{"id":47214,"date":"2021-03-30T09:49:55","date_gmt":"2021-03-30T16:49:55","guid":{"rendered":"\/us\/en\/blog\/?p=47214"},"modified":"2022-04-01T00:29:15","modified_gmt":"2022-04-01T07:29:15","slug":"meeting-rooms-after-covid-4-things-to-consider","status":"publish","type":"post","link":"\/us\/en\/blog\/meeting-rooms-after-covid-4-things-to-consider\/","title":{"rendered":"Meeting rooms after COVID: 4 things to consider"},"content":{"rendered":"<p><strong>Highlights:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Meeting rooms are expected to make a comeback this year, but putting them to work won\u2019t be as simple as before.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Businesses will need to enforce social distancing and other safety measures while equipping meeting rooms to bridge the gap between in-office and remote employees.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Here are several key considerations before reopening your meeting rooms.<\/span><\/li>\n<\/ul>\n<hr \/>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">With vaccinations rolling out and the pandemic nearing its end, a return to the office is a likely possibility for many.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That being said, our workplaces will probably look a lot different than they did in the years past. For example, a <\/span><a href=\"https:\/\/www.metrigy.com\/research\/workplace-collaboration-2021-22\/\"><span style=\"font-weight: 400;\">study<\/span><\/a><span style=\"font-weight: 400;\"> by Metrigy found that 83.7% of businesses expect to allow parts of their workforce to work from anywhere. This <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/hybrid-work\/\"><span style=\"font-weight: 400;\">hybrid arrangement<\/span><\/a><span style=\"font-weight: 400;\"> is the future as businesses strive to boost productivity and prioritize safety.<\/span><\/p>\n<p>&nbsp;<\/p>\n<hr \/>\n<p style=\"text-align: center;\">\u2b50 <strong>Ready to go hybrid or remote?<\/strong> \u2b50<\/p>\n<p style=\"text-align: center;\">Here&#8217;s the secret to a successful hybrid and remote-first workplace.<\/p>\n<p><center>\t<\/p>\n<div class=\"download-form-widget enterprise-download-form\" data-url=\"https:\/\/netstorage.ringcentral.com\/ebook\/what-your-business-needs.pdf\" data-id=\"69e1864c70c0a\" id=\"69e1864c70c0a\">\n\t\t<button tabindex=\"on\"  on=\"tap:69e1864c70c0a.toggleClass(class='open')\" class=\"open-modal-download-action download-form-button\" type=\"submit\">Get the eBook<\/button><\/p>\n<div class=\"download-form-modal\">\n<div class=\"download-form-modal-body\">\n<div class=\"download-form-modal-content\">\n<div class=\"download-form-modal-title\">Tomorrow's workplace is hybrid and remote-first. Is your communications system ready?<\/div>\n<form class=\"download-form ENTERPRISE\" method=\"post\">\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Full Name\" aria-required=\"true\" aria-invalid=\"false\" type=\"text\" name=\"fullname\" placeholder=\"Full Name\" data-dl-events-hover=\"true\" data-dl-element=\"text\" data-dl-additional-info=\"enterprise download form\">\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Email (please enter a work email address)\" aria-required=\"true\" aria-invalid=\"false\" type=\"email\" autocomplete=\"on\" name=\"email\" placeholder=\"Email (please enter a work email address)\" data-dl-events-hover=\"true\" data-dl-element=\"email\" data-dl-additional-info=\"enterprise download form\">\n\t\t\t\t\t\t<\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"popup_form\" value=\"1\">\n\t\t\t\t\t\t<\/div>\n<div><input type=\"hidden\" name=\"Asset_ID__c\" value=\"ODAM-02486\" class=\"download-form-input\"><\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"Lead_Entry_Source__c\" value=\"RC Blog Enterprise\" class=\"download-form-input\"\/>\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<button class=\"download-form-submit\" type=\"submit\" data-dl-element=\"button\" data-no-auto-dl=\"true\" data-dl-additional-info=\"enterprise download form\" data-dl-name=\"Download now\">Download now<\/button>\n\t\t\t\t\t\t<\/div>\n<\/p><\/form>\n<p> \t\t\t\t\t<button on=\"tap:69e1864c70c0a.toggleClass(class='open')\" role=\"button\" tabindex=\"0\"  class=\"download-form-modal-close\"><\/button>\n\t\t\t\t<\/div>\n<div class=\"download-form-modal-thank\">Enjoy!<\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/p><\/div>\n<p>\t<\/center><\/p>\n<hr \/>\n<p>&nbsp;<\/p>\n<p><b>Meeting rooms<\/b><span style=\"font-weight: 400;\">, in particular, will need special care. Too often are meeting rooms filled to the brim, where germs can spread between people quickly. At the same time, with more employees working from anywhere, traditional meeting rooms will have to bridge the gap between in-office and remote employees.