{"id":44506,"date":"2020-10-27T16:24:17","date_gmt":"2020-10-27T16:24:17","guid":{"rendered":"\/us\/en\/blog\/?p=44506"},"modified":"2025-03-26T00:15:23","modified_gmt":"2025-03-26T07:15:23","slug":"cloud-contact-center","status":"publish","type":"post","link":"\/us\/en\/blog\/cloud-contact-center\/","title":{"rendered":"Contact center power moves: how to transition from on-premise to cloud"},"content":{"rendered":"<p>Today, we can get the information we need at the click of a button thanks to cloud technologies. The cloud enables the fast and easy exchange of data. Customers expect this speed from contact centers, too. That\u2019s why transitioning from an on-premise to cloud contact center is crucial.<\/p>\n<p>Read on to learn what challenges you can expect in moving to a cloud contact center, and how to overcome those obstacles.<\/p>\n<h2 class=\"heading h2\">The biggest challenge: traditional IT structures<\/h2>\n<p>The biggest obstacle you\u2019ll face by far is <a href=\"https:\/\/gomindsight.com\/insights\/blog\/5-steps-to-move-your-contact-center-to-the-cloud\/\">traditional IT structures<\/a>. In many organizations, IT roles are still siloed. You\u2019ll see network engineers in charge of networks, system administrators responsible for hardware, and database architects overseeing organization and access to those repositories.<\/p>\n<p>[ebook-download title=&#8221;Webinar: Transforming a toxic call center environment&#8221; link=&#8221;https:\/\/go.ringcentral.com\/transforming-a-toxic-call-center-environment-registration.html&#8221; cta-text=&#8221;Hear the webinar&#8221; src=&#8221;https:\/\/www.ringcentral.com\/us\/en\/blog\/wp-content\/uploads\/2020\/10\/WFH-questions.png&#8221;]<\/p>\n<p>Here\u2019s the problem: because of the silos, IT personnel are focused on their own tasks. They\u2019re not looking at the bigger picture of how IT can create value for the entire organization.<\/p>\n<section class=\"show-demo\">\n<div class=\"title\">\n\t\t\tSpotlight on the supervisor: Webinar series featuring Blake Morgan\t\t<\/div>\n<div class=\"flex-container button-container {{ $description ?: 'spacing' }}\">\n<div class=\"flex-container description\">\n<div>\n\t\t\t\t\tHear Blake Morgan, customer engagement industry leader, keynote speaker, best-selling author, &amp; futurist discuss the current state of customer service and the role technology and leadership play in light of the COVID-19 pandemic.\t\t\t\t<\/div>\n<\/p><\/div>\n<div class=\"button-wrapper\">\n                                            <button onclick=\"window.open('https:\/\/go.ringcentral.com\/spotlight-on-the-supervisor-webinar-series-featuring-blake-morgan-registration.html', '_blank'); return false;\" class=\"show-demo-button\" data-dl-name=\"show-demo\" data-dl-element=\"button\" data-dl-additional-info=\"show demo button\" data-no-auto-dl=\"true\">View the series<\/button>\n                                    <\/div>\n<\/p><\/div>\n<\/section>\n<h2 class=\"heading h2\">Moving from traditional IT structures to a cloud contact center<\/h2>\n<p>The challenge of traditional IT structures isn\u2019t just about the way the IT department has been set up; it represents an entrenched mindset that silos are acceptable. How do you overcome that?<\/p>\n<p>Building a business case for a cloud <a href=\"https:\/\/www.ringcentral.com\/contact-center.html\">contact center<\/a> should focus on the following points:<\/p>\n<ul>\n<li>The current technology powering your contact center may be reaching the end of its life, and replacing it is too expensive.<\/li>\n<li>It\u2019s difficult to expand an on-premise contact center, whereas a cloud scales up or down easily.<\/li>\n<li>You\u2019re moving from a capital cost structure to an operational cost structure.<\/li>\n<li>Cloud technologies provide agility and speed, so contact center agents can quickly and accurately answer customers\u2019 questions.<\/li>\n<\/ul>\n<h2 class=\"heading h2\">Choosing the right cloud contact center technology<\/h2>\n<p>Once you\u2019ve convinced decision-makers that shifting to a <a href=\"https:\/\/www.ringcentral.com\/cloud-contact-center.html\">cloud contact center<\/a> is the right move, the next step is choosing the right cloud contact center technology.<\/p>\n<p>There are a number of cloud contact center solution vendors out there, so how do you choose the right one? It\u2019s important to remember that not every vendor will offer you the right mix of features and capabilities. To understand which vendor is right for you, assess your <a href=\"https:\/\/www.ringcentral.com\/contact-center\/overview.html\">current contact center<\/a>:<\/p>\n<ul>\n<li>Do you want omnichannel capabilities, so that customers can reach you through text, chat, social media, and phone?