Best Business VoIP Systems

For Your Communication Needs

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What is a business VoIP system?

A business VoIP system is a virtual phone system that leverages the cloud and uses VoIP as its telephony component, which enables users to make calls from anywhere using their laptop or mobile device. It provides the mobility and flexibility that was not possible with regular landlines and on-premise phone systems, in affordable plans suitable for both large and small businesses.

Business VoIP systems combine the best of traditional landlines – call clarity and secure lines – with the nimbleness of modern communications like cloud PBX, unlimited calls, conferencing, team messaging, frequent upgrades, and 24/7 customer support. Conventional communications solutions just can’t keep up.

Regular landlines

  • Needs expensive hardware

  • Requires expensive and complicated installations

  • Requires long term contracts with early termination fees

  • Additional features requires additional fees

  • Premium customer support exclusive to premium clients

  • Maintenance has to be done by specialized manpower

  • Service change requests need lengthy process

Business VoIP lines

  • No on-site hardware needed

  • Quick and easy implementation

  • No commitment required

  • Updates and upgrdes are rolled out for free

  • 24/7 customer support is available to all clients

  • Manage the system on your own mobile device

  • Add, delete, or repurpose digital lines at will

An employee using unified communication solution

Business VoIP phone service

Why customers choose RingCentral

Designed for Business

Specifically made with businesses in mind. Advanced features like unlimited VoIP, conferencing, and team messaging are designed to improve communications and collaboration within organizations.

Mobile VoIP-based phone system

Use your business phone number to call, text, and fax from your mobile device instead of using your personal phone number. No need to be personally charged for calls done in behalf of the company.

Easy and simple implementation

Get RingCentral rolled out to your whole organization in a day or less. Easily customize your phone system based on your business needs on your online account.

Secure VoIP transmissions

RingCentral employs high-level encryption and layers of authentication to protect all your business communications during transmission or while at rest.

Award-winning customer support

Get the support you need from day one. RingCentral will assist you in setting up your phone system and provide you with technical support, consultations and best practice recommendations whenever you need it.

Best value plans and pricing

Get an industry-leading cloud communications solution at flexible plans and pricing. Get a single, all-inclusive bill with no hidden costs for additional features. And with no maintenance to worry about, you don't have to hire special IT staff.

RingCentral plans for your small business

PAY ANNUALLY AND SAVE UP TO 33%.

Monthly
Annually
save up to 33%
Number of users
1
2-20
21-50
51-99
100-999+
Need more users?
Call:
Not available
Essentials

Message, Phone

$29.99
$19.99
/user/month *
Try free
Buy now
  • Up to 20 users only
  • Business phone or toll-free numbers
  • Unlimited calls within the US/CA*
  • Unlimited business SMS
  • Voicemail-to-text
  • Team messaging
  • Document sharing
Show all benefits
Standard
Message, Video, Phone
$34.99
$24.99
/user/month *
Everything in Essentials PLUS
  • No limit on number of users
  • Business phone numbers in over 100 countries
  • Unlimited internet fax
  • Unlimited audio conferencing
  • Video meetings with up to 100 participants
  • Up to 24-hour meeting duration
  • Quality-of-service reports
  • Popular integrations including
    Office 365, G Suite, Slack,
    and more
  • 24/7 support
Show all benefits
Ultimate
Message, Video, Phone, Open Platform
$59.99
$49.99
/user/month *
Everything in Premium PLUS
  • Device status reports
  • Device status alerts
  • Unlimited storage**
Show all benefits
Compare plans

Business phone or toll-free numbers

One phone number for calling, team messaging, and video meetings access.
Each user gets a dedicated phone number at no additional cost. Essentials edition doesn't include video meetings.
Toll-free minutes
Toll-free minutes are per account regardless of number of lines. Additional minutes are always available for automatic purchase, which bill at 3.9¢/min.
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100
1,000
2,500
10,000

Unlimited calls within the US/CA*

Unlimited calling/phone calls within the US and CA. Plus, choose from affordable and convenient international calling plans that fit your business. Terms and conditions may apply.
Learn more

Unlimited Business SMS

Use your business phone number to send unlimited one-to-one or group SMS/MMS.
Voicemail-to-text
Automatically convert voicemail messages into text form so users can screen messages easily and respond to the most important call first.

Visual voicemail and voicemail-to-email

Access voicemail messages from your desk and mobile phones, email, desktop app, and online account.
Learn more

Team messaging

Collaborate more effectively with colleagues, clients, and contractors with team messaging, task assignment, calendar sharing, and more. Also, utilize out-of-the-box integrations with Jira, Asana, Box, Google Drive, OneDrive, and more.
Learn more
Document sharing
Access documents and files stored on your computer or your Google Drive, Box, OneDrive, and Dropbox accounts and easily share them with your team members.

