{"id":54207,"date":"2023-03-21T08:14:40","date_gmt":"2023-03-21T15:14:40","guid":{"rendered":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/?p=54207"},"modified":"2025-07-14T05:56:12","modified_gmt":"2025-07-14T12:56:12","slug":"reduce-meetings","status":"publish","type":"post","link":"\/us\/en\/blog\/reduce-meetings\/","title":{"rendered":"How to reduce meetings: Try these 7 strategies"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Is your day drowning with too many meetings? Are you looking for ways to reduce the number of meetings in your day? You&#8217;re not alone. In fact, meetings have <\/span><span style=\"font-weight: 400;\">increased by 12.9% since 2020<\/span><span style=\"font-weight: 400;\">.<a href=\"#footnote1\"><sup>1<\/sup><\/a> If you need to have fewer meetings to get more done, you&#8217;ve come to the right place.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That\u2019s not great news for your productivity. <\/span><span style=\"font-weight: 400;\">Harvard research<\/span><span style=\"font-weight: 400;\"> found that 70% of meetings keep employees from doing productive work. The same study found that employee productivity was 71% higher when meetings were reduced by 40% and employee satisfaction rose by 52%.<a href=\"#footnote2\"><sup>2<\/sup><\/a>\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So, how can we buck this new trend of more meetings and get our productivity back on track?<\/span><\/p>\n<p>Let&#8217;s get into it:<\/p>\n<ul>\n<li><a href=\"#a\">Signs you&#8217;re having too many meetings<\/a><\/li>\n<li><a href=\"#b\">7 strategies to reduce unnecessary meetings<\/a>\n<ol>\n<li><a href=\"#one\">Use team communication apps to replace meetings<\/a><\/li>\n<li><a href=\"#two\">Record virtual meetings for optional attendees<\/a><\/li>\n<li><a href=\"#three\">Use artificial intelligence (AI)<\/a><\/li>\n<li><a href=\"#four\">Create action items post-meeting<\/a><\/li>\n<li><a href=\"#five\">Block off free time\u00a0<\/a><\/li>\n<li><a href=\"#six\">Meet face-to-face more frequently<\/a><\/li>\n<li><a href=\"#seven\">Get comfortable saying &#8220;no&#8221;<\/a><\/li>\n<\/ol>\n<\/li>\n<\/ul>\n<h2 class=\"heading h2\"><span style=\"font-weight: 400;\"><a id=\"a\"><\/a>Signs you&#8217;re having too many meetings <\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Many employees are experiencing <\/span><a href=\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/virtual-meeting-fatigue\/\"><span style=\"font-weight: 400;\">meeting fatigue<\/span><\/a><span style=\"font-weight: 400;\">, <\/span><span style=\"font-weight: 400;\">a phenomenon in which people feel physically and mentally drained due to meetings. However, the question around \u201chow many meetings is too many?\u201d is tricky, because everyone is different. What we do know is that <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/meeting-culture\/\"><span style=\"font-weight: 400;\">meeting culture<\/span><\/a><span style=\"font-weight: 400;\"> has changed, and it\u2019s time to fix how we collaborate remotely. Here are some tell-tale signs that you may be having too many meetings.<\/span><\/p>\n<h3 class=\"heading h3\">There is no meeting agenda<span style=\"font-weight: 400;\">\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If there is no <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/team-meeting-agenda\/\"><span style=\"font-weight: 400;\">meeting agenda<\/span><\/a><span style=\"font-weight: 400;\">, the meeting most likely does not need to happen. In <\/span><span style=\"font-weight: 400;\">one study<\/span><span style=\"font-weight: 400;\">, 67% of professionals listed having a clear agenda as the way to have a successful meeting.<a href=\"#footnote3\"><sup>3<\/sup><\/a> Use this <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/meeting-invite-templates\/\"><span style=\"font-weight: 400;\">meeting invite template<\/span><\/a><span style=\"font-weight: 400;\"> to ensure that all attendees need to be there and can come prepared to get agenda items handled.\u00a0<\/span><\/p>\n<h3 class=\"heading h3\">People aren&#8217;t participating during meetings<\/h3>\n<p><span style=\"font-weight: 400;\">If there is no discussion to be had and your <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/six-tips-to-keep-your-audience-engaged-during-online-meetings\/\"><span style=\"font-weight: 400;\">audience is not engaged<\/span><\/a><span style=\"font-weight: 400;\">, this is a sign you are having too many meetings. In a recent study, when asked what factors make for an unsuccessful meeting, <\/span><span style=\"font-weight: 400;\">28% of respondents<\/span><span style=\"font-weight: 400;\"> put the blame on lack of participant preparation.