{"id":52802,"date":"2022-07-27T11:26:18","date_gmt":"2022-07-27T18:26:18","guid":{"rendered":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/?p=52802"},"modified":"2025-03-13T06:42:58","modified_gmt":"2025-03-13T13:42:58","slug":"bulk-uploading-of-new-users","status":"publish","type":"post","link":"\/us\/en\/blog\/bulk-uploading-of-new-users\/","title":{"rendered":"New hires? Save time with new bulk onboarding in RingCentral"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Hiring is much more than just phone calls and interviews. New employees need to be onboarded in so many different ways: product knowledge, culture, the tools and apps they\u2019ll use every day.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Imagine that 200 new employees join your company during peak hiring season. Your IT team has to onboard every single employee one at a time\u2014for <\/span><i><span style=\"font-weight: 400;\">all<\/span><\/i><span style=\"font-weight: 400;\"> of the relevant technologies they\u2019ll need in their roles.<\/span><\/p>\n<p>&nbsp;<\/p>\n<hr \/>\n<p style=\"text-align: center;\">\u2b50 <strong>Ready to go hybrid or remote?<\/strong> \u2b50<\/p>\n<p style=\"text-align: center;\">Here&#8217;s the secret to a successful hybrid and remote-first workplace.<\/p>\n<p><center>\t<\/p>\n<div class=\"download-form-widget enterprise-download-form\" data-url=\"https:\/\/netstorage.ringcentral.com\/ebook\/what-your-business-needs.pdf\" data-id=\"6a08560c935b8\" id=\"6a08560c935b8\">\n\t\t<button tabindex=\"on\"  on=\"tap:6a08560c935b8.toggleClass(class='open')\" class=\"open-modal-download-action download-form-button\" type=\"submit\">Get the eBook<\/button><\/p>\n<div class=\"download-form-modal\">\n<div class=\"download-form-modal-body\">\n<div class=\"download-form-modal-content\">\n<div class=\"download-form-modal-title\">Tomorrow's workplace is hybrid and remote-first. Is your communications system ready?<\/div>\n<form class=\"download-form ENTERPRISE\" method=\"post\">\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Full Name\" aria-required=\"true\" aria-invalid=\"false\" type=\"text\" name=\"fullname\" placeholder=\"Full Name\" data-dl-events-hover=\"true\" data-dl-element=\"text\" data-dl-additional-info=\"enterprise download form\">\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Email (please enter a work email address)\" aria-required=\"true\" aria-invalid=\"false\" type=\"email\" autocomplete=\"on\" name=\"email\" placeholder=\"Email (please enter a work email address)\" data-dl-events-hover=\"true\" data-dl-element=\"email\" data-dl-additional-info=\"enterprise download form\">\n\t\t\t\t\t\t<\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"popup_form\" value=\"1\">\n\t\t\t\t\t\t<\/div>\n<div><input type=\"hidden\" name=\"Asset_ID__c\" value=\"ODAM-02486\" class=\"download-form-input\"><\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"Lead_Entry_Source__c\" value=\"RC Blog Enterprise\" class=\"download-form-input\"\/>\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<button class=\"download-form-submit\" type=\"submit\" data-dl-element=\"button\" data-no-auto-dl=\"true\" data-dl-additional-info=\"enterprise download form\" data-dl-name=\"Download now\">Download now<\/button>\n\t\t\t\t\t\t<\/div>\n<\/p><\/form>\n<p> \t\t\t\t\t<button on=\"tap:6a08560c935b8.toggleClass(class='open')\" role=\"button\" tabindex=\"0\"  class=\"download-form-modal-close\"><\/button>\n\t\t\t\t<\/div>\n<div class=\"download-form-modal-thank\">Enjoy!<\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/p><\/div>\n<p>\t<\/center><\/p>\n<hr \/>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">These set-up processes are inefficient, time-consuming, and take time away from other important duties. After all, who wants to sink hours or days on manual data entry of new employee information?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">At RingCentral, we\u2019re always innovating to simplify the everyday tasks faced by IT leaders and their teams. That\u2019s why we\u2019re excited to announce our latest feature: <\/span><b>bulk<\/b> <b>uploading of new users in <\/b><a href=\"https:\/\/www.ringcentral.com\/office\/how-it-works.html\"><b>RingCentral MVP<\/b><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><b><a id=\"what\"><\/a>What is bulk uploading of users?<\/b><\/h2>\n<div class=\"swiper single-post__swiper\">\n\t\t\t\t<!