Phone - Fax - Email

For a great fax solution without a phone, "fax email" protocol is the key

For businesses that cannot afford a fax dedicated phone, fax email has become the best choice for sending and receiving faxes. Dedicated fax via email services developed from both the rise in the preference for Internet facilitated communication, and the fact that traditional faxing is difficult to maintain. In applying the convenience of emailing to the security of faxing, pioneers of online fax technology have taken the best of both worlds and made fax benefits available to those who could not afford it in the past. Today, businessmen don’t have to buy specialized fax phone devices and other after-market fax products to exchange faxes. Their computers will work just as well.

Sending email fax to phone devices dedicated to faxing may seem like it is a complicated process, but it’s not. If you want to use email to send your fax to a fax machine, you can simply attach a digital copy of the document to your email message. The only difference here is that instead of indicating an email address on the “To” field, you indicate the fax number of the person you wish to contact. From there, the system converts the contents of the document into a "language" that fax machines can understand. The resulting information is then sent to a fax device via phone line, and said device will go on to decode the message before printing it out. The entire system can also work the other way, translating fax data to a digital document form that can be attached to an email. Thanks to advancements over the years, the process does not take long.

Essentially a virtual phone, fax email service has made it possible for "office-less" businesses to be fax-capable. No space is needed to store a physical fax device, or even the printed copies of the fax documents themselves. File organization of faxes is also easier, because the copies of the faxes can be either downloaded into soft copy file folders or stored in the email inbox. In fact, some email fax service providers like RingCentral even go as far as setting up a separate online inbox from which you can access your faxes if you don’t want to flood your email with faxes. For those new to it, it’s a fantastic way to fax.

To get virtual fax phone, email fax, and other online fax services, check out RingCentral Fax packages for modestly sized businesses.

Focus on your business with the help of virtual fax phone lines

Fax phone lines can be essential to a business, especially the type of business that deals with a lot of paperwork and documentation from clients and associates alike. While it is true that other communication options such as email and private messaging are considered more direct and easier, faxing has an "official" veneer that cannot be matched. When you send or receive a fax, you are sending an implicit message that the transaction is especially important. And once you consider the fact that faxes are very difficult to hack en route compared to email attachments, you also come to appreciate the security that comes with a fax line.

In the past, this promise of file transaction security was only available to businesses with enough money to rent or buy office space, pay for and maintain a phone line, acquire a fax machine and regularly purchase fax toner and fax paper. Today, faxing need not be so costly. The advent of virtual telephony has given rise to the online phone, fax email services and other incarnations of telephone and Internet mash-ups. In making it possible for people to send and receive fax messages affordably – often with the use of a computer and nothing more – virtual phone lines for fax have leveled the playing field significantly.

Today, business owners no longer need to worry about fax expenses – nor do they need to worry about not being able to receive documents in a timely manner. Virtual fax phone lines let you access incoming fax messages no matter where you are and no matter what time it is, provided you have Internet access. In fact, if you employ RingCentral Fax for your faxing needs, you get instant alerts on your mobile phone or email whenever you receive a new file. This means that you can peruse the new document as soon as possible and note the necessary changes to your business tasks and goals.

Virtual telephony, email faxing and other RingCentral products helps busy businesses by making the process of fax retrieval and transmission easy. Instead of making you waste time waiting next to a fax machine, you can simply open your email account or log on to your RingCentral Fax dashboard to read your faxes. You can simply create or modify a virtual fax document on your computer and send it via email or with a simple click.

Virtual fax phone lines by RingCentral keep things rolling – apply for an account today.