{"id":45555,"date":"2020-12-04T15:01:34","date_gmt":"2020-12-04T15:01:34","guid":{"rendered":"\/us\/en\/blog\/?p=45555"},"modified":"2025-03-13T06:22:13","modified_gmt":"2025-03-13T13:22:13","slug":"stand-up-meeting","status":"publish","type":"post","link":"\/us\/en\/blog\/stand-up-meeting\/","title":{"rendered":"Stand-up meetings: The secret to ultimate productivity"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Did you know that people spend <\/span><a href=\"https:\/\/www.atlassian.com\/time-wasting-at-work-infographic\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">about 31 hours per month<\/span><\/a><span style=\"font-weight: 400;\"> in unproductive meetings?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That&#8217;s almost the equivalent of a regular work week! And by that math, people waste roughly four months of the year in unsuccessful meetings.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That&#8217;s enough to give anyone\u2014from interns to senior executives\u2014a headache.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As many companies have shifted to a remote work culture due to COVID-19, it&#8217;s more important than ever to squeeze the most productivity you can out of every meeting.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But long before the pandemic, there was a solution to the impractical, unnecessary meeting: the stand-up meeting.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">These short and to-the-point meetings are designed to help teams maximize their time without getting off track or distracted.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As a company that&#8217;s helped many customer service teams communicate and collaborate better with their customers and clients, at RingCentral, we know a thing or two about productive meetings\u2014no matter how long they last or where your team is working.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this article, we&#8217;re breaking down the anatomy of the daily team stand-up meeting and showing you how your team can use this meeting method to be more productive no matter where you&#8217;re working.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Click here to jump ahead:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><a href=\"#what\"><span style=\"font-weight: 400;\">What exactly is a stand-up meeting?<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\"><a href=\"#struc\"><span style=\"font-weight: 400;\">What is the structure of a stand-up meeting?<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\"><a href=\"#how\"><span style=\"font-weight: 400;\">How to make the most of your team\u2019s stand-up meetings<\/span><\/a><\/li>\n<\/ul>\n<hr \/>\n<p class=\"p1\">\ud83c\udf1f Make sure <i>every<\/i> meeting is productive with our set of 5 free meeting agenda templates\u2014each one tailored for a different type of meeting.<\/p>\n<p class=\"p1\">\n<div class=\"download-form-widget standart-download-form\" data-url=\"https:\/\/netstorage.ringcentral.com\/documents\/meeting_agenda_templates.pdf\" data-id=\"69e4501d23c67\" id=\"69e4501d23c67\">\n\t\t<button tabindex=\"on\"  on=\"tap:69e4501d23c67.toggleClass(class='open')\" class=\"open-modal-download-action download-form-button\" type=\"submit\">\ud83d\udcdd Get free meeting agenda templates<\/button><\/p>\n<div class=\"download-form-modal\">\n<div class=\"download-form-modal-body\">\n<div class=\"download-form-modal-content\">\n<div class=\"download-form-modal-title\">\ud83d\udc40 Grab your free meeting agenda templates. <\/div>\n<form class=\"download-form SMB\" method=\"post\">\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Full Name\" aria-required=\"true\" aria-invalid=\"false\" type=\"text\" name=\"fullname\" placeholder=\"Full Name\" data-dl-events-hover=\"true\" data-dl-element=\"text\" data-dl-additional-info=\"download form\">\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Email (please enter a work email address)\" aria-required=\"true\" aria-invalid=\"false\" type=\"email\" autocomplete=\"on\" name=\"email\" placeholder=\"Email (please enter a work email address)\" data-dl-events-hover=\"true\" data-dl-element=\"email\" data-dl-additional-info=\"download form\">\n\t\t\t\t\t\t<\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"popup_form\" value=\"1\">\n\t\t\t\t\t\t<\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"Lead_Entry_Source__c\" value=\"RC Blog\" class=\"download-form-input\"\/>\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<button class=\"download-form-submit\" type=\"submit\" data-dl-element=\"button\" data-no-auto-dl=\"true\" data-dl-additional-info=\"download form\" data-dl-name=\"Get them now\">Get them now<\/button>\n\t\t\t\t\t\t<\/div>\n<\/p><\/form>\n<p> \t\t\t\t\t<button on=\"tap:69e4501d23c67.toggleClass(class='open')\" role=\"button\" tabindex=\"0\"  class=\"download-form-modal-close\"><\/button>\n\t\t\t\t<\/div>\n<div class=\"download-form-modal-thank\">Enjoy! <\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/p>\n<hr \/>\n<h2><span style=\"font-weight: 400;\"><a id=\"what\"><\/a><br \/>\nWhat is a stand-up meeting?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A stand-up meeting is a short &#8220;team huddle&#8221; (usually no more than 15 minutes) that lets employees share their progress or challenges with a particular project.