{"id":45812,"date":"2020-12-15T15:16:27","date_gmt":"2020-12-15T15:16:27","guid":{"rendered":"\/us\/en\/blog\/?p=45812"},"modified":"2025-03-13T06:21:58","modified_gmt":"2025-03-13T13:21:58","slug":"property-management-software","status":"publish","type":"post","link":"\/us\/en\/blog\/property-management-software\/","title":{"rendered":"The best property management software (&#038; other useful real estate tools)"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Working in real estate, you\u2019ve got to be prepared for a fast-paced work environment and able to think on your feet.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Making deals happen takes a <\/span><i><span style=\"font-weight: 400;\">lot <\/span><\/i><span style=\"font-weight: 400;\">of groundwork. Meeting clients, checking in with the office, maintaining community associations, booking open-house viewings, the list goes on.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So, what if there was software that could help take some of the pressure off?\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Imagine software that could automate processes and help improve communication with your colleagues.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That\u2019s exactly what property management software can do for you.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you\u2019re not using property management software yet, then you should be. This guide will take you through the benefits of using a property management platform and also give you an idea of which software would work best for you.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We\u2019ll cover:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><a href=\"#what\"><span style=\"font-weight: 400;\">What is property management software?<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\"><a href=\"#bene\"><span style=\"font-weight: 400;\">Benefits of using property management software<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\"><a href=\"#how\"><span style=\"font-weight: 400;\">How do I choose property management software?\u00a0<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\"><a href=\"#five\"><span style=\"font-weight: 400;\">5 best property management software for real estate professionals<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\"><a href=\"#other\"><span style=\"font-weight: 400;\">Other essential tools for real estate professionals<\/span><\/a><\/li>\n<\/ul>\n<hr \/>\n<p>Download your free real estate prospecting playbook, featuring 9 prospecting letter\/message templates! \ud83d\ude80<\/p>\n<div class=\"download-form-widget standart-download-form\" data-url=\"https:\/\/netstorage.ringcentral.com\/documents\/real_estate_prospecting_letter.pdf\" data-id=\"6a08fb46ee17a\" id=\"6a08fb46ee17a\">\n\t\t<button tabindex=\"on\"  on=\"tap:6a08fb46ee17a.toggleClass(class='open')\" class=\"open-modal-download-action download-form-button\" type=\"submit\">\ud83d\udcdd Free real estate letters<\/button><\/p>\n<div class=\"download-form-modal\">\n<div class=\"download-form-modal-body\">\n<div class=\"download-form-modal-content\">\n<div class=\"download-form-modal-title\">Don't just prospect. Close the deal. \ud83c\udf89 Add these prospecting templates to your arsenal. <\/div>\n<form class=\"download-form SMB\" method=\"post\">\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Full Name\" aria-required=\"true\" aria-invalid=\"false\" type=\"text\" name=\"fullname\" placeholder=\"Full Name\" data-dl-events-hover=\"true\" data-dl-element=\"text\" data-dl-additional-info=\"download form\">\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Email (please enter a work email address)\" aria-required=\"true\" aria-invalid=\"false\" type=\"email\" autocomplete=\"on\" name=\"email\" placeholder=\"Email (please enter a work email address)\" data-dl-events-hover=\"true\" data-dl-element=\"email\" data-dl-additional-info=\"download form\">\n\t\t\t\t\t\t<\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"popup_form\" value=\"1\">\n\t\t\t\t\t\t<\/div>\n<div><input type=\"hidden\" name=\"Asset_ID__c\" value=\"ODAM-01464\" class=\"download-form-input\"><\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"Lead_Entry_Source__c\" value=\"RC Blog\" class=\"download-form-input\"\/>\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<button class=\"download-form-submit\" type=\"submit\" data-dl-element=\"button\" data-no-auto-dl=\"true\" data-dl-additional-info=\"download form\" data-dl-name=\"Get them now\">Get them now<\/button>\n\t\t\t\t\t\t<\/div>\n<\/p><\/form>\n<p> \t\t\t\t\t<button on=\"tap:6a08fb46ee17a.toggleClass(class='open')\" role=\"button\" tabindex=\"0\"  class=\"download-form-modal-close\"><\/button>\n\t\t\t\t<\/div>\n<div class=\"download-form-modal-thank\"> Enjoy!<\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/p><\/div>\n<hr \/>\n<h2><span style=\"font-weight: 400;\"><a id=\"what\"><\/a><br \/>\nWhat is property management software?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Property management software are basically applications and digital tools that are designed to assist real estate agents and property management companies with their workload. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">A lot of responsibilities come with being a property manager, ranging from managing accounts, to processing documents, to dealing with online applications, and much more.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Property management software can help streamline these operations and automate processes. Some can even bring a wide range of tasks like accounting, property inspections, maintenance, and financial reporting together in one easily accessible online portal.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\"><a id=\"bene\"><\/a><br \/>\nBenefits of using property management software<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">1. Improved communication<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Communication is crucial in every work environment, but particularly when it comes to real estate. With colleagues coming and going out of the office to meet with clients and host viewings, it can be difficult for team building. This is particularly true when team members are working remotely, as is often the case nowadays. Property management software changes this.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With everyone working from the same (virtual) place, no matter where they are in the world, they\u2019re able to access the same real-time information. The best property management software will also include messaging and file sharing, taking communication to the next level.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Using other online <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/best-software-real-estate-agents\/\" target=\"_blank\" rel=\"noopener noreferrer\">tools for real estate professionals<\/a> will also help with this. Take RingCentral, for instance. Its <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/find-best-phone-service-for-small-business\/\" target=\"_blank\" rel=\"noopener noreferrer\">phone calling software<\/a> means that agents can always be in contact with the main office, even when they\u2019re on the road:<\/span><\/p>\n<div class=\"rc_custom_video\"><a class=\"rc_custom_video__link\" href=\"https:\/\/www.youtu.be\/09_TMMYemMU\">\n\t\t            <picture><source srcset=\"https:\/\/i.ytimg.com\/vi_webp\/09_TMMYemMU\/maxresdefault.webp\" type=\"image\/webp\"><img decoding=\"async\" class=\"rc_custom_video__media\" src=\"https:\/\/i.ytimg.com\/vi\/09_TMMYemMU\/maxresdefault.jpg\" alt=\"\">\n\t\t            <\/picture>\n\t\t        <\/a><br \/>\n\t\t        <button class=\"rc_custom_video__button\" aria-label=\"Play video\"><svg width=\"68\" height=\"48\" viewBox=\"0 0 68 48\"><path class=\"rc_custom_video__button-shape\" d=\"M66.52,7.74c-0.78-2.93-2.49-5.41-5.42-6.19C55.79,.13,34,0,34,0S12.21,.13,6.9,1.55 C3.97,2.33,2.27,4.81,1.48,7.74C0.06,13.05,0,24,0,24s0.06,10.95,1.48,16.26c0.78,2.93,2.49,5.41,5.42,6.19 C12.21,47.87,34,48,34,48s21.79-0.13,27.1-1.55c2.93-0.78,4.64-3.26,5.42-6.19C67.94,34.95,68,24,68,24S67.94,13.05,66.52,7.74z\"><\/path><path class=\"rc_custom_video__button-icon\" d=\"M 45,24 27,14 27,34\"><\/path><\/svg><br \/>\n\t\t        <\/button>\n\t\t    <\/div>\n<p><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/remote-working-tools\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">Remote work<\/span><\/a><span style=\"font-weight: 400;\"> at its most efficient.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">2. Increased productivity for property managers<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Staying on top of everything, including accounting, work orders, and maintenance management, can be challenging. In most cases, you may need to perform a background check on applicants, which may sometimes include a financial report.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">By using property management software solutions, property managers can benefit from the automation of these processes, which means information gets gathered quickly and effectively. This frees up time for the rest of the team, who can concentrate on other areas, <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/how-to-increase-productivity\/\" target=\"_blank\" rel=\"noopener noreferrer\">be more productive,<\/a> and organize their workflows better.\u00a0<\/span><\/p>\n<div class=\"tip\">\n<div class=\"tip-heading\"><b>\ud83d\udca1 Pro-tip:\u00a0<\/b><\/div>\n<p>See how award-winning real estate firm <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/wagner-realty-case-study\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">Wagner Realty<\/span><\/a><span style=\"font-weight: 400;\"> saved an incredible 58% on its telecom costs by making just one change.<\/span><\/p>\n<\/div>\n<p><span style=\"font-weight: 400;\">With the right tools, managers can optimize staffing by looking at the number of calls being made, when clients and prospects tend to call most frequently, and how long they last. This can be a real game-changer for many real estate professionals who, without this kind of reporting, can miss important information. It also ensures they\u2019re making the most of their time throughout the day.