<a href=\"#footnote4\"><sup>4<\/sup><\/a> Without good prep and participation, meeting attendees simply fail to add anything productive to the process.<\/span><\/p>\n<h3 class=\"heading h3\">Productivity is down<span style=\"font-weight: 400;\">\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If you have noticed there are more meetings, but projects are taking longer to complete, you may have a case of too many meetings on your hands. Here\u2019s a look at the results of a survey of 76 companies that reduced <\/span>their meetings over the course of 14 months and found that employee productivity and satisfaction increased, while stress levels decreased.<\/p>\n<h2 class=\"heading h2\"><span style=\"color: #000000;\"><a id=\"b\"><\/a>7 strategies to cut back on having too many meetings\u00a0<\/span><\/h2>\n<p>Ready to clear your schedule with fewer meetings? Check out these tips to cut back and free up your day.<\/p>\n<h3 class=\"heading h3\"><a id=\"one\"><\/a>1. Use team communication apps to replace regular check-ins<\/h3>\n<p><span style=\"font-weight: 400;\">We\u2019ll admit that we love using RingCentral&#8217;s <a href=\"https:\/\/www.ringcentral.com\/free-conference-call.html\">conference call services.<\/a> But if your aim is to reduce the total number of meetings, you should also invest in beneficial <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/virtual-meeting-tools\/\"><span style=\"font-weight: 400;\">virtual meeting tools <\/span><\/a><span style=\"font-weight: 400;\">that also allow for non-video conferencing interactions. Look for communications solutions that include team messaging options and phone options to reduce actual meeting times.\u00a0 Let\u2019s be honest. Sometimes a quick call or text\u00a0 is a highly effective way to collaborate with a colleague.<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-52274 size-full\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2022\/06\/Unlimited-team-messaging-1.gif\" alt=\"Reduce meetings with team messaging\" width=\"1280\" height=\"800\" \/><\/p>\n<h3><a id=\"two\"><\/a>2. Record meetings for optional attendees<\/h3>\n<p>Does your video conferencing software have an option to record virtual meetings? If so, make sure you press Record before diving into important topics.<\/p>\n<p>Once the meeting is over and the recording is available, you can share it with anyone who was unable to attend. That way, everyone stays in the loop without feeling overwhelmed. Here&#8217;s how easily it works in RingCentral Meeting Insights:<\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-54167\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2023\/03\/Tip_RCV_Share_recordings_.gif\" alt=\"Reduce meetings: Record and share meetings\" width=\"1920\" height=\"1080\" \/><\/p>\n<h3 class=\"heading h3\"><a id=\"three\"><\/a>3. Artificial intelligence (AI) can mean fewer meetings for your team<\/h3>\n<p><a href=\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/conversational-ai-conversation-intelligence\/\">Conversation intelligence<\/a> is artificial intelligence that analyzes, you guessed it, conversations. This technology pulls out all kinds of helpful insights, and it&#8217;s now available on some video conferencing platforms!<\/p>\n<p>For example, with RingCentral <a href=\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/advanced-meeting-insights\/\">Meeting Insights<\/a>, you can:<\/p>\n<ul>\n<li>Catch the video &#8220;highlight reel&#8221; of a meeting you missed, which sums up all the important points<\/li>\n<li>Skim the meeting &#8220;cliff notes&#8221; of the meeting on the go<\/li>\n<li>Search a virtual meeting transcript for specific topics or speakers<\/li>\n<li>And more!<\/li>\n<\/ul>\n<h3><img decoding=\"async\" class=\"aligncenter size-full wp-image-53778\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2022\/12\/Meeting-insights.gif\" alt=\"Have fewer meetings with conversational intelligence\" width=\"930\" height=\"700\" \/><\/h3>\n<h3><a id=\"four\"><\/a>4. Create action items to share after the meeting<\/h3>\n<p>Give your team members fewer meetings with an easy-to-read, bulleted list of takeaways from any meeting you run. Share it out with attendees via email or your team messaging app, and be sure to bold or @ tag any team members who have action items. That way, nothing gets lost in the shuffle.