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The stand-up meeting was born out of a need to hold more productive discussions in less time. Of course, there is still a need for longer meetings, but the stand-up meeting is meant to serve as a quick and efficient way to align teams.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The name &#8220;stand-up&#8221; comes from attendees physically standing during the meeting, but with most teams working from, well, anywhere for the foreseeable, you might have to get a little creative.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Right now, many teams are adjusting by having their standup meetings virtually on <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/video-conferencing-apps\/\" target=\"_blank\" rel=\"noopener noreferrer\">video conferencing platforms<\/a>. For example, RingCentral&#8217;s desktop and mobile app is designed for standups since it lets your team dial in to meetings from anywhere, with either video or voice-only.<\/span><\/p>\n<div class=\"rc_custom_video\"><a class=\"rc_custom_video__link\" href=\"https:\/\/www.youtu.be\/9xaL89hYeFs\">\n\t\t            <picture><source srcset=\"https:\/\/i.ytimg.com\/vi_webp\/9xaL89hYeFs\/maxresdefault.webp\" type=\"image\/webp\"><img decoding=\"async\" class=\"rc_custom_video__media\" src=\"https:\/\/i.ytimg.com\/vi\/9xaL89hYeFs\/maxresdefault.jpg\" alt=\"\">\n\t\t            <\/picture>\n\t\t        <\/a><br \/>\n\t\t        <button class=\"rc_custom_video__button\" aria-label=\"Play video\"><svg width=\"68\" height=\"48\" viewBox=\"0 0 68 48\"><path class=\"rc_custom_video__button-shape\" d=\"M66.52,7.74c-0.78-2.93-2.49-5.41-5.42-6.19C55.79,.13,34,0,34,0S12.21,.13,6.9,1.55 C3.97,2.33,2.27,4.81,1.48,7.74C0.06,13.05,0,24,0,24s0.06,10.95,1.48,16.26c0.78,2.93,2.49,5.41,5.42,6.19 C12.21,47.87,34,48,34,48s21.79-0.13,27.1-1.55c2.93-0.78,4.64-3.26,5.42-6.19C67.94,34.95,68,24,68,24S67.94,13.05,66.52,7.74z\"><\/path><path class=\"rc_custom_video__button-icon\" d=\"M 45,24 27,14 27,34\"><\/path><\/svg><br \/>\n\t\t        <\/button>\n\t\t    <\/div>\n<p><span style=\"font-weight: 400;\">Perhaps your team prefers to schedule stand-up meetings, so that way, everyone can prepare beforehand. Or, maybe your team likes to check in via stand-up meetings\u2014without actually meeting. (Yes, there&#8217;s a way to do this, which we&#8217;ll get into later!)\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Unlike other status meetings, a stand-up meeting is meant to be held on an as-needed basis. For example, if you know your team is struggling with a specific part of a project, a stand-up meeting may help alleviate those roadblocks. Or, if your team has made progress on a campaign, launch, or project and you want to define the next steps, a stand-up meeting is a great tool.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There are a few golden rules for successful stand-up meetings, including:<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Meet as needed<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">One of the best things about stand-up meetings is that they are only held when they&#8217;re needed. This eliminates the pressure to meet if your team has nothing to report or discuss.\u00a0\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Define the goal beforehand<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This golden rule isn&#8217;t just for stand-up meetings, but rather for meetings in general. It&#8217;s always a good idea to have established goals ready before meeting with your team.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That way, you have a clear plan, and everyone knows what to discuss. Setting meeting goals also prevents you from getting distracted or wondering, &#8220;What are we supposed to talk about again?&#8221;<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Stick to a strict time frame\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">With stand-up meetings, the goal is to communicate with your team in the most concise way possible. Going overtime happens, but try your best to stick to the schedule.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We&#8217;ll discuss a few ways you can prevent your stand-up meetings from lasting past the allotted time later in this article.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let&#8217;s take a closer look at the structure of a stand-up meeting.\u00a0<\/span><\/p>\n<p><a href=\"https:\/\/ringcentral.valuestoryapp.com\/meeting-value-calculator\" target=\"_blank\" rel=\"noopener noreferrer\"><img decoding=\"async\" class=\"aligncenter size-full wp-image-48150\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2021\/03\/meetingvaluecalculator.png\" alt=\"meeting value calculator\" width=\"2000\" height=\"880\" \/><\/a><\/p>\n<h2><span style=\"font-weight: 400;\"><a id=\"struc\"><\/a><br \/>\nWhat is the structure of a stand-up meeting?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The format of a stand-up meeting is relatively straightforward. The secret is to prepare beforehand.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Before we jump into the different meeting methods, make it clear to your team when and where the stand-up meeting will occur. We recommend beginning the meeting right on time, even if your entire team isn&#8217;t there.