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">How a business reinstates its meeting rooms can have a big impact on its collaboration and culture. And with recovery on the roadmap, this is something worth getting right. Let\u2019s look at several key considerations for the post-pandemic meeting room.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400;\">1. <\/span><b>Keep meeting rooms sanitized<\/b><\/h2>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-47219\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2021\/03\/clean-meeting-room-scaled.jpg\" alt=\"\" width=\"2048\" height=\"1365\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Are your ventilation systems working properly? The <\/span><a href=\"https:\/\/www.cdc.gov\/coronavirus\/2019-ncov\/community\/ventilation.html\"><span style=\"font-weight: 400;\">CDC<\/span><\/a><span style=\"font-weight: 400;\"> suggests that reoccupying a building shouldn\u2019t require new ventilation systems. But new ones tend to work better than old ones. Regardless, a well-ventilated meeting room is vital to keeping employees safe.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Leave enough gaps between scheduled meetings for rooms to be cleaned. Ensure cleaning supplies are easily available for wiping down surfaces between meetings, and determine and communicate who\u2019s in charge of that. Have hand sanitizer widely available, as well.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Remove chairs for proper social distancing, and post signs that clearly lay out the distancing and other policies and procedures that must be followed.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Make sure there\u2019s a touch-free room control panel. Some allow you to control room parameters with a smartphone or other personal device.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400;\">2. <\/span><b>Make sure meeting rooms are set up for video conferencing<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">In the post-pandemic workplace, employees might spend only part of their time in the office. <a href=\"https:\/\/www.ringcentral.com\/2021_state_of_hybrid_work_report.html\" target=\"_blank\" rel=\"noreferrer noopener\">This new work paradigm, called hybrid work<\/a>, gives employees the freedom to choose work where they feel most comfortable and productive.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There\u2019s just one problem: <\/span><b>many offices aren\u2019t set up to support a hybrid workforce<\/b><span style=\"font-weight: 400;\">. Let\u2019s look at your standard meeting room. Designed for physical attendance, meeting rooms are great facilitators of face-to-face discussions. But what about teammates who work from home that day? Or those that are permanently remote?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\t\t\t<\/p>\n<div class=\"rc-bottom-cta rc-bottom-cta__landscape\" style=\"background-image: url(\/us\/en\/blog\/wp-content\/themes\/ringcentral\/assets\/images\/temp\/rc-bottom-cta-bg.png);\">\n<div class=\"bottom-cta-img\">\n\t\t\t\t\t<img decoding=\"async\" width=\"1224\" height=\"920\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2021\/01\/RingCentral-Rooms-GW.png\" class=\"responsive-image\" alt=\"Transform your ...\" \/>\t\t\t\t<\/div>\n<div class=\"bottom-cta-copy\">\n<div class=\"rc-bottom-cta__text\" style=\"\">\n<h3\n\t\t\t\t\t\t\t\tclass=\"rc-bottom-cta__title headline-copy\"\n\t\t\t\t\t\t\t\tstyle=\"\"\n\t\t\t\t\t\t>Transform your meeting rooms into video collaboration hubs.<\/h3>\n<\/p><\/div>\n<div class=\"rc-bottom-cta__btn-wrapper\" style=\"\">\n\t\t\t\t\t\t<a\n\t\t\t\t\t\t\t\tclass=\"btn btn-primary btn-lg rc-bottom-cta__link\"\n\t\t\t\t\t\t\t\ttitle=\"Learn more\"\n\t\t\t\t\t\t\t\thref=\"https:\/\/www.ringcentral.com\/office\/rooms.html\"\n\t\t\t\t\t\t\t\tdata-dl-name=\"Learn more\"\n\t\t\t\t\t\t\t\tdata-dl-element=\"button\"\n\t\t\t\t\t\t\t\tdata-dl-additional-info=\"bottom cta banner\"\n\t\t\t\t\t\t\t\tdata-no-auto-dl=\"true\"\n\t\t\t\t\t\t\t\tstyle=\"\"\n\t\t\t\t\t\t\t\tonmouseover=\"\"\n\t\t\t\t\t\t\t\tonmouseout=\"this.style.backgroundColor='';this.style.borderColor='';this.style.color='';\"\n\t\t\t\t\t\t>Learn more<\/a>\n\t\t\t\t\t<\/div>\n<\/p><\/div>\n<\/p><\/div>\n<p>\t<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With a hybrid workforce, businesses will need to make sure employees can interact easily and effectively whether they\u2019re in the office or calling in from a remote location.