<\/p>\n<p>Or even better: let your <a href=\"https:\/\/www.ringcentral.com\/video.html\">video meeting<\/a> platform jot down your action items for you! With an app like RingCentral, you&#8217;ll get AI-generated summaries of recorded RingCentral Video meetings for attendees to review afterwards.<\/p>\n<h3 class=\"heading h3\"><a id=\"five\"><\/a>5. Block personal time off on the calendar<\/h3>\n<p><span style=\"font-weight: 400;\">Block off time to ensure that you can get your work done. Maybe you are a dynamo first thing in the morning and can just plow through the work and get things done. Block off this time on your calendar as your \u201cme\u201d time, with no meetings allowed. Or maybe you like to answer emails just before you leave for the day. You might block off time from 4:00 p.m. to 5:00 p.m. to crank out those emails. You can always ask a colleague to <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/how-to-take-meeting-notes\/\"><span style=\"font-weight: 400;\">take meeting notes<\/span><\/a><span style=\"font-weight: 400;\"> if you think there may be something valuable to look over later. Blocking off time to concentrate distraction-free on high-value tasks is a proven productivity booster and adheres to the <\/span><a href=\"https:\/\/www.float.com\/blog\/how-to-create-a-culture-with-fewer-meetings\/\"><span style=\"font-weight: 400;\">principles of \u201cdeep work<\/span><\/a><span style=\"font-weight: 400;\">.\u201d<\/span><\/p>\n<h3 class=\"heading h3\"><a id=\"six\"><\/a>6. Meet face-to-face more frequently<\/h3>\n<p><span style=\"font-weight: 400;\">If possible, plan and select certain days or times each month or quarter to meet with colleagues in person. This will reduce the need for frequent virtual meetings and allow teams to focus on larger initiatives, while also strengthening interpersonal connections.<\/span><\/p>\n<h3 class=\"heading h3\"><a id=\"seven\"><\/a>7. Get comfortable saying \u201cno\u201d<\/h3>\n<p><span style=\"font-weight: 400;\">It\u2019s perfectly fine to decline a meeting invitation sometimes. Make smart decisions about when and where to use this superpower. Say no to meetings when you know your input won&#8217;t actually be needed. Remember that you are accountable for how you spend your work time. Learning to politely decline a meeting invitation may be one of the most underrated but impactful ways to own your work responsibilities fully.<\/span><\/p>\n<p><b>Pro tip:<\/b><span style=\"font-weight: 400;\"> If you\u2019re not quite comfortable yet with a simple \u201cno,\u201d suggest an alternative method for collaboration instead. This method ensures that you can still share important information and ideas with your colleagues without getting roped into an endless stream of meetings for the sake of meetings.<\/span><\/p>\n<h2 class=\"heading h2\"><span style=\"font-weight: 400;\">Reduce meetings and increase productivity with RingCentral<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The research is clear. Too many meetings hampers productivity, leads to employee dissatisfaction, and makes business profits plummet.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Reducing the number of meetings is a great way to avoid these problems. With proper planning and the <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/free-online-meeting-software\"><span style=\"font-weight: 400;\">right communications solution<\/span><\/a><span style=\"font-weight: 400;\"> from RingCentral, you can <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/meeting-management-tools\/\"><span style=\"font-weight: 400;\">manage your meetings appropriately<\/span><\/a><span style=\"font-weight: 400;\">. With RingCentral, you can also leverage team messaging, <a href=\"https:\/\/www.ringcentral.com\/video-call.html\">video call<\/a>, and voice\u2014all provided in one centralized communications solution. Collaborate across multiple channels, all while avoiding unnecessary meetings. <\/span><a href=\"https:\/\/www.ringcentral.com\/view_demo.html\"><span style=\"font-weight: 400;\">See how RingCentral works<\/span><\/a><span style=\"font-weight: 400;\"> today.<\/span><\/p>\n<hr \/>\n<p><sup><a id=\"footnote1\"><\/a>1 <\/sup>https:\/\/www.nber.org\/papers\/w27612<\/p>\n<p><sup><a id=\"footnote2\"><\/a>2<\/sup> https:\/\/hbr.org\/2022\/03\/dear-manager-youre-holding-too-many-meetings<\/p>\n<p><sup><a id=\"footnote3\"><\/a>3 <\/sup>https:\/\/www.booqed.com\/blog\/minutes-wasted-of-meeting-50-shocking-meeting-statistics<\/p>\n<p><a id=\"footnote4\"><\/a><sup>4<\/sup> https:\/\/truelist.co\/blog\/meeting-statistics\/<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Is your day drowning with too many meetings? Are you looking for ways to reduce the number of meetings in your day? You&#8217;re not alone. In fact, meetings have increased by 12.9% since 2020.1 If you need to have fewer meetings to get more done, you&#8217;ve come to the right place.