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">These meetings are only 10\u201315 minutes long, so it&#8217;s essential to make the most of your time. If you wait for the entire team to show up, you might be waiting longer than the actual meeting time! Plus, it defeats the purpose of having the meeting in the first place.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Now, let&#8217;s take a closer look at the structure of a stand-up meeting.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Phase 1: Preparation<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If this is your first time holding a stand-up meeting, educate your team on what they can expect from this gathering. It&#8217;s important to set strict boundaries around time and preparation. Otherwise, it&#8217;s easy to get off track.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Before each meeting, ask your team to prepare answers to the following questions based on a specific project\u2014you can even add these points to your meeting agenda in the event invite so everyone knows what to expect:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">What have you completed since we last met?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">What are you planning to do before we meet next?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">What are your biggest struggles with [insert project name]?<\/span><\/li>\n<\/ul>\n<p><a href=\"https:\/\/www.ringcentral.com\/apps\/ringcentral-microsoft-outlook\" target=\"_blank\" rel=\"noopener noreferrer\"><img decoding=\"async\" class=\"alignnone size-full wp-image-45545\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/12\/new-meeting-agenda-e1607008792455.png\" alt=\"new meeting agenda\" width=\"900\" height=\"516\" \/><\/a><\/p>\n<p><span style=\"font-weight: 400;\">Make it clear that without answers to these questions, it&#8217;ll slow down the meeting. Keep in mind, each team member will only have so much time to share their status. So there&#8217;s no need for long-winded answers. If a team member needs to talk more, they should send a follow-up email to their manager or relevant team members.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Phase 2: The stand-up meeting<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Because most teams are working remotely now, the term &#8220;stand-up&#8221; may need some reworking.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There are several ways you can mimic the standing aspect of this meeting style without standing up. Of course, if your team prefers to stand, that&#8217;s perfectly fine, too!<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">Video chatting<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">One of the most widely adopted stand-up tools recently is <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/best-video-conferencing-for-small-businesses\/\" target=\"_blank\" rel=\"noopener noreferrer\">video conferencing<\/a>. Video chat is a great way to connect face-to-face with your colleagues, and it <\/span><span style=\"font-weight: 400;\">resembles in-person meetings<\/span><span style=\"font-weight: 400;\"> the most.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Video conference technology, like <\/span><a href=\"https:\/\/www.ringcentral.com\/video.html\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">RingCentral Video<\/span><\/a><span style=\"font-weight: 400;\">, helps your team stay connected no matter what type of meeting you&#8217;re running. It comes included in any <a href=\"https:\/\/www.ringcentral.com\/office\/plansandpricing.html\" target=\"_blank\" rel=\"noopener noreferrer\">RingCentral Office<\/a><\/span><span style=\"font-weight: 400;\">\u00ae<\/span><span style=\"font-weight: 400;\"> plan, and is especially great for the stand-up meeting format because teams can start video chats right from instant messaging threads. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Plus, RingCentral makes it easy to join stand-up meetings in your browser, without downloading anything, in just a click:<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><img decoding=\"async\" class=\"alignnone size-full wp-image-44828\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/10\/join-a-ringcentral-meeting-via-pin.png\" alt=\"join a ringcentral meeting via pin\" width=\"871\" height=\"532\" \/>\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">Team messaging<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Another way to hold stand-up meetings\u2014without having to meet at all\u2014is through team messaging platforms. This method could be a <em>bit<\/em> challenging to manage because the idea behind a stand-up meeting is to have one person speak at a time.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, it certainly can be done with the proper tools! For instance, with RingCentral, you can send your stand-up meeting updates through the <\/span><a href=\"https:\/\/www.ringcentral.com\/teams\/overview.html\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">team messaging feature<\/span><\/a><span style=\"font-weight: 400;\"> as well as share files and manage tasks all in one place:<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-44877\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/12\/Standup-meeting-in-RingCentral-app-new.png\" alt=\"Standup meeting in RingCentral app\" width=\"900\" height=\"591\" \/><\/p>\n<p><span style=\"font-weight: 400;\">RingCentral also <\/span><a href=\"https:\/\/www.ringcentral.com\/office\/integrations\/overview.html\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">integrates with various apps and tools like Asana and Trello<\/span><\/a><span style=\"font-weight: 400;\"> so that you can supercharge your stand-up meetings for maximum productivity.