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That means meeting rooms will need both the proper video conferencing hardware and software to bridge the gap. For example, both Poly and Logitech provide all-in-one video conferencing appliances that make setup a breeze. With <\/span><a href=\"https:\/\/www.ringcentral.com\/office\/rooms.html\"><span style=\"font-weight: 400;\">RingCentral Rooms<\/span><\/a><span style=\"font-weight: 400;\">\u2122<\/span><span style=\"font-weight: 400;\"> as the conferencing solution, your meeting rooms can support workers wherever they join from.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400;\">3. <\/span><b>Know how you\u2019ll maintain and enforce social distancing in meeting rooms<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Research tells us that 60% of employees expect to be <\/span><a href=\"https:\/\/www.density.io\/blog\/occupancy-tracking-post-covid\"><span style=\"font-weight: 400;\">back in the office<\/span><\/a><span style=\"font-weight: 400;\"> to some degree by the end of March. That\u2019s a lot of people, and the majority won\u2019t be vaccinated yet, so social distancing rules will still be in place. By the end of the year, we might be back to <\/span><a href=\"https:\/\/www.density.io\/blog\/occupancy-tracking-post-covid\"><span style=\"font-weight: 400;\">pre-COVID numbers.<\/span><\/a><span style=\"font-weight: 400;\"> Some employees may have anxiety about others disregarding social distancing rules.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">More people on site, plus the need for social distance, means you\u2019ll need a plan to track and limit meeting room capacity. Start planning now for how you\u2019ll monitor those numbers. How will you be alerted if numbers are exceeded?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Perhaps you\u2019ll need to reconsider seating arrangements, too. Will they be fixed in order to control distancing? Or will you allow free seating and let employees take care of maintaining proper social distances themselves? Think this through and whatever works best for your company and space, plan how you will implement and educate about the new system.<\/span><\/p>\n<div class=\"rc-subscribe\" id=\"new-rc-subscribe\"  style=\"background-image:url('\/us\/en\/blog\/wp-content\/themes\/ringcentral\/assets\/images\/temp\/subscribe.png')\">\n\t\t<button class=\"close js-popup-close\"><svg class=\"icon_close_mobile\" width=\"20\" height=\"20\"><use xlink:href=\"#icon_close_mobile\"><\/use><\/svg><\/button><\/p>\n<div class=\"rc-subscribe__wrapper\">\n<div class=\"rc-subscribe__wrapper_text\">\n<h3 class=\"rc-subscribe__title h2\">Stay informed with RingCentral<\/h3>\n<div class=\"rc-subscribe__subtitle\">Subscribe to our emails for the latest blogs, events, and exclusive content on AI-powered communication solutions. Stay ahead with insights and tips from the leader in trusted AI communications.<\/p>\n<p>\t\t\t\t\t<a href=\"https:\/\/www.ringcentral.com\/legal\/privacy-notice.html\" target=\"_blank\" data-dl-name=\"Privacy Notic\" data-dl-element=\"link\" data-dl-additional-info=\"social\" rel=\"noreferrer noopener\">Privacy Notice<\/a>\n\t\t\t\t<\/div>\n<\/p><\/div>\n<div class=\"rc-subscribe__wrapper_form\">\n<form class=\"\" data-event-init=\"true\" novalidate data-js-form>\n<div class=\"rc-subscribe__row\">\n\t\t\t\t\t\t<input\n\t\t\t\t\t\t\t\tname=\"email\"\n\t\t\t\t\t\t\t\tplaceholder=\"Email address *\"\n\t\t\t\t\t\t\t\ttitle=\"Must be valid email. example@yourdomain.com\"\n\t\t\t\t\t\t\t\tminlength=\"4\"\n\t\t\t\t\t\t\t\tmaxlength=\"255\"\n\t\t\t\t\t\t\t\ttype=\"email\"\n\t\t\t\t\t\t\t\trequired\n\t\t\t\t\t\t\t\tpattern=\"[a-z0-9._%+\\-]+@[a-z0-9.\\-]+\\.[a-z]{2,}$\"\n\t\t\t\t\t\t\t\tclass=\"field__control\"\n\t\t\t\t\t\t\t\tautocomplete=\"on\"\n\t\t\t\t\t\t\t\taria-required=\"true\"\n\t\t\t\t\t\t\t\tdata-dl-events-hover=\"true\"\n\t\t\t\t\t\t\t\tdata-dl-element=\"email\"\n\t\t\t\t\t\t\t\tdata-dl-additional-info=\"LET'S WORK TOGETHER\"\n\t\t\t\t\t\t\t\taria-label=\"Email address *\"\n\t\t\t\t\t\t\t\taria-errormessage=\"email-subscribe-errors\"\n\t\t\t\t\t\t><br \/>\n\t\t\t\t\t\t<span class=\"field__errors\" id=\"email-subscribe-errors\" data-js-form-field-errors><\/span>\n\t\t\t\t\t<\/div>\n<div class=\"rc-subscribe__row\">\n\t\t\t\t\t\t<select\n\t\t\t\t\t\t\t\tname=\"Country__c\"\n\t\t\t\t\t\t\t\trequired\n\t\t\t\t\t\t\t\tclass=\"field__control\"\n\t\t\t\t\t\t\t\taria-required=\"true\"\n\t\t\t\t\t\t\t\taria-expanded=\"false\"\n\t\t\t\t\t\t\t\taria-label=\"Country *\"\n\t\t\t\t\t\t\t\taria-errormessage=\"country-subscribe-errors\"\n\t\t\t\t\t\t><option value=\"\" disabled=\"disabled\" selected=\"selected\">Country<\/option><option value=\"Canada\">Canada<\/option><option value=\"United_States\">United States<\/option><\/select><\/p>\n<p>\t\t\t\t\t\t<span