{"id":54917,"date":"2023-08-24T08:24:58","date_gmt":"2023-08-24T15:24:58","guid":{"rendered":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/?p=54917"},"modified":"2025-03-13T06:19:00","modified_gmt":"2025-03-13T13:19:00","slug":"save-money-small-business","status":"publish","type":"post","link":"\/us\/en\/blog\/save-money-small-business\/","title":{"rendered":"6 practical ways to save money as a small business"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Need some money-saving ideas for your small business? You definitely aren&#8217;t alone. <\/span><span style=\"font-weight: 400;\">In a world of rising interest rates, high inflation, and shifting labor pools, <\/span><a href=\"https:\/\/www.guidantfinancial.com\/small-business-trends\/\"><span style=\"font-weight: 400;\">Guidant Financial\u2019s State of Small Business 2023 Report<\/span><\/a><span style=\"font-weight: 400;\"> found that most small business owners reported increased prices (27%), loss of revenue (15%), and increased wages (13%) as the top three ways the economy has impacted their businesses.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">According to <\/span><a href=\"https:\/\/www.score.org\/resource\/infographic\/infographic-small-business-credit-capital-and-cash-flow\"><span style=\"font-weight: 400;\">Score<\/span><\/a><span style=\"font-weight: 400;\">, cash flow (22%) and costs (19%) are the top two challenges identified by small business owners.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Saving money as a small business means that you will have capital on hand to reinvest in future business growth. Finding money-saving tips for small businesses is one of the most consistently effective ways of increasing profits.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Every business is different, but many money-saving<\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/daymond-john-business-tips\/\"> <span style=\"font-weight: 400;\">tips for small business<\/span><\/a><span style=\"font-weight: 400;\"> apply across the board:<\/span><\/p>\n<p><span style=\"font-weight: 400;\">At RingCentral, we \u2764\ufe0f small businesses. So we&#8217;ve rounded up six money-saving strategies for a small business that you might&#8217;ve missed:\u00a0<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#one\"><span style=\"font-weight: 400;\">Bundle technology<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#two\"><span style=\"font-weight: 400;\">Optimize your budget<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#three\"><span style=\"font-weight: 400;\">Identify hidden costs<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#four\"><span style=\"font-weight: 400;\">Embrace remote work<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#five\"><span style=\"font-weight: 400;\">Negotiate with vendors<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#six\"><span style=\"font-weight: 400;\">Outsource non-core functions<\/span><\/a><\/li>\n<\/ol>\n<hr \/>\n<p><img decoding=\"async\" class=\"alignleft wp-image-55663 size-medium\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2023\/08\/Screen-Shot-2023-11-03-at-10.45.48-PM-294x300.png\" alt=\"\" width=\"294\" height=\"300\" \/><\/p>\n<h4 class=\"p1 heading h4\">Free eBook: Hidden costs of running a small business<\/h4>\n<p>Every dollar counts when you run a small business. Learn where you&#8217;re losing money\u2014and how to stop those costly leaks\u2014in this helpful eBook.<\/p>\n<p class=\"p1\">\n<div class=\"download-form-widget standart-download-form\" data-url=\"https:\/\/assets.ringcentral.com\/us\/ebook\/unexpected-costs-running-small-business.pdf\" data-id=\"69da2ddf27a24\" id=\"69da2ddf27a24\">\n\t\t<button tabindex=\"on\"  on=\"tap:69da2ddf27a24.toggleClass(class='open')\" class=\"open-modal-download-action download-form-button\" type=\"submit\">\ud83d\udcd5 Read the eBook<\/button><\/p>\n<div class=\"download-form-modal\">\n<div class=\"download-form-modal-body\">\n<div class=\"download-form-modal-content\">\n<div class=\"download-form-modal-title\">Free download: 'The unexpected costs of running a small business' <\/div>\n<form class=\"download-form SMB\" method=\"post\">\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Full Name\" aria-required=\"true\" aria-invalid=\"false\" type=\"text\" name=\"fullname\" placeholder=\"Full Name\" data-dl-events-hover=\"true\" data-dl-element=\"text\" data-dl-additional-info=\"download form\">\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Email (please enter a work email address)\" aria-required=\"true\" aria-invalid=\"false\" type=\"email\" autocomplete=\"on\" name=\"email\" placeholder=\"Email (please enter a work email address)\" data-dl-events-hover=\"true\" data-dl-element=\"email\" data-dl-additional-info=\"download form\">\n\t\t\t\t\t\t<\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"popup_form\" value=\"1\">\n\t\t\t\t\t\t<\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"Lead_Entry_Source__c\" value=\"RC Blog\" class=\"download-form-input\"\/>\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<button