{"id":46981,"date":"2021-03-09T09:22:28","date_gmt":"2021-03-09T17:22:28","guid":{"rendered":"\/us\/en\/blog\/?p=46981"},"modified":"2025-07-14T05:49:32","modified_gmt":"2025-07-14T12:49:32","slug":"how-do-call-queues-work","status":"publish","type":"post","link":"\/us\/en\/blog\/how-do-call-queues-work\/","title":{"rendered":"How do call queues work?"},"content":{"rendered":"<p><strong>Table of contents<\/strong><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#call-queue-1\"><span style=\"font-weight: 400;\">How are customer calls distributed to call queue agents?\u00a0<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#call-queue-2\"><span style=\"font-weight: 400;\">How are call queue agents selected to receive customer calls?<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#call-queue-3\"><span style=\"font-weight: 400;\">How do I effectively manage customer wait time?\u00a0<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#call-queue-4\"><span style=\"font-weight: 400;\">What is agent availability and how is agent availability determined?<\/span><\/a><\/li>\n<\/ol>\n<hr \/>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">When customers reach out to your <a href=\"https:\/\/www.ringcentral.com\/contact-center.html\">contact center<\/a>, they expect the highest levels of customer service. In fact, <\/span><a href=\"https:\/\/info.microsoft.com\/ww-thankyou-global-state-of-customer-service.html?lcid=en-us\"><span style=\"font-weight: 400;\">more than 88%<\/span><\/a><span style=\"font-weight: 400;\"> of people consider the customer service experience an important part of their purchasing decision.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That\u2019s why improving the customer experience is critical to every business today, especially when it comes to call queuing. Customers want their calls directed to the right <a href=\"https:\/\/www.ringcentral.com\/call-center.html\">call center<\/a> agents at the right times. In response, companies look for <a href=\"https:\/\/www.ringcentral.com\/voip-business-phone-service.html\">VoIP business phone system solutions<\/a> that have the right call queue features and <a href=\"https:\/\/www.ringcentral.com\/call-center-management.html\">call center management<\/a> capabilities to provide better customer experiences while reducing call abandonment.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\t<\/p>\n<div class=\"rc-subscribe\" id=\"new-rc-subscribe\"  style=\"background-image:url('\/us\/en\/blog\/wp-content\/themes\/ringcentral\/assets\/images\/temp\/subscribe.png')\">\n\t\t<button class=\"close js-popup-close\"><svg class=\"icon_close_mobile\" width=\"20\" height=\"20\"><use xlink:href=\"#icon_close_mobile\"><\/use><\/svg><\/button><\/p>\n<div class=\"rc-subscribe__wrapper\">\n<div class=\"rc-subscribe__wrapper_text\">\n<h3 class=\"rc-subscribe__title h2\">Stay informed with RingCentral<\/h3>\n<div class=\"rc-subscribe__subtitle\">Subscribe to our emails for the latest blogs, events, and exclusive content on AI-powered communication solutions. Stay ahead with insights and tips from the leader in trusted AI communications.<\/p>\n<p>\t\t\t\t\t<a href=\"https:\/\/www.ringcentral.com\/legal\/privacy-notice.html\" target=\"_blank\" data-dl-name=\"Privacy Notic\" data-dl-element=\"link\" data-dl-additional-info=\"social\" rel=\"noreferrer noopener\">Privacy Notice<\/a>\n\t\t\t\t<\/div>\n<\/p><\/div>\n<div class=\"rc-subscribe__wrapper_form\">\n<form class=\"\" data-event-init=\"true\" novalidate data-js-form>\n<div class=\"rc-subscribe__row\">\n\t\t\t\t\t\t<input\n\t\t\t\t\t\t\t\tname=\"email\"\n\t\t\t\t\t\t\t\tplaceholder=\"Email address *\"\n\t\t\t\t\t\t\t\ttitle=\"Must be valid email. example@yourdomain.com\"\n\t\t\t\t\t\t\t\tminlength=\"4\"\n\t\t\t\t\t\t\t\tmaxlength=\"255\"\n\t\t\t\t\t\t\t\ttype=\"email\"\n\t\t\t\t\t\t\t\trequired\n\t\t\t\t\t\t\t\tpattern=\"[a-z0-9._%+\\-]+@[a-z0-9.\\-]+\\.