{"id":44368,"date":"2020-10-01T14:55:16","date_gmt":"2020-10-01T14:55:16","guid":{"rendered":"\/us\/en\/blog\/?p=44368"},"modified":"2026-03-19T21:42:45","modified_gmt":"2026-03-20T04:42:45","slug":"alternatives-to-outlook","status":"publish","type":"post","link":"\/us\/en\/blog\/alternatives-to-outlook\/","title":{"rendered":"Alternatives to Outlook: Declutter your inbox + get replies faster"},"content":{"rendered":"<p><span style=\"font-weight: 400\">Digital communication these days can feel a little bit messy. You\u2019ve got email, <a class=\"waffle-rich-text-link\" href=\"https:\/\/www.ringcentral.com\/video-call.html\">video calls<\/a>, instant messaging\u2026 the list continues. Is email still the best way to get stuff done (quickly)? <\/span><\/p>\n<p>As you might&#8217;ve guessed from the title, we&#8217;d say no. Or at least, not always.<\/p>\n<p><span style=\"font-weight: 400\">If you&#8217;re predominantly using Microsoft Outlook to communicate with your coworkers, clients or customers, prospects, vendors, and so on&#8230; you might&#8217;ve found yourself wondering if there&#8217;s a better way to do things like get quick answers and brainstorm ideas. <\/span><\/p>\n<p><span style=\"font-weight: 400\">Here&#8217;s the thing\u2014and it&#8217;s not Outlook&#8217;s fault either\u2014but email just wasn&#8217;t designed to do all of these things. It was literally conceived as an <em>electronic letter<\/em>. Yes, the type you get in your (physical) mailbox. Is it any wonder that trying to handle everything in Outlook has become so challenging?\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">So, if you\u2019re ready to step away, at least partially, from Outlook, we&#8217;ve got some options for you to choose from.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Let\u2019s explore some of the best alternatives to Outlook, including:\u00a0<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400\"><a href=\"#one\"><span style=\"font-weight: 400\">The best alternative if you\u2019re set on an email client\u00a0<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"#two\"><span style=\"font-weight: 400\">The best alternative for faster replies and better communication overall<\/span><\/a><\/li>\n<li><a href=\"#three\"><span style=\"font-weight: 400\">The best alternative for creating a personalized inbox<\/span><\/a><\/li>\n<li><a href=\"#four\">The best Outlook alternatives: Honorable mentions<\/a><\/li>\n<\/ol>\n<hr \/>\n<p class=\"p1\"><span class=\"s1\">\ud83d\udce5 <\/span>Are you over email? If you hit at least one of the points on our checklist, it&#8217;s time to consider an email alternative.<\/p>\n<p class=\"p1\">\n<div class=\"download-form-widget standart-download-form\" data-url=\"https:\/\/netstorage.ringcentral.com\/checklist\/ready_to_retire_email.pdf\" data-id=\"69d31888b51fc\" id=\"69d31888b51fc\">\n\t\t<button tabindex=\"on\"  on=\"tap:69d31888b51fc.toggleClass(class='open')\" class=\"open-modal-download-action download-form-button\" type=\"submit\">\u2705  Get the checklist to find out<\/button><\/p>\n<div class=\"download-form-modal\">\n<div class=\"download-form-modal-body\">\n<div class=\"download-form-modal-content\">\n<div class=\"download-form-modal-title\">\ud83d\udc40 \u200a Get this free checklist to evaluate if if you're ready to retire email (and try something different). <\/div>\n<form class=\"download-form SMB\" method=\"post\">\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Full Name\" aria-required=\"true\" aria-invalid=\"false\" type=\"text\" name=\"fullname\" placeholder=\"Full Name\" data-dl-events-hover=\"true\" data-dl-element=\"text\" data-dl-additional-info=\"download form\">\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Email (please enter a work email address)\" aria-required=\"true\" aria-invalid=\"false\" type=\"email\" autocomplete=\"on\" name=\"email\" placeholder=\"Email (please enter a work email