-- Additional required wrapper --><\/p>\n<div class=\"swiper-wrapper\">\n<div class=\"swiper-slide\">\n\t\t\t\t\t\t\t<img decoding=\"async\" width=\"1920\" height=\"1080\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2022\/03\/Bulk-uploading-1.png\" class=\"responsive-image\" alt=\"\" \/>\t\t\t\t\t\t<\/div>\n<div class=\"swiper-slide\">\n\t\t\t\t\t\t\t<img decoding=\"async\" width=\"1920\" height=\"1080\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2022\/03\/Bulk-uploading-2.png\" class=\"responsive-image\" alt=\"\" \/>\t\t\t\t\t\t<\/div>\n<\/p><\/div>\n<div class=\"swiper-pagination\"><\/div>\n<div class=\"swiper-button-prev\"><svg width=\"20\" height=\"16\" viewBox=\"0 0 20 16\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t<path d=\"M10.7304 13.9805L12.1446 15.3947L19.6642 7.8751L12.1446 0.355469L10.7304 1.76968L15.8359 6.87519H0.5V8.87519L15.8357 8.87519L10.7304 13.9805Z\" fill=\"currentColor\"\/>\n<\/svg><\/div>\n<div class=\"swiper-button-next\"><svg width=\"20\" height=\"16\" viewBox=\"0 0 20 16\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t<path d=\"M10.7304 13.9805L12.1446 15.3947L19.6642 7.8751L12.1446 0.355469L10.7304 1.76968L15.8359 6.87519H0.5V8.87519L15.8357 8.87519L10.7304 13.9805Z\" fill=\"currentColor\"\/>\n<\/svg><\/div>\n<\/p><\/div>\n<p><span style=\"font-weight: 400;\">This new feature allows IT admins to import up to <\/span><b>4,500 users at a time<\/b><span style=\"font-weight: 400;\"> in RingCentral\u2014or 2,000 users for optimal speed. Simply identify which fields you\u2019d like in your template, download the template, fill it out, and upload the Excel file with all the required information.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can choose if you want to enter specific details (or omit them for speedy onboarding) such as:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Role<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Job title<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Department<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Locations<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Permissions<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/support.ringcentral.com\/article\/8211.html\"><b>Cost Center<\/b><\/a><span style=\"font-weight: 400;\"> (for budget planning and control)<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">In addition, if any information is entered and uploaded incorrectly, <\/span><b>RingCentral will automatically send an email attachment that shows which users and data points were incorrect<\/b><span style=\"font-weight: 400;\">. This means finding and fixing errors instantly without combing through endless amounts of data.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We also improved how to bulk upload users with a more intuitive user interface (UI), along with the ability to add users in bulk in two routes. Learn more here:<\/span><b><\/b><\/p>\n<ul>\n<li aria-level=\"1\"><a href=\"https:\/\/support.ringcentral.com\/article\/Bulk-adding-editing-users-RingCentral-online-account.html\"><b>Bulk adding or editing users in the RingCentral online account | RingCentral MVP<\/b><\/a><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h2><b><a id=\"benefits\"><\/a>Benefits of bulk uploading new users<\/b><\/h2>\n<h3><b><a id=\"speed\"><\/a>1. Speed up the on-boarding process\u00a0<\/b><\/h3>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-52806\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2022\/07\/Speed-up-onboarding-process.png\" alt=\"\" width=\"1920\" height=\"1080\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Ensure new hires onboard instantly so they can get familiar with the business and collaborate with colleagues quicker. RingCentral makes it easier than ever for HR and IT admins to do bulk uploads of new users. Get your new employees set up in no time, so they do not have to suffer from unpleasant onboarding experiences and time delays.<\/span><\/p>\n<p><b>\ud83d\udca1 Protip: <\/b><\/p>\n<p><b>If your company has operational functions that are spread across many sites, use <\/b><a href=\"https:\/\/www.ringcentral.com\/office\/features\/multi-site-support\/overview.html\"><b>Multi-site Support<\/b><\/a><b> to individually manage and track their performance within your account.\u00a0<\/b><\/p>\n<p>&nbsp;<\/p>\n<h3><b><a id=\"save\"><\/a>2. Save time and effort\u00a0<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Instead of manually entering repetitive onboarding data, IT admins should spend their valuable time focusing on strategic projects. And setting up hundreds (or thousands) of employees into RingCentral could take days to finish.<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-52804\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2022\/07\/Bulk_Uploading_of_New_Users_1920x1080-1.gif\" alt=\"\" width=\"1920\" height=\"1080\" \/><\/p>\n<p><span style=\"font-weight: 400;\">With bulk importing, you can <\/span><b>import thousands of users in under an hour<\/b><span style=\"font-weight: 400;\">. You can also modify existing users and manage permissions, employee locations, roles, and <\/span><a href=\"https:\/\/support.ringcentral.com\/article\/8211.html\"><b>Cost Center<\/b><\/a><span style=\"font-weight: 400;\"> (for budget planning and control).