{"id":52338,"date":"2022-06-09T14:45:42","date_gmt":"2022-06-09T21:45:42","guid":{"rendered":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/?p=52338"},"modified":"2025-03-13T06:59:13","modified_gmt":"2025-03-13T13:59:13","slug":"virtual-breakout-rooms","status":"publish","type":"post","link":"\/us\/en\/blog\/virtual-breakout-rooms\/","title":{"rendered":"5 best tips for hosting virtual breakout rooms"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Breakout meetings\u2014or meetings-within-a-meeting\u2014are a great way to meet new colleagues, brainstorm ideas, and promote collaboration between different team members.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But in today\u2019s hybrid workplace, meetings take place both in-person and online\u2014sometimes even simultaneously. Workers aren\u2019t tied to any specific location. That\u2019s where video conferencing comes in.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\t\t<\/p>\n<div class=\"download-form-widget download-cta-banner \" data-url=\"https:\/\/netstorage.ringcentral.com\/documents\/video_conf_platform_checklist.pdf\" data-id=\"69d0c89b428b0\" id=\"69d0c89b428b0\" data-form-type=\"cta download banner ENTERPRISE\">\n<div class=\"rc-post-content-cta rc-post-content-cta_download orange\">\n<div class=\"img-rc-cta-download\">\n\t\t\t\t<svg width=\"290\" height=\"234\" fill=\"none\" id=\"svg--557739265\" role=\"img\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t<path d=\"M213.846 96.959C222.779 130.299 257.048 150.084 290.388 141.15C323.728 132.217 343.513 97.9482 334.579 64.6087C325.646 31.2691 291.377 11.4839 258.038 20.4173L203.159 35.122C200.128 35.9341 198.329 39.0494 199.141 42.0803L213.846 96.959Z\" fill=\"#002855\"\/>\n\t\t\t\t<path d=\"M153.092 88.4508C154.825 86.7179 154.825 83.9299 153.092 82.1969L81.1733 10.2785C79.4405 8.54566 76.6392 8.55885 74.9846 10.3437C35.9115 52.6218 35.9115 118.026 74.9846 160.304C76.6394 162.089 79.4535 162.089 81.1733 160.369L153.092 88.4508Z\" fill=\"#0684BC\"\/>\n\t\t\t\t<path d=\"M116.67 194.759L102.313 219.626C101.621 220.825 102.029 222.345 103.227 223.037L128.095 237.394C143.024 246.014 162.11 240.9 170.73 225.97C179.349 211.041 174.235 191.954 159.306 183.335C144.376 174.716 125.29 179.83 116.67 194.759Z\" fill=\"#FFCD00\"\/>\n\t\t\t\t<path d=\"M184.513 4.20398C184.94 5.7996 183.997 7.43423 182.401 7.86177L134.082 20.8089C132.486 21.2364 130.852 20.2926 130.424 18.697L117.477 -29.6222C117.049 -31.2178 117.993 -32.8524 119.589 -33.2799L167.908 -46.227C169.504 -46.6545 171.138 -45.7109 171.566 -44.1152L184.513 4.20398Z\" fill=\"#F6F5F1\"\/>\n\t\t\t\t<path d=\"M195.505 160.14C195.025 160.972 193.966 161.256 193.135 160.776L167.963 146.242C167.131 145.763 166.848 144.703 167.327 143.872L181.861 118.7C182.341 117.869 183.4 117.585 184.231 118.065L209.403 132.598C210.235 133.078 210.518 134.137 210.038 134.968L195.505 160.14Z\" fill=\"#205C40\"\/>\n\t\t\t\t<\/svg>\t\t\t<\/div>\n<div class=\"rc-content-cta-download\">\n<div class=\"bottom-cta-copy\">\n<div class=\"title-banner-cta-download\">Looking for the right video conferencing solution?<\/div>\n<div class=\"text-banner-cta-download\">Here are 6 essential qualities to look for in a video conferencing provider.<\/div>\n<\/p><\/div>\n<\/p><\/div>\n<div class=\"rc-post-content-cta-footer\">\n\t\t\t\t<button tabindex=\"on\" on=\"tap:69d0c89b428b0.toggleClass(class='open')\" class=\"open-modal-download-action rc-button\" type=\"submit\">Get the checklist \u2705<\/button>\n\t\t\t<\/div>\n<\/p><\/div>\n<div class=\"download-form-modal\">\n<div class=\"download-form-modal-body\">\n<div class=\"download-form-modal-content\">\n<div class=\"download-form-modal-title\">Here are 6 essential qualities to look for in a video conferencing provider.