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Video conferencing

Why RingCentral Is the Best Cloud-Based Video Conferencing App

The best video conferencing platform

RingCentral Video offers you the freedom and flexibility to collaborate in your own way. With a range of intuitive features and multiple user-oriented options and functions, RingCentral offers you and your teams the best free cloud-based video conferencing app to suit your lifestyle.

Whether you want to access video meetings from your browser, switch quickly from an audio conference call to a video call, or flip a call from your desktop to your android or apple mobile device, our cloud video calling software was designed with ease of use and the dynamic requirements of professional teams in mind. RingCentral has quickly become renowned as the best cloud-based video conferencing app and an industry leader for featuring the following functionality all in one unified app to support remote workers across the globe.

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All you need is one app to communicate and collaborate securely from anywhere

The intuitive RingCentral platform has earned a reputation for being the best cloud-based video conferencing app. Here’s why:

Our easy-to-use app for video conferencing allows you to access instant messaging, video meetings with screen sharing, cloud storage, HD audio conference calls, file sharing and collaboration features all within one free meeting app. Designed with the most efficient, productive meetings in mind, RingCentral created a video conferencing app with some clever features baked-in so you can benefit from your virtual meeting room requirements all under one roof.

Create meeting
Creating your online meeting could not be easier with RingCentral’s free conference app. Once you have installed the app on your desktop or mobile device, simply select the ‘RingCentral Meetings’ icon on your screen and then click ‘Host a Meeting’.
Security meeting with ID
Setting a personal meeting ID allows you to keep your meetings secure and also helps your participants to associate a meeting with your name.
Host multiple conferences
Whether you want to host regular sales meetings, a virtual product launch or a monthly webinar series in addition to your day-to-day video chat, RingCentral allows you to host unlimited meetings with no time limit for up to 500 participants according to your requirements.
Participants required passcode
Setting a meeting passcode allows you to further secure your meetings. Generating a unique passcode means only those with that code can access you conference room, keeping you, your participants and your data safe.
Waiting room
Keep your meeting secure and allow participants to take their virtual seats as you prepare to launch your meeting. Adding a waiting room allows you to keep control of who attends your online meeting enabling access only to those you know should be attending.
Share files and screen sharing
Supercharge the productivity levels in your virtual meeting room with file sharing and screen sharing. RingCentral easy-to-use screen sharing function means you and your team mates can all be on the same page when it comes to your agenda.
Lock meeting
Locking your meeting is another way to keep your video conferencing sessions secure. Using the ‘Manage Participants’ tab, you can opt to ‘lock’ your meeting after a certain time, meaning you can set boundaries in terms of punctuality, while keeping out anyone who shouldn’t be in your meeting at all.
The best for teams and business collaboration
RingCentral’s feature-rich interface and easy-to-use dashboard empowers teams, allowing teams to make better, more meaningful human connections, conduct efficient team collaboration and deliver productive online meetings that help shape the future of your workplace culture.

Enterprise-grade security

Whether you’re conducting simple, internal catch-up meetings or large-scale, live virtual events for your stakeholders, RingCentral helps you to protect your conversations, your files and your data. 

Underpinning every meeting with holistic enterprise-grade security, RingCentral’s security measures are externally verified to ensure your business meetings remain fully protected.

SOC 2 Type II
Hitrust CSF Certified
McAfee enterprise ready

How to start a meeting with the RingCentral App

1. Start a meeting: Click on camera icon

To launch a video meeting, simply select the camera icon in the right-hand corner of your screen.

2. Click on the ‘start’ icon

Select the start button to kick-off an instant video meeting.

3. Choose your audio and camera options

Choose how you want your HD audio to be transmitted. You can select either your computer audio or a microphone if you have one. Remember to select the best camera you have available.

4. Invite participants

Invite your chosen contacts to your video meeting. 

Don’t worry – if you miss anyone out, or you want to invite someone for just a section of your online meeting, you can still invite them after you’ve launched the call.

5. Start your conversation

Once you have your attendees waiting for you, you’re free to kick start your online collaboration with number one on the agenda.

Global teams are working together from anywhere with RingCentral

What more can you do with the best meeting app?

We’ve designed a video conferencing service with the aim of making the best meetings app, one that helps you and your teams to collaborate every day as easily as possible. Here are just a few of the additional features that make RingCentral the best cloud-based video conferencing app.

RingCentral has task management features built in. These allow you to create a new task, assign it to a colleague and monitor progress, making it the best meeting app for line managers and collaborative teams.