<\/span><\/p>\n<p><b>\ud83d\udca1 Protip: <\/b><\/p>\n<p><b>Onboard new users faster with <\/b><a href=\"https:\/\/www.ringcentral.com\/office\/features\/roles-and-permissions\/overview.html\"><b>Role-based Access Control<\/b><\/a><b> to customize the functions accessible to them right from the start.<\/b><\/p>\n<p>&nbsp;<\/p>\n<h3><b><a id=\"fewer\"><\/a>3. Fewer errors, faster new employee ramp\u00a0<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Even the most productive and detail-oriented people make mistakes, especially when it comes to massive amounts of manual data entry.\u00a0<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-52810\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2022\/07\/Less-opportunities-for-errors.png\" alt=\"\" width=\"1920\" height=\"1080\" \/><\/p>\n<p><span style=\"font-weight: 400;\">This feature captures input errors automatically. RingCentral detects possible errors and provides feedback, allowing you to make quick edits to the entries.<\/span><\/p>\n<p><b>\ud83d\udca1 Protip: <\/b><\/p>\n<p><b>If you have multiple offices, use <\/b><a href=\"https:\/\/support.ringcentral.com\/article\/8211.html\"><b>Cost Center Management<\/b><\/a><b> to boost work efficiency by assigning cost center codes for each location and bulk upload these codes to the system to track individual office expenses easily.<\/b><\/p>\n<p>&nbsp;<\/p>\n<h3><b><a id=\"customization\"><\/a>4. Customization<\/b><\/h3>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-52808\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2022\/07\/Customization.png\" alt=\"\" width=\"1920\" height=\"1080\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Highly-regulated industries often require detailed user information in compliance with industry protocols.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This feature allows you to choose how much information you want displayed with each user. Select the types of user details based on your needs for future tracking purposes.\u00a0<\/span><\/p>\n<p><b>\ud83d\udca1 Protip: <\/b><\/p>\n<p><b>Use <\/b><a href=\"https:\/\/www.ringcentral.com\/office\/features\/single-sign-on\/overview.html\"><b>Single Sign-On (SSO)<\/b><\/a><b> to leverage your company credentials so your employees can log in just one time with one password to your company network and get access to RingCentral automatically. <\/b><\/p>\n<p>&nbsp;<\/p>\n<h2><b><a id=\"reduce\"><\/a>Reduce your IT burden<\/b><\/h2>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-52805\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2022\/07\/More-than-just-bulk-uploading.png\" alt=\"\" width=\"1920\" height=\"1080\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Many IT teams are already bogged down by time-sinking tasks that prevent them from working on larger projects. That\u2019s why our goal has always been to make the jobs of IT professionals simpler and more effective.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With a more intuitive UI, additional columns for bulk information importing, and better error handling and feedback mechanisms, our new feature reduces hours of work into minutes\u2014so your teams can focus on bigger initiatives.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In the meantime, learn more about our latest features here:<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<ul>\n<li aria-level=\"1\"><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/level-up-your-hybrid-work-game\/\"><b>Exciting new capabilities that level up your hybrid work game<\/b><\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Hiring is much more than just phone calls and interviews. New employees need to be onboarded in so many different ways: product knowledge, culture, the tools and apps they\u2019ll use every day. Imagine that 200 new employees join your company during peak hiring season. Your IT team has to onboard every single employee one at &#8230;<\/p>\n","protected":false},"author":1131,"featured_media":52807,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[18885],"tags":[],"class_list":["post-52802","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-ringcentral-newsdesk"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.3 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>New hires? Save time with new bulk onboarding in RingCentral | RingCentral Blog<\/title>\n<meta name=\"description\" content=\"Save time onboarding new hires with RingCentral. 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