{"id":55234,"date":"2022-09-01T00:00:00","date_gmt":"2022-09-01T07:00:00","guid":{"rendered":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/?p=55234"},"modified":"2025-03-13T06:58:57","modified_gmt":"2025-03-13T13:58:57","slug":"virtual-events-ai-tools","status":"publish","type":"post","link":"\/us\/en\/blog\/virtual-events-ai-tools\/","title":{"rendered":"How to use AI to build an event in 10 minutes"},"content":{"rendered":"

Yeah, we know.<\/p>\n

The task of creating a virtual event can be\u2026 a lot of work. Even with a platform like RingCentral Events, it can still take a substantial amount of time.<\/p>\n

But not anymore.<\/p>\n

Thanks to AI, creating an event is now easier and faster than ever.<\/p>\n

This guide walks you through how to quickly create a fully loaded event using RingCentral Events in less than 10 minutes.<\/strong><\/p>\n

From concept to design to marketing, you\u2019ll learn how to use four AI tools to dramatically reduce the amount of time it takes to create an event.<\/p>\n

The four AI tools we\u2019ll use to build this event:<\/p>\n

    \n
  1. ChatGPT<\/a> – to create content and strategy<\/li>\n
  2. DeepAI<\/a> – to create graphics<\/li>\n
  3. Tome<\/a> – to create speaker presentations<\/li>\n
  4. Kapwing<\/a> – to create videos<\/li>\n<\/ol>\n

    Ready to get started? Start the timer\u2026 let\u2019s go!<\/p>\n

    1. Create your event topic, speakers, and run of show with AI<\/h2>\n

    Every event starts with a creative idea. One that will make your target audience want to attend.<\/p>\n

    Let\u2019s use AI to come up with an event topic.<\/h4>\n
      \n
    1. Open ChatGPT.<\/li>\n
    2. Enter the following prompt and be sure to substitute your unique information in the bracketed text: \u201cI work at [your company], a [one line description of your company]. What are 3 topics for an event that we can host that would make over 1,000 [insert your ideal customer profile] want to register and attend and result in them using [your company] themselves?\u201d<\/li>\n
    3. Pick your favorite topic.<\/li>\n<\/ol>\n

      Now that we have a topic, we need a catchy name for your event. Here\u2019s how to generate one from the topic above:<\/p>\n

        \n
      1. Open ChatGPT.<\/li>\n
      2. Enter the prompt: \u201cWhat’s a memorable name of an event with the above topic [number] in 1 word, 2 words, and 3 words?\u201d<\/li>\n
      3. Pick your favorite from the list.<\/li>\n<\/ol>\n

        Okay, it\u2019s time to create your event. Follow these steps to get started: Sign into your RingCentral Events account >>> Create new event >>> Virtual >>> Blank template >>> Event details. Plug in the name from above and choose a date and time.<\/p>\n

        Build an agenda and run of show for your event within a few seconds:<\/h4>\n
          \n
        1. Open ChatGPT.<\/li>\n
        2. Enter the prompt: \u201cBuild a table that has a run of show for the above event that is [length of time] long, starting at [date and time]. Suggest topics for keynotes, breakouts sessions, breaks, and expo booths. Create the table with the following columns:\u00a0 Start date, Start time, End date, End time, Schedule name, Schedule description, Segment name, Segment type. “Segment type” can be one of 5 options: stage, sessions, networking, expo, break. “Time” should be formatted in 24 hours, not 12 hours.\u201d<\/li>\n<\/ol>\n
          \n
          <\/div>
          Example of an event schedule generated by ChatGPT that you can import into RingCentral Events.<\/figcaption><\/figure>\n
            \n
          1. Copy this table into a spreadsheet and export it as a CSV file.<\/li>\n
          2. Import this CSV file into your dashboard by going to Venue >>> Schedule >>> Import.<\/li>\n<\/ol>\n

            Get speaker suggestions for your event:<\/h4>\n
              \n
            1. Open ChatGPT.<\/li>\n
            2. Enter the prompt: \u201cSuggest 5 speakers for the above keynote segments and what the title of their talks would be.\u201d<\/li>\n
            3. Once your have your list of speakers, use the following prompt to write emails to them: \u201cWrite a brief email inviting [person\u2019s name] to speak at [event name] and offer 1 or 2 ideas for topics they could speak about. Present this as a great opportunity to grow their personal brand even more.\u201d<\/li>\n
            4. Bonus: Offer to make their presentations for them and use the Tome app<\/a>.<\/li>\n<\/ol>\n

              \u200d<\/p>\n

              2. Write your event landing page, sessions, and expo booth copy with AI<\/h2>\n

              There are a few key surfaces in your event that require smart copywriting and engaging ideas. This section will show you how to create high converting copy and engaging content for every attendee experience of your event. Leave the design assets for the next step for now.<\/p>\n

              Create a high-converting Registration page:<\/h4>\n
                \n
              1. Open ChatGPT.<\/li>\n
              2. Enter the prompt: \u201cWrite compelling copy for a landing page of the online event called [name of your event] that we discussed above that would make visitors want to fill out the registration form.\u201d<\/li>\n
              3. Copy and paste this into your Registration page in RingCentral Events. Go to Registrations >>> Registrations Page.<\/li>\n<\/ol>\n

                Create a warm and welcoming Reception page:<\/h4>\n
                  \n
                1. Open ChatGPT.<\/li>\n
                2. Enter the prompt: \u201cWrite warm and friendly copy for the reception page of the online event called [name of your event] that we discussed above that would make attendees feel welcomed and energized.\u201d<\/li>\n
                3. Copy and paste this into your Reception page in RingCentral Events. Go to Venue >>> Reception.<\/li>\n<\/ol>\n

                  \u200dGenerate interesting conversations in your Sessions:<\/strong><\/h4>\n
                    \n
                  1. Open ChatGPT.<\/li>\n
                  2. Create a title for your Sessions using this prompt: \u201cIn 59 characters or less, what are 5 good icebreaker questions and discussions for breakout sessions during the event [name of your event] that we\u2019ve been discussing above?\u201d<\/li>\n
                  3. Use this text in the description of your Sessions: \u201cJoin this live discussion with other attendees and answer the question above on video or in the chat.\u201d\u200d<\/li>\n<\/ol>\n

                    Write powerful CTAs in your Expo booths:<\/h4>\n

                    If you have Expo booths, you can use ChatGPT to write their description.<\/p>\n