class=\"download-form-submit\" type=\"submit\" data-dl-element=\"button\" data-no-auto-dl=\"true\" data-dl-additional-info=\"download form\" data-dl-name=\"Get it now\">Get it now<\/button>\n\t\t\t\t\t\t<\/div>\n<\/p><\/form>\n<p> \t\t\t\t\t<button on=\"tap:69da2ddf27a24.toggleClass(class='open')\" role=\"button\" tabindex=\"0\"  class=\"download-form-modal-close\"><\/button>\n\t\t\t\t<\/div>\n<div class=\"download-form-modal-thank\">Enjoy! <\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/p>\n<hr \/>\n<h2 class=\"heading h2\">6 money-saving tips for a small business<\/h2>\n<h3 class=\"heading h2 h3\"><span style=\"font-weight: 400;\"><a id=\"one\"><\/a>1. Bundle tech: The power of consolidation<\/span><\/h3>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-54642\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2023\/06\/Picture-2-MVP.gif\" alt=\"aws\" width=\"1920\" height=\"1080\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Bundling technology services together is a great small business money-saving strategy for small businesses. Instead of paying for each service separately, you can get all of them in one place, usually for a lower cost.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This approach offers several benefits, including:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Streamlined operations<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduced expenses<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Simplified vendor management<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Potential discounts<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Suppose you bundled all your communication efforts into one platform. With one service, you can centralize phone, email, social, and fax communications.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This approach <\/span><b>streamlines operations <\/b><span style=\"font-weight: 400;\">by making all information centrally accessible and instantly transferable across platforms.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Bundling your communications tech <\/span><b>reduces expenses<\/b><span style=\"font-weight: 400;\"> by turning several fees into one bill. A unified provider is likely to offer you <\/span><b>discounts<\/b><span style=\"font-weight: 400;\"> compared to alternatives, due to a lower overall cost of providing the service.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A unified approach <\/span><b>simplifies vendor management<\/b><span style=\"font-weight: 400;\">. Instead of handling three or four different systems, you and your team can easily manage communications via one centralized platform. This saves time on training new employees and staying up-to-date.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The key to bundling effectively is to choose a UCaaS provider that specializes in technology bundling to meet small businesses&#8217; specific needs.\u00a0<\/span><\/p>\n<p><b>\ud83c\udf0eReal-world example:<\/b><span style=\"font-weight: 400;\"> The city of Williamsburg, VA, was able to decrease their capital expenditure with an all-in-one communication system! <\/span><a href=\"https:\/\/www.ringcentral.com\/whyringcentral\/casestudies\/city-of-williamsburg.html\"><span style=\"font-weight: 400;\">Read their story<\/span><\/a><\/p>\n<h3 class=\"heading h3\"><span style=\"font-weight: 400;\"><a id=\"two\"><\/a>2. Optimize your budget: <\/span><span style=\"font-weight: 400;\">CapEx vs OpEx<\/span><\/h3>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-54908\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2023\/08\/Inner-image_option.png\" alt=\"benefits of device as a service (daas)\" width=\"1920\" height=\"1080\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Operating expenditures, or OPEX, are regularly occurring expenses that you need to keep your business running on a daily business. This includes things like employee wages, office supplies, and disposable equipment.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Capital expenditures, or CAPEX, are major, long-term expenses that are usually made on a more one-off basis. Examples of this type of expenditure include building a factory, buying new equipment, or acquiring a patent.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When it comes to saving money, small businesses today prefer OpEx over CapEx because OpEx enables businesses to spread their expenses over a period of time rather than cough up major dollars investing in capital expenditures. To preserve capital and maintain flexibility, many companies choose to handle their communications needs with <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/what-is-device-as-a-service-daas\/\"><span style=\"font-weight: 400;\">Device-as-a-Service (DaaS) models<\/span><\/a><span style=\"font-weight: 400;\">, which allow businesses to use the latest technology without an exorbitant upfront cost.