\u00a0 That\u2019s not great news &#8230;<\/p>\n","protected":false},"author":29,"featured_media":54208,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[18390,4],"tags":[],"class_list":["post-54207","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-communication-and-collaboration","category-customer-experience"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.3 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to Reduce Meetings: 7 Effective Strategies<\/title>\n<meta name=\"description\" content=\"Too many meetings killing productivity? Learn 7 proven strategies to cut back on meetings, boost focus, and get more done\u2014backed by Harvard research.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/reduce-meetings\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to reduce meetings: Try these 7 strategies\" \/>\n<meta property=\"og:description\" content=\"Too many meetings killing productivity? Learn 7 proven strategies to cut back on meetings, boost focus, and get more done\u2014backed by Harvard research.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/reduce-meetings\/\" \/>\n<meta property=\"og:site_name\" content=\"RingCentral Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/ringcentral\" \/>\n<meta property=\"article:published_time\" content=\"2023-03-21T15:14:40+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-07-14T12:56:12+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/wp-content\/uploads\/2023\/03\/GettyImages-1354411889-scaled.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"2048\" \/>\n\t<meta property=\"og:image:height\" content=\"1365\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"RingCentral Team\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@ringcentral\" \/>\n<meta name=\"twitter:site\" content=\"@ringcentral\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"RingCentral Team\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/reduce-meetings\/#article\",\"isPartOf\":{\"@id\":\"\/us\/en\/blog\/reduce-meetings\/\"},\"author\":{\"name\":\"RingCentral Team\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#\/schema\/person\/65a168321317ffd562e0d77745f1b358\"},\"headline\":\"How to reduce meetings: Try these 7 strategies\",\"datePublished\":\"2023-03-21T15:14:40+00:00\",\"dateModified\":\"2025-07-14T12:56:12+00:00\",\"mainEntityOfPage\":{\"@id\":\"\/us\/en\/blog\/reduce-meetings\/\"},\"wordCount\":1206,\"publisher\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#organization\"},\"image\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/reduce-meetings\/#primaryimage\"},\"thumbnailUrl\":\"\/us\/en\/blog\/wp-content\/uploads\/2023\/03\/GettyImages-1354411889-scaled.jpg\",\"articleSection\":[\"Communication &amp; collaboration\",\"Customer &amp; employee experience\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"\/us\/en\/blog\/reduce-meetings\/\",\"url\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/reduce-meetings\/\",\"name\":\"How to Reduce Meetings: 7 Effective Strategies\",\"isPartOf\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/reduce-meetings\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/reduce-meetings\/#primaryimage\"},\"thumbnailUrl\":\"\/us\/en\/blog\/wp-content\/uploads\/2023\/03\/GettyImages-1354411889-scaled.jpg\",\"datePublished\":\"2023-03-21T15:14:40+00:00\",\"dateModified\":\"2025-07-14T12:56:12+00:00\",\"description\":\"Too many meetings killing productivity? Learn 7 proven strategies to cut back on meetings, boost focus, and get more done\u2014backed by Harvard research.\",\"breadcrumb\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/reduce-meetings\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/reduce-meetings\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/reduce-meetings\/#primaryimage\",\"url\":\"\/us\/en\/blog\/wp-content\/uploads\/2023\/03\/GettyImages-1354411889-scaled.jpg\",\"contentUrl\":\"\/us\/en\/blog\/wp-content\/uploads\/2023\/03\/GettyImages-1354411889-scaled.jpg\",\"width\":2048,\"height\":1365,\"caption\":\"A serious senior businesswoman gestures as she facilitates a staff meeting while working from home. She is talking with her colleagues during a video conference.