class=\"field__errors\" id=\"country-subscribe-errors\" data-js-form-field-errors><\/span>\n\t\t\t\t\t<\/div>\n<div class=\"rc-subscribe__row\">\n\t\t\t\t\t\t<button type=\"submit\" data-event-init=\"true\">Subscribe<\/button>\n\t\t\t\t\t<\/div>\n<\/p><\/form>\n<\/p><\/div>\n<\/p><\/div>\n<div class=\"confirm-form\" role=\"status\" aria-live=\"polite\" style=\"display: none;\" aria-hidden=\"true\">\n<div class=\"confirm-form__text\">Thank you for your interest in RingCentral<\/div>\n<\/p><\/div>\n<\/p><\/div>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400;\">4. <\/span><b>Establish booking etiquette for meeting rooms<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Consider your company\u2019s <\/span><a href=\"https:\/\/robinpowered.com\/blog\/conference-room-setup-checklist-pandemic-office\"><span style=\"font-weight: 400;\">booking etiquette<\/span><\/a><span style=\"font-weight: 400;\"> when it comes to meeting rooms. Pre-pandemic, employees often overbooked rooms and left them unused. As employees return to the office, space will be at a premium because of social distancing requirements, and you won\u2019t want meeting rooms unnecessarily sitting empty.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Consider creating a booking tool that lets people both book and cancel meeting room space. Make sure employees know the importance of optimizing space, so a small meeting of three people, for instance, doesn\u2019t monopolize a space that seats 25.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Similarly, don\u2019t allow employees to take over empty conference rooms for working quietly. Instead, look to other options that allow employees to concentrate, such as remote work.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Your new booking rules should also encourage efficient meetings. Make it clear that meetings cannot exceed the time allotted, which can cause current and subsequent meeting attendees to congregate in the same space.\u00a0<\/span><\/p>\n<h2><b>RingCentral Rooms: Bridging the gap between office and remote workers<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">At RingCentral, we understand companies\u2019 needs as they start planning for employees to return to the office, whether permanently or occasionally, and we can help. No matter what size or shape your conference and meeting rooms, we can make it easy to prepare for a new, post-pandemic normal that allows for safe and efficient meetings.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Using your existing video meeting hardware, our <\/span><b>RingCentral Rooms turns any room, small or large, into a video conference room<\/b><span style=\"font-weight: 400;\">. How does this work? Say half of a meeting\u2019s attendees will join remotely while the other half are in the office. When the meeting starts, those joining remotely can click on their RingCentral Video invitation to enter, connecting everyone into the same meeting room<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s more than just a video conferencing solution. <\/span><a href=\"https:\/\/www.ringcentral.com\/office\/features\/analytics-portal\/overview.html\"><span style=\"font-weight: 400;\">RingCentral Analytics<\/span><\/a><span style=\"font-weight: 400;\"> provides detailed insights into every aspect of your video meetings. Admins have full visibility into room and device performance, meeting engagement, online and offline status, and more.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Also, look forward to our upcoming feature Rooms Controller, which allows participants to control a meeting room\u2019s settings straight from their smartphone.\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Highlights: Meeting rooms are expected to make a comeback this year, but putting them to work won\u2019t be as simple as before. Businesses will need to enforce social distancing and other safety measures while equipping meeting rooms to bridge the gap between in-office and remote employees. Here are several key considerations before reopening your meeting &#8230;<\/p>\n","protected":false},"author":1067,"featured_media":47220,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[17901],"tags":[778,12460],"class_list":["post-47214","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-leadership","tag-meetings","tag-rooms"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.3 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Meeting rooms after COVID: 4 things to consider | RingCentral Blog<\/title>\n<meta name=\"description\" content=\"Highlights: Meeting rooms are expected to make a comeback this year, but putting them to work won\u2019t be as simple as before. 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