{"id":46937,"date":"2021-03-16T10:05:26","date_gmt":"2021-03-16T17:05:26","guid":{"rendered":"\/us\/en\/blog\/?p=46937"},"modified":"2025-04-09T22:50:38","modified_gmt":"2025-04-10T05:50:38","slug":"build-agent-confidence-with-good-training-practices","status":"publish","type":"post","link":"\/us\/en\/blog\/build-agent-confidence-with-good-training-practices\/","title":{"rendered":"Build agent confidence with good training practices"},"content":{"rendered":"<p>Are your contact center agents providing the best customer experience possible at every opportunity?<\/p>\n<p>In this post, we\u2019ll explore how you can effectively train agents to provide a better customer experience with cloud contact center software featuring <a href=\"https:\/\/www.ringcentral.com\/contact-center\/workforce-management.html\">built-in workforce management tools<\/a>.<\/p>\n<h2 class=\"heading h2\">The impact of poor agent training on your contact center<\/h2>\n<p>According to <a href=\"https:\/\/www.pwc.com\/us\/en\/advisory-services\/publications\/consumer-intelligence-series\/pwc-consumer-intelligence-series-customer-experience.pdf\">research from PwC<\/a>, 46% of consumers will abandon a brand if they feel that employees are not knowledgeable about how to best meet customer needs. The same research found that 71% of consumers reported that employees played a significant role in their overall customer experience.<\/p>\n<p>Statistics like that highlight just how much poor agent training can impact the success of your contact center and brand overall.<\/p>\n<h2 class=\"heading h2\">How can you effectively train remote agents?<\/h2>\n<p><a href=\"https:\/\/netstorage.ringcentral.com\/documents\/spotlight_on_the_supervisor.pdf\">Training agents<\/a> can become complicated when agents work from home. In the spring of 2020, <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/contact-center-supervisors-taking-on-new-responsibilities\/\">thousands of contact center agents<\/a> were sent home as the global pandemic struck.<\/p>\n<p>Supervisors could no longer walk the floor or talk to agents one-on-one. Many supervisors felt they lost an important means of coaching. Moreover, in-person training for new hires was no longer an option.<\/p>\n<h2 class=\"heading h2\">Cloud contact center software: the answer to remote training woes<\/h2>\n<p><a href=\"https:\/\/www.ringcentral.com\/contact-center\/overview.html#ring-cc-off\">Cloud contact center software<\/a> enables agents to work remotely. It also allows supervisors to <a href=\"https:\/\/www.ringcentral.com\/remote-contact-center\/\">train agents<\/a> remotely.<\/p>\n<p>Here\u2019s how:<\/p>\n<ul>\n<li aria-level=\"1\">Videoconferencing capabilities allow supervisors to see agents during training as well as to share their screens<\/li>\n<li aria-level=\"1\">Supervisors can listen to calls and offer whisper coaching or join the call to speak to the customer<\/li>\n<li aria-level=\"1\">Supervisors can record calls and on-screen interactions to review them and understand what\u2019s going well and what isn\u2019t<\/li>\n<li aria-level=\"1\">Workforce management capabilities enable supervisors to optimize agent schedules so they minimize idle time and reduce customer waits<\/li>\n<li aria-level=\"1\">Gamification encourages agents to improve their performance in a fun way<\/li>\n<li aria-level=\"1\">Integration with your favorite business applications enables seamless workflows<\/li>\n<\/ul>\n<h2 class=\"heading h2\">Videoconferencing and screen sharing<\/h2>\n<p>Videoconferencing capabilities let you see agents during training, even if you can\u2019t meet them face-to-face. It also enables you to replicate the valuable daily meetings you once held in your contact center at the start of a shift that gave your days structure, created a sense of unity and shared purpose, and gave your agents a place to share collective concerns. With cloud <a href=\"https:\/\/www.ringcentral.com\/contact-center.html\">contact center<\/a> software, you can also hold a live training session through videoconferencing so that new hires can learn effectively and safely.