{"id":53537,"date":"2022-11-07T16:28:58","date_gmt":"2022-11-08T00:28:58","guid":{"rendered":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/?p=53537"},"modified":"2024-08-23T04:34:08","modified_gmt":"2024-08-23T11:34:08","slug":"what-is-efax","status":"publish","type":"post","link":"\/us\/en\/blog\/what-is-efax\/","title":{"rendered":"eFax: An in-depth guide"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">At a time when team messages and emails proliferate, faxing might seem like a relic of the past. After all, why send a fax when an email attachment will do the trick?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The truth is, the lack of security in emails means faxes are still mission-critical across many business sectors today. Highly-regulated industries such as financial services, healthcare, and government agencies all depend on faxing for their document communication.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And faxes aren\u2019t limited to fax machines anymore. Faxes can be sent digitally over the Internet with the same level of regulatory compliance, security, and confidentiality. The best part? No need for any expensive equipment.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s learn about eFax and how your business can use it.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><strong><a id=\"what\"><\/a>What is eFax?<\/strong><\/h2>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-53540\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2022\/11\/eFaxing-desktop-GIF.gif\" alt=\"Animated image of efaxing\" width=\"1440\" height=\"810\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Traditional faxes are delivered from fax machine to fax machine via telephone lines. Originally, companies or small business owners that wanted to send and receive faxes needed a phone line and a fax machine to do so.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That all changed with eFax, which requires no hardware\u2014instead using the internet for fax delivery.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can attach Word docs, PDF files, or other documents to an app or regular email and send it to another party via the recipient\u2019s fax number\u2014using just your desktop, smartphone, or tablet. The recipient is able to retrieve the fax from a fax machine or their email inbox. <\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><strong><a id=\"are\"><\/a>What are the benefits of eFax?<\/strong><\/h2>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-53541\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2022\/11\/Fax-from-any-device.png\" alt=\"eFax user interface on desktop and mobile\" width=\"2048\" height=\"1017\" \/><\/p>\n<p><span style=\"font-weight: 400;\">There are a number of advantages to sending an eFax compared to fax machines. Here are a few:<\/span><\/p>\n<h3><strong>1. Mass distribution<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Traditional faxes only allow you to send a document to one user through a dedicated phone line.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">eFax allows for mass distribution to multiple recipients with different email addresses and fax numbers. The specific number of recipients allowed varies depending on the service provider.<\/span><\/p>\n<h3><strong>2. No busy signals<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Traditional faxes are frustrating when you have to wait at a machine for a long time due to a constant busy signal on the other end. To reduce problems, some businesses pay extra money for a phone line dedicated to faxes.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With eFax, you never have to worry about busy signals or extra phone lines.<\/span><\/p>\n<h3 class=\"heading h3\"><b>3. Greater customization<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Cover pages in physical faxes are very standard, basic, and boring.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With eFax, you have the ability to customize the cover page to add to the presentation appeal. You can choose from prebuilt templates or unique designs to call attention to your brand and make a good first impression. <\/span><\/p>\n<h3 class=\"heading h3\"><b>4. Flexible scheduling<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Schedule faxes in advance to speed up productivity and manage your time if you have high volumes of faxes to send.<\/span><\/p>\n<h3 class=\"heading h3\"><b>5. Secure document sharing<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Security and confidentiality are challenging with physical faxes sent to an office where someone who isn\u2019t the intended recipient could intentionally or accidentally retrieve the document.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A top eFax service provider offers an encrypted connection (TLS) and document storage in a password-protected account.<\/span><\/p>\n<h3 class=\"heading h3\"><b>6. Anytime, anywhere delivery<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">The hardware requirements for sending and receiving traditional faxes limit mobility. With digital eFax systems, you can send and receive faxes wherever you have internet access.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In some countries where other modern communication systems aren\u2019t as widespread, eFaxes fill an important void.<\/span><\/p>\n<h3 class=\"heading h3\"><b>7. Documented \u201cpaper\u201d trail<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">In some cases, you need a paper trail to record when documents are sent and received. With eFax, document logs automatically keep track of the times that your documents are sent and received.<\/span><\/p>\n<h3 class=\"heading h3\"><b>8. Integration with cloud communications systems<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">To optimize the value of eFax services, they should integrate with your comprehensive communications system. A top provider integrates their eFax solution with other apps used to manage workflows.