{"id":57816,"date":"2024-09-16T14:35:24","date_gmt":"2024-09-16T21:35:24","guid":{"rendered":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/?p=57816"},"modified":"2025-05-29T03:15:31","modified_gmt":"2025-05-29T10:15:31","slug":"how-to-make-your-events-accessible","status":"publish","type":"post","link":"\/us\/en\/blog\/how-to-make-your-events-accessible\/","title":{"rendered":"How to make your events accessible"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Events should be designed with accessibility in mind from the start. During our recent <a href=\"https:\/\/www.ringcentral.com\/event-strategies-for-modern-marketers.html\"><strong>Beyond the Venue: Event Strategies for Modern Marketers<\/strong><\/a> session, Kerry McLaughlin and Oddmund Braaten shared valuable insights on making events more inclusive.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let&#8217;s explore some key takeaways from their discussion on &#8220;How to make your events accessible.&#8221;<\/span><\/p>\n<h2 class=\"heading h2 h3\"><span style=\"font-weight: 400;\">Consider diverse needs when planning<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Accessibility isn&#8217;t a one-size-fits-all approach. Event organizers must think about various types of disabilities and accommodations. This includes physical accessibility, visual and auditory aids, and cognitive considerations. By addressing a wide range of needs, you create an environment where all attendees can fully participate.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, Oddmund mentioned to examine your audience, and realize that not everyone in the world speaks English. In fact, 83% of the world don\u2019t. Providing the language of choice for people in their native language makes for more accessible events. In addition, people don\u2019t always listen during events. So providing captions or subtitles helps people in learning and understanding, especially for people who are hard of hearing.<\/span><\/p>\n<h2 class=\"heading h3\"><span style=\"font-weight: 400;\">Technology as an enabler<\/span><\/h2>\n<p><img decoding=\"async\" class=\"alignnone wp-image-57818 size-full\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2024\/09\/RCE-Translated-Captions.gif\" alt=\"RingCentral Events Translated Captions\" width=\"800\" height=\"450\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Leveraging the right tools can significantly enhance accessibility. For instance, AI-powered solutions can provide real-time captioning or translation services. Virtual event platforms offer features like screen reader compatibility and keyboard navigation.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Oddmund and Kerry mentioned the use of several integrations (all of which integrate with RingCentral Events), which can help bridge the gap and build a cohesive experience with in-person and virtual audiences.<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-57819 size-full\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2024\/09\/slido1-066e95d2d653fa740d7328efcd1b6ae7021183512017e964335ae41c20766674.png\" alt=\"RingCentral Events\" width=\"1920\" height=\"1080\" \/><\/p>\n<p><span style=\"font-weight: 400;\">These include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/apps.events.ringcentral.com\/org\/KJMsjgdbony6vjjEfZYDVwjfL\/apps\/interprefy\"><span style=\"font-weight: 400;\">Interprefy<\/span><\/a><span style=\"font-weight: 400;\">: Adding real-time language interpretation<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/apps.events.ringcentral.com\/apps\/slido\"><span style=\"font-weight: 400;\">Slido<\/span><\/a><span style=\"font-weight: 400;\">: Q&amp;A for both in-person and virtual audiences to ask questions together<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/apps.events.ringcentral.com\/apps\/walls-io\"><span style=\"font-weight: 400;\">Walls.io<\/span><\/a><span style=\"font-weight: 400;\">: Social media posts from various platforms shown on big screens onsite, but also present on the sidebar for virtual attendees<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/apps.events.ringcentral.com\/org\/KJMsjgdbony6vjjEfZYDVwjfL\/apps\/mentimeter\"><span style=\"font-weight: 400;\">Mentimeter<\/span><\/a><span style=\"font-weight: 400;\">: Combining real-time info gathered through word clouds and surveys from both onsite and virtual audiences<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">These technologies help break down barriers and create more inclusive experiences for all participants.<\/span><\/p>\n<h2 class=\"heading h3\"><span style=\"font-weight: 400;\">Train your team<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Ensuring your staff is well-versed in accessibility best practices is crucial. This includes understanding how to assist attendees with different needs, being aware of the available accommodations, and fostering a welcoming atmosphere. A knowledgeable and empathetic team can make a world of difference in creating a positive experience for all attendees.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As for some ways to ensure a more inclusive event experience, Kerry mentions considering contrasting colors on sites and slides, with legible fonts, large images and graphs, and image descriptions.<\/span><\/p>\n<h3 class=\"heading h3\"><span style=\"font-weight: 400;\">Communicate clearly<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Transparent communication about available accommodations is essential. Make sure to provide detailed information about accessibility features on your event website, registration forms, and promotional materials. This allows attendees to plan accordingly and feel more confident about participating.<\/span><\/p>\n<h2 class=\"heading h3\"><span style=\"font-weight: 400;\">Gather feedback and iterate<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Improving accessibility is an ongoing process. Encourage attendees to provide feedback on their experience and use this information to make continuous improvements. What works well for one event may need adjustment for another, so stay open to evolving your approach.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To gather this feedback, Kerry references how registration questions and surveys are great ways to dig in to better understand audience needs and learn from their previous events.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Remember, creating accessible events isn&#8217;t just about compliance\u2014it&#8217;s about fostering a truly inclusive environment where everyone can engage, learn, and connect. By implementing these strategies, you&#8217;ll not only improve the experience for attendees with disabilities but create a better event for all participants.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Want to learn more about this topic? Connect with our speakers on LinkedIn.