\"},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/reduce-meetings\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"How to reduce meetings: Try these 7 strategies\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#website\",\"url\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/\",\"name\":\"RingCentral Blog\",\"description\":\"Intelligent Communications\",\"publisher\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#organization\"},\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"},{\"@type\":\"Organization\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#organization\",\"name\":\"RingCentral\",\"url\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/\",\"logo\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#\/schema\/logo\/image\/\",\"url\":\"\/us\/en\/blog\/wp-content\/uploads\/2025\/04\/ringcentral-logo.png\",\"contentUrl\":\"\/us\/en\/blog\/wp-content\/uploads\/2025\/04\/ringcentral-logo.png\",\"width\":2048,\"height\":309,\"caption\":\"RingCentral\"},\"image\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#\/schema\/logo\/image\/\"},\"sameAs\":[\"https:\/\/www.facebook.com\/ringcentral\",\"https:\/\/x.com\/ringcentral\",\"https:\/\/www.linkedin.com\/company\/ringcentral\/\",\"https:\/\/www.instagram.com\/ringcentral\"]},{\"@type\":\"Person\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#\/schema\/person\/65a168321317ffd562e0d77745f1b358\",\"name\":\"RingCentral Team\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/secure.gravatar.com\/avatar\/9a8d989fa7e72af5bd5cf487cf7080318b695de4be89de382c5e64305dd0249c?s=96&d=mm&r=g\",\"url\":\"https:\/\/secure.gravatar.com\/avatar\/9a8d989fa7e72af5bd5cf487cf7080318b695de4be89de382c5e64305dd0249c?s=96&d=mm&r=g\",\"contentUrl\":\"https:\/\/secure.gravatar.com\/avatar\/9a8d989fa7e72af5bd5cf487cf7080318b695de4be89de382c5e64305dd0249c?s=96&d=mm&r=g\",\"caption\":\"RingCentral Team\"},\"sameAs\":[\"https:\/\/www.ringcentral.com\"],\"url\":\"\/us\/en\/blog\/author\/ringcentral-team\/\"}]}<\/script>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"How to Reduce Meetings: 7 Effective Strategies","description":"Too many meetings killing productivity? Learn 7 proven strategies to cut back on meetings, boost focus, and get more done\u2014backed by Harvard research.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.ringcentral.com\/us\/en\/blog\/reduce-meetings\/","og_locale":"en_US","og_type":"article","og_title":"How to reduce meetings: Try these 7 strategies","og_description":"Too many meetings killing productivity? Learn 7 proven strategies to cut back on meetings, boost focus, and get more done\u2014backed by Harvard research.","og_url":"https:\/\/www.ringcentral.com\/us\/en\/blog\/reduce-meetings\/","og_site_name":"RingCentral Blog","article_publisher":"https:\/\/www.facebook.com\/ringcentral","article_published_time":"2023-03-21T15:14:40+00:00","article_modified_time":"2025-07-14T12:56:12+00:00","og_image":[{"width":2048,"height":1365,"url":"https:\/\/www.ringcentral.com\/us\/en\/blog\/wp-content\/uploads\/2023\/03\/GettyImages-1354411889-scaled.jpg","type":"image\/jpeg"}],"author":"RingCentral Team","twitter_card":"summary_large_image","twitter_creator":"@ringcentral","twitter_site":"@ringcentral","twitter_misc":{"Written by":"RingCentral Team","Est. reading time":"6 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/reduce-meetings\/#article","isPartOf":{"@id":"\/us\/en\/blog\/reduce-meetings\/"},"author":{"name":"RingCentral Team","@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#\/schema\/person\/65a168321317ffd562e0d77745f1b358"},"headline":"How to reduce meetings: Try these 7 strategies","datePublished":"2023-03-21T15:14:40+00:00","dateModified":"2025-07-14T12:56:12+00:00","mainEntityOfPage":{"@id":"\/us\/en\/blog\/reduce-meetings\/"},"wordCount":1206,"publisher":{"@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#organization"},"image":{"@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/reduce-meetings\/#primaryimage"},"thumbnailUrl":"\/us\/en\/blog\/wp-content\/uploads\/2023\/03\/GettyImages-1354411889-scaled.jpg","articleSection":["Communication &amp; collaboration","Customer &amp; employee experience"],"inLanguage":"en-US"},{"@type":"WebPage","@id":"\/us\/en\/blog\/reduce-meetings\/","url":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/reduce-meetings\/","name":"How to Reduce Meetings: 7 Effective Strategies","isPartOf":{"@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#website"},"primaryImageOfPage":{"@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/reduce-meetings\/#primaryimage"},"image":{"@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/reduce-meetings\/#primaryimage"},"thumbnailUrl":"\/us\/en\/blog\/wp-content\/uploads\/2023\/03\/GettyImages-1354411889-scaled.jpg","datePublished":"2023-03-21T15:14:40+00:00","dateModified":"2025-07-14T12:56:12+00:00","description":"Too