{"id":45742,"date":"2024-06-12T21:14:30","date_gmt":"2024-06-13T04:14:30","guid":{"rendered":"\/us\/en\/blog\/?p=45742"},"modified":"2025-11-24T23:27:25","modified_gmt":"2025-11-25T07:27:25","slug":"free-business-apps","status":"publish","type":"post","link":"\/us\/en\/blog\/free-business-apps\/","title":{"rendered":"15 paid and free business apps every small business owner needs"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Running a small business means making tough choices every day, and one of the biggest is deciding whether to go with free tools or invest in paid ones.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Free apps can be a lifesaver when budgets are tight, helping you get the basics (like team messaging and <\/span><a href=\"https:\/\/www.ringcentral.com\/online-meetings\/overview.html\"><span style=\"font-weight: 400;\">video conferencing<\/span><\/a><span style=\"font-weight: 400;\">) covered without adding to your expenses.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Paid apps, on the other hand, can give you access to advanced features, scalability, and dedicated support that free versions just cannot match.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this article, we\u2019ll share 15 of the best business apps across key categories so you can choose between free tools and paid solutions with confidence.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#communication\"><span style=\"font-weight: 400;\">Communications apps<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#finance\"><span style=\"font-weight: 400;\">Finance apps<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#file\"><span style=\"font-weight: 400;\">File storage and sharing apps<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#payment\"><span style=\"font-weight: 400;\">Payment processing apps<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#project\"><span style=\"font-weight: 400;\">Project management apps<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#customer\"><span style=\"font-weight: 400;\">Customer management apps<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#other\"><span style=\"font-weight: 400;\">Other marketing apps<\/span><\/a><\/li>\n<\/ul>\n<hr \/>\n<p class=\"p1\">\ud83d\udd0d <span style=\"font-weight: 400;\">\u00a0Still relying on a legacy communications platform? Check out this checklist to see what you\u2019re missing out on for better employee and customer experiences.<\/span><\/p>\n<p class=\"p1\">\n<div class=\"download-form-widget standart-download-form\" data-url=\"https:\/\/assets.ringcentral.com\/us\/checklist\/communications-system-ex-cx.pdf\" data-id=\"69e08b15e22d1\" id=\"69e08b15e22d1\">\n\t\t<button tabindex=\"on\"  on=\"tap:69e08b15e22d1.toggleClass(class='open')\" class=\"open-modal-download-action download-form-button\" type=\"submit\"> Get the checklist<\/button><\/p>\n<div class=\"download-form-modal\">\n<div class=\"download-form-modal-body\">\n<div class=\"download-form-modal-content\">\n<div class=\"download-form-modal-title\">\ud83d\udc40 Learn what a modern, AI-powered communications system can do for your growing business.<\/div>\n<form class=\"download-form SMB\" method=\"post\">\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Full Name\" aria-required=\"true\" aria-invalid=\"false\" type=\"text\" name=\"fullname\" placeholder=\"Full Name\" data-dl-events-hover=\"true\" data-dl-element=\"text\" data-dl-additional-info=\"download form\">\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Email (please enter a work email address)\" aria-required=\"true\" aria-invalid=\"false\" type=\"email\" autocomplete=\"on\" name=\"email\" placeholder=\"Email (please enter a work email address)\" data-dl-events-hover=\"true\" data-dl-element=\"email\" data-dl-additional-info=\"download form\">\n\t\t\t\t\t\t<\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"popup_form\" value=\"1\">\n\t\t\t\t\t\t<\/div>\n<div><input type=\"hidden\" name=\"Asset_ID__c\" value=\"ODAM-02455\" class=\"download-form-input\"><\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"Lead_Entry_Source__c\" value=\"RC Blog\" class=\"download-form-input\"\/>\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<button class=\"download-form-submit\" type=\"submit\" data-dl-element=\"button\" data-no-auto-dl=\"true\" data-dl-additional-info=\"download form\" data-dl-name=\"Download now\">Download now<\/button>\n\t\t\t\t\t\t<\/div>\n<\/p><\/form>\n<p> \t\t\t\t\t<button on=\"tap:69e08b15e22d1.toggleClass(class='open')\" role=\"button\" tabindex=\"0\"  class=\"download-form-modal-close\"><\/button>\n\t\t\t\t<\/div>\n<div class=\"download-form-modal-thank\">Enjoy! <\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/p>\n<h2 id=\"communication\"><span style=\"font-weight: 400;\"><a id=\"communication_apps\"><\/a>Communications apps<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Whether it is calls, messages, or video conferencing, communication should never be complicated. The right platform brings everything together so your team can focus on their work instead of wasting time and energy juggling multiple apps.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">1. RingEX<\/span><\/h3>\n<p>RingEX<span style=\"font-weight: 400;\"> is the business communications platform we recommend for small businesses that want to keep everything \u2014 calls, messages, video meetings, and even fax \u2014 in one place.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Why?