<\/li>\n<li>Which applications do you want to integrate into the cloud contact center platform?<\/li>\n<li>Do you need analytics to gauge agent performance?<\/li>\n<li>Will reporting capabilities enable you to make better choices?<\/li>\n<li>Would it enhance your contact center if you were able to route customers to agents based on experience and availability?<\/li>\n<li>Do you need the ability to minimize downtime and long hold times for customers?<\/li>\n<li>Is there a need for supervisor access tools, so you can course-correct agents when they\u2019re interacting with customers?<\/li>\n<li>Do your customers want self-service capabilities?<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/www.mediashower.com\/img\/6BBFD84E-EC0C-11EA-ACEE-18844D7C511E\/bigstock-African-American-Female-Superv-308491909_600x.jpg\" alt=\"Group sitting at their desks with headsets.\" width=\"100%\" \/><\/p>\n<h2 class=\"heading h2\">Understand the customer journey<\/h2>\n<p>You might be ready to move to the cloud, and your customers might be waiting for your shift, too. However, you need to ensure that your customers have a good experience as you move to a cloud contact center.<\/p>\n<p>To improve the customer journey, you have to gain a deep understanding of what your customers go through when they reach your contact center. Do they start off in self-service (if the option is available), and then wind up needing assistance by the end of the interaction? If \u201cyes,\u201d why is that the case? Your customers as well as your agents are a valuable source of information here.<\/p>\n<h2 class=\"heading h2\">Setting a roadmap for the future<\/h2>\n<p>Another challenge in shifting your contact center to the cloud is deciding what success looks like for the contact center. How can you tell that it\u2019s significantly improved your contact center operations, or if customers are more satisfied as a result of the move?<\/p>\n<p>The answer lies in choosing the <a href=\"https:\/\/gomindsight.com\/insights\/blog\/8-key-performance-indicators-to-achieve-contact-center-success\/\">right metrics<\/a>. For a start, KPIs have to align with business objectives; you might not want to cut down on average-time-per-call if you\u2019re trying to upsell services. On the other hand, there are some metrics that make sense for contact centers in a variety of industries:<\/p>\n<ul>\n<li>Average speed of answer<\/li>\n<li>Average wait time<\/li>\n<li>Service level response time<\/li>\n<li>First contact resolution<\/li>\n<li>Abandoned calls\/contacts<\/li>\n<li>Conversion rate<\/li>\n<li>Customer satisfaction rate<\/li>\n<\/ul>\n<h2 class=\"heading h2\">Communicate all changes clearly<\/h2>\n<p>As you\u2019re transitioning to a cloud contact center, it\u2019s crucial to keep everyone in your organization up-to-date on what steps you\u2019re taking (and in turn, what they need to do).<\/p>\n<p>Clear, frequent communication with everyone who\u2019s involved in the contact center is vital. It ensures that nothing falls through the cracks. When everyone knows what\u2019s happening next and what their role is in this new contact center, there\u2019s a much greater chance of success. External communication matters, too. You don\u2019t want to confuse your customers as you introduce a new contact center model. Explain to them what to expect and when.<\/p>\n<h2 class=\"heading h2\">Don\u2019t forget about post-implementation<\/h2>\n<p>Once you\u2019ve implemented your cloud contact center solution, there\u2019s still work to be done. You have to make sure your agents are fully trained to use the solution, and you must also educate your customers about the new contact center (especially how much easier it is to connect with you, and how much faster it will be to solve their problems).<\/p>\n<p>This is also when the aforementioned metrics will come into play. You\u2019ll need to measure your contact center\u2019s performance to see what needs fine-tuning. Are agents able to resolve issues quickly because they have the right tools at their disposal? Are customers able to solve their problem the first time they reach out to the contact center?<\/p>\n<div class=\"full-width\">\n<section class=\"show-demo\">\n<div class=\"title\">\n\t\t\tMaking the Case: The Top 10 reasons to move your contact center to the cloud\t\t<\/div>\n<div class=\"flex-container button-container {{ $description ?: 'spacing' }}\">\n<div class=\"flex-container description\">\n<div>\n\t\t\t\t\tMoving to a cloud contact center doesn\u2019t have to be an insurmountable challenge, nor does it have to be an unending series of headaches once it\u2019s in place. To learn more about why you should move your contact center to the cloud, download our eBook.