<\/div>\n<form class=\"download-form ENTERPRISE\" method=\"post\">\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Full Name\" aria-required=\"true\" aria-invalid=\"false\" type=\"text\" name=\"fullname\" placeholder=\"Full Name\" data-dl-events-hover=\"true\" data-dl-element=\"text\" data-dl-additional-info=\"enterprise download form\">\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Email (please enter a work email address)\" aria-required=\"true\" aria-invalid=\"false\" type=\"email\" autocomplete=\"on\" name=\"email\" placeholder=\"Email (please enter a work email address)\" data-dl-events-hover=\"true\" data-dl-element=\"email\" data-dl-additional-info=\"enterprise download form\">\n\t\t\t\t\t\t<\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"popup_form\" value=\"1\">\n\t\t\t\t\t\t<\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"Lead_Entry_Source__c\" value=\"RC Blog Enterprise\" class=\"download-form-input\"\/>\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<button class=\"download-form-submit\" type=\"submit\" data-dl-element=\"button\" data-no-auto-dl=\"true\" data-dl-additional-info=\"enterprise download form\" data-dl-name=\"Get the checklist \u2705\">Get the checklist \u2705<\/button>\n\t\t\t\t\t\t<\/div>\n<\/p><\/form>\n<p> \t\t\t\t\t<button on=\"tap:69d0c89b428b0.toggleClass(class='open')\" role=\"button\" tabindex=\"0\"  class=\"download-form-modal-close\"><\/button>\n\t\t\t\t<\/div>\n<div class=\"download-form-modal-thank\">Thank you!<\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/p><\/div>\n<p><\/span><\/p>\n<p><span style=\"font-weight: 400;\">There are many <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/benefits-of-video-conferencing\/\"><b>benefits to video conferencing<\/b><\/a><span style=\"font-weight: 400;\">, such as sharing ideas and building relationships in lieu of <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/video-conferencing-vs-face-to-face\/\"><b>in-person meetings<\/b><\/a><span style=\"font-weight: 400;\">. But there\u2019s much more you can do than simply sharing screens and seeing colleagues\u2019 faces.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here\u2019s everything you need to know about hosting breakout sessions in your video meetings:<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><b><a id=\"what\"><\/a>What are virtual breakout rooms?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">At a conference or in the office, attendees might group up and move to different corners of the room, the cafeteria, another meeting space, or another common area to conduct a breakout session.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Virtual breakout rooms take the same idea but apply them to video conferences. Breakout rooms are simply separate,<\/span><b> isolated online meeting rooms<\/b><span style=\"font-weight: 400;\"> the host can create to break up participants into smaller groups.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><b><a id=\"who\"><\/a>Who can benefit from breakout rooms?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Virtual breakout rooms allow participants to work together on group assignments, develop ideas during small-group brainstorming sessions, facilitate private chats, and more.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/best-video-conferencing-for-small-businesses\/\"><b>businesses<\/b><\/a><span style=\"font-weight: 400;\"> might use them in all-hands meetings as brainstorming exercises or cross-functional meet-and-greets. <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/benefits-of-video-conferencing-in-education\/\"><b>Education systems<\/b><\/a><span style=\"font-weight: 400;\"> might use them for group projects or parent-teacher conferences.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><b><a id=\"best\"><\/a>5 best practices for video conferencing in breakout rooms<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Hosting a virtual breakout room is simple, but there are some best practices that can make breaking out into smaller meetings easier and make them more productive.<\/span><\/p>\n<h3 class=\"heading h3\"><b>1. Set clear goals<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Before attendees move into breakout rooms, it\u2019s important that everyone have a clear idea of the objective. Clearly setting the intention of the breakout meeting prevents confusion and unites small groups with an actionable goal to tackle together.