{"id":52341,"date":"2022-06-09T15:08:57","date_gmt":"2022-06-09T22:08:57","guid":{"rendered":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/?p=52341"},"modified":"2025-07-14T06:05:47","modified_gmt":"2025-07-14T13:05:47","slug":"video-conferencing-etiquette-2022","status":"publish","type":"post","link":"\/us\/en\/blog\/video-conferencing-etiquette-2022\/","title":{"rendered":"8 tips for video conferencing etiquette"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Over the last two years, video conferencing has become an essential tool for collaborating, sharing information, and important discussions. And with the rise of hybrid work, video meetings will remain an important part of how people work together.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But not all video meetings are created equal\u2014and there are different etiquette rules for video conferencing than <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/video-conferencing-vs-face-to-face\/\"><strong>in-person meetings<\/strong><\/a>.<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/ai-video-meeting-features\/\">Getting the most out of video meetings<\/a> doesn\u2019t take a lot of work, but it does require some proactive thought and preparation.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To make the most out of every video meeting and reduce disruptions and other communication issues, <strong>follow these best practices for video conferencing:<\/strong><\/span><\/p>\n<ol>\n<li><a href=\"#one\">Test your technology beforehand\u00a0<\/a><\/li>\n<li><a href=\"#two\">Have a clean background and good lighting\u00a0<\/a><\/li>\n<li><a href=\"#three\">Make sure to have high-quality video and audio\u00a0<\/a><\/li>\n<li><a href=\"#four\">Mute yourself when you&#8217;re not speaking\u00a0<\/a><\/li>\n<li><a href=\"#five\">Dress appropriately for the call\u00a0<\/a><\/li>\n<li><a href=\"#six\">Be on time and prepared\u00a0<\/a><\/li>\n<li><a href=\"#seven\">Pay attention and don&#8217;t multitask\u00a0<\/a><\/li>\n<li><a href=\"#eight\">Use the right video conferencing technology\u00a0<\/a><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">\t\t<\/p>\n<div class=\"download-form-widget download-cta-banner \" data-url=\"https:\/\/netstorage.ringcentral.com\/ebook\/what-your-business-needs.pdf\" data-id=\"69d29e14c4893\" id=\"69d29e14c4893\" data-form-type=\"cta download banner SMB\">\n<div class=\"rc-post-content-cta rc-post-content-cta_download white\">\n<div class=\"img-rc-cta-download\">\n\t\t\t\t<svg width=\"290\" height=\"234\" fill=\"none\" id=\"svg--133042219\" role=\"img\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t<path d=\"M213.846 96.959C222.78 130.299 257.048 150.084 290.388 141.15C323.728 132.217 343.513 97.9482 334.579 64.6087C325.646 31.2691 291.377 11.4839 258.038 20.4173L203.159 35.122C200.128 35.9341 198.329 39.0494 199.141 42.0803L213.846 96.959Z\" fill=\"#FF7A00\"\/>\n\t\t\t\t\t<path d=\"M153.092 88.4508C154.825 86.7179 154.825 83.9299 153.092 82.1969L81.1733 10.2785C79.4405 8.54566 76.6392 8.55885 74.9846 10.3437C35.9115 52.6218 35.9115 118.026 74.9846 160.304C76.6394 162.089 79.4535 162.089 81.1733 160.369L153.092 88.4508Z\" fill=\"#0684BC\"\/>\n\t\t\t\t\t<path d=\"M116.67 194.759L102.313 219.626C101.621 220.825 102.029 222.345 103.227 223.037L128.095 237.394C143.024 246.014 162.11 240.9 170.73 225.97C179.349 211.041 174.235 191.954 159.306 183.335C144.376 174.716 125.29 179.83 116.67 194.759Z\" fill=\"#FFCD00\"\/>\n\t\t\t\t\t<path d=\"M184.513 4.20398C184.94 5.7996 183.997 7.43423 182.401 7.86177L134.082 20.8089C132.486 21.2364 130.852 20.2926 130.424 18.697L117.477 -29.6222C117.049 -31.2178 117.993 -32.8524 119.589 -33.2799L167.908 -46.227C169.504 -46.6545 171.138 -45.7109 171.566 -44.1152L184.513 4.20398Z\" fill=\"#002855\"\/>\n\t\t\t\t\t<path d=\"M195.505 160.14C195.025 160.972 193.966 161.256 193.135 160.776L167.963 146.242C167.131 145.763 166.848 144.703 167.327 143.872L181.861 118.7C182.341 117.869 183.4 117.585 184.231 118.065L209.403 132.598C210.234 133.078 210.518 134.137 210.038 134.968L195.505 160.14Z\" fill=\"#205C40\"\/>\n\t\t\t\t<\/svg>\t\t\t<\/div>\n<div class=\"rc-content-cta-download\">\n<div class=\"bottom-cta-copy\">\n<div class=\"title-banner-cta-download\">Ready to go hybrid or remote?<\/div>\n<div class=\"text-banner-cta-download\">Here&#8217;s the secret to a successful hybrid or remote-first workplace. <\/div>\n<\/p><\/div>\n<\/p><\/div>\n<div class=\"rc-post-content-cta-footer\">\n\t\t\t\t<button tabindex=\"on\" on=\"tap:69d29e14c4893.toggleClass(class='open')\" class=\"open-modal-download-action rc-button\" type=\"submit\">Get the eBook<\/button>\n\t\t\t<\/div>\n<\/p><\/div>\n<div class=\"download-form-modal\">\n<div class=\"download-form-modal-body\">\n<div class=\"download-form-modal-content\">\n<div class=\"download-form-modal-title\">Tomorrow's workplace is hybrid and remote-first. Is your communications system ready?