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Because using separate tools for each type of communication leads to higher costs, messy workflows, and wasted time switching between apps.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With RingEX, you get a single, powerful platform that simplifies the way you connect with your team and your customers.<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-56698\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/12\/Video-screen-1.png\" alt=\"\" width=\"927\" height=\"514\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Its powerful AI features capture call notes, generate meeting summaries, and translate messages instantly, helping everyone stay focused and aligned.<\/span><\/p>\n<p>For businesses looking to extend this unified experience to customer communications, <a href=\"https:\/\/www.ringcentral.com\/products\/customer-engagement-bundle.html\">RingCentral\u2019s Customer Engagement Bundle<\/a> can be added to RingEX as an optional add-on. It brings together calls, texts, and queue management in a single, connected platform, enabling teams to deliver faster and more personalised customer engagement.<\/p>\n<p><span style=\"font-weight: 400;\">With industry-leading reliability, enterprise-grade security, and seamless integrations with over 500 popular tools like Salesforce, Google Workspace, and Microsoft Teams, RingEX keeps your operations running smoothly.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And as your business grows, it scales with you \u2014 adding users, numbers, and locations is quick and simple.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">At just $20 per user\/month (annual billing), RingEX puts a powerful, all-in-one communications solution within reach for growing teams.<\/span><\/p>\n<h2 id=\"finance\"><span style=\"font-weight: 400;\"><a id=\"finance_apps\"><\/a>Free finance apps<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">If you\u2019re looking for accounting apps or bookkeeping tools, here are some good small business apps:<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">1. Wave<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Wave is one of the free apps for business owners that has features aimed specifically at small businesses. It\u2019s cloud-based, so there\u2019s no need for downloads or installation.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Useful features:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Unlimited invoices, customers, and transactions<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automated cash flow and expense tracking<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ecommerce feature<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Direct integrations with Google Sheets, using Wave Connect add-on<\/span><\/li>\n<\/ul>\n<h2 id=\"file\"><span style=\"font-weight: 400;\"><a id=\"file_sharing_apps\"><\/a>File storage and sharing apps<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">With the rise of remote working and paperless offices, digitized storage and sharing of files becomes crucial, so it\u2019s no surprise these are features often found in the best business apps. <\/span><\/p>\n<h3><span style=\"font-weight: 400;\">1. Evernote<\/span><\/h3>\n<p><img decoding=\"async\" class=\"alignright wp-image-43737 size-full\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/09\/evernote-note-taking-app-e1607716509384.png\" alt=\"Evernote is a free business app for storing and sharing files and notes\" width=\"800\" height=\"510\" \/><\/p>\n<p><span style=\"font-weight: 400;\">One of the most efficiency-focused small business mobile apps, Evernote enables you to organize documents, notes, images, and recordings in one place. It\u2019s especially handy for remote working, as you can jot down notes on the go.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Useful features:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Share notes with colleagues<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Search for text in handwriting and images<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Drag and drop key documents into a new note<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Make notebooks accessible offline<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Use on Windows, Apple, Android, and iOS<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">2. Google Drive<\/span><\/h3>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-56699\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/12\/image1-2.png\" alt=\"A screenshot of Google Drive; a very familiar free business app\" width=\"1089\" height=\"551\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Undoubtedly one of the best free apps for small business owners, Google Drive is probably also one of the most widely known. With this free app, you can create and save files online, share them with team members, and access them from any device. That said, it\u2019s best for those who are already using Google Workspace. It is available for iOS, but Android users will find it already integrated.