many meetings killing productivity? Learn 7 proven strategies to cut back on meetings, boost focus, and get more done\u2014backed by Harvard research.","breadcrumb":{"@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/reduce-meetings\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/reduce-meetings\/"]}]},{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/reduce-meetings\/#primaryimage","url":"\/us\/en\/blog\/wp-content\/uploads\/2023\/03\/GettyImages-1354411889-scaled.jpg","contentUrl":"\/us\/en\/blog\/wp-content\/uploads\/2023\/03\/GettyImages-1354411889-scaled.jpg","width":2048,"height":1365,"caption":"A serious senior businesswoman gestures as she facilitates a staff meeting while working from home. She is talking with her colleagues during a video conference."},{"@type":"BreadcrumbList","@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/reduce-meetings\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/"},{"@type":"ListItem","position":2,"name":"How to reduce meetings: Try these 7 strategies"}]},{"@type":"WebSite","@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#website","url":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/","name":"RingCentral Blog","description":"Intelligent Communications","publisher":{"@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"},{"@type":"Organization","@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#organization","name":"RingCentral","url":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/","logo":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#\/schema\/logo\/image\/","url":"\/us\/en\/blog\/wp-content\/uploads\/2025\/04\/ringcentral-logo.png","contentUrl":"\/us\/en\/blog\/wp-content\/uploads\/2025\/04\/ringcentral-logo.png","width":2048,"height":309,"caption":"RingCentral"},"image":{"@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#\/schema\/logo\/image\/"},"sameAs":["https:\/\/www.facebook.com\/ringcentral","https:\/\/x.com\/ringcentral","https:\/\/www.linkedin.com\/company\/ringcentral\/","https:\/\/www.instagram.com\/ringcentral"]},{"@type":"Person","@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#\/schema\/person\/65a168321317ffd562e0d77745f1b358","name":"RingCentral Team","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/secure.gravatar.com\/avatar\/9a8d989fa7e72af5bd5cf487cf7080318b695de4be89de382c5e64305dd0249c?s=96&d=mm&r=g","url":"https:\/\/secure.gravatar.com\/avatar\/9a8d989fa7e72af5bd5cf487cf7080318b695de4be89de382c5e64305dd0249c?s=96&d=mm&r=g","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/9a8d989fa7e72af5bd5cf487cf7080318b695de4be89de382c5e64305dd0249c?s=96&d=mm&r=g","caption":"RingCentral Team"},"sameAs":["https:\/\/www.ringcentral.com"],"url":"\/us\/en\/blog\/author\/ringcentral-team\/"}]}},"rc_img_url":"\/us\/en\/blog\/wp-content\/uploads\/2023\/03\/GettyImages-1354411889-scaled.jpg","rcblog_by_author":"<a href=\"\/us\/en\/blog\/author\/ringcentral-team\/amp\" data-dl-events-click=\"true\" data-dl-element=\"link\"><span class=\"image\"><img src=\"https:\/\/secure.gravatar.com\/avatar\/9a8d989fa7e72af5bd5cf487cf7080318b695de4be89de382c5e64305dd0249c?s=96&d=mm&r=g\" alt=\"\" width=\"30\" height=\"30\" layout=\"fixed\"><\/img><\/span><span class=\"by-author-name\">RingCentral Team<\/span><\/a>","rc_author_full_name":"RingCentral Team","rc_author_avatar":"\/us\/en\/blog\/wp-content\/uploads\/2022\/02\/ringcentral-logo-new.png","rc_author_link":"\/us\/en\/blog\/author\/ringcentral-team\/amp","rc_post_categories":"<a href=\"\/us\/en\/blog\/category\/trending\/communication-and-collaboration\/amp\">Communication &amp; collaboration<\/a><a href=\"\/us\/en\/blog\/category\/trending\/customer-experience\/amp\">, Customer &amp; employee experience<\/a>","amp_link":"\/us\/en\/blog\/reduce-meetings\/amp","excerpt_title":"How to reduce meetings: Try these 7 strategies","_links":{"self":[{"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/posts\/54207","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/users\/29"}],"replies":[{"embeddable":true,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/comments?post=54207"}],"version-history":[{"count":0,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/posts\/54207\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/media\/54208"}],"wp:attachment":[{"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/media?parent=54207"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/categories?post=54207"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/tags?post=54207"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}