[a-z]{2,}$\"\n\t\t\t\t\t\t\t\tclass=\"field__control\"\n\t\t\t\t\t\t\t\tautocomplete=\"on\"\n\t\t\t\t\t\t\t\taria-required=\"true\"\n\t\t\t\t\t\t\t\tdata-dl-events-hover=\"true\"\n\t\t\t\t\t\t\t\tdata-dl-element=\"email\"\n\t\t\t\t\t\t\t\tdata-dl-additional-info=\"LET'S WORK TOGETHER\"\n\t\t\t\t\t\t\t\taria-label=\"Email address *\"\n\t\t\t\t\t\t\t\taria-errormessage=\"email-subscribe-errors\"\n\t\t\t\t\t\t><br \/>\n\t\t\t\t\t\t<span class=\"field__errors\" id=\"email-subscribe-errors\" data-js-form-field-errors><\/span>\n\t\t\t\t\t<\/div>\n<div class=\"rc-subscribe__row\">\n\t\t\t\t\t\t<select\n\t\t\t\t\t\t\t\tname=\"Country__c\"\n\t\t\t\t\t\t\t\trequired\n\t\t\t\t\t\t\t\tclass=\"field__control\"\n\t\t\t\t\t\t\t\taria-required=\"true\"\n\t\t\t\t\t\t\t\taria-expanded=\"false\"\n\t\t\t\t\t\t\t\taria-label=\"Country *\"\n\t\t\t\t\t\t\t\taria-errormessage=\"country-subscribe-errors\"\n\t\t\t\t\t\t><option value=\"\" disabled=\"disabled\" selected=\"selected\">Country<\/option><option value=\"Canada\">Canada<\/option><option value=\"United_States\">United States<\/option><\/select><\/p>\n<p>\t\t\t\t\t\t<span class=\"field__errors\" id=\"country-subscribe-errors\" data-js-form-field-errors><\/span>\n\t\t\t\t\t<\/div>\n<div class=\"rc-subscribe__row\">\n\t\t\t\t\t\t<button type=\"submit\" data-event-init=\"true\">Subscribe<\/button>\n\t\t\t\t\t<\/div>\n<\/p><\/form>\n<\/p><\/div>\n<\/p><\/div>\n<div class=\"confirm-form\" role=\"status\" aria-live=\"polite\" style=\"display: none;\" aria-hidden=\"true\">\n<div class=\"confirm-form__text\">Thank you for your interest in RingCentral<\/div>\n<\/p><\/div>\n<\/p><\/div>\n<p>\t<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Call queues, also known as <a href=\"https:\/\/www.ringcentral.com\/contact-center\/automatic-call-distribution.html\">Automatic Call Distribution (ACD)<\/a>, answer incoming calls and distribute them to employees in your organization who can help resolve an issue or answer a question.\u00a0\u00a0<\/span><\/p>\n<h2><strong><a id=\"Call-queue-1\"><\/a>How are customer calls distributed to call queue agents?\u00a0<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Customer calls are distributed to available agents using a \u201cfirst-in, first-out\u201d approach. The first call received is the first call connected to a call queue agent. When more than one agent is available, the agent selection method determines who will receive the call.\u00a0<\/span><\/p>\n<h2><strong><a id=\"call-queue-2\"><\/a>How are call queue agents selected to receive customer calls?<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">There are three call routing distribution options:<\/span><\/p>\n<ol>\n<li><b>Rotating<\/b><\/li>\n<li><b>Sequential<\/b><\/li>\n<li><b>Simultaneous<\/b><\/li>\n<\/ol>\n<p>So how does each distribution work?<\/p>\n<h3><b>1. Rotating<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Also known as \u201cmost idle agent\u201d or \u201cround-robin,\u201d<\/span> <span style=\"font-weight: 400;\">a<\/span><b> rotating agent selection<\/b><span style=\"font-weight: 400;\"> is the most efficient way to manage high call volumes, reduce wait times and call abandonment, and share the call queue workload. Multiple inbound calls are distributed concurrently to the longest-idle, least-busy agents.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Idle time begins when the call queue agent is not connected. Idle time resets when any of the agent\u2019s endpoints rings or is connected. Agents who miss calls, are busy, or whose statuses are set to \u201cDo not disturb\u201d or \u201cDo not accept queue calls\u201d are skipped.<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-46985\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2021\/03\/Call-queue-2.png\" alt=\"\" width=\"1072\" height=\"732\" \/><\/p>\n<p style=\"text-align: center;\"><i><span style=\"font-weight: 400;\">Figure 1:\u00a0 Rotating Call Distribution<\/span><\/i><\/p>\n<h3><b>2. Sequential\u00a0<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Also known as top-down, <\/span><b>sequential agent selection<\/b><span style=\"font-weight: 400;\"> distributes calls to the agent who is best skilled to answer the call and is frequently used when training new agents. Call queue agents are always selected in the order configured, so the most-skilled agents are typically configured first while new agents in training are configured toward the bottom of the list.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Multiple calls are distributed concurrently to available agents in the order configured. Agents who miss calls, are busy, or whose statuses are set to \u201cDo not disturb\u201d or \u201cDo not accept queue calls\u201d are skipped. When the list of agents is exhausted, it starts over from the beginning.