<\/div>\n<form class=\"download-form SMB\" method=\"post\">\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Full Name\" aria-required=\"true\" aria-invalid=\"false\" type=\"text\" name=\"fullname\" placeholder=\"Full Name\" data-dl-events-hover=\"true\" data-dl-element=\"text\" data-dl-additional-info=\"download form\">\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Email (please enter a work email address)\" aria-required=\"true\" aria-invalid=\"false\" type=\"email\" autocomplete=\"on\" name=\"email\" placeholder=\"Email (please enter a work email address)\" data-dl-events-hover=\"true\" data-dl-element=\"email\" data-dl-additional-info=\"download form\">\n\t\t\t\t\t\t<\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"popup_form\" value=\"1\">\n\t\t\t\t\t\t<\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"Lead_Entry_Source__c\" value=\"RC Blog\" class=\"download-form-input\"\/>\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<button class=\"download-form-submit\" type=\"submit\" data-dl-element=\"button\" data-no-auto-dl=\"true\" data-dl-additional-info=\"download form\" data-dl-name=\"Get the eBook\">Get the eBook<\/button>\n\t\t\t\t\t\t<\/div>\n<\/p><\/form>\n<p> \t\t\t\t\t<button on=\"tap:69d29e14c4893.toggleClass(class='open')\" role=\"button\" tabindex=\"0\"  class=\"download-form-modal-close\"><\/button>\n\t\t\t\t<\/div>\n<div class=\"download-form-modal-thank\"> Enjoy!<\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/p><\/div>\n<p><\/span><\/p>\n<h2 class=\"heading h2\">8 tips for better video conferencing etiquette<\/h2>\n<h3 class=\"heading h3\"><a id=\"one\"><\/a>1. Test your technology beforehand<\/h3>\n<p><span style=\"font-weight: 400;\">How many times have you joined a meeting right on time only to discover that your connection was choppy or you had to run an update on your computer?\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s important to test out your technology and correct any problems in advance of the meeting. This includes testing for a solid internet connection and making sure that both the camera and microphone are working.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s also important to think ahead to which device you\u2019ll be joining from. Joining a meeting from your mobile device? <\/span><strong><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/7-best-practices-for-mobile-meetings\/)\">Read this blog<\/a><\/strong><span style=\"font-weight: 400;\"> to learn about best practices in mobile meetings.<\/span><\/p>\n<h3 class=\"heading h3\"><a id=\"two\"><\/a>2. Have a clean background and good lighting<\/h3>\n<p><span style=\"font-weight: 400;\">The ability to see other participants is a key reason video meetings are so effective. That\u2019s why it\u2019s always a good idea to think about what other participants will see in a video conference.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Choosing a quiet and organized space will be less distracting for other participants in the call. Can&#8217;t find a clean space to take your meeting? Try one of our <\/span><strong><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/virtual-backgrounds-closed-captioning-and-more-for-your-video-meetings\/\">virtual backgrounds<\/a><\/strong><span style=\"font-weight: 400;\"> instead.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Also, <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/film-inspired-video-meeting-ideas\/\"><span style=\"font-weight: 400;\"><strong>proper lighting<\/strong><\/span><\/a><span style=\"font-weight: 400;\"> allows all attendees to see you clearly while you are talking.<\/span><\/p>\n<h3 class=\"heading h3\"><a id=\"three\"><\/a>3. Make sure to have high-quality video and audio<\/h3>\n<p><span style=\"font-weight: 400;\">Blurry images and choppy or delayed audio can also erode productivity and how well participants are able to communicate and work together on a <a href=\"https:\/\/www.ringcentral.com\/video.html\">video meeting<\/a>.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Ensuring that your <\/span><a href=\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/more-capabilities-that-reduce-employee-burdens-and-delight-customers\/\"><strong>video and audio are high-quality<\/strong><\/a><span style=\"font-weight: 400;\"> will help you appear as professional and polished as possible.