Users of free version options such as Zoom, Cisco Webex or Skype often incur time limits or caps on their usage hours for their video meetings, whereas RingCentral’s free plan allows for unlimited meetings whereby colleagues can connect for as long as they want. What’s more, keeping a record of your group video meetings couldn’t be easier with a paid plan. Whether you’re delivering a training session or a planning meeting to delegate tasks to your team, call recording comes in handy. Rather than sending lengthy minutes and meeting follow-up notes, you can send the actual recording of your call so your attendees can dip in on demand. This is also an efficient way to update anyone who missed your meeting.

RingCentral’s screen-sharing feature is designed to help you and your teams to collaborate in real-time. You can quickly create an interactive meeting using the annotate feature, allowing you and your colleagues to work together to edit, amend and review documents and whiteboards live on a video call or webinar.

We’ve designed RingCentral to be an open platform meaning you can customise your own application integrations as well as choosing from hundreds of off-the-shelf integrations with key enterprise applications such as Box, Dropbox, Google Drive, Salesforce, Zendesk and group chat apps such as Slack (to name a few). Fundamentally, RingCentral will sync with Google Workspace, Google Calendar and Gmail or Microsoft 365 Outlook calendars to make sure you never miss a meeting. See more apps

Participants can access a RingCentral Video conference from the desktop or mobile app or go app-free and simply join a meeting from chrome or another browser. You can also host a meeting without having to download the app to your device. Simply login via the web browser and connect face-to-face from wherever you are, on any device.

Frequently asked questions

Learn more about the RingCentral Video conferencing app

There are a number of ways in which meeting hosts can secure their RingCentral meetings. The most effective thing you can do to protect against cybercrime is to set a secure password. This helps in making sure that only those invited and those authorised can join your video conference. You can set your password at the point of scheduling your meeting via the RingCentral app.

There are a number of pro tips for hosting more secure, more collaborative meetings. Here are just a few of our top pointers to take control and optimise your meetings

  • Make your meetings more secure by implementing a ‘waiting room’. This way, you can fully oversee the admittance of your meeting participants and protect against any unwelcome cyber activity or breaches.
  • Provide the meeting link only to those you want to attend your meeting. Sharing your meetings on open platforms such as social media, for example, could make your meetings more vulnerable to cyber-attacks.
  • Make use of the screen share feature for more efficient, more collaborative meetings but keep to a ‘Host Only’ setting to make sure the meeting host has control over the content and pace of your meeting.

With RingCentral Video, users have a comprehensive, unified, and robust solution designed for modern enterprise communication. Our reliable and resilient platform is built for small teams and large enterprises alike. Users benefit from a number of conferencing features (all of which are accessible for browser and app users) that accommodate video conferences with any number of participants up to 500 attendees.

To hide yourself from a video meeting momentarily or for the duration of the meeting, simply hover over the image of yourself on the video call screen and select the ellipsis icon in the top right hand corner. Select the ‘hide myself’ option from the drop-down menu to hide yourself from other participants on the call.

If a client has a firewall blocking RingCentral, you can easily ask them to access the meeting via their browser at

Or for easier access, share a URL such as the below, that allows them direct access to your meeting via their browser

Using RingCentral’s Large Meetings add-on allows you to host web conferencing and video conferences for up to 500 attendees, regardless of your original pricing plan.

For effective use of the RingCentral app, users will need to address the following system requirements:

  • For Windows 7 (or later):
    • Minimum 2 GHz (32-bit or 64-bit) processor
    • Minimum of 4 GB of memory (8 GB recommended)
    • 400 MB of free hard drive space
    • Required minimum screen resolution is 1,024 x 768
  • Or
  • For Mac OS X® 10.10 Yosemite (or later):
    • Intel processor
    • Minimum of 4 GB of memory (8 GB recommended)
    • 400 MB of free hard drive space
    • Required minimum screen resolution is 1,024 x 768

The benefits of video conferencing tools are manifold. From reducing your small business outgoings to improving your customer engagement, the use of video conferencing software in the workplace has soared in recent years for many reasons. Here are just a few of the many benefits of video conferencing:

  1. Increasing face time with face-to-face interaction can lead to more meaningful business connections, and often equates to better employee engagement.
  2. More manageable pricing models can equate to significant longer-term cost savings, and ultimately, healthier profit margins.
  3. Using cloud-based video conferencing apps helps to improve the productivity and efficiency of your teams.
  4. The effects of the COVID-19 pandemic mean we are inhabiting a new and unprecedented working landscape with increasingly disparate teams. Video conferencing can help you keep your employees aligned in terms of business goals, helping them to connect from wherever they are in the world.
  5. Adopting a cloud-first strategy and implementing an effective video conferencing VoIP phone solution can even help you to appeal to a broader, more global talent pool for the future of your business.

For more details on how your business might benefit from Video Conferencing, check out our Video Conferencing 101.

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