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Useful features:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Generous free storage<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invite others to edit or download files<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Offline access available<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Link to other productivity tools<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">3. Microsoft OneDrive<\/span><\/h3>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-45744\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/12\/microsoft-one-drive-1-e1607717262972.png\" alt=\"microsoft one drive\" width=\"850\" height=\"477\" \/><\/p>\n<p><span style=\"font-weight: 400;\">This cloud storage app is the best app for businesses already using Microsoft Office. If you have Microsoft 365, you\u2019ll automatically get 1 TB of space per user for free; otherwise, it\u2019s only 5 GB.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Useful features:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Edit files online without downloading<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Share files with people who don\u2019t have OneDrive<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Integration with Outlook and Windows 11<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Offline access available<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Compatible with Android, iPhone, and iPad<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">4. Dropbox<\/span><\/h3>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-44158\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/09\/dropbox-file-sharing-app-1-e1605541816127.png\" alt=\"dropbox file sharing app\" width=\"900\" height=\"526\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Another of the great apps for small business, Dropbox is a well-known cloud computing app that allows you to sync files and folders across various platforms.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Dropbox Basic is the free tier, with just 2 GB of storage, but you can try the paid plans free for 30 days.<\/span><sup><span style=\"font-weight: 400;\">1<\/span><\/sup><\/p>\n<p><span style=\"font-weight: 400;\">Useful features:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">No-download web browser option<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Works on Windows, Mac, Android, and iOS<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">File sync and recovery<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">File previews and collaboration<\/span><\/li>\n<\/ul>\n<h2 id=\"payment\"><span style=\"font-weight: 400;\"><a id=\"payments_apps\"><\/a>Great business apps for payment processing<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">As a small business, there are few things more important than helping customers to buy your products or pay for your services. Here are some free business apps that can help:<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">1. Square<\/span><\/h3>\n<p><img decoding=\"async\" class=\"size-full wp-image-40476 aligncenter\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/07\/Square-mobile-app.jpg\" alt=\"square mobile payment app\" width=\"415\" height=\"493\" \/><\/p>\n<p><span style=\"font-weight: 400;\">The best app for small business owners depends partly on what kind of organization you\u2019re running. This popular payment app is ideally suited to retail and restaurant businesses and is free to download, although Square deducts at least 2.6 percent plus 10 cents from all transactions, and more for certain types.<\/span><sup><span style=\"font-weight: 400;\">2<\/span><\/sup><\/p>\n<p><span style=\"font-weight: 400;\">Useful features:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Free reader to swipe credit cards<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Pay, tip, and sign right on your device<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoice sending and tracking<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Send receipts via email or text<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Real-time sales data and history<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">2. PayPal<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">We\u2019re all familiar with PayPal, which is simple to use and boasts no sign-up cost or direct fees. You only pay after you make a sale, when it will take up to 3.49 percent plus a fixed fee.<\/span><sup><span style=\"font-weight: 400;\">3<\/span><\/sup><span style=\"font-weight: 400;\"> But its simplicity makes it attractive to small businesses.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Useful features:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Express checkout<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Barcode scanning<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Inventory tracking<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Mobile card reader<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Online invoicing<\/span><\/li>\n<\/ul>\n<h2 id=\"project\"><span style=\"font-weight: 400;\"><a id=\"project_management_apps\"><\/a>Project management apps<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Project management tools are a great way to maximize efficiency, and finding the right small business management app is key. <\/span><\/p>\n<h3><span style=\"font-weight: 400;\">1. Trello<\/span><\/h3>\n<p><img decoding=\"async\" class=\"size-full wp-image-44152 aligncenter\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/09\/trello-project-managment-tool-e1604590631876.png\" alt=\"trello project managment tool\" width=\"900\" height=\"461\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Trello lets you organize all of your work-based and personal projects through your mobile device or computer. There\u2019s a free tier, but it does put a 10 MB limit on the size of file attachments.