<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-46984\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2021\/03\/Call-queue-3.png\" alt=\"\" width=\"1000\" height=\"624\" \/><\/p>\n<p style=\"text-align: center;\"><i><span style=\"font-weight: 400;\">Figure 2:\u00a0 Sequential Call Distribution<\/span><\/i><\/p>\n<h3><b>3. Simultaneous\u00a0<\/b><\/h3>\n<p><b>Simultaneous<\/b> <b>agent selection<\/b><span style=\"font-weight: 400;\"> distributes calls one-at-a-time to all available agents. The call rings until answered or maximum wait time expires.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Simultaneous agent selection alerts the greatest number of agents per call, but it is the slowest distribution method since calls are distributed one-at-a-time vs multiple concurrently, and is frequently used when answering calls is a secondary responsibility for the agent.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Agents who miss calls, are busy or whose statuses are set to \u201cDo not disturb\u201d or \u201cDo not accept queue calls\u201d are skipped.<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-46983\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2021\/03\/Call-queue-4.png\" alt=\"\" width=\"934\" height=\"484\" \/><\/p>\n<p style=\"text-align: center;\"><i><span style=\"font-weight: 400;\">Figure 3:\u00a0 Simultaneous Call Distribution<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">For all distributions when agents are not available, calls are given hold music until the next available agent answers the call. When the queue is full and\/or after a configurable wait time, calls may be asked by an interactive voice response (<a href=\"https:\/\/www.ringcentral.com\/contact-center\/interactive-voice-response.html\">IVR<\/a>) application which option they prefer \u201cpress 1 to continue waiting, press 2 to leave a voicemail for a callback.\u201d Alternatively, calls may be routed to a backup call queue, an external phone number\u00a0 (e.g. third-party answering service), or voicemail.\u00a0<\/span><\/p>\n<hr \/>\n<p class=\"p1\"><span class=\"s1\">\u2b50<\/span><span class=\"s2\"><b> Take your contact center to a whole new level <\/b><\/span><span class=\"s1\">\u2b50<\/span><\/p>\n<p class=\"p2\"><span class=\"s2\">Next-Gen Cloud Contact Centers for Dummies\u00ae, RingCentral Special Edition\u00a0eBook<\/span><\/p>\n<p class=\"p3\"><span class=\"s2\">\t<\/p>\n<div class=\"download-form-widget enterprise-download-form\" data-url=\"https:\/\/netstorage.ringcentral.com\/documents\/next-gen-cloud-contact-centers.pdf\" data-id=\"6a0857e569437\" id=\"6a0857e569437\">\n\t\t<button tabindex=\"on\"  on=\"tap:6a0857e569437.toggleClass(class='open')\" class=\"open-modal-download-action download-form-button\" type=\"submit\">Get the eBook<\/button><\/p>\n<div class=\"download-form-modal\">\n<div class=\"download-form-modal-body\">\n<div class=\"download-form-modal-content\">\n<div class=\"download-form-modal-title\">Next-Gen Cloud Contact Centers for Dummies\u00ae, RingCentral Special Edition eBook<\/div>\n<form class=\"download-form ENTERPRISE\" method=\"post\">\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Full Name\" aria-required=\"true\" aria-invalid=\"false\" type=\"text\" name=\"fullname\" placeholder=\"Full Name\" data-dl-events-hover=\"true\" data-dl-element=\"text\" data-dl-additional-info=\"enterprise download form\">\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Email (please enter a work email address)\" aria-required=\"true\" aria-invalid=\"false\" type=\"email\" autocomplete=\"on\" name=\"email\" placeholder=\"Email (please enter a work email address)\" data-dl-events-hover=\"true\" data-dl-element=\"email\" data-dl-additional-info=\"enterprise download form\">\n\t\t\t\t\t\t<\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"popup_form\" value=\"1\">\n\t\t\t\t\t\t<\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"Lead_Entry_Source__c\" value=\"RC Blog Enterprise\" class=\"download-form-input\"\/>\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<button class=\"download-form-submit\" type=\"submit\" data-dl-element=\"button\" data-no-auto-dl=\"true\" data-dl-additional-info=\"enterprise download form\" data-dl-name=\"Get it now\">Get it now<\/button>\n\t\t\t\t\t\t<\/div>\n<\/p><\/form>\n<p> \t\t\t\t\t<button on=\"tap:6a0857e569437.toggleClass(class='open')\" role=\"button\" tabindex=\"0\"  class=\"download-form-modal-close\"><\/button>\n\t\t\t\t<\/div>\n<div class=\"download-form-modal-thank\"> Happy reading!