{"id":49179,"date":"2021-09-14T23:31:51","date_gmt":"2021-09-15T06:31:51","guid":{"rendered":"\/us\/en\/blog\/?p=49179"},"modified":"2024-07-30T02:34:37","modified_gmt":"2024-07-30T09:34:37","slug":"working-remotely-try-these-4-meeting-features-to-keep-everyone-engaged","status":"publish","type":"post","link":"\/us\/en\/blog\/working-remotely-try-these-4-meeting-features-to-keep-everyone-engaged\/","title":{"rendered":"Working remotely? Try these 4 meeting features to keep everyone engaged"},"content":{"rendered":"<p><b>Highlights:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">With remote and hybrid work on the rise, video meetings should bridge the gap between in-office and remote experiences. That means <\/span><b>keeping teams connected, engaged, and free to work their way<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">But how can in-person meetings be replicated in a virtual space? How can teams use video to collaborate beyond simple meetings?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/www.ringcentral.com\/office\/how-it-works.html\"><b>RingCentral MVP<\/b><\/a><span style=\"font-weight: 400;\"> gives users several fun and exciting features to elevate their video meetings. Check out our suggestions below.<\/span><\/li>\n<\/ul>\n<hr \/>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Great things come out of great meetings: a promising new strategy, a deal with a new client, or even casual chats with colleagues that build camaraderie. Those meetings turn into collaborations and deals that can truly change a company\u2019s future.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But for the past year and a half, meetings looked very different than before. Companies shifted to video meetings at a massive scale\u2014a dramatic change from the in-office meetings we\u2019re all accustomed to. And that shift has been largely successful.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\t\t\t<\/p>\n<div class=\"rc-bottom-cta rc-bottom-cta__landscape\" style=\"background-color:#FF8800;flex-direction: row-reverse;\">\n<div class=\"bottom-cta-img\">\n\t\t\t\t\t<img decoding=\"async\" width=\"930\" height=\"700\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2021\/08\/PR-Blog-hero.png\" class=\"responsive-image\" alt=\"The latest ...\" \/>\t\t\t\t<\/div>\n<div class=\"bottom-cta-copy\">\n<div class=\"rc-bottom-cta__text\" style=\"color:ffffff;\">\n<h3\n\t\t\t\t\t\t\t\tclass=\"rc-bottom-cta__title headline-copy\"\n\t\t\t\t\t\t\t\tstyle=\"\"\n\t\t\t\t\t\t><strong>The latest features in RingCentral MVP for your hybrid and remote teams.<\/strong><\/h3>\n<\/p><\/div>\n<div class=\"rc-bottom-cta__btn-wrapper\" style=\"\">\n\t\t\t\t\t\t<a\n\t\t\t\t\t\t\t\tclass=\"btn btn-primary btn-lg rc-bottom-cta__link\"\n\t\t\t\t\t\t\t\ttitle=\"See the blog\"\n\t\t\t\t\t\t\t\thref=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/new-innovations-in-enterprise-communications-and-hybrid-work\/\"\n\t\t\t\t\t\t\t\tdata-dl-name=\"See the blog\"\n\t\t\t\t\t\t\t\tdata-dl-element=\"button\"\n\t\t\t\t\t\t\t\tdata-dl-additional-info=\"bottom cta banner\"\n\t\t\t\t\t\t\t\tdata-no-auto-dl=\"true\"\n\t\t\t\t\t\t\t\tstyle=\"\"\n\t\t\t\t\t\t\t\tonmouseover=\"\"\n\t\t\t\t\t\t\t\tonmouseout=\"this.style.backgroundColor='';this.style.borderColor='';this.style.color='';\"\n\t\t\t\t\t\t>See the blog<\/a>\n\t\t\t\t\t<\/div>\n<\/p><\/div>\n<\/p><\/div>\n<p>\t<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There\u2019s just one problem: <\/span><b>video meetings can\u2019t truly replicate seeing your colleagues face-to-face<\/b><span style=\"font-weight: 400;\">. Whether it\u2019s informal encounters that spark ideas, or nonverbal cues that help you read the room, it\u2019s just not the same experience talking to floating heads on the other side of a screen.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Video can be much more than just a meeting tool. At RingCentral, our goal is to make video meetings more engaging, personable, and human. And we\u2019ve got lots of ideas.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are four ways to use video meetings in <\/span><a href=\"https:\/\/www.ringcentral.com\/office\/how-it-works.html\"><b>RingCentral MVP<\/b><\/a><span style=\"font-weight: 400;\">\u2122:<\/span><\/p>\n<h2><b>1. Breakout Rooms: Split large meetings into smaller group discussions<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Large meetings can often break into smaller groups for brainstorming sessions or group exercises\u2014but in a virtual space, these productive meetings-within-a-meeting can be logistically challenging.