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><strong><a id=\"how\"><\/a>How does eFax work?<\/strong><\/h2>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-53543\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2022\/11\/One-subscription-for-all-business-communications-needs.png\" alt=\"Sending an efax user interface\" width=\"1136\" height=\"1402\" \/><\/p>\n<p><span style=\"font-weight: 400;\">There are a few steps involved in setting up and using eFax services. The good news is, getting set up and running is quick and simple.<\/span><\/p>\n<p>The first step is to subscribe to one of the third-party <a class=\"waffle-rich-text-link\" href=\"https:\/\/www.ringcentral.com\/fax\/features\/how-it-works.html\">online fax services <\/a>available in the market and get assigned a fax number.<\/p>\n<p><span style=\"font-weight: 400;\">There are two ways to send an eFax:<\/span><\/p>\n<ol>\n<li><span style=\"font-weight: 400;\">Use your service provider\u2019s dedicated software or mobile app to eFax any document anywhere in the world.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Attach any document to an email and send it to the recipient\u2019s fax number. The recipient can access it via a fax machine or email inbox.<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">To receive eFaxes, you share your dedicated fax number with the person who\u2019s going to send you documents.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><strong><a id=\"efax\"><\/a>Is eFax secure?<\/strong><\/h2>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-53544 size-full\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2022\/11\/eFax-security.png\" alt=\"Man on laptop with security message popups\" width=\"1860\" height=\"1400\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Security is a top concern when sending documents\u2014and one of the biggest reasons regulated industries still send and receive faxes.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With a top eFax provider, your faxes are sent over encrypted connections (TLS), as well as password-protected access to ensure only authorized users have access to documents transmitted via online faxing.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You control who has access to your dedicated eFax number. Strong providers allow you to block specific numbers and area codes (or vice versa) from faxing you and customize your advanced blocking options. Block senders you don\u2019t know to safeguard against unwanted faxes.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><strong><a id=\"different\"><\/a>eFax in different industries\u00a0<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">You can use efax to optimize communication across a number of industries. The following are just some examples of ways to use efax:<\/span><\/p>\n<p><b>1. Healthcare: <\/b><span style=\"font-weight: 400;\">Medical providers can easily send prescriptions to pharmacies in a secure system that protects patient information.<\/span><\/p>\n<p><b>2. Financial Services:<\/b><span style=\"font-weight: 400;\"> Applications include sending and receiving important loan documents as well as transaction records and other key statements.<\/span><\/p>\n<p><b>3. Legal: <\/b><span style=\"font-weight: 400;\">Lawyers can submit and respond to legal declarations related to court proceedings with a high degree of confidentiality.<\/span><\/p>\n<p><b>4. Real Estate: <\/b><span style=\"font-weight: 400;\">In an industry where agents are often on the move, you can quickly send and receive contracts and other documents required to make offers, list properties, and close deals.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><strong><a id=\"send\"><\/a>Send secure documents with RingCentral eFax<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">With RingCentral, <\/span><span style=\"font-weight: 400;\">you can scale efax services to fit your user requirements as a standalone solution or integrate it <\/span><span style=\"font-weight: 400;\">with a more comprehensive cross-channel communications system.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Integrate eFax services with other popular applications such as Box, Dropbox, Google Drive, and <\/span><span style=\"font-weight: 400;\">Microsoft Outlook.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The RingCentral app makes it easy for your users to leverage the benefits of eFax from anywhere, using computer, tablet, or smartphone\u2013no hardware required. You also get dedicated web and phone support to ensure your team can maximize their eFax capabilities.<\/span><\/p>\n<p><a href=\"https:\/\/secure.ringcentral.com\/fax-v1.0\/number-selector.html?rckw=ringcentral%20integrations&amp;bmid=SEM2112GGL3437873&amp;bmid_lead=SEM2112GGL3437873&amp;cid=SEM\"><b>Try RingCentral eFax Services for free today.<\/b><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>At a time when team messages and emails proliferate, faxing might seem like a relic of the past. After all, why send a fax when an email attachment will do the trick? The truth is, the lack of security in emails means faxes are still mission-critical across many business sectors today. Highly-regulated industries such as &#8230;<\/p>\n","protected":false},"author":29,"featured_media":53539,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[17901],"tags":[35991,1118],"class_list":["post-53537","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-leadership","tag-fax","tag-phone"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.3 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>eFax: An in-depth guide | RingCentral Blog<\/title>\n<meta name=\"description\" content=\"When you need to fax and don\u2019t want the bother of a physical fax machine,\u00a0 why not eFax instead? 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