address)\" data-dl-events-hover=\"true\" data-dl-element=\"email\" data-dl-additional-info=\"download form\">\n\t\t\t\t\t\t<\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"popup_form\" value=\"1\">\n\t\t\t\t\t\t<\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"Lead_Entry_Source__c\" value=\"RC Blog\" class=\"download-form-input\"\/>\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<button class=\"download-form-submit\" type=\"submit\" data-dl-element=\"button\" data-no-auto-dl=\"true\" data-dl-additional-info=\"download form\" data-dl-name=\"Get it now\">Get it now<\/button>\n\t\t\t\t\t\t<\/div>\n<\/p><\/form>\n<p> \t\t\t\t\t<button on=\"tap:69d31888b51fc.toggleClass(class='open')\" role=\"button\" tabindex=\"0\"  class=\"download-form-modal-close\"><\/button>\n\t\t\t\t<\/div>\n<div class=\"download-form-modal-thank\">Enjoy! <\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/p>\n<hr \/>\n<h2 class=\"heading h2\"><span style=\"font-weight: 400\">What is the best alternative to Outlook?<\/span><\/h2>\n<p><span style=\"font-weight: 400\">We won\u2019t list all the reasons why Outlook is difficult to use. If you\u2019re searching for an alternative, you can probably think of a few yourself.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">But unfortunately, many of the issues people have with Outlook aren\u2019t unique to Outlook. They\u2019re symptoms of an outdated <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/communication-channels\/\" target=\"_blank\" rel=\"noopener noreferrer\">communication method<\/a>.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Sure, email is a necessity for just about everyone. You need it to sign up for apps, get newsletters from your favorite brands, and communicate with team members once in a while. But for day-to-day communications, there might be <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/email-alternatives\/\" target=\"_blank\" rel=\"noopener noreferrer\">better options out there<\/a>.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Email can be distracting and impersonal. So much so that some companies are banning email altogether.<sup>1<\/sup> Instead of sending emails all day, teams communicate through more productive channels like <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/the-best-video-conferencing\/\" target=\"_blank\" rel=\"noopener noreferrer\">video conferencing<\/a>, <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/instant-messaging-programs\/\" target=\"_blank\" rel=\"noopener noreferrer\">instant messaging<\/a>, or even just in <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/project-management-tools\/\" target=\"_blank\" rel=\"noopener noreferrer\">project management software<\/a>.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">So, spoiler alert: If you\u2019re looking for an alternative to Outlook, you might be surprised that a new email client isn\u2019t actually what you\u2019re looking for. Let\u2019s explore some options.<\/span><\/p>\n<p><span style=\"font-weight: 400\">\t<\/p>\n<div class=\"rc-subscribe\" id=\"new-rc-subscribe\"  style=\"background-image:url('\/us\/en\/blog\/wp-content\/themes\/ringcentral\/assets\/images\/temp\/subscribe.png')\">\n\t\t<button class=\"close js-popup-close\"><svg class=\"icon_close_mobile\" width=\"20\" height=\"20\"><use xlink:href=\"#icon_close_mobile\"><\/use><\/svg><\/button><\/p>\n<div class=\"rc-subscribe__wrapper\">\n<div class=\"rc-subscribe__wrapper_text\">\n<h3 class=\"rc-subscribe__title h2\">Stay informed with RingCentral<\/h3>\n<div class=\"rc-subscribe__subtitle\">Subscribe to our emails for the latest blogs, events, and exclusive content on AI-powered communication solutions. Stay ahead with insights and tips from the leader in trusted AI communications.