<\/span><\/p>\n<h3 class=\"heading h3\"><b>2. Consider the optimal number of participants per breakout room<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">There\u2019s no magic formula for organizing breakout sessions. The optimal number of participants will depend on the activity and goal.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">One key point to consider in your assignments is time. You\u2019ll want to make sure everyone in each breakout room will have enough time to share their thoughts and take notes. If brainstorming or idea generation are among the goals, you\u2019ll also want to make groups large enough to get a diverse array of thoughts.<\/span><\/p>\n<div class=\"rc-subscribe\" id=\"new-rc-subscribe\"  style=\"background-image:url('\/us\/en\/blog\/wp-content\/themes\/ringcentral\/assets\/images\/temp\/subscribe.png')\">\n\t\t<button class=\"close js-popup-close\"><svg class=\"icon_close_mobile\" width=\"20\" height=\"20\"><use xlink:href=\"#icon_close_mobile\"><\/use><\/svg><\/button><\/p>\n<div class=\"rc-subscribe__wrapper\">\n<div class=\"rc-subscribe__wrapper_text\">\n<h3 class=\"rc-subscribe__title h2\">Stay informed with RingCentral<\/h3>\n<div class=\"rc-subscribe__subtitle\">Subscribe to our emails for the latest blogs, events, and exclusive content on AI-powered communication solutions. Stay ahead with insights and tips from the leader in trusted AI communications.<\/p>\n<p>\t\t\t\t\t<a href=\"https:\/\/www.ringcentral.com\/legal\/privacy-notice.html\" target=\"_blank\" data-dl-name=\"Privacy Notic\" data-dl-element=\"link\" data-dl-additional-info=\"social\" rel=\"noreferrer noopener\">Privacy Notice<\/a>\n\t\t\t\t<\/div>\n<\/p><\/div>\n<div class=\"rc-subscribe__wrapper_form\">\n<form class=\"\" data-event-init=\"true\" novalidate data-js-form>\n<div class=\"rc-subscribe__row\">\n\t\t\t\t\t\t<input\n\t\t\t\t\t\t\t\tname=\"email\"\n\t\t\t\t\t\t\t\tplaceholder=\"Email address *\"\n\t\t\t\t\t\t\t\ttitle=\"Must be valid email. example@yourdomain.com\"\n\t\t\t\t\t\t\t\tminlength=\"4\"\n\t\t\t\t\t\t\t\tmaxlength=\"255\"\n\t\t\t\t\t\t\t\ttype=\"email\"\n\t\t\t\t\t\t\t\trequired\n\t\t\t\t\t\t\t\tpattern=\"[a-z0-9._%+\\-]+@[a-z0-9.\\-]+\\.[a-z]{2,}$\"\n\t\t\t\t\t\t\t\tclass=\"field__control\"\n\t\t\t\t\t\t\t\tautocomplete=\"on\"\n\t\t\t\t\t\t\t\taria-required=\"true\"\n\t\t\t\t\t\t\t\tdata-dl-events-hover=\"true\"\n\t\t\t\t\t\t\t\tdata-dl-element=\"email\"\n\t\t\t\t\t\t\t\tdata-dl-additional-info=\"LET'S WORK TOGETHER\"\n\t\t\t\t\t\t\t\taria-label=\"Email address *\"\n\t\t\t\t\t\t\t\taria-errormessage=\"email-subscribe-errors\"\n\t\t\t\t\t\t><br \/>\n\t\t\t\t\t\t<span class=\"field__errors\" id=\"email-subscribe-errors\" data-js-form-field-errors><\/span>\n\t\t\t\t\t<\/div>\n<div class=\"rc-subscribe__row\">\n\t\t\t\t\t\t<select\n\t\t\t\t\t\t\t\tname=\"Country__c\"\n\t\t\t\t\t\t\t\trequired\n\t\t\t\t\t\t\t\tclass=\"field__control\"\n\t\t\t\t\t\t\t\taria-required=\"true\"\n\t\t\t\t\t\t\t\taria-expanded=\"false\"\n\t\t\t\t\t\t\t\taria-label=\"Country *\"\n\t\t\t\t\t\t\t\taria-errormessage=\"country-subscribe-errors\"\n\t\t\t\t\t\t><option value=\"\" disabled=\"disabled\" selected=\"selected\">Country<\/option><option value=\"Canada\">Canada<\/option><option value=\"United_States\">United States<\/option><\/select><\/p>\n<p>\t\t\t\t\t\t<span class=\"field__errors\" id=\"country-subscribe-errors\" data-js-form-field-errors><\/span>\n\t\t\t\t\t<\/div>\n<div class=\"rc-subscribe__row\">\n\t\t\t\t\t\t<button type=\"submit\" data-event-init=\"true\">Subscribe<\/button>\n\t\t\t\t\t<\/div>\n<\/p><\/form>\n<\/p><\/div>\n<\/p><\/div>\n<div class=\"confirm-form\" role=\"status\" aria-live=\"polite\" style=\"display: none;\" aria-hidden=\"true\">\n<div class=\"confirm-form__text\">Thank you for your interest in RingCentral<\/div>\n<\/p><\/div>\n<\/p><\/div>\n<h3 class=\"heading h3\"><b>3. Make breakout rooms interactive and engaging<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">One of the main benefits of utilizing video conferencing breakout rooms is that they allow participants to collaborate in a more intimate environment.