Call management and phone system
administration

Sophisticated call management, enabling you to configure your phone system across the entire company, regardless of location or device. Optimize communication with custom admin and user configurations online or using the mobile app.
Call management features include:
  • Answering rules
  • Call forwarding
  • Call transfer
  • Call screening
  • Call flip
  • Call logs
  • Presence
  • Notifications
  • Shared lines*
  • Call park
  • Intercom
  • Paging
*Not available with Essentials.
Learn more
Mobile apps for iOS and Android
Whether you're an Apple or Android user, you can use your smartphones and tablets to make and receive calls, join and host meetings, team message coworkers and partners, send and receive faxes and texts, set up and join conferences, and configure phone system settings, notifications, and voicemail.
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High-definition (HD) voice
To consistently deliver the highest HD quality possible, RingCentral utilizes the Opus Interactive codec for audio and video, as well as the G.722 codec for audio.
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Call log reports

Get a complete record of all your inbound and outbound calls and faxes. View the name of the caller, the number or extension dialed, as well as the time, date, and duration of the call.
Learn more
Phone rental options: desk and
conference phones
Rent any desk phone or conference phone for a low monthly price.
Contact sales for details and pricing.
Learn more

Unlimited internet fax

Send and receive faxes from your computer, mobile device, Microsoft Outlook, cloud storage providers (such as Dropbox), and more.
Learn more

Unlimited audio conferencing

Host an unlimited number of audio conference calls, with up to 1,000 attendees per conference. Each user gets unique host and participant access codes.

Video meetings and participants

Hold video meetings with screen sharing, in-meeting public and private chat capabilities—anytime, anywhere, on any device.
Maximum number of participants varies by the video platform:
Premium with RingCentral Video (up to 200)
Premium with RingCentral Meetings (up to 100)
Standard with RingCentral Video (up to 100)
Standard with RingCentral Meetings (up to 4)
Up to 100 people
per video meeting
Up to 200 people
per video meeting
Up to 200 people
per video meeting
High-definition (HD) video
RingCentral delivers crystal-clear HD quality video and voice.
Learn more
Quality-of-service reports
Gain the ability to proactively review overall RingCentral system health and diagnose quality issues impacting users. A holistic overview of quality measured by location, endpoint, codec, ISP, and more enables easier monitoring and faster troubleshooting.
Learn more
Popular integrations including Office 365,
G Suite, Slack, and more
RingCentral offers the largest ecosystem of integration apps in the communications and collaboration space to maximize productivity and efficiency. Get integrations for bots, AI, analytics, archiving, automation, productivity, and more.
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24/7 support
Unlimited chat and phone support.

Multi-level auto attendant

Answer callers automatically with customized greetings, and ensure every call is directed to the right employee or department.
Learn more
Professional implementation
Get the most out of RingCentral with a portfolio of professional and personalized services, ranging from planning, designing, and implementation to project management, ongoing support, and consulting.
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Call recording

Automatic call recording: Set your RingCentral phone system to automatically record inbound and outbound calls for individual users or inbound calls for departments.
On-demand call recording: Allows Users to manually record phone calls anytime using an IP Phone provisioned with RingCentral, Forwarding Number, or RingCentral Phone for Mobile.
Learn more
On-demand
Automatic
Automatic
Single Sign-on
Users can log in to RingCentral automatically with their corporate credentials. Reduce the IT cost of assisting in password recovery and benefit from a central authentication point that securely accesses your RingCentral service from any device.
Learn more
Multi-site admin and management
Get the flexibility to manage and support your branch offices based on their unique operational needs.
Learn more
Up to 8-digit extensions with site codes
Simplified intra-site dialing for large multi-site customers.
Hot desking
Allows users to log in to shared phones to access their own RingCentral extensions, voicemail and greetings, and other features.
Advanced call handling including whisper, barge, and more
Advanced call management controls (monitor, whisper, barge, takeover) to allow authorized users to listen in on employee calls with clients to monitor the conversation, provide coaching, and facilitate discussion.
Other features include overflow call queues, user groups, and role-based access control with customized roles/permissions.
Real-time analytics
Gain real-time insights into your RingCentral system and gather business-relevant data, alerts, and reporting metrics.
Popular CRM integrations with Salesforce, Zendesk, and more
Bring the functions and features of RingCentral Office into your business apps such as Salesforce, Zendesk, Microsoft Dynamics, ServiceNow, etc.
Learn more
Industry-specific integrations with Canvas, Smarsh, and more
Bring the functions and features of RingCentral Office into your vertical's business apps such as Canvas, Smarsh, etc.
Learn more