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With many other video solutions, breakout rooms might require you to coordinate and sync up other meeting invites. While that\u2019s doable, <\/span><b>the pause in activity can bring meeting momentum to a stop<\/b><span style=\"font-weight: 400;\">. In many cases, it\u2019s easier to proceed with the meeting and forego the more intimate breakouts.<\/span><\/p>\n<p><img decoding=\"async\" class=\"size-full wp-image-49184 aligncenter\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2021\/09\/Breakout-Rooms.png\" alt=\"\" width=\"930\" height=\"700\" \/><\/p>\n<p><span style=\"font-weight: 400;\">With <\/span><a href=\"https:\/\/support.ringcentral.com\/app\/video\/desktop-web\/creating-managing-breakout-rooms-ringcentral-video-desktop-web.html\"><b>Breakout Rooms<\/b><\/a><span style=\"font-weight: 400;\">, hosts of large meetings can <\/span><b>break participants into smaller groups<\/b><span style=\"font-weight: 400;\">. There\u2019s no need to schedule a separate meeting or send out links for a new session, and it\u2019s also easy to divide people into groups when the time comes.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As a meeting host, you can choose to assign participants or randomly auto-assign groups before opening the rooms for attendees to move into. You can also privately message attendees in their breakout rooms to make sure breakout sessions are going smoothly. This helps hosts better manage breakout rooms without having to enter them.<\/span><\/p>\n<p><b>Features:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Break meeting participants into smaller groups\u2014each with its own meeting room.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Assign participants or auto-assign groups.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Privately message attendees in breakout rooms for periodic check-ins.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Rejoin all groups into the larger meeting room.<\/span><\/li>\n<\/ul>\n<h2><b>2. Team Huddle: Spontaneous, ad hoc interactions at any time<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">The hallway, the watercooler, the lunchroom\u2014the many touchpoints for contact with coworkers makes the office perfect for small talk and casual conversation.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But there\u2019s nothing small about the fruits of these interactions. Informal workplace encounters help workers learn more about each other and build relationships, and may even spark the next great idea.\u00a0<\/span><\/p>\n<p><img decoding=\"async\" class=\"size-full wp-image-49182 aligncenter\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2021\/09\/Creating-a-Team-Huddle-2.gif\" alt=\"\" width=\"1280\" height=\"800\" \/><\/p>\n<p><span style=\"font-weight: 400;\">How do we replicate this online\u2014where meetings are often scheduled far in advance? Enter our <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/team-huddle-4-brilliant-ways-to-use-live-video-rooms\/\"><b>Team Huddle<\/b><\/a><span style=\"font-weight: 400;\"> feature, which creates persistent <a href=\"https:\/\/www.ringcentral.com\/video-call.html\">video calls<\/a> where <\/span><b>teammates can drop in and out at any time<\/b><span style=\"font-weight: 400;\">, just as they might in a common area in the office.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">What makes Team Huddle unique is the nature of unplanned and ad hoc interactions. Simply put, they\u2019re not mandatory, scheduled, and might not even have a goal. But it gives colleagues the freedom to get together and chat at any time\u2014and <\/span><b>helps teams to work their way<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><b>Features:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">An always-on video call.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Teammates can drop in and out at any time.<\/span><\/li>\n<\/ul>\n<h2><b>3. Team Connect: Create a messaging group from a meeting<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">When an entire team is in the office, post-meeting momentum becomes automatic in many ways. Sure, you might return to your desk after a meeting\u2014but with colleagues nearby, continuing the momentum is as easy as talking across your desk.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But working from home can sometimes feel like working in a vacuum\u2014and that creates challenges keeping up the pace after a meeting concludes. As they say, out of sight, out of mind.\u00a0<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-49181\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2021\/09\/Team-Connect.gif\" alt=\"\" width=\"848\" height=\"472\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Our <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/ringcentral-team-connect-keeps-meeting-momentum-going\/\"><b>Team Connect<\/b><\/a> <span style=\"font-weight: 400;\">feature keeps the connection going, allowing you to automatically <\/span><b>create a new messaging group when you schedule a RingCentral meeting<\/b><span style=\"font-weight: 400;\">. (It\u2019s also easy to connect a meeting to an existing messaging group.)