<\/span><sup><span style=\"font-weight: 400;\">4<\/span><\/sup><\/p>\n<p><span style=\"font-weight: 400;\">Useful features:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set tasks and track progress<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Delegate tasks and make to-do lists<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Customized workflows<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Runs on Windows, Mac, Android, and iOS<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">2. Asana<\/span><\/h3>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-56700 size-full\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/12\/image2-7.png\" alt=\"A screenshot of the Asana free business app\" width=\"1605\" height=\"841\" \/><\/p>\n<p><span style=\"font-weight: 400;\">With an emphasis on teams and tracking, Asana offers some great features for managing projects\u2014although the free Personal version is designed just for individuals or very small teams.<\/span><sup><span style=\"font-weight: 400;\">5<\/span><\/sup><\/p>\n<p><span style=\"font-weight: 400;\">Useful features:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Create to-do lists and reminders<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Add due dates, instructions, and comments<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Share images from other apps<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Track everything you and your colleagues work on<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Suitable for Android and iOS<\/span><\/li>\n<\/ul>\n<h2 id=\"customer\"><span style=\"font-weight: 400;\"><a id=\"customer_management_apps\"><\/a>Customer relationship management: Free apps for small business<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Customer management is a crucial part of keeping your business running smoothly because happy customers equals loyal customers. Apps for this purpose will help you learn more about your customer base and target the right services to the right people.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">1. Zoho CRM<\/span><\/h3>\n<p><img decoding=\"async\" class=\"size-full wp-image-44867 aligncenter\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/10\/zoho-social-media-crm-e1604079290464.png\" alt=\"zoho social media crm\" width=\"900\" height=\"642\" \/><\/p>\n<p><span style=\"font-weight: 400;\">The free version of Zoho CRM is good for the very smallest businesses, as it allows up to three users.<\/span><sup><span style=\"font-weight: 400;\">6<\/span><\/sup><span style=\"font-weight: 400;\"> And if you upgrade to the affordable Standard plan, you can take advantage of its <\/span><a href=\"https:\/\/www.ringcentral.com\/apps\/zoho-crm-ringcentral\"><span style=\"font-weight: 400;\">integration with RingCentral<\/span><\/a><span style=\"font-weight: 400;\"> for a better call-handling and CRM experience:<\/span><\/p>\n<p><span style=\"font-weight: 400;\"> <img decoding=\"async\" class=\"size-full wp-image-40151 aligncenter\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/07\/zoho-e1605019100369.png\" alt=\"zoho ringcentral integration\" width=\"900\" height=\"453\" \/><\/span><\/p>\n<p><span style=\"font-weight: 400;\">Useful features:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Lead management<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automated workflow<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Advanced analytics<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">AI assistant included<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Apps for iOS and Android<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">2. Hubspot CRM<\/span><\/h3>\n<p><img decoding=\"async\" class=\"size-full wp-image-43939 aligncenter\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/09\/image12-1-e1607611137227.png\" alt=\"Hubspot Sales - Sales Software for Small to Enterprise Companies\" width=\"900\" height=\"563\" \/><\/p>\n<p><span style=\"font-weight: 400;\">This easy-to-use CRM offers access to sales tools and data to help small businesses generate sales and implement loyalty campaigns. It\u2019s free of charge and compatible with both Android and iOS.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Again, like Zoho CRM, you can hook up HubSpot to your communication platform or <a href=\"https:\/\/www.ringcentral.com\/lp\/small-business-phone-service.html\">business phone service<\/a> to make it possible to call your prospects and customers straight from your HubSpot dashboard. Here\u2019s how it looks with RingCentral\u2019s integration:<\/span><\/p>\n<p><img decoding=\"async\" class=\"size-full wp-image-43291 aligncenter\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/08\/HubSpot-RingCentral-integration-e1605725255770.png\" alt=\"HubSpot RingCentral integration\" width=\"900\" height=\"565\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Useful features:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Unlimited users and up to a million contacts<\/span><sup><span style=\"font-weight: 400;\">7<\/span><\/sup><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Chrome email add-on<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Record calls and track website activity<\/span><\/li>\n<li aria-level=\"1\"><a href=\"http:\/\/www.hubspot.com\/products\/sales\/email-tracking\">Built-in email tracking<\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Live chat and chatbot included<\/span><\/li>\n<\/ul>\n<h2 id=\"other\"><span style=\"font-weight: 400;\"><a id=\"marketing_apps\"><\/a>Other marketing apps<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Once you\u2019ve learned what your customers\u2019 preferences are, you can promote your services accordingly\u2014and marketing apps can do much of the hard work for you by email, social media, and more.