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Outlook Fax with RingCentral
Outlook Integration

Outlook fax is one of the ways by which RingCentral makes it easy for you to run your business through telephony. Essentially a benefit of integrating your RingCentral Office account with your Microsoft program, this gives you the ability to send and receive fax via Microsoft Outlook. All you will need to do is ensure that your account is set up to deliver all your fax documents, on top of your voicemail, to your Outlook inbox. For complete and more efficient integration between the two avenues of communication, make sure that you download the RingCentral Softphone™ and install it on your work computer.

Another benefit of this email fax integration with RingCentral is being given the ability to create a fax document directly with your Microsoft programs and send them to relevant parties as soon as you are done. To send the fax after you have created the document, attach the file to you your Microsoft Outlook program and send the file to an email address comprised of the 10-digit fax number it is to be sent to plus the suffix @rcfax.com. RingCentral Office will take care of the rest. Apart from this, you can easily forward important fax messages to people who need to be in the know without problems and without having to pay exorbitant fees – even if you send the fax long-distance.

Using Outlook fax is hardly rocket science as soon as you have it set up, and this is precisely because you deserve a measure of convenience with your communication systems when you are running a business. It is important that you get a system you can trust.

To take advantage of benefits like this and more, apply for a RingCentral Office account now.

RingCentral features complete Outlook integration, enabling users to use their current email account together with their RingCentral number. Once you subscribe to RingCentral and install the Softphone in your computer, you can use Microsoft Outlook for your business communications. Set up your RingCentral account to send and receive all your messages, whether fax and voicemail, through your Microsoft Outlook account. You can then forward messages and download files using Outlook. You can also use any other Microsoft application such as Word, PowerPoint and Excel for fax transmission. Simply click on the fax icon and fill in the necessary information to send a fax. Aside from fax transmission, you can also dial out from your Outlook account. Simply click on any Outlook contact to ring them using your RingCentral number through RingOut. Outlook integration also synchronizes your RingCentral phone system with your contacts list in Outlook. This way, you can see and hear the names of all your Outlook contacts when they call and fax your RingCentral number. With advanced call screening, you can listen in as the auto-attendant reads the name of Outlook contacts even before you accept their calls. With the RingCentral Outlook integration, you can have a more efficient and feature-rich business communication system that you can access anywhere.

RingCentral Office

Microsoft^® Outlook^® Integration

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Install the RingCentral Softphone™ for complete integration with Microsoft Office^® and Microsoft Outlook.

Feature benefits:

Consolidate voice and fax messages directly into Outlook

Share information by forwarding message attachments by email to clients or employees.
RingOut, a click-to-call feature, allows you to call numbers from your Outlook contact list, email signatures, Web pages, or documents.

Send faxes directly from any Microsoft Windows^® application

Simply choose RingCentral Internet Fax from your list of printers.
Send fax documents by email— just attach docs to an email to the recipient’s 10-digit fax number @rcfax.com.
You can also fax a variety of supported document formats using Softphone.

Automatically identify callers as Outlook contacts

See and hear the names of Outlook contacts who call or fax when using Softphone.
The Auto-Receptionist will read Outlook contact names before accepting calls.
Choose to have the Auto-Receptionist bypass screening for Outlook contacts.

FAQs:

What does Microsoft Outlook Integration mean?

Integration offers RingCentral users a host of new capabilities.
RingCentral communication services are tied into Microsoft Office^® applications, such as Outlook, Word, and Excel.
From a Word document, for example, users can click RingCentral Internet Fax from the toolbar to convert the document to a fax and send it out.
They can instantly call a contact by clicking RingOut from an Outlook toolbar—as well as send a fax from any application.

How do I install Microsoft Outlook integration?

To get Microsoft Outlook integration, as well as integrated fax, download and install the free real-time call management tool, Softphone™.

What are the system requirements for installing Microsoft Outlook integration?

The system requirements for Microsoft Outlook integration are as follows:

Windows XP, Vista, 7
Pentium or above processor or compatible
Minimum of 512MB of memory
200MB of hard drive space
Mac OS 10.4 Tiger or later
G4 500 Mhz or any Intel processor
512 MB of memory
30 MB of hard drive space

How can I dial my Outlook contacts from Outlook?

RingOut is also integrated with Outlook so you can click the RingOut button on your Outlook toolbar to instantly connect to a contact.
A RingOut pop-up will appear on your computer screen.
Choose the number you’re currently using (Current location) and click Call to connect to the contact.

Can I send faxes straight from Microsoft Office applications?

Yes. Because RingCentral is integrated with Microsoft Office, you can send a fax directly from any Microsoft Office toolbar, such as Word or Excel in addition to Outlook.

How can I open my voicemail and faxes from Outlook?

If someone dials your RingCentral number and leaves a voicemail or fax for you, you can open it from Outlook.
Voicemail and faxes can be sent to you as email attachments in your Outlook inbox or to any email account you’re using.

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