<\/p>\n<p>\t\t\t\t\t<a href=\"https:\/\/www.ringcentral.com\/legal\/privacy-notice.html\" target=\"_blank\" data-dl-name=\"Privacy Notic\" data-dl-element=\"link\" data-dl-additional-info=\"social\" rel=\"noreferrer noopener\">Privacy Notice<\/a>\n\t\t\t\t<\/div>\n<\/p><\/div>\n<div class=\"rc-subscribe__wrapper_form\">\n<form class=\"\" data-event-init=\"true\" novalidate data-js-form>\n<div class=\"rc-subscribe__row\">\n\t\t\t\t\t\t<input\n\t\t\t\t\t\t\t\tname=\"email\"\n\t\t\t\t\t\t\t\tplaceholder=\"Email address *\"\n\t\t\t\t\t\t\t\ttitle=\"Must be valid email. example@yourdomain.com\"\n\t\t\t\t\t\t\t\tminlength=\"4\"\n\t\t\t\t\t\t\t\tmaxlength=\"255\"\n\t\t\t\t\t\t\t\ttype=\"email\"\n\t\t\t\t\t\t\t\trequired\n\t\t\t\t\t\t\t\tpattern=\"[a-z0-9._%+\\-]+@[a-z0-9.\\-]+\\.[a-z]{2,}$\"\n\t\t\t\t\t\t\t\tclass=\"field__control\"\n\t\t\t\t\t\t\t\tautocomplete=\"on\"\n\t\t\t\t\t\t\t\taria-required=\"true\"\n\t\t\t\t\t\t\t\tdata-dl-events-hover=\"true\"\n\t\t\t\t\t\t\t\tdata-dl-element=\"email\"\n\t\t\t\t\t\t\t\tdata-dl-additional-info=\"LET'S WORK TOGETHER\"\n\t\t\t\t\t\t\t\taria-label=\"Email address *\"\n\t\t\t\t\t\t\t\taria-errormessage=\"email-subscribe-errors\"\n\t\t\t\t\t\t><br \/>\n\t\t\t\t\t\t<span class=\"field__errors\" id=\"email-subscribe-errors\" data-js-form-field-errors><\/span>\n\t\t\t\t\t<\/div>\n<div class=\"rc-subscribe__row\">\n\t\t\t\t\t\t<select\n\t\t\t\t\t\t\t\tname=\"Country__c\"\n\t\t\t\t\t\t\t\trequired\n\t\t\t\t\t\t\t\tclass=\"field__control\"\n\t\t\t\t\t\t\t\taria-required=\"true\"\n\t\t\t\t\t\t\t\taria-expanded=\"false\"\n\t\t\t\t\t\t\t\taria-label=\"Country *\"\n\t\t\t\t\t\t\t\taria-errormessage=\"country-subscribe-errors\"\n\t\t\t\t\t\t><option value=\"\" disabled=\"disabled\" selected=\"selected\">Country<\/option><option value=\"Canada\">Canada<\/option><option value=\"United_States\">United States<\/option><\/select><\/p>\n<p>\t\t\t\t\t\t<span class=\"field__errors\" id=\"country-subscribe-errors\" data-js-form-field-errors><\/span>\n\t\t\t\t\t<\/div>\n<div class=\"rc-subscribe__row\">\n\t\t\t\t\t\t<button type=\"submit\" data-event-init=\"true\">Subscribe<\/button>\n\t\t\t\t\t<\/div>\n<\/p><\/form>\n<\/p><\/div>\n<\/p><\/div>\n<div class=\"confirm-form\" role=\"status\" aria-live=\"polite\" style=\"display: none;\" aria-hidden=\"true\">\n<div class=\"confirm-form__text\">Thank you for your interest in RingCentral<\/div>\n<\/p><\/div>\n<\/p><\/div>\n<p>\t\u00a0<\/span><\/p>\n<h3 class=\"heading h3\"><span style=\"font-weight: 400\"><strong>The best alternative if you\u2019re set on an email client: Google Workspace<\/strong><\/span><\/h3>\n<p><span style=\"font-weight: 400\">If you\u2019re just not happy with Outlook and the suite of Microsoft Office tools, your best alternative probably comes at no surprise\u2014Gmail. Google and Microsoft have been fighting for that top spot as the go-to email client for years, and while Outlook had its moment to shine, many companies are turning to Google Workspace.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Gmail and Google\u2019s other <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/cloud-collaboration-software\/\" target=\"_blank\" rel=\"noopener noreferrer\">cloud collaboration tools<\/a> are incredibly popular, so chances are you\u2019re already familiar with at least one of the apps. Many (including Gmail\u2019s most basic features) are available for free.\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400\">Gmail vs Outlook: What\u2019s the biggest difference?<\/span><\/h4>\n<p><span style=\"font-weight: 400\">Because they\u2019re both email clients, Gmail and Outlook are going to function about the same. The biggest difference between the two is probably the number of features and integrations they provide.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Outlook is feature-rich, offering options like \u201cRules,\u201d customizable email templates, and more to make managing your inbox a little bit easier. However, with Outlook, you\u2019re stuck with the features Microsoft chooses to provide.