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">1. Mailchimp<\/span><\/h3>\n<p><img decoding=\"async\" class=\"size-full wp-image-44117 aligncenter\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2015\/03\/mailchimp-email-marketing-tool.jpg\" alt=\"mailchimp email marketing tool\" width=\"640\" height=\"400\" \/><\/p>\n<p><span style=\"font-weight: 400;\">If you need a little help in making your marketing emails stand out, Mailchimp is for you. The free service (up to 500 contacts, 1000 sends per month, and 500 per day) offers marketing tools to create, manage, and analyze your email and ad campaigns.<\/span><sup><span style=\"font-weight: 400;\">8<\/span><\/sup><span style=\"font-weight: 400;\"> It\u2019s one of the best apps for business owners who rely heavily on email marketing as a strategy.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Useful features:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Templates for emails and newsletters<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Easy personalization options<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Advanced analytics and tracking<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ecommerce integrations (Shopify, WooCommerce, Magento)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Cross-platform compatibility<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">2. Foursquare for Business\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This location-based social networking service is a free and instant way to advertise to a wide audience and interact with customers.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Basically, you manage your own listing on the app, and people can then check in and share with others on Foursquare, Facebook, and X.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Useful features:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u201cClaim\u201d your physical location and list your business<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Send updates to people who\u2019ve previously checked in<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Promote specials, coupons, and deals<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Create badges for users to collect<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Cross-platform compatibility<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">3. GetResponse<\/span><\/h3>\n<p><img decoding=\"async\" class=\"aligncenter size-large wp-image-59426\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2024\/06\/Screenshot-2025-04-29-at-3.29.55\u202fPM-1024x846.png\" alt=\"\" width=\"1024\" height=\"846\" \/><\/p>\n<p>GetResponse offers an affordable, comprehensive, and easy-to-use solution to help small business owners grow, engage, and convert their audiences with powerful email, automation, list growth, and content creation tools.<\/p>\n<p>Useful features:<\/p>\n<ul>\n<li>Send email campaigns<\/li>\n<li>Segment your audience<\/li>\n<li>Capture leads with popups and landing pages<\/li>\n<li>Win-back abandoned carts<\/li>\n<li>Create courses and webinars<\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">4. Skrapp.io\u00a0<\/span><\/h3>\n<p><img decoding=\"async\" class=\"aligncenter size-large wp-image-60526\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2024\/06\/Skrapp.io-Interface-1024x578.png\" alt=\"\" width=\"1024\" height=\"578\" \/><\/p>\n<p><span style=\"font-weight: 400;\">If you&#8217;re doing B2B outreach and need to find verified business email addresses fast, <\/span><a href=\"https:\/\/skrapp.io\/email-finder\"><span style=\"font-weight: 400;\">Skrapp\u2019s email finder<\/span><\/a><span style=\"font-weight: 400;\"> is the tool you need. This LinkedIn-focused lead generation platform helps small businesses convert LinkedIn searches into actionable prospect lists without the usual hassle of bounced emails or wasted time.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">At $30 per month for 1,000 verified email credits (billed annually), Skrapp is ideal for sales teams, recruiters, founders, and marketers who need accurate contact data at a fair price.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Useful features:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Auto-connect and follow prospects on LinkedIn during email enrichment<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Credits roll over to the next month (no expiration)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">92% email search success rate with 97%+ verification accuracy<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Only pay for verified emails<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Bulk email extraction (up to 2,500 emails per operation)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Direct integrations with HubSpot, Salesforce, Pipedrive, and Zoho CRM<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">Which business apps will you use?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Small businesses of all kinds can benefit hugely by switching to free business apps. Given the sheer range of options available, though, it pays to do some in-depth research into the best apps for businesses before making a choice.