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, RingCentral\u2019s DaaS offering enables small businesses to achieve:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Lower costs<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A simplified tech stack<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Better device lifecycle management<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Better employee and customer experiences<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduced IT load<\/span><\/li>\n<\/ul>\n<p><b>\ud83c\udf1fNow available from RingCentral: <\/b><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/introducing-ringcentral-certified-hardware-phones-as-a-subscription-service\/\"><b>Desk phones as a subscription service!<\/b><\/a><\/p>\n<hr \/>\n<p><iframe sandbox=\"allow-scripts allow-same-origin allow-presentation\" title=\"Nurturing your business in tough times feat Daymond John, founder of FUBU and star of Shark Tank\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/aYb2GYauOO4?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen sandbox=\"allow-same-origin allow-scripts allow-presentation\"><\/iframe><\/p>\n<hr \/>\n<h3 class=\"heading h3\"><span style=\"font-weight: 400;\"><a id=\"three\"><\/a>3. Identify hidden costs: Uncover saving opportunities<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Hidden costs of running a small business may go unnoticed for months or years. Some common hidden costs of running a small business include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Maintenance<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Licenses<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Software or hardware upgrades<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Compliance issues<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Integration and interoperability<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Scaling issues<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">For better money saving as a small business, track all of your expenses with one centralized tool, whether it is something as simple as a spreadsheet or a more detailed software program. Group costs by type and category, and look for ways to save money by consolidating where you can.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, you might find that you keep hiring separate contractors to do repairs on your equipment. Consider negotiating a retainer agreement with a single contractor, which may be less costly in the long run.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Choose SaaS options, which eliminate much of the compliance, security, and maintenance issues you may be having with disparate vendors for different services.<\/span><\/p>\n<p><b>\ud83c\udf0eReal-world example:<\/b><span style=\"font-weight: 400;\"> Corrigan Moving Systems saved $12,000 a month by streamlining their communications! <\/span><a href=\"https:\/\/www.ringcentral.com\/whyringcentral\/casestudies\/corrigan-moving-systems.html\"><span style=\"font-weight: 400;\">Read their story<\/span><\/a><\/p>\n<h3 class=\"heading h4 h3\"><span style=\"font-weight: 400;\"><a id=\"four\"><\/a>4. Embrace remote or hybrid work: Use less office space<\/span><\/h3>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-54397\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2023\/04\/Meeting-insights-Collaborative-Notes.png\" alt=\"\" width=\"1920\" height=\"1080\" \/><\/p>\n<p><span style=\"font-weight: 400;\">If your business model allows it, remote work is a great way to reduce costs such as office space expenses and utility bills. Many businesses now operate on either a hybrid model, with smaller offices, or even on a completely remote model.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you decide to eliminate costly office overhead in favor of remote work, remember that communication and collaboration tools are even more important for remote workplaces than they are for traditional offices. Be sure to choose an effective cloud-based solution for remote communication and project management. Options include <a href=\"https:\/\/www.ringcentral.com\/lp\/small-business-phone-service.html\">business phone service<\/a>, <a href=\"https:\/\/www.ringcentral.com\/virtual-call-center.html\">virtual call center<\/a>, and <a href=\"https:\/\/www.ringcentral.com\/contact-center.html\">contact center<\/a>. And don&#8217;t forget to consider an accompanying <a href=\"https:\/\/www.ringcentral.com\/contact-center\/workforce-management.html\">workforce management<\/a> or <a href=\"https:\/\/www.ringcentral.com\/call-center-management.html\">call center management<\/a> tool.<\/span><\/p>\n<h3 class=\"heading h3\"><span style=\"font-weight: 400;\"><a id=\"five\"><\/a>5. Negotiate with vendors: Get more for your money<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">In many cases, vendors will be happy to agree to a cheaper per-unit price of their product, if you are willing to commit to a long-term or bulk agreement. If you already have a long history with a vendor, they may be even more open to the suggestion.