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Gmail, on the other hand, integrates with other tools and apps so you can create a more unique inbox experience. While Gmail might have fewer built-in features, integrating with your favorite apps and the tools you use every day means you can turn your inbox into an all-in-one dashboard for managing your to-do list, keeping track of the status of new leads or prospects, and just keeping a pulse on your work.\u00a0<\/span><\/p>\n<p><b>Key GMail features:\u00a0<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Connects with Google Workspace apps like Google Drive and Google Calendar\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Integrates with third-party apps for a more unique experience\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Labels and filters to make inbox management easier\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Apps for iOS and Android devices for communication on the go\u00a0<\/span><\/li>\n<\/ul>\n<h4><span style=\"font-weight: 400\">Where does Outlook win?<\/span><\/h4>\n<p><span style=\"font-weight: 400\">Built-in features are where Outlook really shines.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Outlook is also going to be a better option if you\u2019re married to the idea of using Excel, Word, Teams, or other Microsoft tools. While you don\u2019t need to use Google Workspace tools, both systems are designed to work as a group, and crossing party lines can get frustrating.\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400\">Where does Gmail win?<\/span><\/h4>\n<p><span style=\"font-weight: 400\">In addition to integrations, Gmail\u2019s security, customer support, and pricing options beat Microsoft and Outlook. If you\u2019re planning on switching to the entire Google Workspace of tools, they\u2019re also more user friendly than Microsoft 365.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Both Gmail and Outlook are free to set up accounts, but for more features and access to support, you\u2019ll need to upgrade in both instances. However, Outlook\u2019s free option only allows you to use the webmail service. If you want to download the app, you\u2019ll need a subscription to Microsoft 365. Outlook also isn\u2019t included in Microsoft Office\u2019s student package.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Overall, Gmail offers an easier-to-use, customizable email client with more access to support and resources. If you\u2019re feeling trapped by Microsoft\u2019s restrictions or you\u2019re sick of the bugginess, Gmail might be the right alternative for you.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\"><a href=\"https:\/\/www.ringcentral.com\/remote-readiness\"><img decoding=\"async\" class=\"alignnone size-full wp-image-45676\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/12\/Banner-Image-for-Blog-Promo.png\" alt=\"Remote Readiness CTA\" width=\"695\" height=\"247\" \/><\/a><\/span><\/p>\n<h3><span style=\"font-weight: 400\"><a id=\"two\"><\/a><br \/>\n<\/span><\/h3>\n<h3 class=\"heading h3\"><span style=\"font-weight: 400\">The best alternative for faster replies and better communication overall: RingCentral\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400\">Now, if you\u2019re ready to make a bigger change and ditch email altogether (well, at least for day-to-day communications) and level up your communication, an all-in-one platform like RingCentral is your best bet.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">RingCentral isn\u2019t going to be a full-on <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/email-alternatives\/\" target=\"_blank\" rel=\"noopener noreferrer\">replacement for email<\/a>. To be honest, email&#8217;s probably never going to go away completely. And like with many good Outlook alternatives, you\u2019ll need an email address to sign up for RingCentral. But while the RingCentral app isn\u2019t designed to take over all of Outlook\u2019s functionality, it might be the alternative you need to improve the way you communicate and become more productive.