<\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/p><\/div>\n<p>\t<\/span><\/p>\n<hr \/>\n<h2 class=\"heading h2\"><strong><a id=\"call-queue-3\"><\/a>How do I effectively manage customer hold or queue times?<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Technology has changed today\u2019s customer service expectations. Typical customers are accustomed to instant gratification experiences that make waiting on hold frustrating. An efficient <a href=\"https:\/\/www.ringcentral.com\/contact-center\/workforce-management.html\">workforce management<\/a> tool can help simplify internal processes, ensuring the best agents are assigned to help deal with high call volume and deliver the most exceptional customer service.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But there&#8217;s more to it than that. Here are a few useful ways to manage your wait times:<\/span><\/p>\n<h4><strong>1. Create a pleasant wait experience<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">Customers call when they\u2019re typically unsatisfied with something, so the last thing they want to hear is a simple beep while waiting for the next available agent. Keep the customer entertained by playing greetings and hold music that match the demographics of the caller. Upload your own audio files rather than using the default options.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, if your average caller is under 30, consider pop hold music. Match the tonality of greetings too. Younger customers may prefer a more \u2018hip\u2019 version of \u201cyour call will be answered by the next available agent\u201d such as \u201crelax, we\u2019ll be with you real soon.\u201d<\/span><\/p>\n<h4><strong>2. Communicate updates regularly<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">Keep the customer informed by playing a periodic greeting so they know they haven\u2019t lost their place in line. Include announcements, offers, and product tips to keep callers engaged while they wait.<\/span><\/p>\n<h4><strong>3. Offer self-service options<\/strong><\/h4>\n<p>Many customers want to feel empowered to resolve their own issues. While waiting for the next available agent, let callers know about any alternative tools they can use instead of waiting. Many companies connect their customer relationship management (CRM) system to an interactive voice response (IVR) application to provide callers with self-service options. Advanced tools like <a href=\"https:\/\/www.ringcentral.com\/ai-receptionist\">RingCentral\u2019s AI Receptionist<\/a> can take this a step further by offering conversational guidance, answering FAQs, and even scheduling appointments\u2014all while maintaining a natural, on-brand tone. This reduces dependency on live agents and ensures callers get the help they need, faster.<\/p>\n<h4><strong>4. Improve customer &amp; agent interactions<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">Monitor agent performance to find ways to improve customer-agent interactions. Create call recordings that capture the most frequently asked questions or reported issues. Are agents able to find the content needed to address the most popular topics quickly? Are self-service options available?\u00a0\u00a0\u00a0<\/span><\/p>\n<h4><strong>5. Know when to route customer calls to alternate destinations<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">Call abandonment means the caller disconnects before reaching an agent. Call center reports provide real-time and historical service level data to help determine when callers stop waiting and hang-up. Is it after a specific amount of time? When more than a specific number of calls are waiting? Many call center experts recommend an initial service level target as, \u201c&#8230;answer 90% of sales calls within 10 seconds and 80% of support calls within 20 seconds.