COMPANY

Case Studies

Coffman Engineers

Coffman Engineers




Engineering Consulting Firm Communicates More Seamlessly
with RingCentral

Since its founding in 1979, Coffman Engineers has grown to become a major player in the engineering-consulting business in the US and continues to grow its presence nationally and internationally. Today the award-winning company’s 475 employees offer a wide range of engineering consulting services (civil, structural, mechanical, electrical, and fire protection) and specialty services (process piping, corrosion control, sustainable design, instrumentation and controls, commissioning, sustainable design, and surveying) in 14 offices across the US, including Alaska, Hawaii, and Guam.

Through a combination of organic growth and mergers, Coffman has rapidly built up its workforce and geographical footprint in recent years. With this rapid growth, the IT team began investigating ways to improve the company’s increasingly trouble-prone legacy phone system, and their search led them to RingCentral.

The need for a streamlined, centralized, and
easy-to-manage system

For many years, each Coffman location operated its business phones on a local PBX. “We had a myriad of different systems across the company,” recalls Wesley Peper, Corporate IT Manager for Coffman Engineers.

“With outages, increasing maintenance costs as the systems aged, and the fact that they were no longer sufficient for our communication needs, it became clear that we needed to upgrade our old PBX infrastructure to something new—ideally something more streamlined, centralized, and easy to manage.”

All the needed features in one platform

Peper and Coffman’s IT team started researching alternatives, and they quickly decided to migrate the company to a VoIP phone system. “When you compare the differences between VoIP and PBX—with all the features and services you get with a cloud phone solution—there’s just no comparison,” Peper explains. The question then became which VoIP system?

“As we reviewed different solutions out there, RingCentral jumped to the top of our list for a few reasons,” says Peper. “First, there were all of the features available with the RingCentral Office platform. Second, the price was attractive. This was back in 2013, when cloud phone systems were still relatively new, but RingCentral’s price was affordable, and it represented a significant savings over maintaining our PBX system. And finally, all of the positive customer reviews we saw about the service put RingCentral over the top for us. It was clearly the right choice.”

Benefits of a centralized platform and built-in disaster recovery

From the time Peper and his team deployed RingCentral Office®, they knew they made the right choice. “There have been so many benefits to rolling out RingCentral,” Peper says.

“Because we’re all on a single, centralized platform, it’s easy to add new people and even new offices to the Coffman family,” he explains. “All we need to do when we bring on a new employee is order a RingCentral phone, assign an extension, and the hardware is literally ready to go as soon as we plug it in. In fact, when I order a phone, our RingCentral rep sends me the number ahead of time so I can program it before we even receive the physical phone. This is great for our small offices that don’t have on-site IT staff. They just plug the phone in and they’re ready to go.”

“Another huge benefit about being on the same platform is that we can have calls handled by any office, anytime. When we opened our Oakland office, which didn’t have front desk staff, the calls we answered by our Los Angeles office and routed to our Oakland staff as needed. Thanks to the ease of routing calls across offices, we didn’t need front desk staff for several years and still had every call answered.”

“Also, thanks to RingCentral, we now have disaster recovery built right into our phone service. With RingCentral, we are able to reroute all calls from the office’s main number to another location. You can use the RingCentral admin portal to program each employee’s home number as their business extension. So even though they didn’t have their actual phones, our employees could seamlessly take work calls on their home lines until it was safe to go back to the office.”

Significant cost savings

“We used to have to pay for phone lines and hardware with our old PBX infrastructure,” Peper explains. “But then you’re stuck with aging systems, and you don’t have most of the services we’re getting with RingCentral, like call sharing, the Call Flip feature that lets you seamlessly switch devices mid-call, built-in conferencing, or the ability to easily add new employees.”

“It’s hard to quantify the savings exactly because the phone service we’re getting now is so different from our legacy system. But given all the maintenance and upkeep costs we no longer have, I’d say that even if RingCentral were costing us 50% more per employee, it would still easily represent a 25% savings over our legacy phone infrastructure. The cost savings with RingCentral has been significant.”

Outstanding proactive customer support

Peper also notes that both the quality of service and the customer support from RingCentral have been outstanding. “Our experience with RingCentral’s service has been consistent with the great customer reviews we read,” he says. “For example, I opened an issue with the support team and didn’t follow up because I got busy, so the team contacted me to see if I was still having the issue. That level of proactive service is a big benefit for us.”

“As for the quality of the service itself, I should point out that I recently asked the IT team if they were hearing any issues from anyone in the company about the phone service. None of them had heard any concerns or complaints. Just knowing the service is that reliable and consistent for the IT team and company-wide staff is pretty awesome.”

Company profile

Coffman Engineers is a multidiscipline engineering firm offering civil, structural, mechanical, electrical, and fire protection engineering. The company also offers specialty services including process piping, corrosion control, sustainable design, instrumentation and controls, commissioning, and surveying. Coffman's diverse portfolio includes commercial, retail, institutional, government, industrial, educational, and alternative energy. Their focus has always been on their clients' success and they do this by offering their diverse services from 14 offices across the US. This has made them a leader in the building industry and strengthened their reputation as being progressive, innovative, and a great place to work.


Year founded:
1979


Website:
coffman.com


Headquarters:
Seattle, WA


Size:
475 employees


“Thanks to RingCentral, we now have disaster recovery built right into our phone service, which really helped us when one of our locations faced an actual disaster.”

—Wesley Peper, Corporate
IT Manager, Coffman Engineers

“All we need to do when we bring on a new employee is order a RingCentral phone, assign an extension, and the hardware is literally ready to go as soon as we plug it in."

—Wesley Peper, Corporate
IT Manager, Coffman Engineers

“Even if RingCentral were costing us 50% more per employee, it would still easily represent a 25% savings over our legacy phone infrastructure.”

—Wesley Peper, Corporate
IT Manager, Coffman Engineers

“Because we’re all on a single, centralized platform, it’s easy to add new people and even new offices to the Coffman Engineers family… and we can have calls handled by any office, anytime.”

—Wesley Peper, Corporate
IT Manager, Coffman Engineers