\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400\">RingCentral vs Outlook: What is the biggest difference?\u00a0<\/span><\/h4>\n<p><span style=\"font-weight: 400\">RingCentral is the most different from Outlook on this list. In fact, RingCentral isn\u2019t made for sending emails\u2014and that\u2019s exactly the point.<\/span><\/p>\n<p><span style=\"font-weight: 400\">It\u2019s designed to give you a more modern (and holistic) approach to internal and external communications.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Where Outlook focuses on just one way to send messages with team members (email), RingCentral gives you more options. You can instant message&#8230;<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-43076\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/08\/Message-on-desktop-phone-1024x561.png\" alt=\"messaging in ringcentral app\" width=\"1024\" height=\"561\" \/><\/p>\n<p><span style=\"font-weight: 400\">Host a video meeting with screen sharing&#8230;<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-43675\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/06\/screen-share-1024x658.png\" alt=\"screen sharing in RingCentral Video\" width=\"1024\" height=\"658\" \/><\/p>\n<p><span style=\"font-weight: 400\">Or just do a regular phone call\u2014all in the same app, without needing to integrate other tools:<\/span><\/p>\n<div class=\"rc_custom_video\"><a class=\"rc_custom_video__link\" href=\"https:\/\/www.youtu.be\/EbIAZJd9rCU\">\n\t\t            <picture><source srcset=\"https:\/\/i.ytimg.com\/vi_webp\/EbIAZJd9rCU\/maxresdefault.webp\" type=\"image\/webp\"><img decoding=\"async\" class=\"rc_custom_video__media\" src=\"https:\/\/i.ytimg.com\/vi\/EbIAZJd9rCU\/maxresdefault.jpg\" alt=\"\">\n\t\t            <\/picture>\n\t\t        <\/a><br \/>\n\t\t        <button class=\"rc_custom_video__button\" aria-label=\"Play video\"><svg width=\"68\" height=\"48\" viewBox=\"0 0 68 48\"><path class=\"rc_custom_video__button-shape\" d=\"M66.52,7.74c-0.78-2.93-2.49-5.41-5.42-6.19C55.79,.13,34,0,34,0S12.21,.13,6.9,1.55 C3.97,2.33,2.27,4.81,1.48,7.74C0.06,13.05,0,24,0,24s0.06,10.95,1.48,16.26c0.78,2.93,2.49,5.41,5.42,6.19 C12.21,47.87,34,48,34,48s21.79-0.13,27.1-1.55c2.93-0.78,4.64-3.26,5.42-6.19C67.94,34.95,68,24,68,24S67.94,13.05,66.52,7.74z\"><\/path><path class=\"rc_custom_video__button-icon\" d=\"M 45,24 27,14 27,34\"><\/path><\/svg><br \/>\n\t\t        <\/button>\n\t\t    <\/div>\n<p><span style=\"font-weight: 400\">Your team can still integrate with social media platforms to monitor messages on Facebook, Instagram, or Twitter, and you won\u2019t need to pay for <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/communication-tools\/\" target=\"_blank\" rel=\"noopener noreferrer\">additional communication tools<\/a> like Slack or Microsoft Teams.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">RingCentral also lets you search past conversations for shared files (or just to fact-check), integrate with CRMs, and invite guest users for free.<\/span><\/p>\n<p><span style=\"font-weight: 400\">No more lost documents in old email threads, no more waiting days or even weeks for an email reply.\u00a0<\/span><\/p>\n<p><b>Key RingCentral features:\u00a0<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.ringcentral.com\/rcapp.html\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400\">Messaging, video, and phone all in one app<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.ringcentral.com\/apps\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400\">Integration with hundreds of your favorite tools and apps\u00a0<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Ability to track quality of service and customer conversations\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Keep all your data protected\u00a0<\/span><\/li>\n<\/ul>\n<h4><span style=\"font-weight: 400\">Where does Outlook win?