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">No matter how you decide to hold your stand-up meetings, be sure to align your team from the start. That way, you lay the groundwork for a productive meeting every time.\u00a0<\/span><\/p>\n<hr \/>\n<p class=\"p1\"><span class=\"s1\">\ud83d\udd79\ufe0f<\/span> Get a hands-on look at how RingCentral works by booking a product tour:<\/p>\n<p class=\"p1\"><button data-href=\"#leadform-popup\" class=\"js-open-popup-activator btn primary\" >Choose a time<\/button><\/p>\n<p class=\"p1\"><span class=\"s1\">\ud83d\udcb0<\/span> You can also <a href=\"http:\/\/www.ringcentral.com\/roi-calculator\" target=\"_blank\" rel=\"noopener noreferrer\"><span class=\"s2\"><b>use this calculator<\/b><\/span><\/a><b> <\/b>to see roughly how much your business could save by using RingCentral to support your team&#8217;s communication with each other\u2014and clients.<\/p>\n<hr \/>\n<h3 class=\"heading h3\"><span style=\"font-weight: 400;\">Phase 3: Post-meeting<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Sometimes people have additional questions or need to discuss agenda items further. If team members still want to chat after the meeting wraps, invite them to do so. Just be sure every team member spoke during the meeting before opening it up.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Again, RingCentral is designed to make this easier for you\u2014not only can you use the app to virtually meet with each other, you can even quickly create a group chat with attendees from your stand-up to organize follow-up tasks:<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-44984\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/11\/Team-Connect.gif\" alt=\"Team Connect\" width=\"848\" height=\"472\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Also, it&#8217;s always a smart idea to send a meeting recap to your team post-meeting. It&#8217;s a great way to retain what was discussed. Plus, you can refer to it in your next stand-up meeting if needed.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\"><a id=\"how\"><\/a><br \/>\nHow to make the most of your team\u2019s stand-up meetings<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Although stand-up meetings are simple by design, there are plenty of ways to take them from good to great.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let&#8217;s take a look at a few ways you can elevate your stand-up meetings.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Choose the right tools to make the most of your time<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">It can be challenging to host a successful meeting\u2014let alone facilitate effective employee communication\u2014without <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/virtual-meeting-tools\/#ring\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">the technology that puts your team first<\/span><\/a><span style=\"font-weight: 400;\">. What&#8217;s more, in today&#8217;s remote work environment, using tools that empower your team to do their best work can make all the difference.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">RingCentral offers teams <\/span><a href=\"https:\/\/www.ringcentral.com\/office\/how-it-works.html\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">a suite of tools<\/span><\/a><span style=\"font-weight: 400;\"> that foster teamwork and connection. But whatever tool you choose, make sure it&#8217;s versatile and flexible enough to help you get the most out of your stand-up meetings without switching back and forth between different apps. Think about what your team needs on a daily basis. (It could be video conferencing, phone <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/find-best-phone-service-for-small-business\/\" target=\"_blank\" rel=\"noopener noreferrer\">calls<\/a>, tasks management, and file sharing, for example.)<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Adhere to the timeframe<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">As the name suggests, stand-up meetings are meant to be brief. There isn&#8217;t time for the small talk or casual conversation that may occur at the start of other meetings.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The goal of stand-up meetings is to keep them between 10\u201315 minutes. To make sure each team member has a chance to speak without rambling or getting off topic, set a timer and stick to it.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As we mentioned above, if a team member expresses they need more time during the meeting, offer a quick follow up after the stand-up to keep things moving. The last thing you want to do is create more unnecessary meetings. Suggesting to follow up after the stand-up ensures everyone is heard and all comments or concerns are addressed.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Stick to the agenda<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">You&#8217;ve done the prep work beforehand and know the goals of the meeting. The hard part is following the agenda! Sure, stand-up meetings are supposed to be more casual than others, but it&#8217;s crucial to stay the course.