<\/span><\/p>\n<h3 class=\"heading h3\"><a id=\"four\"><\/a>4. Mute yourself when you&#8217;re not speaking<\/h3>\n<p><span style=\"font-weight: 400;\">Our microphones can pick up more sound than you may realize. Any audible background noise (such as typing, drinking, and eating) from your end can distract and disrupt the flow of the meeting.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The mute button is a powerful way to reduce noisy meeting disruptions. Always confirm that your microphone is on mute when you\u2019re not the active speaker.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Muting yourself is especially important if you are in a public or more crowded setting, or if you have other guests in the room, such as children or pets.<\/span><\/p>\n<div class=\"rc-subscribe\" id=\"new-rc-subscribe\"  style=\"background-image:url('\/us\/en\/blog\/wp-content\/themes\/ringcentral\/assets\/images\/temp\/subscribe.png')\">\n\t\t<button class=\"close js-popup-close\"><svg class=\"icon_close_mobile\" width=\"20\" height=\"20\"><use xlink:href=\"#icon_close_mobile\"><\/use><\/svg><\/button><\/p>\n<div class=\"rc-subscribe__wrapper\">\n<div class=\"rc-subscribe__wrapper_text\">\n<h3 class=\"rc-subscribe__title h2\">Stay informed with RingCentral<\/h3>\n<div class=\"rc-subscribe__subtitle\">Subscribe to our emails for the latest blogs, events, and exclusive content on AI-powered communication solutions. Stay ahead with insights and tips from the leader in trusted AI communications.<\/p>\n<p>\t\t\t\t\t<a href=\"https:\/\/www.ringcentral.com\/legal\/privacy-notice.html\" target=\"_blank\" data-dl-name=\"Privacy Notic\" data-dl-element=\"link\" data-dl-additional-info=\"social\" rel=\"noreferrer noopener\">Privacy Notice<\/a>\n\t\t\t\t<\/div>\n<\/p><\/div>\n<div class=\"rc-subscribe__wrapper_form\">\n<form class=\"\" data-event-init=\"true\" novalidate data-js-form>\n<div class=\"rc-subscribe__row\">\n\t\t\t\t\t\t<input\n\t\t\t\t\t\t\t\tname=\"email\"\n\t\t\t\t\t\t\t\tplaceholder=\"Email address *\"\n\t\t\t\t\t\t\t\ttitle=\"Must be valid email. example@yourdomain.com\"\n\t\t\t\t\t\t\t\tminlength=\"4\"\n\t\t\t\t\t\t\t\tmaxlength=\"255\"\n\t\t\t\t\t\t\t\ttype=\"email\"\n\t\t\t\t\t\t\t\trequired\n\t\t\t\t\t\t\t\tpattern=\"[a-z0-9._%+\\-]+@[a-z0-9.\\-]+\\.[a-z]{2,}$\"\n\t\t\t\t\t\t\t\tclass=\"field__control\"\n\t\t\t\t\t\t\t\tautocomplete=\"on\"\n\t\t\t\t\t\t\t\taria-required=\"true\"\n\t\t\t\t\t\t\t\tdata-dl-events-hover=\"true\"\n\t\t\t\t\t\t\t\tdata-dl-element=\"email\"\n\t\t\t\t\t\t\t\tdata-dl-additional-info=\"LET'S WORK TOGETHER\"\n\t\t\t\t\t\t\t\taria-label=\"Email address *\"\n\t\t\t\t\t\t\t\taria-errormessage=\"email-subscribe-errors\"\n\t\t\t\t\t\t><br \/>\n\t\t\t\t\t\t<span class=\"field__errors\" id=\"email-subscribe-errors\" data-js-form-field-errors><\/span>\n\t\t\t\t\t<\/div>\n<div class=\"rc-subscribe__row\">\n\t\t\t\t\t\t<select\n\t\t\t\t\t\t\t\tname=\"Country__c\"\n\t\t\t\t\t\t\t\trequired\n\t\t\t\t\t\t\t\tclass=\"field__control\"\n\t\t\t\t\t\t\t\taria-required=\"true\"\n\t\t\t\t\t\t\t\taria-expanded=\"false\"\n\t\t\t\t\t\t\t\taria-label=\"Country *\"\n\t\t\t\t\t\t\t\taria-errormessage=\"country-subscribe-errors\"\n\t\t\t\t\t\t><option value=\"\" disabled=\"disabled\" selected=\"selected\">Country<\/option><option value=\"Canada\">Canada<\/option><option value=\"United_States\">United States<\/option><\/select><\/p>\n<p>\t\t\t\t\t\t<span class=\"field__errors\" id=\"country-subscribe-errors\" data-js-form-field-errors><\/span>\n\t\t\t\t\t<\/div>\n<div class=\"rc-subscribe__row\">\n\t\t\t\t\t\t<button type=\"submit\" data-event-init=\"true\">Subscribe<\/button>\n\t\t\t\t\t<\/div>\n<\/p><\/form>\n<\/p><\/div>\n<\/p><\/div>\n<div class=\"confirm-form\" role=\"status\" aria-live=\"polite\" style=\"display: none;\" aria-hidden=\"true\">\n<div class=\"confirm-form__text\">Thank you for your interest in RingCentral<\/div>\n<\/p><\/div>\n<\/p><\/div>\n<h3 class=\"heading h3\"><a id=\"five\"><\/a>5. Dress appropriately for the call<\/h3>\n<p><span style=\"font-weight: 400;\">Though you are taking a conference from the comfort of your own home, dressing the part is still important, even in today&#8217;s virtual world.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you&#8217;re not sure what to wear, check out <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/wfh-fashion\/\"><span style=\"font-weight: 400;\"><strong>this helpful post<\/strong><\/span><\/a><span style=\"font-weight: 400;\"> to determine the appropriate dress code for your situation.