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But the engaging nature of breakout rooms doesn\u2019t happen by chance. Assigning a problem to work on collectively or encouraging some friendly competition between breakout groups are just a few ways to make breakout rooms more interactive and engaging for participants.<\/span><\/p>\n<h3 class=\"heading h3\"><b>4. Set a time limit<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Breakout rooms are often a tool to support the main meeting. But when you put great minds together, it\u2019s easy to get sidetracked.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Setting a time limit and ensuring everyone knows when to regroup can help to keep everyone focused on achieving the objective of the breakout session\u2014and ensure everyone rejoins the main meeting on time to maintain its momentum.<\/span><\/p>\n<h3 class=\"heading h3\"><b>5. Etiquette<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Follow the same <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/video-conferencing-etiquette-2022\/\"><b>video conferencing etiquette<\/b><\/a><span style=\"font-weight: 400;\"> as you would in a normal meeting. This means the same best practices for demonstrating engagement, respect, and professionalism stand, even after participants break out from the main meeting into smaller rooms.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><b><a id=\"video\"><\/a>Video conferencing platforms that offer virtual breakout rooms<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Breakout rooms are available on numerous video conferencing platforms (though you may want to check the full availability of features for breakout rooms).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Platforms with breakout rooms include:<\/span><\/p>\n<ul>\n<li><a href=\"https:\/\/www.ringcentral.com\/video.html\"><b>RingCentral<\/b><\/a><\/li>\n<li><span style=\"font-weight: 400;\">Zoom<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Google Meets<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Microsoft Teams<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h2><b>Choosing the right platform for your breakout rooms<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">For a seamless breakout room experience that doesn\u2019t require leaving the main meeting and joining a meeting elsewhere, you\u2019ll need a full video conferencing solution that meets your video meeting needs.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Check out this list of <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/video-conferencing-software\/\"><b>31 best video conferencing software<\/b><\/a><span style=\"font-weight: 400;\"> to find the best solution for your organization.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Breakout meetings\u2014or meetings-within-a-meeting\u2014are a great way to meet new colleagues, brainstorm ideas, and promote collaboration between different team members.\u00a0\u00a0 But in today\u2019s hybrid workplace, meetings take place both in-person and online\u2014sometimes even simultaneously. Workers aren\u2019t tied to any specific location. That\u2019s where video conferencing comes in. There are many benefits to video conferencing, such as &#8230;<\/p>\n","protected":false},"author":29,"featured_media":52339,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[18390,43333],"tags":[],"class_list":["post-52338","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-communication-and-collaboration","category-events"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.3 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>5 best tips for hosting virtual breakout rooms | RingCentral Blog<\/title>\n<meta name=\"description\" content=\"Using breakout rooms in video conferencing is a great way to engage and connect participants. Learn what breakout rooms are, how to use them for your organization, and the best practices to follow.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/virtual-breakout-rooms\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"5 best tips for hosting virtual breakout rooms\" \/>\n<meta property=\"og:description\" content=\"Using breakout rooms in video conferencing is a great way to engage and connect participants. 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