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">3. Better security for online payments<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">One way to add security to your business operations is to start using a property management system. Nearly every business handles security sensitive data, so make sure your information (and your clients&#8217; information) is protected is to use cloud-based property management tools that have built-in security.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is a must-have, especially if you collect rent and keep bank account details on file\u2014even for short-term arrangements.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">4. Real-time information<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Using property management software gives you access to real-time information and enables you to stay up to date at all times. Unlike spreadsheets and documents piled up on a desk, this information should be easily accessible from different devices by different people on your team.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">One of the biggest perks of using cloud-based software is that it&#8217;ll update data automatically online, and sync it across different devices (and even apps, if you&#8217;re using app integrations). This lets you work from literally anywhere in the world. Combined with <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/audio-and-video-conferencing\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">audio and video conferencing<\/span><\/a><span style=\"font-weight: 400;\"> software, you don\u2019t ever have to be tied down to your desk again.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Property managers can just use these <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/real-time-video-conferencing\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">real-time video conferencing capabilities<\/span><\/a><span style=\"font-weight: 400;\"> to better manage property issues, identify problems quickly right away, and dispatch the right team to solve problems using video (which tends to be more reliable than information relayed through a text or email). Using a reliable and simple all-in-one communication platform like RingCentral, they can send messages to the team, have video meetings, and make phone calls\u2014all from the same app:<\/span><\/p>\n<div class=\"rc_custom_video\"><a class=\"rc_custom_video__link\" href=\"https:\/\/www.youtu.be\/9xaL89hYeFs\">\n\t\t            <picture><source srcset=\"https:\/\/i.ytimg.com\/vi_webp\/9xaL89hYeFs\/maxresdefault.webp\" type=\"image\/webp\"><img decoding=\"async\" class=\"rc_custom_video__media\" src=\"https:\/\/i.ytimg.com\/vi\/9xaL89hYeFs\/maxresdefault.jpg\" alt=\"\">\n\t\t            <\/picture>\n\t\t        <\/a><br \/>\n\t\t        <button class=\"rc_custom_video__button\" aria-label=\"Play video\"><svg width=\"68\" height=\"48\" viewBox=\"0 0 68 48\"><path class=\"rc_custom_video__button-shape\" d=\"M66.52,7.74c-0.78-2.93-2.49-5.41-5.42-6.19C55.79,.13,34,0,34,0S12.21,.13,6.9,1.55 C3.97,2.33,2.27,4.81,1.48,7.74C0.06,13.05,0,24,0,24s0.06,10.95,1.48,16.26c0.78,2.93,2.49,5.41,5.42,6.19 C12.21,47.87,34,48,34,48s21.79-0.13,27.1-1.55c2.93-0.78,4.64-3.26,5.42-6.19C67.94,34.95,68,24,68,24S67.94,13.05,66.52,7.74z\"><\/path><path class=\"rc_custom_video__button-icon\" d=\"M 45,24 27,14 27,34\"><\/path><\/svg><br \/>\n\t\t        <\/button>\n\t\t    <\/div>\n<h3><span style=\"font-weight: 400;\">5. Reduces admin work<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Typically, property management can be time-consuming work, what with processing rental applications, tenant screening, and more. Information processed in this way can also be prone to errors and results can take time. Manually analyzing data can be the most laborious part of it.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">User-friendly property management software automatically updates data. Real estate agents can compile comprehensive reports at the touch of a button, completely cutting down the time it takes to complete admin work.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\"><a id=\"how\"><\/a><br \/>\nHow do I choose property management software?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">When choosing the best property management software, you need to consider what your team could benefit from. There is plenty of great <\/span><span style=\"font-weight: 400;\">software for real estate agents<\/span><span style=\"font-weight: 400;\"> out there, but this is your chance to personalize it to <\/span><i><span style=\"font-weight: 400;\">your <\/span><\/i><span style=\"font-weight: 400;\">needs. Think about your team size, whether you work from the office or remotely, and how many clients you have.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here\u2019s a rundown of what you need to examine:<\/span><\/p>\n<ul>\n<li><b>Your business\u2019s needs:<span style=\"font-weight: 400;\"> Before you invest in software, you need to analyze your business\u2019s needs. Ask yourself why you need property management software or why you\u2019re choosing to update your existing software. This should give you an idea of your pain points, and therefore, what needs improving.