> Virtual PBX
The term PBX (Private Branch Exchange) refers to a type of telephone system used within companies. It’s set up to allow users to make calls both inside and outside of a company. In short, the term describes a business phone system.
What is a virtual PBX?
Where a traditional PBX connects its users via the Public Switched Telephone Network (PSTN), a virtual PBX service employs cloud-based software and VoIP (Voice over Internet Protocol).
Virtual PBX provides every functionality of traditional PBX and some bonus features. That means that all the security, voicemail, and conferencing capabilities you’re used to with traditional PBX are accounted for when you switch over to virtual PBX.
Benefits of virtual PBX
With VoIP little expensive hardware is required, and there are fewer ongoing maintenance costs. With traditional on-premises phone systems, users can pay thousands of pounds for onsite hardware and need to invest in regular upkeep of the network.
What does PBX mean for phones?
RingCentral’s PBX can turn office phones into portable video conferencing tools capable of connecting users globally. It does this by enabling users to harness VoIP video calling technologies.
PBX also gives any phone the ability to act as a company telephone or cellular device. So, there’s no need to invest in new landlines or other devices that might break or become defunct over time; instead, you can use any functioning mobile device to make high-quality video and audio business calls.
Beyond that, PBX reduces the need to have physical phones altogether. Since it works via the Internet, it’s perfectly compatible with VoIP softphones and other virtual phones. These aren’t fettered to a company’s premises, making working remotely effortless.
Is VoIP better than landline?
The short answer is yes, it's worth switching to VoIP.
For one thing, VoIP offers a far greater range of services. VoIP phones can, for example, host video calls with HD video. Therefore you can attend any web conference or video meeting using a VoIP phone, while a traditional non-VoIP landline obviously can’t provide such a service.
VoIP phones also generally come with instant messaging functions. So, you can join a non-video web meeting using your VoIP-based softphone, which a standard non-VoIP landline simply can’t offer.
Another point in favour of VoIP is that it’s possible to set up a landline when you opt for VoIP telephony. Indeed you can maintain access to any features and phone numbers you enjoyed as part of your landline experience, only they’ll now be hosted over the Internet instead.
3 virtual PBX features that businesses love
1. Virtual Conferencing Abilities
PBX makes video conferencing effortless- whenever, as often, and wherever you need to employ it. Anyone in the world can join your video conference with ease, provided you’ve sent them a meeting invite.
Hosts and attendees alike can use their Linux, Mac, or Microsoft devices to join your virtual conference room, replacing the need to gather everyone in a physical meeting room. All you and your participants require is access to the company’s PBX system and a browser like Chrome.
2. Collaboration Capabilities
The conferencing services that virtual PBX makes available to businesses are just the beginning of the collaboration tools they can host.
With access to VoIP video conferencing software, virtual PBX makes all video communication run smoothly and efficiently. This renders virtual video communication a viable alternative to face-to-face conversations when it comes to business.
Virtual PBX also grants companies the use of other helpful collaboration tools. These include file sharing, screen sharing (including the ability to screen share during a video conference), and in-built messaging systems.
3. Improved Customer Satisfaction
If you’ve been searching for ways to improve your CRM (Customer Relationship Management), look no further than virtual PBX.
Since virtual PBX makes it possible to connect to your company’s telephony system no matter where you are or which device you’re using, your teams will also be able to reach customers even when phone service is down or a company computer malfunctions. You’ll eliminate entirely the possibility of leaving customers unable to contact you.
RingCentral also offers IVR features (Interactive voice response) to interact with incoming calls and gather information from customers by giving them choices via a menu. It then performs actions based on the caller’s answers through the telephone keypad or their voice response.
IVR can provide information or, if the issue is more complex, route callers to a human agent who can better handle their needs, improving the customer experience.
RingCentral is available to resolve customer queries 24/7, and virtual PBX allows companies to offer the same level of service, thereby making it an attractive option to businesses.
RingCentral is just easy, easy, easy. I think I had 95% of the system for our entire company set up in about 10 minutes.
James Trazzera, General Manager, Intranet Technica
How do I set up a virtual PBX?
Setting up cloud PBX is quick and straightforward. You needn’t even be skilled with IT to handle the process.
When you install RingCentral’s products, all you need to do is get in touch with our 24/7 teams. They’ll walk you (or your office manager) through the process step-by-step.
Once the virtual PBX has been set up, it will need very little system management to keep working smoothly and effectively for as long as you need it.
Why businesses choose RingCentral’s virtual PBX system to streamline communication
Key RingCentral Features
Additional Features the Business Needs
1. Voice to Email
RingCentral allows you to send voicemail as an email attachment. Find out more about how this works here and how it can benefit your business.
This is a type of virtual receptionist and can be used as a call management tool.
3. Call Queueing, Forwarding & Recording
Our virtual PBX offers call routing, call forwarding and call recording to enhance the customer experience.
4. Unlimited Messaging & Meetings
Our virtual PBX’s utility doesn’t end with virtual conference rooms, either. We offer unlimited messaging and meetings on top of our other services.
5. Conference Bridging
This is one of our video conferencing solutions. It allows groups of people to dial into a virtual meeting room.
Virtual PBX Frequently Asked Questions
Is a phone call considered virtual?
If you’re using a virtual PBX system to place the call, then it’s considered virtual.