Free Teleconference: Efficient Virtual Meetings Using a Free Conference Call App
Is a free conference call really free?
- the number of attendees for online meetings,
- the duration of the meeting,
- special features (like voice intelligence, calendar integration, custom hold music), team messaging,
- among a bunch of other features you may need.
How can I get free teleconference?
How does teleconferencing work?
How to join and set up a teleconference
Joining an audio conference call
If you’re joining someone else’s audio conference, you should have received an email or text message with all the details you’ll need, so make sure you have it handy when you’re getting ready to join.
Step 1: Dial the number provided in the invite from your any mobile device.
- Some teleconferencing software has the capability to dial from their app, if you prefer to call in from your computer or mobile device
Step 2: You will then be prompted to enter the meeting ID, which is also located in the meeting invite.
Step 3: You will then be asked to enter your participant ID, which is, shockingly, located in the meeting invite.
From here, you will either join the meeting or you’ll hear hold music while you wait for the host to join.
Setting up an audio conference call
For setting up audio conference calls, you will need to create an account with the teleconference provider. You can usually find a “Sign up” button in the main header. Once you have created an account, you can host a meeting using the steps below:
Step 1: Go to the company’s site.
Step 2: Log in (typically next to “Sign up” in the header).
Step 3: Click on “Host meeting.”
Step 4: Schedule the meeting by entering the teleconferencing details:
- Name of the meeting
- Date of the meeting
- Start time and end time
- Emails of the participants
- If international dial-ins are needed
Step 5: Click “Confirm”
Step 6: An email should go out to you and your participants with instructions on how to join the teleconference with the conference call number and access code
Quick tips for keeping the virtual meeting efficient
Conference calling is a convenient tool to connect with colleagues, clients, and vendors, allowing you to communicate and collaborate from anywhere in the world. Knowing that those you are teleconferencing with set time aside to speak with you, it’s important to remember these dos and don’ts to keep your virtual meeting efficient and respectful:
Teleconference and video conference: What's the difference?
Each conference type comes with their own benefits and convenience, but the biggest difference between the two is the ability to have video chats. Video conferences are more personal and can be a great way to introduce yourself to a new vendor, client, or recruit, or collaborate with your team using screen sharing and file exchanging.
If you haven’t found the need for video conferencing—maybe you work with local clients and vendors, so it’s easier and more convenient to see them in person—it’s okay to stick with an audio-only option.
What's the best free conference call service?
The most important thing you can do before you start researching the right conference calling service is figuring out what will be the most beneficial feature for your needs and then what you think will be nice add-ons. And don’t be afraid to try multiple conference calling services.
In general, the most popular free conference calling solutions offer other useful features in their free plans, like video conference calls or cloud recordings.
However, don’t look at only the free plan, check out every paid plan they offer (even the ones that require special business phones and phone systems). After trying the free service, you might discover that your communication and collaboration has significantly increased, and you are looking to upgrade a particular part of the software.
A helpful tip may be to look back at recent calls and see where you had moments of wanting more options or if there were any missed opportunities. Then, see which conference calling solutions can help, and sign up for a free trial (or something similar).
How to choose the right conferencing solution for your business
RingCentral offers both a mobile and desktop app, so you can have web conferences from wherever is most convenient for you.
Using a free teleconferencing service can be a good way to do a trial run and figure out what you need from a teleconferencing app. And once you find exactly what you’re looking for, you may find that it’s worth investing a bit of money in a solid conferencing call app for more organized, efficient online meetings and collaboration with your employees and clients.
Make sure to visit RingCentral to see all the solutions we provide for small businesses to make your life easier and more productive or check out a product demo to see how it works.