<\/p>\n<p>In addition, you can share your screen during videoconference sessions. If you have a presentation or want to share important links during video training, you can.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-46938\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2021\/03\/customer-service-representative.jpg\" alt=\"Customer service representative\" width=\"600\" height=\"399\" \/><\/p>\n<h2 class=\"heading h2\">Whisper coaching and barge-in functionality<\/h2>\n<p>There are times when a phone conversation in a contact center starts to go off-course. Maybe the agent doesn\u2019t know the right answers, or perhaps the customer needs additional assistance. That\u2019s when it\u2019s time for supervisors to get involved.<\/p>\n<p>Whisper coaching enables supervisors to share information with an agent without the customer hearing. Barge-in functionality, in contrast, allows a supervisor to intervene in a call so both the agent and the customer can hear. Each of these capabilities is crucial in a contact center \u2013 they help supervisors <a href=\"https:\/\/netstorage.ringcentral.com\/documents\/spotlight_on_the_supervisor.pdf\">guide agents<\/a> so they can deliver an improved customer experience.<\/p>\n<h2 class=\"heading h2\">Reviewing calls and on-screen interactions<\/h2>\n<p>A supervisor can\u2019t listen to all calls or evaluate all on-screen interactions as they take place. As a result, a manager might miss a critical event. There are teaching moments in positive and negative interactions with customers, and it\u2019s the supervisor\u2019s job to ensure that agents learn from their achievements and mistakes.<\/p>\n<p>Call recording and on-screen recording give supervisors the opportunity to review how agents handle customers. Because they can review calls as well as on-screen interactions such as live chat, supervisors don\u2019t miss out on what\u2019s going on in certain channels. They gain a clear understanding of agent performance across the board so they can develop strategies to improve it.<\/p>\n<h2 class=\"heading h2\">Workforce management capabilities<\/h2>\n<p>When you schedule agents for shifts at a contact center, you want them to be busy, yet not overwhelmed. Moreover, you don\u2019t want customers waiting too long to interact with an agent because that leads to frustration and sets your agents up for failure in the area of customer experience.<\/p>\n<p>Cloud contact center software offers <a href=\"https:\/\/www.ringcentral.com\/contact-center\/features.html#workforce\">workforce management capabilities<\/a>, so you can schedule agents effectively. With workforce management capabilities, you can cut down on agent idle time to ensure that agents spend as little time as possible without a task. These capabilities also ensure that customers don\u2019t sit waiting to speak to an agent.<\/p>\n<p>Another benefit of workforce management capabilities is that they give supervisors greater flexibility in scheduling agents. If an agent wants to change a shift, it\u2019s simple. Flexible scheduling makes agents happier, and it means there\u2019s optimal coverage for shifts.<\/p>\n<h2 class=\"heading h2\">Gamification encourages agents to improve their performance<\/h2>\n<p>\u201c<a href=\"https:\/\/www.investopedia.com\/terms\/g\/gamification.asp\">Gamification<\/a>\u201d refers to incentivizing people\u2019s engagement by using game-style mechanics. In the enterprise, gamification is becoming a vital method to boost employee engagement and performance.<\/p>\n<p>Here are some<a href=\"https:\/\/financesonline.com\/gamification-statistics\/\"> gamification statistics<\/a> that show the power of these incentives:<\/p>\n<ul>\n<li aria-level=\"1\">Organizations that used gamification during training saw a 60% increase in employee engagement<\/li>\n<li aria-level=\"1\">When training included gamification, organizations saw a 50% boost in productivity<\/li>\n<li aria-level=\"1\">85% of employees enjoy gamification software solutions at work<\/li>\n<\/ul>\n<p>Gamification doesn\u2019t just improve employee engagement. There are clear benefits for managers as well. <a href=\"https:\/\/www.ringcentral.com\/cloud-contact-center.html\">Cloud contact center<\/a> solutions that offer gamification capabilities notify supervisors when agents have achieved a certain badge. They can tell in real-time that employee performance is improving, giving them greater insight into contact center operations.