\u201d\u00a0\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Whatever your service level, configure call routing so callers are sent to alternate destinations before they hang up. Abandoned calls can be costly for small businesses and enterprises alike. When call volumes are high, you might choose to route calls to an auto attendant, answering service, or a backup call queue with more available agents.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When neither option is available, sending the caller to a voicemail box or other messaging solution is a good last attempt at capturing the contact before they hang up. Agents can callback the customer from their deskphone as soon as they\u2019re available.\u00a0<\/span><\/p>\n<p class=\"p1\"><span class=\"s1\"><\/span><\/p>\n<h3><strong><a id=\"call-queue-4\"><\/a>What is Availability? How does Availability affect hold time?<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">In RingCentral, agents have the ability to set their status as <\/span><b>Available<\/b><span style=\"font-weight: 400;\">, <\/span><b>Invisible<\/b><span style=\"font-weight: 400;\">, or <\/span><b>Do Not Disturb<\/b><span style=\"font-weight: 400;\">. When set to Available or Invisible, agents will receive extension and external calls.\u00a0 When set to Do Not Disturb, incoming calls are routed to a voicemail box (if enabled).\u00a0\u00a0<\/span><\/p>\n<p><img decoding=\"async\" class=\"size-full wp-image-46988 aligncenter\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2021\/03\/Figure-4.jpg\" alt=\"\" width=\"388\" height=\"222\" \/><\/p>\n<p style=\"text-align: center;\"><i><span style=\"font-weight: 400;\">Figure 4:\u00a0 User Status Options<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">When a call queue agent\u2019s status is set to Available or Invisible, an additional \u201c<\/span><b>Accept Queue Calls On\/Off<\/b><span style=\"font-weight: 400;\">\u201d indicator will be displayed.\u00a0\u00a0\u00a0<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-46989\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2021\/03\/Figure-5.png\" alt=\"\" width=\"940\" height=\"294\" \/><\/p>\n<p style=\"text-align: center;\"><i><span style=\"font-weight: 400;\">Figure 5:\u00a0 Call Queue Agent Status Options<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">When an agent is ready to answer calls from the queue, they should set the Accept Queue Calls status to \u2018On\u2019.\u00a0\u00a0\u00a0\u00a0<\/span><\/p>\n<p><img decoding=\"async\" class=\"size-full wp-image-47033 aligncenter\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2021\/03\/Fig6-RC-App-ACQ-On.png\" alt=\"\" width=\"238\" height=\"229\" \/><\/p>\n<p style=\"text-align: center;\"><i><span style=\"font-weight: 400;\">Figure 6:\u00a0 Agent is accepting calls from the queue<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">When agents are on break or leave for the day, they should set Accept Queue Calls to \u201cOff\u201d, so they do not receive call queue calls while away from their desk.\u00a0\u00a0\u00a0<\/span><\/p>\n<p><img decoding=\"async\" class=\"size-full wp-image-47034 aligncenter\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2021\/03\/Fig7-RC-App-ACQ-Off.png\" alt=\"\" width=\"237\" height=\"194\" \/><\/p>\n<p style=\"text-align: center;\"><i><span style=\"font-weight: 400;\">Figure 7:\u00a0 Agent is not accepting calls from the queue<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">When an agent is set to accept queue calls, each call will ring the agent for the amount of time configured in the \u201cNumber of rings before trying the next member\u201d setting. If the agent does not answer, the call is offered to the next available agent.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If an agent accidentally forgets to change their Accept Queue Calls status to \u201cOff\u201d, calls will continue to ring the agent resulting in longer wait times and may increase call abandonment. The call queue administrator\/manager may remotely change an agent\u2019s status by logging into the Administration or Call Queue Management portal.\u00a0\u00a0<\/span><\/p>\n<p><img decoding=\"async\" class=\"size-full wp-image-47036 aligncenter\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2021\/03\/Fig8b-Change-Member-Status-Off.png\" alt=\"\" width=\"344\" height=\"105\" \/><\/p>\n<p style=\"text-align: center;\"><i><span style=\"font-weight: 400;\">Figure 8:\u00a0 Call queue administrator\/manager turns Member Status Off so call queue calls stop ringing agent<\/span><\/i><\/p>\n<h3><strong>Can a call queue manager set agent availability for individual call queues? Yes.