Video conferencing has been great for businesses and individual workers. The ability to connect with, see, and speak to colleagues, clients, and partners across the world at the click of a button has streamlined business interactions, saved time and money, and given us more opportunities to communicate and collaborate with others.
While RingCentral offers all the digital tools you need for video conferencing, there are still many physical components and pieces of equipment that you may need for smooth and productive video conferencing. That’s why we’ve put together this guide to the best video conferencing equipment and hardware on the market.
Video conferencing equipment refers to the equipment, hardware, and systems needed for video conferencing. A laptop or computer with a microphone and webcam is the most basic form of video conferencing equipment. For some, their laptop offers all the functionality needed for video conferencing.
Many businesses and individuals, however, invest in high quality equipment for their video calls. This could be so that they can host virtual meetings in large rooms with lots of people, or so that individuals can take part in video calls at home while maintaining a professional level of visual and audio quality.
This could include high-quality webcams with HD (or even ultra-HD) video capabilities or speakerphones that offer loud and crisp audio for everyone in the room.
You may be happy with your laptop’s camera and microphone, but there are plenty of reasons why remote workers and businesses may choose to invest in high-quality video conferencing equipment.
The high-quality audio and video provided by video conference equipment makes communication easier in your meetings. There’s also a lot of equipment out there that has functionalities such as rotating cameras and face recognition that make it even easier for multiple people to hop on one video call at the same time.
Improving the lines of communication in your video meetings helps with collaboration, as do other video conference tools out there such as smartboards. Making the most of the equipment out there will make it easier for you, your colleagues, and your clients to meet, discuss, and collaborate.
A blurry video and crackling audio doesn’t look great if you’re having video meetings with important clients, stakeholders, or your boss. High quality video conferencing equipment not only improves your video and audio quality, it also gives off a more professional impression than standard laptop webcams.
For effective and professional video calls, businesses and remote workers need five essential pieces of equipment and hardware:
Laptops almost always have a microphone and webcam built-in, but sometimes you want high-quality video and audio or additional video functionalities and features that your laptop can’t provide.
Other video conferencing equipment you may want for video conferencing include:
There are some additional features and capabilities that video conferencing equipment can provide. These include:
High-definition (HD) video is a feature offered by many webcams and it certainly offers a sharper and more professional look when you’re on a video call with clients or stakeholders. When combined with RingCentral’s MVPTM, which offers HD video functionality, you and anyone you’re meeting with will look crystal clear.
If you’re hosting video conferences from your office, you may have multiple people on camera at once, such as in a boardroom. This is an instance where buying additional video conferencing equipment is essential, as you’ll need a camera with a wide-angle field of view so that everyone can be seen on screen.
Whilst a wide-angle field of view lets you show an entire room on your webcam, webcams with an optical zoom also let you zoom in. This is especially useful if you work at home and you don’t want the camera to show your entire office but still want the flexibility to zoom out if you need it.
Laptop microphones and speakerphones aren’t always as clear as we would like, which is why many businesses and remote workers purchase separate headsets with built-in microphones for their virtual meetings.
If you’re in need of high-quality video conferencing equipment, you might feel overwhelmed by the number of products and brands on the market. That’s why we’ve put together a list of some of the best video conferencing equipment out there based on your needs.
With so many of us now working from home, finding great video conferencing equipment is even more vital. You don’t need to spend thousands, however, to upgrade your video calls from your home office.
If you work from home and need an inexpensive but high-quality webcam and microphone all-in-one for your video calls, the Logitech C920S HD Webcam is an excellent choice.
Blue Yeti X Professional USB Microphone
If you already have a high-quality webcam, you may still be in need of a good microphone for business meetings. The Blue Yeti X Professional USB Microphone is a high-quality microphone that will look great in your home office.
Plantronics EncorePro 500 USB Headset
Plantronics (part of Poly and Polycom) produces some of the best video conferencing equipment on the market. This headset is technically for call centres, but it is just as good for your remote meetings. If you need a professional headset for conference calls or if you work in customer service, the Plantronics EncorePro 500 USB series has plenty of reliable headsets.
A huddle room or huddle space is a small room that accommodates a small group of people for meetings. These rooms are great if you are video conferencing with a small team and don’t want to be engulfed by a large boardroom or you run a small business.
Konftel C20 Ego Video Collaboration Kit
The Konftel C20 Ego Video Collaboration Kit is a fantastic all-in-one video conferencing kit that will fit all your needs if you are hosting video calls in a huddle room.
Logitech’s Meetup is an all-in-one huddle room video conferencing solution that offers a range of features and capabilities that will transform your virtual meetings.
The HuddleCam 3X is perfect for small to medium-sized meeting rooms and workspaces. If you’re after a sleek and affordable video conference camera, HuddleCam has you covered.
Large conference rooms and boardrooms bring with them their own requirements when it comes to video conferencing. Finding a webcam with a wide field of view or panoramic capabilities and an audio system that can handle lots of voices at once is essential.
AVer’s CAM520 Pro2 conferencing camera is perfect for medium to large conference rooms and has all the features you need with great pricing.
Tenveo SDI Camera PTZ
Tenveo has a great range of webcams for businesses. Perfect for big meetings, the Tenveo SDI Camera PTZ is a flexible but affordable option for your large conference meetings.
Poly CX5100 All-in-One
Poly’s all-in-one video conferencing system is perfect for businesses who want to upgrade their tech—plus it comes with Poly’s warranty service of 1-3 years.
Samsung Flip 2
Another great piece of video conferencing equipment is a touch screen smartboard. The Samsung Flip 2 is one of the best smart boards out there and will upgrade every video meeting.
RingCentral MVP offers simple but high-quality virtual conference room solutions for all your needs. Video conferencing is easier than ever to set up using RingCentral MVP. These five steps are all you need to set up a video conference with our software:
Setting up a video conference call with RingCentral is easy and rewarding as it offers intuitive, productive, and collaborative features that both large and small businesses will benefit from.
With so many great video conferencing solutions out there, many businesses have meetings that are as productive, effective, and collaborative as face-to-face conferences. Finding the best equipment for your video calls involves researching your needs and checking out reviews and best product lists like this one.
If you need video conferencing solutions beyond your webcam and mic, RingCentral’s MVP software is transforming video conferencing for remote workers, small businesses, and large companies. If you want to find out more, you can sign up for free to view all of our product demo videos.