Developer platform and custom integrations

RingCentral APIs let you create your own custom applications and seamlessly integrate business communications into your key business processes, so you can automate workflows, drive efficiency, and gain valuable insight from communications data.
Visit Developer Portal
Device status reports
Monitor hard phone registration status globally and gain visibility into your devices' history.
Device status alerts
Set up automated monitoring rules and receive notifications when devices are offline.
Unlimited storage**
Store an unlimited** amount of documents, spreadsheets, presentation files, contracts, invoices, images, videos, and recordings. **Retention period applies.
RingCentral Business VoIP is the Better Option Compared to Regular Lines
The Business VoIP System that Meets All Your Communication Needs

The business communication landscape has changed a lot over the last few decades, and RingCentral is in the forefront of these changes. By seeing the potential and accelerating the development of Voice over Internet Protocol (VoIP) technology, RingCentral is able to provide organizations with a better option over Public Switched Telephone Network (PSTN) or regular landlines. And as the technology hits mainstream, more and more companies are seeing the advantage of using RingCentral business VoIP over regular PSTN, which includes:

It costs less than regular phone lines

Undoubtedly, one of the factors your company always looks at is price. Compared to regular landlines, this solution is certainly the lower-priced option. Implementation is pretty inexpensive, as it doesn’t require the installation of complex cabling and other hardware. In addition, local, toll-free minutes, and even international calls made through RingCentral have lower rates than those of traditional telecommunication companies.

Easy to implement and use

As mentioned above, it requires no complex cabling or other expensive hardware. As soon as your organization is subscribed to RingCentral, your employees can be assigned their own phone number and virtual extensions. From there, they can start making and receiving calls using the system. They can do it through company-assigned desk IP phones, their online account using any browser, or the specially-designed RingCentral desktop apps for PC and MAC, as well as RingCentral Mobile Apps for Android and iOS devices.

Not just for calls

Aside from making and receiving calls, RingCentral also allows you to use business VoIP to transmit fax and business SMS. As with making calls, employees can use their phone number to send fax or SMS from their RingCentral online account, Desktop App, or Mobile App.

Flexible and scalable

Current RingCentral customers enjoy the flexibility and adaptability of this business VoIP solution. Individual users, in particular, enjoy the mobility the technology affords them. They are no longer confined to their desks, where their desk phones are. They can literally take their phone number anywhere, as long as they have Internet connection. Organizations, on the other hand, enjoy how they could adapt it to their needs. Adding phone numbers and virtual extensions only requires a few clicks on a computer or taps on a mobile device. There’s no need for new infrastructure or added installations.

Among the Industry’s Best Business Communications Solutions

Business VoIP is the main communication component of RingCentral’s award-winning unified communications solution. So not only are its subscribers getting a means of making and receiving calls, they are getting the best and most comprehensive business communications solution addressing every communication need they may have. Sign up now and join more than 350,000 businesses who trust RingCentral for their business communications.

Business VoIP technology has come a long way from its humble beginnings. No longer just an alternative to regular phone lines, it’s become the most practical means of connecting calls locally and internationally.

And with RingCentral leading the way, it has also evolved into more than just a technology for making and receiving company calls. Paired with an industry leading cloud-hosted phone system, RingCentral has taken it to a different level. Now, all the communication needs of any company can be found in just one business VoIP system.

Call Management Features

This complete communications solution has all the features you need to manage all your incoming calls. This includes an advanced auto-attendant system that receives and greets all callers, before routing them to the right person or department. Companies can also set their answering rules, which lets you customize how incoming calls are answered.

Call Handling Features

Aside from company-wide call management features, users can also personalize how they handle calls to their extension. The call screening option lets users see who is calling and gives them options on how to handle calls--answering, asking callers to identify themselves, sending calls to voicemail, or even rejecting the call outright. RingCentral outbound caller ID also lets users control the identity they want the recipient of their calls to see. If they are not anywhere their office desk phone, users can also forward calls to several alternative phone numbers simultaneously or chronologically.

Conferencing function

In the past, conferencing solutions are bought separately from the primary phone system. RingCentral, however, has developed its own Online Meetings service as part of their business VoIP system. Now, users can host and join audio and video conferences from anywhere.

Team Messaging and Collaboration

With the acquisition of Glip, RingCentral added another component to their communications solution. Included in all RingCentral Office plans is this team messaging and collaboration app that not only allows team members to instant message each other, it also allows users to form teams, create and assign tasks, and share anything from images, links, and any sort of files.

Integrations

This business VoIP system is third party app-friendly too. RingCentral recognizes that companies use multiple business apps. To make operations more efficient, RingCentral integrates with some of the most popular business and productivity apps like Salesforce, Office 360, and Google for Work. RingCentral also welcomes developers to create integrations for their custom apps through its open APIs.

All of these are included in all RingCentral Office plans. Sign up now and give your organization the one business VoIP system for all your communication needs.

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