\u00a0\u00a0<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">A quick way to respond to increased call volumes and wait times is to have additional agents configured; ready to help answer calls when the call queue gets busy.\u00a0 Each agent has two status controls:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Member Status<\/b><span style=\"font-weight: 400;\">: This indicates when an agent is available to answer call queue calls.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Queue Status: <\/b><span style=\"font-weight: 400;\">This determines which call queue calls are offered to the agent.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">In Figure 9, the agent is available to answer calls from the Home Sales call queue; but not the Apartment Sales call queue. \u00a0 <\/span><\/p>\n<p><img decoding=\"async\" class=\"size-full wp-image-46993 aligncenter\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2021\/03\/Figure-9.png\" alt=\"\" width=\"740\" height=\"508\" \/><\/p>\n<p style=\"text-align: center;\"><i><span style=\"font-weight: 400;\">Figure 9:\u00a0 Queue Status determines which call queue calls are offered to the agent<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">If the wait time for Apartment Sales call queue increases unexpectedly, the call queue administrator\/manager can log into the portal and quickly make the agent available by changing the agent\u2019s Queue Status to \u201cOn\u201d.<\/span><\/p>\n<h3><strong>Can an agent set their own individual call queue availability? Yes.\u00a0\u00a0<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">In some environments, call queue administrators\/managers may empower agents to set their own individual call queue availability.\u00a0\u00a0<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-46995\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2021\/03\/Call-queue-16.png\" alt=\"\" width=\"1134\" height=\"374\" \/><\/p>\n<p style=\"text-align: center;\"><i><span style=\"font-weight: 400;\">Figure 10:\u00a0 Managers can enable agents to set their own individual Queue Status<\/span><\/i><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-46994\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2021\/03\/Call-queue-17.png\" alt=\"\" width=\"1150\" height=\"373\" \/><\/p>\n<p style=\"text-align: center;\"><i><span style=\"font-weight: 400;\">Figure 11:\u00a0 Agents can set their own individual Queue Status in desktop\/mobile applications<\/span><\/i><\/p>\n<h3><strong>Delivering a better customer experience<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Putting your customers on hold makes for a poor experience, but with the right <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/how-do-call-queues-work\/\">VoIP phone service<\/a> and call queue setup, your business is well-positioned to deliver the best customer service experience it can. RingCentral&#8217;s <a href=\"https:\/\/www.ringcentral.com\/ccaas.html\">CCaaS<\/a> tool has all the relevant features to help deliver top-tier service to your clients.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Table of contents How are customer calls distributed to call queue agents?\u00a0 How are call queue agents selected to receive customer calls? How do I effectively manage customer wait time?\u00a0 What is agent availability and how is agent availability determined? &nbsp; When customers reach out to your contact center, they expect the highest levels of &#8230;<\/p>\n","protected":false},"author":1059,"featured_media":46982,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[17901,4],"tags":[11384],"class_list":["post-46981","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-leadership","category-customer-experience","tag-call-queue"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.3 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How Do Call Queues Work? A Detailed Explanation<\/title>\n<meta name=\"description\" content=\"Learn how call queues manage incoming calls efficiently. 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