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/www.linkedin.com\/in\/kerryannemclaughlin\/\"><span style=\"font-weight: 400;\">Kerry McLaughlin<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/www.linkedin.com\/in\/oddmundbraaten\/\"><span style=\"font-weight: 400;\">Oddmund Braaten<\/span><\/a><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Watch the <a href=\"https:\/\/www.ringcentral.com\/event-strategies-for-modern-marketers.html\">full session on demand<\/a>, starting at <\/span><span style=\"font-weight: 400;\">18:05<\/span><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p>Check out the other blog in our\u00a0<strong>RingCentral Events AI Real Talk<\/strong>\u00a0series here:<\/p>\n<ul>\n<li><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/virtual-events-are-evolving-is-your-approach\/\" data-dl-name=\"Virtual events are evolving\u2013is your approach?\" data-dl-element=\"link\" data-dl-additional-info=\"post content link\">Virtual events are evolving\u2013is your approach?<\/a><\/li>\n<li><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/beyond-chatgpt-ais-strategic-impact-on-events\/\" data-dl-name=\"Beyond ChatGPT: AI\u2019s strategic impact on events\" data-dl-element=\"link\" data-dl-additional-info=\"post content link\">Beyond ChatGPT: AI\u2019s strategic impact on events<\/a><\/li>\n<li><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/the-critical-role-of-events-in-modern-marketing\/\">The critical role of events in modern marketing<\/a><\/li>\n<li><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/building-your-brand-and-empowering-yourself\/\">Building your brand and empowering yourself<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Events should be designed with accessibility in mind from the start. During our recent Beyond the Venue: Event Strategies for Modern Marketers session, Kerry McLaughlin and Oddmund Braaten shared valuable insights on making events more inclusive.\u00a0 Let&#8217;s explore some key takeaways from their discussion on &#8220;How to make your events accessible.&#8221; Consider diverse needs when &#8230;<\/p>\n","protected":false},"author":1233,"featured_media":57817,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[18390,43333],"tags":[1611],"class_list":["post-57816","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-communication-and-collaboration","category-events","tag-events"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.3 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to make your events accessible | RingCentral Blog<\/title>\n<meta name=\"description\" content=\"Discover key strategies for making your events more inclusive in this blog recap of &#039;Beyond the Venue: Event Strategies for Modern Marketers.&#039;\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/how-to-make-your-events-accessible\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to make your events accessible\" \/>\n<meta property=\"og:description\" content=\"Discover key strategies for making your events more inclusive in this blog recap of &#039;Beyond the Venue: Event Strategies for Modern Marketers.&#039;\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/how-to-make-your-events-accessible\/\" \/>\n<meta property=\"og:site_name\" content=\"RingCentral Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/ringcentral\" \/>\n<meta property=\"article:published_time\" content=\"2024-09-16T21:35:24+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-05-29T10:15:31+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/wp-content\/uploads\/2024\/09\/Blog-hero-930x700-v2.png\" \/>\n\t<meta property=\"og:image:width\" content=\"930\" \/>\n\t<meta property=\"og:image:height\" content=\"700\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Lauren Slattery\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@ringcentral\" \/>\n<meta name=\"twitter:site\" content=\"@ringcentral\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Lauren Slattery\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/how-to-make-your-events-accessible\/#article\",\"isPartOf\":{\"@id\":\"\/us\/en\/blog\/how-to-make-your-events-accessible\/\"},\"author\":{\"name\":\"Lauren Slattery\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#\/schema\/person\/84293527969be0e8041176276006e769\"},\"headline\":\"How to make your events accessible\",\"datePublished\":\"2024-09-16T21:35:24+00:00\",\"dateModified\":\"2025-05-29T10:15:31+00:00\",\"mainEntityOfPage\":{\"@id\":\"\/us\/en\/blog\/how-to-make-your-events-accessible\/\"},\"wordCount\":628,\"publisher\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#organization\"},\"image\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/how-to-make-your-events-accessible\/#primaryimage\"},\"thumbnailUrl\":\"\/us\/en\/blog\/wp-content\/uploads\/2024\/09\/Blog-hero-930x700-v2.png\",\"keywords\":[\"events\"],\"articleSection\":[\"Communication &amp; 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Her collaborative approach and ability to create compelling narratives have propelled companies like TokBox from startups to industry leaders.","url":"\/us\/en\/blog\/author\/lauren-slattery\/"}]}},"rc_img_url":"\/us\/en\/blog\/wp-content\/uploads\/2024\/09\/Blog-hero-930x700-v2.png","rcblog_by_author":"<a href=\"\/us\/en\/blog\/author\/lauren-slattery\/amp\" data-dl-events-click=\"true\" data-dl-element=\"link\"><span class=\"image\"><img src=\"https:\/\/secure.gravatar.com\/avatar\/9f842b5d13d142f8c1bb0375b9647e47ed6670b849a529048ec28afd787883b0?s=96&d=mm&r=g\" alt=\"\" width=\"30\" height=\"30\" layout=\"fixed\"><\/img><\/span><span class=\"by-author-name\">Lauren Slattery<\/span><\/a>","rc_author_full_name":"Lauren Slattery","rc_author_avatar":"\/us\/en\/blog\/wp-content\/uploads\/2024\/09\/1517686999456.jpg","rc_author_link":"\/us\/en\/blog\/author\/lauren-slattery\/amp","rc_post_categories":"<a href=\"\/us\/en\/blog\/category\/trending\/communication-and-collaboration\/amp\">Communication &amp; collaboration<\/a><a href=\"\/us\/en\/blog\/category\/roles\/events\/amp\">, Events<\/a>","amp_link":"\/us\/en\/blog\/how-to-make-your-events-accessible\/amp","excerpt_title":"How to make your events accessible","_links":{"self":[{"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/posts\/57816","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/users\/1233"}],"replies":[{"embeddable":true,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/comments?post=57816"}],"version-history":[{"count":0,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/posts\/57816\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/media\/57817"}],"wp:attachment":[{"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/media?parent=57816"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/categories?post=57816"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/tags?post=57816"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}