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We recommend designating one team member to run the meeting\u2014whether that&#8217;s the project manager, the account lead, or whoever else. They&#8217;re in charge of running the clock, making sure everyone stays on track and that every meeting ends with actionable next steps.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Make the meeting fun<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If people are having fun, they&#8217;re more likely to be engaged in what&#8217;s being discussed. Suddenly, stand-up meetings aren&#8217;t so dull.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Finding creative ways to make a ~15-minute meeting enjoyable while being virtual may seem like an impossible feat, but rest assured, where there&#8217;s a will, there&#8217;s a way.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are a few ways to boost the morale of your stand-up meetings:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><b>Kickoff question:<\/b><span style=\"font-weight: 400;\"> Ask a non-work-related question at the beginning of the meeting. Go around and have each employee give their answer as quickly as possible. This is a fun way to break the ice before diving into the meeting agenda. It&#8217;s also an excellent team-building exercise. For example, you could ask, &#8220;What is the best part of your day so far?&#8221; or &#8220;If your pet was taking your place in this meeting, what would they say?&#8221; The more creative, the better.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Show and tell:<\/b><span style=\"font-weight: 400;\"> Starting each meeting with a quick show-and-tell exercise not only makes things fun but encourages employees to pay attention. Team members could share their home office setups, their pets, or whatever else (workplace appropriate, of course) they choose. Show and tell is another excellent team-building exercise and can help you get to know your coworkers as well. The challenge here is to make this short and sweet.<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Coworker quizzes:<\/b><span style=\"font-weight: 400;\"> Get to know your team with a short three-question quiz at the start of each meeting. Send the quiz to your team at the beginning of the meeting and set a timer for 30 seconds. The quiz should be simple and could feature one team member at a time\u2014or however you see fit. Get creative and have fun with it.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">However you choose to <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/motivational-sales-meetings-ideas\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">inject fun into your meetings<\/span><\/a><span style=\"font-weight: 400;\">, make it a priority. People need connection and camaraderie more than ever, and what better way to do so than brief moments of levity.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Wrap each meeting with a plan or next steps<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Before you end your stand-up meetings, make sure to establish a clear plan of action. What makes meetings so effective isn&#8217;t just discussing the status of a project, but what explicit steps each employee is doing to reach the goal.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Have the team member who is running the meeting take notes on what is discussed. Then, send the meeting notes over instant message or email, or upload them to a shared folder accessible to all.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Productive stand-up meetings pave the way for productive teams<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">As teams continue to navigate through long-term, if not permanent, remote working situations, it&#8217;s critical to run meetings that are both effective and engaging.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Short yet impactful meetings can be your team&#8217;s secret weapon to working smarter and connecting better. This meeting format, paired with <\/span><a href=\"https:\/\/www.ringcentral.com\/office\/how-it-works.html\"><span style=\"font-weight: 400;\">cloud-based conferencing tools<\/span><\/a><span style=\"font-weight: 400;\"> that empower your team to work smarter together, can change the way your team operates no matter where or when.\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Did you know that people spend about 31 hours per month in unproductive meetings? That&#8217;s almost the equivalent of a regular work week! And by that math, people waste roughly four months of the year in unsuccessful meetings.\u00a0 That&#8217;s enough to give anyone\u2014from interns to senior executives\u2014a headache.\u00a0 As many companies have shifted to a &#8230;<\/p>\n","protected":false},"author":29,"featured_media":45443,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[17901],"tags":[],"class_list":["post-45555","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-leadership"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.3 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Stand-up meetings: The secret to ultimate productivity | RingCentral Blog<\/title>\n<meta name=\"description\" content=\"Learn how to have better stand-up meetings in this step-by-step guide\u2014and how to have product 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