<\/p>\n<h2 class=\"heading h2\">Integrate your favorite business applications for seamless workflows<\/h2>\n<p>Another benefit of cloud contact center software is that supervisors can integrate their favorite business applications into contact center workflows.<\/p>\n<p>Supervisors and agents don\u2019t have to adapt the way they work to fit the cloud contact center software \u2013 the software adapts to their unique needs to ensure seamless workflows.<\/p>\n<h2 class=\"heading h2\">RingCentral\u2019s cloud contact center software optimizes workforce management<\/h2>\n<p>RingCentral\u2019s cloud contact center software makes it simple to manage agents remotely. With features like videoconferencing, screen sharing, whisper coaching, barge-in functionality, workforce management tools, gamification, and integrations with multiple productivity tools, RingCentral has everything your contact center needs to provide the kind of training that keeps your agents at the top of their customer experience game. To learn more about how to better manage teams of remote contact center agents, <a href=\"https:\/\/netstorage.ringcentral.com\/documents\/spotlight_on_the_supervisor.pdf\">download the eBook \u201cSpotlight on the Supervisor\u201d today<\/a>.<\/p>\n<div class=\"rc-bottom-cta rc-bottom-cta__portrait\" style=\"background-image: url(\/us\/en\/blog\/wp-content\/themes\/ringcentral\/assets\/images\/temp\/rc-bottom-cta-bg.png);\">\n<div class=\"bottom-cta-img\">\n\t\t\t\t\t<img decoding=\"async\" width=\"150\" height=\"195\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/12\/Screen-Shot-2020-12-02-at-12.25.35-PM-e1606930605783.png\" class=\"responsive-image\" alt=\"To learn more ...\" \/>\t\t\t\t<\/div>\n<div class=\"bottom-cta-copy\">\n<div class=\"rc-bottom-cta__text\" style=\"\">\n<h3\n\t\t\t\t\t\t\t\tclass=\"rc-bottom-cta__title headline-copy\"\n\t\t\t\t\t\t\t\tstyle=\"\"\n\t\t\t\t\t\t>To learn more about how to better manage teams of remote contact center agents, read our eBook.<\/h3>\n<\/p><\/div>\n<div class=\"rc-bottom-cta__btn-wrapper\" style=\"\">\n\t\t\t\t\t\t<a\n\t\t\t\t\t\t\t\tclass=\"btn btn-primary btn-lg rc-bottom-cta__link\"\n\t\t\t\t\t\t\t\ttitle=\"Learn more\"\n\t\t\t\t\t\t\t\thref=\"https:\/\/netstorage.ringcentral.com\/documents\/spotlight_on_the_supervisor.pdf\"\n\t\t\t\t\t\t\t\tdata-dl-name=\"Learn more\"\n\t\t\t\t\t\t\t\tdata-dl-element=\"button\"\n\t\t\t\t\t\t\t\tdata-dl-additional-info=\"bottom cta banner\"\n\t\t\t\t\t\t\t\tdata-no-auto-dl=\"true\"\n\t\t\t\t\t\t\t\tstyle=\"\"\n\t\t\t\t\t\t\t\tonmouseover=\"\"\n\t\t\t\t\t\t\t\tonmouseout=\"this.style.backgroundColor='';this.style.borderColor='';this.style.color='';\"\n\t\t\t\t\t\t>Learn more<\/a>\n\t\t\t\t\t<\/div>\n<\/p><\/div>\n<\/p><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Are your contact center agents providing the best customer experience possible at every opportunity? In this post, we\u2019ll explore how you can effectively train agents to provide a better customer experience with cloud contact center software featuring built-in workforce management tools. The impact of poor agent training on your contact center According to research from &#8230;<\/p>\n","protected":false},"author":29,"featured_media":46943,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[18390,4],"tags":[],"class_list":["post-46937","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-communication-and-collaboration","category-customer-experience"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.3 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Build agent confidence with good training practices | RingCentral Blog<\/title>\n<meta name=\"description\" content=\"Managing remote contact center agents doesn\u2019t have to be difficult with cloud contact center software \u2013 it\u2019s got built-in workforce management tools.\" \/>\n<meta name=\"robots\" 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