<\/span><\/b><\/li>\n<li><b>Systems and features: <span style=\"font-weight: 400;\">Not all property management softwares were created equally. Some have far more features than others (but with a price tag to match). Is communication important to you? Then software with communication portals for owners, residents, or board members might be best.<\/span><\/b><\/li>\n<li><b>Is there a trial?: <span style=\"font-weight: 400;\">The best way to find out whether property management software is right for you is to take advantage of a free trial. And, if they don\u2019t offer a free trial, is it cost-effective and easy enough to try it for a few months and see whether you want to stick with it?<\/span><\/b><\/li>\n<li><b><b><b>Integration capabilities: <span style=\"font-weight: 400;\">Can it be integrated with some of your existing applications? It may be easier for you to use software that can already be used alongside platforms you\u2019re familiar with. Platforms like RingCentral have many <\/span><a href=\"https:\/\/www.ringcentral.com\/apps\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">integrated applications<\/span><\/a><span style=\"font-weight: 400;\">, so you don\u2019t have to copy and paste information all the time, since those apps will sync data between themselves automatically.<br \/>\n<\/span><\/b><\/b><\/b>For example, <a href=\"https:\/\/www.ringcentral.com\/whyringcentral\/casestudies\/wagner-realty.html\">Wagner Realty<\/a> switched to a new phone system and communication platform, and the team was dreading having to move all their documents in G Suite over. Good news was their communication platform integrates with Gmail, which made it easy to bring that data over with just a few clicks.<\/li>\n<li><b>Customer support: <span style=\"font-weight: 400;\">There are going to be times when the system doesn\u2019t do what you want it to do and you need to contact customer support. Does this software have a good reputation for customer support? Check out reviews and see for yourself whether you think it offers the right level of support.<\/span><\/b><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\"><a id=\"five\"><\/a><br \/>\n5 best property management software for real estate professionals<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">1. MRI Software<\/span><\/h3>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-45814\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/12\/mri-property-management-software-e1608044867116.png\" alt=\"mri property management software\" width=\"900\" height=\"675\" \/><\/p>\n<p><span style=\"font-weight: 400;\">MRI Software offers cloud-based software and an app for mobile devices. Its sophisticated property management solution is used by over 10,000 real estate professionals across the globe.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">What\u2019s great about this software is that it can be used for commercial property, residential, and student housing properties, ideal if your real estate business includes all of these.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It says its goal is to increase property occupancy while at the same time reducing costs. That\u2019s music to a property manager\u2019s ears. But what other key features does MRI Software offer? Here\u2019s a list of the top features to look out for.<\/span><\/p>\n<p><b>Key features:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Online payments<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Insurance management<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Expense management<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Maintenance tracking<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">A landlord and tenant database<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Integrated accounting<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Electronic signature solution<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Rent and vacancy tracking<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Late fee calculator<\/span><\/li>\n<\/ul>\n<p><b>Pricing: <\/b><span style=\"font-weight: 400;\">It offers a wide-range of options, so doesn\u2019t offer general pricing information. You can request a free demo and inquire for more information <a href=\"https:\/\/www.mrisoftware.com\/products\/commercial-real-estate-software\/\" target=\"_blank\" rel=\"noopener noreferrer\">on their website<\/a>.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">2. Buildium<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Buildium offers a unique perspective on property management software, because the company first started out by managing properties. They now specialize in residential properties, rental property, affordable housing, and student housing.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It gives you a quick and easy way to manage your property portfolio, with an easy-to-use interface and system. You can use this software for several tasks, including managing finances, overseeing maintenance requests, and helping to screen tenants.