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With Team Connect, all your conversations\u2014including video meetings and team messages\u2014live within one central workspace. Vital conversations, links, and information stay organized and the context of those conversations is preserved. After a meeting, it\u2019s easy to refer back to who said what\u2014and more importantly, what needs to be done next.\u00a0<\/span><\/p>\n<p><b>Features:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Create a messaging group after a meeting using the participants in that meeting<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Connect a meeting to an existing messaging group<\/span><\/li>\n<\/ul>\n<h2><b>4. Presentation modes: Present as if you\u2019re in a meeting room<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">If you\u2019ve ever zoned out during a screen share presentation, you\u2019re not alone. Watching slide after slide can feel hypnotic. Part of that is because you\u2019re watching a screen and not an actual person.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Break away from the same static presentations with different presentation modes. For example, <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/new-presentation-modes\/\"><b>Overlay mode<\/b><\/a><span style=\"font-weight: 400;\"> enables a dual view of both the speaker and their screen share. Speakers can <\/span><b>overlay their video cameras over their screen share and drag themselves anywhere<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-49180\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2021\/09\/Presentation-modes.gif\" alt=\"\" width=\"800\" height=\"450\" \/><\/p>\n<p><span style=\"font-weight: 400;\">We have <\/span><b>new presentation modes<\/b><span style=\"font-weight: 400;\"> currently in open beta that will make the Overlay experience even better and more lifelike:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><b>Glassboard mode<\/b><span style=\"font-weight: 400;\">: Adjust the transparency of the host\u2019s video so the presenter doesn\u2019t block any on-screen images or text.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"2\"><b>Newsroom <\/b><span style=\"font-weight: 400;\">and<\/span><b> conference room modes<\/b><span style=\"font-weight: 400;\">: Immersive scenes that make it look like the host is presenting in person. With newsroom and conference room modes, the host appears to be sitting in a chair at the table, with content projected onto the screen.<\/span><\/li>\n<\/ul>\n<h2 class=\"heading h2\"><b>Bringing the best of in-person to virtual meetings<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">The rise of permanent and hybrid work means we\u2019re unlikely to return to the era of fully in-person meetings. But video meetings (along with team messaging and phone) have the potential to supercharge teamwork\u2014wherever your colleagues are.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It starts by giving your teams multiple ways to collaborate and breaking down the barriers to meet. That\u2019s what video meetings in <\/span><a href=\"https:\/\/www.ringcentral.com\/office\/how-it-works.html\"><b>RingCentral MVP<\/b><\/a><span style=\"font-weight: 400;\"> are built for. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Try out these features in your next video meeting. Available with the desktop, mobile, and web apps.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Highlights: With remote and hybrid work on the rise, video meetings should bridge the gap between in-office and remote experiences. That means keeping teams connected, engaged, and free to work their way. But how can in-person meetings be replicated in a virtual space? How can teams use video to collaborate beyond simple meetings? RingCentral MVP &#8230;<\/p>\n","protected":false},"author":1067,"featured_media":49185,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[18390],"tags":[1110],"class_list":["post-49179","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-communication-and-collaboration","tag-video"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.3 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Working remotely? Try these 4 meeting features to keep everyone engaged | RingCentral Blog<\/title>\n<meta name=\"description\" content=\"Highlights: With remote and hybrid work on the rise, video meetings should bridge the gap between in-office and remote experiences. 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