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Of course, don\u2019t forget that since these apps are free, you\u2019re not locking yourself in. You can afford to try them out and if they don\u2019t work for your business, you can just get rid of them and try another one. But whatever app you choose, your bank account will thank you for it.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In the end, keeping in touch with your team and with your customers is key to the success of any venture, so we\u2019d suggest prioritizing communications first and foremost.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So if you\u2019d like to know more about how RingCentral can help with that, why not reach out to one of our experts today?<\/span><\/p>\n<hr \/>\n<p><sup><span style=\"font-weight: 400;\">1<\/span><\/sup><span style=\"font-weight: 400;\"> https:\/\/www.dropbox.com\/plans<\/span><\/p>\n<p><sup><span style=\"font-weight: 400;\">2<\/span><\/sup><span style=\"font-weight: 400;\"> https:\/\/squareup.com\/us\/en\/payments\/our-fees<\/span><\/p>\n<p><sup><span style=\"font-weight: 400;\">3<\/span><\/sup><span style=\"font-weight: 400;\"> https:\/\/www.paypal.com\/us\/webapps\/mpp\/merchant-fees<\/span><\/p>\n<p><sup><span style=\"font-weight: 400;\">4<\/span><\/sup><span style=\"font-weight: 400;\"> https:\/\/trello.com\/pricing<\/span><\/p>\n<p><sup><span style=\"font-weight: 400;\">5<\/span><\/sup><span style=\"font-weight: 400;\"> https:\/\/asana.com\/pricing<\/span><\/p>\n<p><sup><span style=\"font-weight: 400;\">6<\/span><\/sup><span style=\"font-weight: 400;\"> https:\/\/www.zoho.com\/crm\/free-crm.html<\/span><\/p>\n<p><sup><span style=\"font-weight: 400;\">7<\/span><\/sup><span style=\"font-weight: 400;\"> https:\/\/www.hubspot.com\/products\/crm<\/span><\/p>\n<p><sup><span style=\"font-weight: 400;\">8<\/span><\/sup><span style=\"font-weight: 400;\"> https:\/\/mailchimp.com\/pricing\/free-details\/?currency=USD<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Running a small business means making tough choices every day, and one of the biggest is deciding whether to go with free tools or invest in paid ones. Free apps can be a lifesaver when budgets are tight, helping you get the basics (like team messaging and video conferencing) covered without adding to your expenses.\u00a0 &#8230;<\/p>\n","protected":false},"author":1207,"featured_media":58045,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[17901],"tags":[],"class_list":["post-45742","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-leadership"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.3 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>14 Free Business Apps Every Small Business Owner Needs<\/title>\n<meta name=\"description\" content=\"Explore 14 must-have free business apps for 2025. 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From communication to project management, find tools to boost productivity and cut costs.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/free-business-apps\/\" \/>\n<meta property=\"og:site_name\" content=\"RingCentral Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/ringcentral\" \/>\n<meta property=\"article:published_time\" content=\"2024-06-13T04:14:30+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-11-25T07:27:25+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/wp-content\/uploads\/2024\/06\/Change-this-1.png\" \/>\n\t<meta property=\"og:image:width\" content=\"960\" \/>\n\t<meta property=\"og:image:height\" content=\"540\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Meghan Corasaniti\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@ringcentral\" \/>\n<meta name=\"twitter:site\" content=\"@ringcentral\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Meghan Corasaniti\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"13 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/free-business-apps\/#article\",\"isPartOf\":{\"@id\":\"\/us\/en\/blog\/free-business-apps\/\"},\"author\":{\"name\":\"Meghan Corasaniti\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#\/schema\/person\/bf2e907cfafb51d4ddb0087b4eeb685f\"},\"headline\":\"15 paid and free business apps every small business owner needs\",\"datePublished\":\"2024-06-13T04:14:30+00:00\",\"dateModified\":\"2025-11-25T07:27:25+00:00\",\"mainEntityOfPage\":{\"@id\":\"\/us\/en\/blog\/free-business-apps\/\"},\"wordCount\":1963,\"publisher\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#organization\"},\"image\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/free-business-apps\/#primaryimage\"},\"thumbnailUrl\":\"\/us\/en\/blog\/wp-content\/uploads\/2024\/06\/Change-this-1.png\",\"articleSection\":[\"Business &amp; leadership\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"\/us\/en\/blog\/free-business-apps\/\",\"url\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/free-business-apps\/\",\"name\":\"14 Free Business Apps Every Small Business Owner Needs\",\"isPartOf\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/free-business-apps\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/free-business-apps\/#primaryimage\"},\"thumbnailUrl\":\"\/us\/en\/blog\/wp-content\/uploads\/2024\/06\/Change-this-1.png\",\"datePublished\":\"2024-06-13T04:14:30+00:00\",\"dateModified\":\"2025-11-25T07:27:25+00:00\",\"description\":\"Explore 14 must-have free business apps for 2025. 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