<\/span><\/p>\n<p><b>Key features:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Online rent collection<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Integrated accounting\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Property inspection tools<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Tenant screening<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Communication portals for owners, residents, board members<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Leasing tools, e.g, auto-fill templates, e-signature\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Renters insurance<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Marketing tools<\/span><\/li>\n<\/ul>\n<p><b>Pricing:<\/b><span style=\"font-weight: 400;\"> Buildium starts at $50 a month, but each additional feature may cost more. If you require more than 100 units, you can customize your plan.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">3. Appfolio<\/span><\/h3>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-45815\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/12\/appfolio-property-management-software-e1608044935542.png\" alt=\"appfolio property management software\" width=\"900\" height=\"534\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Appfolio property manager software is cloud-based and also features an app that can be used on any smart device. It has diverse features and is popular among property managers for managing assets and financial data.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The platform was designed to streamline processes, making for a more effective and efficient workflow. You can manage a range of property types through this software, including multifamily and single-family properties.\u00a0<\/span><\/p>\n<p><b>Key features:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Rent payment collection tools<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Maintenance requests\/tracking<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Accounting software<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Marketing tools<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Customizable online leases<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Owner portal<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Property inspection tools<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Tenant screening<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Utility billing<\/span><\/li>\n<\/ul>\n<p><b>Pricing: <\/b><span style=\"font-weight: 400;\">A $400 onboarding fee.<\/span> <span style=\"font-weight: 400;\">Then, various monthly plans are available depending on the type of properties you deal with, with a minimum monthly fee of $250.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Property managers with at least 50 units may find this to be more cost-effective, as the per-unit price ranges from $0.80 to $1.50. However, it can be more expensive for those with fewer units.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">4. Yardi Breeze<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Yardi Breeze describes itself as \u201crefreshingly simple software.\u201d It\u2019s a cloud-based platform, but doesn\u2019t offer an app like many others. It\u2019s useful for various property types including residential, commercial real estate, rental property, self-storage, housing association, and affordable housing.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Its unique features make it a favorite with property managers. It has a simple system and easy-to-use interface, along with a <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/customer-support\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">customer service<\/span><\/a><span style=\"font-weight: 400;\"> team that&#8217;s on hand to help with any issues.<\/span><\/p>\n<p><b>Key features:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Online rent collection<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Rental application screenings<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Integrated accounting<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Investment management<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Maintenance requests with option to attach photos<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Renters insurance<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Tennant communication portal<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Activity calendars<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Marketing tools<\/span><\/li>\n<\/ul>\n<p><b>Pricing: <\/b><span style=\"font-weight: 400;\">It starts at $1 per month, per unit, with no setup fees. Minimum monthly spend is $100 for residential properties and $200 for commercial and mixed properties. Upgrade to Breeze Premier, which has a range of additional features at $2 per unit, per month.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">5. Tenant Cloud<\/span><\/h3>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-45816\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/12\/tenant-cloud-property-management-software.png\" alt=\"tenant cloud property management software\" width=\"716\" height=\"407\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Tenant Cloud is a very mobile-friendly platform that was created with the aim to help landlords manage their property portfolio. It\u2019s a cloud-based service with a mobile app, so it can be accessed from anywhere\u2014ideal for landlords with a growing property portfolio but no office base.