to capital expenditures and operating costs your business incurs.
One of the biggest considerations to make in switching to a virtual phone service is choosing the right provider for your organization. Companies like yours should go with a provider that doesn’t just suit your budget, but also delivers impeccably and even extends beyond your needs. The value of your communications suite must not be just about the amount you spent for the service, but also for the benefits users in your organization will enjoy in the long run.
RingCentral, one of the most reliable cloud-based service providers in the industry, offers affordable and scalable virtual office phone services that suit different industries, company sizes, and budget requirements. With a subscription, you will be able to bridge the communication gap between your internal stakeholders and your customers. You can continue focusing on your business because RingCentral already takes care of running communications for your organization.
Learn more about RingCentral to see how your business can benefit from setting up a virtual phone service.
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