What is audio conferencing?
Audio conferencing enables multiple people on multiple phone systems to connect on the same call. Each person dials into a central conferencing line and can hear and speak to all the other people who call into the same line. Unlike video conferencing, audio meetings are audio-only connections and lack the video component.
While audio conferences usually happen via mobile phones, they can also be made over laptops, desktop computers, and other devices capable of teleconferencing.
Benefits of audio conferencing
- Your company gets a single, dedicated audio conference bridge dial-in phone number for easy universal access.
- Each user is assigned a unique host code and participant code that is exclusively theirs to use, ensuring that multiple users in the company can hold conference calls simultaneously and no one interferes with anyone else.
- The audio conferencing line is always ready and available. There’s no need to make a call reservation or schedule a call—ideal for bringing people together for ad hoc discussions.
- Every user can host an unlimited number of audio conference calls, with up to 1,000 participants per conference.
- Participants don’t need to be on the RingCentral network to join a call. You can invite employees, associates, clients, customers, and vendors to your conference. There are no restrictions on the number of conference calls participants can join.
- Encourage international participants to join your calls by including local dial-in numbers in your invitations. Local numbers don’t have additional toll charges and are available in over 50 countries.
- Extend your business opportunities by offering your participants additional premium or toll-free numbers in over 80 countries.
- Never again feel tethered to your office. You and your team can be in different locations and still access RingCentral conference calls from a desk phone, computer, or mobile device from wherever you are. You can even switch devices midway through the conference without interruption.
- No need to remember your host access code while using your mobile phone. One tap on your mobile app instantly starts a conference.
- Participants don’t need to remember lengthy access codes either. One tap on their text message invitation immediately connects them to the conference.
- Invite participants quickly and easily through email or SMS text messaging. Dial-in details are automatically included in the invitations.
- Easily manage participant logistics by taking a caller count, blocking unwanted callers, or enabling alert sounds every time callers join or exit the call.
- Facilitate the meeting with discreet touch-tone commands to mute participants, record the call, flip and continue the call using another device, or officially end the call.
Audio conferencing FAQs
Broadly speaking, you can connect to an audio conference meeting in two ways:
- Conferencing via an audio conference bridge: This involves meeting participants joining the audio conference via their phones, whether those are modern Android or iOS models or traditional phones like landlines. It relies on an audio conferencing bridge, which lets multiple users securely join a call.
- Conferencing via a conference service: A conference call can also be made through the internet. It relies on VoIP (Voice over Internet Protocol) to connect participants. Many popular conferencing solutions, like RingCentral, use VoIP and include video conferencing as well.
It’s a highly secure means of communication. Moreover, RingCentral employs rigorous security and data best practices in every aspect of our business. You can rest easy knowing that our business communications solutions are designed with your safety and satisfaction in mind.
There are several options out there. The best thing to do is to consider what features you want and then choose one that offers most—if not all—of your desired features. For example, RingCentral offers the following functionalities with our audio conferencing service:
- International dial-in number: This allows participants from across the world to join conference calls without worrying about local telephone numbers and additional costs.
- HD voice and video: You want to ensure you can hear every participant’s voice in high quality. That’s why choosing a conference calling service that offers HD voice calling is important. With RingCentral, you get HD voice calls. You can also switch to a video conference in an instant!
- Access codes: To prevent just anyone from joining an active meeting, you can give out access codes to hosts and participants. These act as an added security layer to your audio conferences.
- Waiting room: If the meeting organizer is late for some reason, you can create a virtual conference room where attendees can wait. The host can then let participants into the meeting once he/she is ready to begin.
- Screen sharing: When words aren’t enough to get your point across, screen sharing might help. This functionality allows hosts to share their screens in real-time to show presentations, demonstrations, images, videos, and more.
- Invite options: A conference call can only exist with at least two attendees. You can invite participants in RingCentral by sending conference IDs, meeting links, and calendar invites.
- Conference call recording: Need to check what was discussed in a previous online meeting? Call recording lets you listen back to any conference call at later dates, making it easy to check facts and take notes.
- 24x7 support: You can host calls, video meetings, and webinars from anywhere, at any time. The same is true for your support; no matter what time or which day of the week, support is here for you and can help you.
RingCentral offers audio conferencing as standard with various plans, meaning that you can try it out regardless of your budget. Click here to check our flexible pricing options and compare plans.
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