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Property managers also use this software, namely because it\u2019s one of the most cost-effective on the market. If you have fewer than 500 units, then Tenant Cloud may be the best option.\u00a0<\/span><\/p>\n<p><b>Key features:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Online payments<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Integrated accounting<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Maintenance requests<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Marketing tools<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Automatic invoicing<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Residential lease templates<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Tenant screening<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Insurance reminders<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Property analysis reports<\/span><\/li>\n<\/ul>\n<p><b>Pricing: <\/b><span style=\"font-weight: 400;\">Tenant Cloud is one of the only property management software companies to offer a free tier up to 75 units. Ideal if you just want to test out the software before you commit, or if you have only a small number of units.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Their standard tier is $9 a month for 150 units, and their premium tier is $35 for up to 500 units and additional features.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\"><a id=\"other\"><\/a><br \/>\nOther essential tools for real estate professionals<\/span><\/h2>\n<h3><a href=\"https:\/\/www.ringcentral.com\/office\/how-it-works.html\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">RingCentral Office<\/span><span style=\"font-weight: 400;\">\u00ae<\/span><\/a><\/h3>\n<p><span style=\"font-weight: 400;\">Property management software is great for communicating with landlords, tenants, and property owners through portals. But, what about real-time communication? That&#8217;s where RingCentral Office comes in.<\/span><\/p>\n<p>Designed for modern virtual real estate offices, the RingCentral app completely simplifies communication by allowing you to send messages, make phone calls, and <a class=\"waffle-rich-text-link\" href=\"https:\/\/www.ringcentral.com\/video-call.html\">video calls<\/a> no matter where you are\u2014all in one app.<\/p>\n<p><span style=\"font-weight: 400;\">That means you can keep in touch with your colleagues, even when you\u2019re out of office. Need to step away from your desk while on a call? Just flip your call from your computer to your phone (or vice versa):<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-44983\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/11\/switch-devices.png\" alt=\"switch call from video to phone\" width=\"819\" height=\"488\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Plus it comes with everything you&#8217;d need, like:<\/span><\/p>\n<ul>\n<li><a href=\"https:\/\/www.ringcentral.com\/office\/features\/call-forwarding\/overview.html\">Call forwarding<\/a>,<\/li>\n<li>Business caller ID\u2014so that your personal number is shielded even if you\u2019re taking work calls on your personal phone<\/li>\n<li>Unique voicemail features \u2013 There&#8217;s visual voicemail, which lets you read the message instead of listening to it\u2014perfect if you\u2019re in a meeting but want to read your voicemail<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">You can also integrate RingCentral Office with your DocuSign and Gmail accounts. Send contracts, meeting invites, and schedule calls with agents through this all-in-one hub. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">And because RingCentral is available on both desktop and mobile app, it\u2019s the perfect productivity tool for real estate professionals who want to be able to connect with their clients and team, no matter where they are.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">RingCentral isn&#8217;t just useful for team communication either\u2014it\u2019s also perfect for connecting with clients. You can make and receive calls through its <\/span><a href=\"https:\/\/www.ringcentral.com\/solutions\/office\/call.html\"><span style=\"font-weight: 400;\">cloud phone system<\/span><\/a><span style=\"font-weight: 400;\"> using your office phone number, so your personal number isn\u2019t ever revealed, even when you\u2019re calling from your own phone.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Need to walk a client through a virtual home tour, without having to physically be with them? The RingCentral app lets you do that too. If they like what they see, they can then request an in-person viewing. This means that their time isn\u2019t wasted, and crucially\u2014neither is yours.<\/span><\/p>\n<p>You can <a href=\"https:\/\/www.ringcentral.com\/office\/plansandpricing.html\" target=\"_blank\" rel=\"noopener noreferrer\">check out the pricing and plans here,<\/a> or&#8230; don&#8217;t commit yet and get a hands-on look at how RingCentral works by booking a product tour:<\/p>\n<p class=\"p1\"><button data-href=\"#leadform-popup\" class=\"js-open-popup-activator btn primary\" >Choose a time<\/button><\/p>\n<p class=\"p1\"><span class=\"s1\">\ud83d\udcb0<\/span> You can also <a href=\"http:\/\/www.ringcentral.com\/roi-calculator\" target=\"_blank\" rel=\"noopener noreferrer\"><span class=\"s2\"><b>use this calculator<\/b><\/span><\/a><b> <\/b>to see roughly how much your business could save by using RingCentral to support your team&#8217;s communication with each other, clients, freelancers, and more.