<\/span><\/p>\n<hr \/>\n<p><span style=\"font-weight: 400;\"><\/p>\n<div class=\"rc-post-content-cta rc-post-content-cta_orange\">\n<div class=\"rc-post-content-cta-columns\">\n<div class=\"bottom-cta-img\">\n\t\t\t\t<img decoding=\"async\" width=\"724\" height=\"916\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2024\/03\/Screen-Shot-2024-04-16-at-10.53.52-AM.png\" class=\"responsive-image\" alt=\"\" \/>\t\t\t<\/div>\n<div class=\"bottom-cta-copy\">\n<div class=\"headline-copy\" style=\"text-align:left;\">eBook: Learn to leverage AI for your small business<\/div>\n<\/p><\/div>\n<\/p><\/div>\n<div class=\"rc-post-content-cta-footer\">\n<div class=\"bottom-cta-logo-container\">\n<div class=\"bottom-cta-logo\"><span aria-hidden=\"true\"><svg width=\"154\" height=\"34\" viewBox=\"0 0 154 34\" fill=\"#000\" role=\"img\" aria-labelledby=\"cta-ring-logo-1446727395\" 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9.60219Z\" \/>\n\t\t\t\t\t\t\t<path fill-rule=\"evenodd\" clip-rule=\"evenodd\" d=\"M16.9769 0.548269C16.101 0.914019 15.307 1.44981 14.6364 2.12196L16.332 3.81756C16.7764 3.37 17.3041 3.01548 17.8865 2.77325C18.4688 2.53102 19.0928 2.40429 19.7232 2.40269C20.3537 2.40108 20.9777 2.523 21.5616 2.76362C22.1439 3.00264 22.6749 3.35556 23.1225 3.79991L24.8181 2.10431C23.8106 1.1001 22.5289 0.415123 21.1333 0.139206C19.7377 -0.139919 18.2907 0.00285184 16.9769 0.548269Z\" \/>\n\t\t\t\t\t\t<\/svg><\/span><\/div>\n<\/p><\/div>\n<div class=\"bottom-cta-link\">\n\t\t\t\t<a href=\"https:\/\/www.ringcentral.com\/email\/smarter-conversations-happier-customers.html\" class=\"view-all view-all-brown\" data-dl-name=\"Get the eBook\" data-dl-element=\"button\" data-dl-additional-info=\"bottom cta banner\" data-no-auto-dl=\"true\">Get the eBook<span class=\"svg-icon\" aria-hidden=\"true\"><svg width=\"24\" height=\"24\" viewBox=\"0 0 24 24\" fill=\"#000\" role=\"img\" aria-labelledby=\"cta-ring-arrow-1446727395\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t<title id=\"cta-ring-arrow-1446727395\">Ring Central Logo<\/title>\t\n\t\t\t\t\t<path d=\"M0 11.5C0 11.2239 0.223858 11 0.5 11H21.6797C21.9559 11 22.1797 11.2239 22.1797 11.5V12.5C22.1797 12.7761 21.9559 13 21.6797 13H0.5C0.223858 13 0 12.7761 0 12.5V11.5Z\" ><\/path>\n\t\t\t\t\t<path fill-rule=\"evenodd\" clip-rule=\"evenodd\" d=\"M21.1718 12.0001L15.8086 6.63691C15.6134 6.44165 15.6134 6.12506 15.8086 5.9298L16.5157 5.22269C16.711 5.02743 17.0276 5.02743 17.2228 5.22269L23.6467 11.6465C23.8419 11.8418 23.8419 12.1584 23.6467 12.3536L17.2228 18.7775C17.0276 18.9727 16.711 18.9727 16.5157 18.7775L15.8086 18.0704C15.6134 17.8751 15.6134 17.5585 15.8086 17.3633L21.1718 12.0001Z\" ><\/path>\n\t\t\t\t<\/svg><\/span><\/a>\n\t\t\t<\/div>\n<\/p><\/div>\n<\/p><\/div>\n<p>\t<\/span><\/p>\n<hr \/>\n<h3 class=\"heading h3\"><span style=\"font-weight: 400;\">6. Outsource non-core functions: Do what you do best<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Small businesses often do best when they focus on what they do best: their core business offering. Non-core functions, such as internal accounting, IT support, or marketing, may be done better by third parties.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is a situation where caution and careful weighing of options is important. A third party will not know your business as well as you know it, so there is a certain cost associated with getting them up to speed. However, over the long term, you may find that upfront costs for outsourcing can be recouped fairly quickly in terms of time saved, which you can use to focus on what you do best.<\/span><\/p>\n<h2 class=\"heading h2\"><span style=\"font-weight: 400;\">Money-saving as a small business: Start here\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Saving money matters. It is often easier to increase profits by cutting costs than by increasing revenues. The key takeaway here is to bundle and organize where you can. Look for areas where current costs are repeated, and explore how you can combine or eliminate costs.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As a provider of an industry-leading communications platform, RingCentral <\/span><a href=\"https:\/\/www.ringcentral.com\/solutions\/small-business.html\"><span style=\"font-weight: 400;\">helps small businesses<\/span><\/a><span style=\"font-weight: 400;\"> save money by bundling their entire communications system into a single platform. This lowers communication and organization costs, while centralizing information into one user-friendly hub.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Need some money-saving ideas for your small business? You definitely aren&#8217;t alone. In a world of rising interest rates, high inflation, and shifting labor pools, Guidant Financial\u2019s State of Small Business 2023 Report found that most small business owners reported increased prices (27%), loss of revenue (15%), and increased wages (13%) as the top three &#8230;<\/p>\n","protected":false},"author":29,"featured_media":54918,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[17901,18390],"tags":[],"class_list":["post-54917","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-leadership","category-communication-and-collaboration"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.3 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>6 practical ways to save money as a small business<\/title>\n<meta name=\"description\" content=\"It&#039;s more crucial than ever to spend wisely. 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