<\/span><\/p>\n<h3 class=\"heading h3\"><a id=\"six\"><\/a>6. Be on time and prepared for the call<\/h3>\n<p><span style=\"font-weight: 400;\">Show up on time\u2014yes, other attendees can see on their screens exactly when you join a meeting\u2014and always be prepared for the call.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Whether you\u2019re giving a presentation, participating in an interview, or just following your <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/team-meeting-agenda\/\"><span style=\"font-weight: 400;\"><strong>team&#8217;s meeting agenda<\/strong>,<\/span><\/a><span style=\"font-weight: 400;\"> preparing in advance means you\u2019ll never show up flustered or get caught off guard.<\/span><\/p>\n<h3 class=\"heading h3\"><a id=\"seven\"><\/a>7. Pay attention and don&#8217;t multitask<\/h3>\n<p><span style=\"font-weight: 400;\">Whether it\u2019s that stack of bills you haven\u2019t looked at yet, countless desktop apps, or a new email in your inbox, there are many virtual and physical distractions that can steal your attention during a call.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And just like other video meeting faux pas, not paying attention can make you look unprofessional\u2014or worse like you\u2019re disinterested.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Make sure to look at the camera and actively listen to the speaker. You want to always ensure that the main speaker is being heard and that you are giving them your undivided attention.<\/span><\/p>\n<h3 class=\"heading h3\"><a id=\"eight\"><\/a>8. Use a video conferencing platform that supports your team<\/h3>\n<p><span style=\"font-weight: 400;\">There\u2019s a vast array of video conferencing solutions that meet the needs of today\u2019s remote and hybrid teams. But they\u2019re not all the same\u2014and finding a platform that meets your needs will help your teams get the most out of their video meetings.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For starters, choose a <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/dynamic-end-to-end-encryption\/\"><strong>secure video platform<\/strong><\/a> that&#8217;s easy to use and will allow your team to have the best experience possible.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you&#8217;re still deciding on the best platform to use, check out this list of <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/video-conferencing-software\/\"><span style=\"font-weight: 400;\"><strong>best video conferencing software platforms<\/strong><\/span><\/a><span style=\"font-weight: 400;\"> to help you make the best decision for your company.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As many <\/span><strong><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/best-video-conferencing-for-small-businesses\/\">businesses<\/a><\/strong><span style=\"font-weight: 400;\"> and <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/benefits-of-video-conferencing-in-education\/\"><strong>education systems<\/strong><\/a> discover the <\/span><strong><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/benefits-of-video-conferencing\/\">many benefits<\/a><\/strong><span style=\"font-weight: 400;\"> of video conferencing, it&#8217;s important to follow the best practices above to ensure the best experience for all meeting participants.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Make sure to also periodically stay up-to-date on the <\/span><strong><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/5-video-conferencing-trends-to-watch-in-2020-2021\/\">latest video conferencing technology trends<\/a><\/strong><span style=\"font-weight: 400;\">.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Over the last two years, video conferencing has become an essential tool for collaborating, sharing information, and important discussions. And with the rise of hybrid work, video meetings will remain an important part of how people work together. But not all video meetings are created equal\u2014and there are different etiquette rules for video conferencing than &#8230;<\/p>\n","protected":false},"author":29,"featured_media":52343,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[18390],"tags":[],"class_list":["post-52341","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-communication-and-collaboration"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.3 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Must-Have Virtual Meeting Etiquette<\/title>\n<meta name=\"description\" content=\"Make the right impression during virtual meetings. 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