For a great fax solution without a phone, "fax email" protocol is the key
For businesses that cannot afford a fax dedicated phone, fax email has become the best choice for sending and receiving faxes. Dedicated fax via email services developed from both the rise in the preference for Internet facilitated communication, and the fact that traditional faxing is difficult to maintain. In applying the convenience of emailing to the security of faxing, pioneers of online fax technology have taken the best of both worlds and made fax benefits available to those who could not afford it in the past. Today, businessmen don’t have to buy specialized fax phone devices and other after-market fax products to exchange faxes. Their computers will work just as well.
Sending email fax to phone devices dedicated to faxing may seem like it is a complicated process, but it’s not. If you want to use email to send your fax to a fax machine, you can simply attach a digital copy of the document to your email message. The only difference here is that instead of indicating an email address on the “To” field, you indicate the fax number of the person you wish to contact. From there, the system converts the contents of the document into a "language" that fax machines can understand. The resulting information is then sent to a fax device via phone line, and said device will go on to decode the message before printing it out. The entire system can also work the other way, translating fax data to a digital document form that can be attached to an email. Thanks to advancements over the years, the process does not take long.
Essentially a virtual phone, fax email service has made it possible for "office-less" businesses to be fax-capable. No space is needed to store a physical fax device, or even the printed copies of the fax documents themselves. File organization of faxes is also easier, because the copies of the faxes can be either downloaded into soft copy file folders or stored in the email inbox. In fact, some email fax service providers like RingCentral even go as far as setting up a separate online inbox from which you can access your faxes if you don’t want to flood your email with faxes. For those new to it, it’s a fantastic way to fax.
To get virtual fax phone, email fax, and other online fax services, check out RingCentral Fax packages for modestly sized businesses.