{"id":54391,"date":"2023-04-13T07:24:57","date_gmt":"2023-04-13T14:24:57","guid":{"rendered":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/?p=54391"},"modified":"2025-03-13T06:42:30","modified_gmt":"2025-03-13T13:42:30","slug":"collaborative-notes","status":"publish","type":"post","link":"\/us\/en\/blog\/collaborative-notes\/","title":{"rendered":"Collaborative Notes: A better way to take notes during video meetings"},"content":{"rendered":"<p>Taking notes in a video meeting can be a hassle. You&#8217;re either:<\/p>\n<ul>\n<li>Scribbling in a notebook, but we all know those action items are forgotten as soon as you shut the cover (Plus, hand cramps in 2023? Who has time for that?);<\/li>\n<li>Switching back and forth between the video conferencing app and a note-taking app like Google Docs or Microsoft Word\u2014that kind of toggling is exhausting and distracting, so you might miss important information;<\/li>\n<li>Or trying to keep up while jotting down action items in your phone&#8230;which, to everyone else on the call (including your boss), just looks like you&#8217;re texting.<\/li>\n<\/ul>\n<p>In the age of hybrid work, there has to be a better solution for note-taking while on <a class=\"waffle-rich-text-link\" href=\"https:\/\/www.ringcentral.com\/video-call.html\">video calls<\/a>. And we&#8217;ve got one! It&#8217;s called Collaborative Notes: a built-in note-taking feature for RingCentral video meetings.Oh&#8230; and did we mention you can get it <strong>for free<\/strong>?<\/p>\n<p>Let&#8217;s learn more:<\/p>\n<ul>\n<li><a href=\"#one\">What is RingCentral Collaborative Notes?\u00a0<\/a><\/li>\n<li><a href=\"#two\">Collaborative Notes features\u00a0<\/a><\/li>\n<li><a href=\"#three\">Ways to use Collaborative Notes\u00a0<\/a><\/li>\n<li><a href=\"#four\">How to get Collaborative Notes\u00a0<\/a><\/li>\n<\/ul>\n<h2 class=\"heading h2\"><a id=\"one\"><\/a>What is RingCentral Collaborative Notes?<\/h2>\n<p>RingCentral Collaborative Notes is a set of features within RingCentral Video that improve the note-taking experience during <a href=\"https:\/\/www.ringcentral.com\/video.html\">video meetings<\/a>. You can jot down important points and action items <strong>right in the RingCentral video interface<\/strong>: no toggling between your conference call and a separate notes app. Your notes show up right alongside the video gallery. And when the meeting&#8217;s done, <strong>all your notes are saved in the RingCentral app\u00a0<\/strong>for easy sharing.<\/p>\n<p>Collaborative Notes is super simple to access and use. Two clicks, and you&#8217;re in:<\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-54395\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2023\/04\/Collaborative_Notes_2.gif\" alt=\"\" width=\"1920\" height=\"1080\" \/><\/p>\n<h2 class=\"heading h2\"><a id=\"two\"><\/a>Collaborative Notes features<\/h2>\n<p>What can you do with Collaborative Notes? We&#8217;re so glad you asked:<\/p>\n<h3 class=\"heading h3\">Take notes in video meetings of all sizes, on any device<\/h3>\n<p>Whether it&#8217;s a 1:1 or a team huddle, Collaborative Notes is available for all RingCentral Video calls. It&#8217;s even available on mobile:<\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-54398\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2023\/04\/Mobile-collaborative-notes.png\" alt=\"RingCentral Collaborative Notes: mobile interface\" width=\"1920\" height=\"1080\" \/><\/p>\n<h3 class=\"heading h3\">Create notes for your team and yourself at the same time<\/h3>\n<p>With Public and Private options for note-taking, you can track team objectives and personal action items simultaneously, in separate tabs:<\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-54393\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2023\/04\/Collaborative-Notes.png\" alt=\"\" width=\"1920\" height=\"1080\" \/><\/p>\n<h3 class=\"heading h3\">Tag team members in action items for easy task tracking<\/h3>\n<p>Let your coworkers know their marching orders after the call! Simply &#8220;@&#8221; them in the notes so they can easily find action items meant for them:<\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-54397\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2023\/04\/Meeting-insights-Collaborative-Notes.png\" alt=\"\" width=\"1920\" height=\"1080\" \/><\/p>\n<h3 class=\"heading h3\">Easily share notes and action items after the meeting<\/h3>\n<p>No more copying and pasting action items. In RingCentral, the notes you take are stored right in the app, whether the meeting was recorded or not! This makes it a breeze to drop notes into the team chat for everyone to review.\u00a0<span style=\"font-weight: 400;\">You can even continue to edit the notes after sharing!