<\/p>\n<h3><span style=\"font-weight: 400;\">Zillow Premier Agent<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Zillow Premier Agent takes the guesswork out of real estate marketing. This clever platform allows you to connect with active buyers as soon as they search for a property on Zillow, and gives you useful insights into exactly what they\u2019re searching for. Then, you can tailor your property recommendations to their needs.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This can save a lot of time when it comes to house viewings because your suggestions will be personalized to them. It can also minimize the time between your first contact with the client, and them purchasing a property.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">DocuSign<\/span><\/h3>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-43647\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/09\/docusign-sales-management-tool-e1608045292728.png\" alt=\"docusign sales management tool\" width=\"900\" height=\"497\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Not every property management tool comes with integrated e-signature capabilities. That\u2019s when you need DocuSign. Used by many in the property industry, DocuSign allows you to securely and efficiently send documents like contracts and tenancy agreements over email, ready for signing.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The recipient will be able to easily sign the document and send it back. The amount of time saved by taking this process online is remarkable. Long gone are the days of printing countless sheets of paper and sending a hefty contract in the post. This alternative is eco-friendly and fast.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Mailchimp<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Mailchimp<\/span> <span style=\"font-weight: 400;\">is a must-have management tool. If you\u2019re new to email marketing and you\u2019re not fully confident in producing and sending marketing emails, Mailchimp is your helping hand. You can create campaigns, save templates, and sort mailing list data into key groups. It\u2019s super simple to use.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">One of the main benefits is that you can see the open rate of your emails, so you can track the properties that potential buyers are seeing from the email campaign.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s free for up to 2,000 contacts, useful if you\u2019re just starting out or you want to get a feel for how Mailchimp works before committing.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/www.ringcentral.com\/apps\/glip-integration-mailchimp\" target=\"_blank\" rel=\"noopener noreferrer\">It can also easily be integrated with RingCentral.<\/a> This can offer you better team collaboration, and reduce email and app overload. It\u2019s easier when everything is in one, convenient place.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">What property management software will you be choosing?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Choosing the right property management software will inevitably help your workflow. Whether you\u2019re new to property management software or you\u2019re looking to upgrade the system you\u2019re using, remember to compare the key features of what they offer and trial them, if you can.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And, don\u2019t forget about the other useful tools you may need to improve your organization and capabilities. Using property management software in conjunction with great tools like RingCentral will enable you to work more productively and efficiently. Because, as a real estate professional, time is always of the essence!<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Working in real estate, you\u2019ve got to be prepared for a fast-paced work environment and able to think on your feet. Making deals happen takes a lot of groundwork. Meeting clients, checking in with the office, maintaining community associations, booking open-house viewings, the list goes on. So, what if there was software that could help &#8230;<\/p>\n","protected":false},"author":29,"featured_media":46135,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[17901,18669,24413],"tags":[],"class_list":["post-45812","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-leadership","category-verticals","category-real-estate"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.3 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>The best property management software (&amp; other useful real estate tools)<\/title>\n<meta name=\"description\" content=\"Working in real estate, you\u2019ve got to be prepared for a fast-paced work environment and able to think on your feet. 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