\t\t\t\t<\/div>\n<\/p><\/div>\n<div class=\"button-wrapper\">\n                                            <button onclick=\"window.open('https:\/\/netstorage.ringcentral.com\/documents\/cc_10considerations_ebook.pdf', '_blank'); return false;\" class=\"show-demo-button\" data-dl-name=\"show-demo\" data-dl-element=\"button\" data-dl-additional-info=\"show demo button\" data-no-auto-dl=\"true\">View the eBook<\/button>\n                                    <\/div>\n<\/p><\/div>\n<\/section><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Today, we can get the information we need at the click of a button thanks to cloud technologies. The cloud enables the fast and easy exchange of data. Customers expect this speed from contact centers, too. That\u2019s why transitioning from an on-premise to cloud contact center is crucial. Read on to learn what challenges you &#8230;<\/p>\n","protected":false},"author":29,"featured_media":44729,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[4],"tags":[],"class_list":["post-44506","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-customer-experience"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.3 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Contact center power moves: how to transition from on-premise to cloud | RingCentral Blog<\/title>\n<meta name=\"description\" content=\"Want to move your contact center to the cloud? These steps help you achieve cloud contact center success.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/cloud-contact-center\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Contact center power moves: how to transition from on-premise to cloud\" \/>\n<meta property=\"og:description\" content=\"Want to move your contact center to the cloud? These steps help you achieve cloud contact center success.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/cloud-contact-center\/\" \/>\n<meta property=\"og:site_name\" content=\"RingCentral Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/ringcentral\" \/>\n<meta property=\"article:published_time\" content=\"2020-10-27T16:24:17+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-03-26T07:15:23+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/wp-content\/uploads\/2020\/10\/GettyImages-1187582500-1.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"930\" \/>\n\t<meta property=\"og:image:height\" content=\"700\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"RingCentral Team\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@ringcentral\" \/>\n<meta name=\"twitter:site\" content=\"@ringcentral\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"RingCentral Team\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/cloud-contact-center\/#article\",\"isPartOf\":{\"@id\":\"\/us\/en\/blog\/cloud-contact-center\/\"},\"author\":{\"name\":\"RingCentral Team\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#\/schema\/person\/65a168321317ffd562e0d77745f1b358\"},\"headline\":\"Contact center power moves: how to transition from on-premise to cloud\",\"datePublished\":\"2020-10-27T16:24:17+00:00\",\"dateModified\":\"2025-03-26T07:15:23+00:00\",\"mainEntityOfPage\":{\"@id\":\"\/us\/en\/blog\/cloud-contact-center\/\"},\"wordCount\":1127,\"publisher\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#organization\"},\"image\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/cloud-contact-center\/#primaryimage\"},\"thumbnailUrl\":\"\/us\/en\/blog\/wp-content\/uploads\/2020\/10\/GettyImages-1187582500-1.jpg\",\"articleSection\":[\"Customer &amp; employee experience\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"\/us\/en\/blog\/cloud-contact-center\/\",\"url\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/cloud-contact-center\/\",\"name\":\"Contact center power moves: how to transition from on-premise to cloud | RingCentral Blog\",\"isPartOf\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/cloud-contact-center\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/cloud-contact-center\/#primaryimage\"},\"thumbnailUrl\":\"\/us\/en\/blog\/wp-content\/uploads\/2020\/10\/GettyImages-1187582500-1.jpg\",\"datePublished\":\"2020-10-27T16:24:17+00:00\",\"dateModified\":\"2025-03-26T07:15:23+00:00\",\"description\":\"Want to move your contact center to the cloud? 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