\u00a0<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-54392\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2023\/04\/Collaborative-Notes-in-team-message.png\" alt=\"\" width=\"1920\" height=\"1080\" \/><\/p>\n<h3 class=\"heading h3\">Make the notes your own with images, colors, and more<\/h3>\n<p>Get creative <em>and<\/em> organized with formatting options like:<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Font color, size, and bolding, italics, underline options<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Bulleting and paragraph formatting<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><span style=\"font-weight: 400;\">Insert images<\/span><\/li>\n<\/ul>\n<h2 class=\"heading h2\"><a id=\"three\"><\/a>Use cases for Collaborative Notes<\/h2>\n<p>Collaborative Notes is good for any meeting, any time. But here are a few ways to use these note-taking tools in different situations:<\/p>\n<ul>\n<li><strong>Telehealth note taking:\u00a0<\/strong><span style=\"font-weight: 400;\">In a virtual medical environment, you can use the private notes to jot down personal medical instructions, or use the public notes section to write down anything to be shared.<\/span><\/li>\n<li><strong>Hybrid learning:\u00a0<\/strong>C<span style=\"font-weight: 400;\">lassmates in remote and hybrid learning environments can use the public notes space to quickly brainstorm ideas during an in-class activity, or even work together to create collaborative study guides and outlines for upcoming tests or exams.<\/span><\/li>\n<li><strong>Weekly team meetings:\u00a0<\/strong><span style=\"font-weight: 400;\">Employees in any industry can use the notes to jot down tasks to do and assign action items based on what was discussed during the regular standup call<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Best of all, these notes are saved and can be accessed after the meeting is over to review, share, and edit later.\u00a0<\/span><\/p>\n<h2 class=\"heading h2\"><a id=\"four\"><\/a>Get Collaborative Notes for free<\/h2>\n<p>If you have RingCentral Video, you already have Collaborative Notes! Whether you are a paid or free user, Collaborative Notes comes standard.<\/p>\n<p>It&#8217;s easy to get RingCentral Video for free\u2014no strings attached, no video meeting time limits!\u2014and start using these note-taking game changers today. <a href=\"https:\/\/www.ringcentral.com\/ringcentral-video.html\">Click here to download.<\/a><\/p>\n<hr \/>\n<p><i><span style=\"font-weight: 400;\">By Phillip Liu (Associate Director of Product Management), Dipkin Guglani (Director of Product Management), and Ben Wu (Senior Product Marketing Manager)<\/span><\/i><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Taking notes in a video meeting can be a hassle. You&#8217;re either: Scribbling in a notebook, but we all know those action items are forgotten as soon as you shut the cover (Plus, hand cramps in 2023? Who has time for that?); Switching back and forth between the video conferencing app and a note-taking app &#8230;<\/p>\n","protected":false},"author":1067,"featured_media":54396,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[18390,18885],"tags":[],"class_list":["post-54391","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-communication-and-collaboration","category-ringcentral-newsdesk"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.3 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Collaborative Notes: A better way to take notes during video meetings | RingCentral Blog<\/title>\n<meta name=\"description\" content=\"Taking notes in a video meeting can be a hassle. 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He has prior experiences in e-commerce at Disney and in digital analytics at ServiceNow. He graduated with an MBA degree from the University of California, Los Angeles, and also holds a BS degree from the same school.","sameAs":["https:\/\/www.linkedin.com\/in\/benjaminwu93\/"],"url":"\/us\/en\/blog\/author\/ben-wu\/"}]}},"rc_img_url":"\/us\/en\/blog\/wp-content\/uploads\/2023\/04\/Collaborative_notes_GIF_930x700.gif","rcblog_by_author":"<a href=\"\/us\/en\/blog\/author\/ben-wu\/amp\" data-dl-events-click=\"true\" data-dl-element=\"link\"><span class=\"image\"><img src=\"https:\/\/secure.gravatar.com\/avatar\/f5d55ff38e4232287aacd5d4d22bd005c645b9357b829a7a63312dd01fe47fde?s=96&d=mm&r=g\" alt=\"\" width=\"30\" height=\"30\" layout=\"fixed\"><\/img><\/span><span class=\"by-author-name\">Ben Wu<\/span><\/a>","rc_author_full_name":"Ben Wu","rc_author_avatar":"\/us\/en\/blog\/wp-content\/uploads\/2021\/03\/Wu_Benjamin-003-scaled.jpg","rc_author_link":"\/us\/en\/blog\/author\/ben-wu\/amp","rc_post_categories":"<a href=\"\/us\/en\/blog\/category\/trending\/communication-and-collaboration\/amp\">Communication &amp; collaboration<\/a><a href=\"\/us\/en\/blog\/category\/trending\/ringcentral-newsdesk\/amp\">, Company news &amp; culture<\/a>","amp_link":"\/us\/en\/blog\/collaborative-notes\/amp","excerpt_title":"Collaborative Notes: A better way to take notes during vi...","_links":{"self":[{"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/posts\/54391","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/users\/1067"}],"replies":[{"embeddable":true,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/comments?post=54391"}],"version-history":[{"count":0,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/posts\/54391\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/media\/54396"}],"wp:attachment":[{"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/media?parent=54391"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/categories?post=54391"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/tags?post=54391"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}