\u00a0<\/span><\/h4>\n<p><span style=\"font-weight: 400\">Of course, you need an email address to create an account with RingCentral. RingCentral also can\u2019t replace <\/span><i><span style=\"font-weight: 400\">everything <\/span><\/i><span style=\"font-weight: 400\">Outlook or email does. Because RingCentral isn\u2019t an email tool, you\u2019ll probably want to keep Outlook (or another email client) around for admin purposes.\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400\">Where does RingCentral win?\u00a0<\/span><\/h4>\n<p><span style=\"font-weight: 400\">Let&#8217;s face it. Asking a question through email is time-consuming, and it\u2019s hard to know when you\u2019re going to get a response. If that\u2019s your only option for getting in touch with the person who has the answers, it can be super frustrating.\u00a0<\/span><\/p>\n<p>It&#8217;s a modern problem that needs a modern solution, and <span style=\"font-weight: 400\">RingCentral has that. Beyond all the integrations, it\u2019s literally an all-in-one communications platform that not only allows you to have simultaneous conversations on different platforms, but also easily adapts to a flexible working style.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Need to take a call while driving your kids to basketball practice? You can start a call in RingCentral on your computer, then flip it to your phone when you hit the road:<\/span><\/p>\n<p><span style=\"font-weight: 400\"><img decoding=\"async\" class=\"alignnone size-large wp-image-41423\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/07\/Meeting-switch-1024x621.png\" alt=\"switching a meeting between devices in ringcentral\" width=\"1024\" height=\"621\" \/>\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">RingCentral also centralizes all internal communications so you can spend less time switching between communications platforms. With all your messaging, video <a href=\"https:\/\/www.ringcentral.com\/free-conference-call.html\">conference calls<\/a>, and phone calls right in one place, your team can easily ask and answer questions and know where to look if they need a reminder. No more jumping between apps trying to remember what you were tasked with.\u00a0<\/span><\/p>\n<hr \/>\n<p class=\"p1\"><span class=\"s1\">\ud83d\udd79\ufe0f<\/span> Get a hands-on look at how RingCentral works by booking a product tour:<\/p>\n<p class=\"p1\"><button data-href=\"#leadform-popup\" class=\"js-open-popup-activator btn primary\" >Choose a time<\/button><\/p>\n<p>\ud83d\udcb0 You can also <strong><a href=\"http:\/\/www.ringcentral.com\/roi-calculator\" target=\"_blank\" rel=\"noopener noreferrer\">use this calculator<\/a> <\/strong>to see roughly how much your business could save by using RingCentral to support your team&#8217;s communication with each other\u2014and clients.<\/p>\n<hr \/>\n<h3 class=\"heading h3\"><span style=\"font-weight: 400\"><a id=\"three\"><\/a><br \/>\nThe best alternative for creating a personalized inbox: Mailbird<\/span><\/h3>\n<p><span style=\"font-weight: 400\">The Outlook experience is, well\u2026 a little boring. Although it does have a number of built-in features, it still leaves a lot to be desired. And on top of it all, it\u2019s not the most user-friendly.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">While Gmail is a great option if you\u2019re looking to change systems altogether, not everyone is looking for quite that level of change. If you want to keep using Microsoft\u2019s suite of tools like Word and Excel but you want more from your inbox, Mailbird might be the answer to your problems.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Mailbird isn\u2019t an email client like Outlook or Gmail. Instead, it\u2019s a no-frills email tool that integrates with apps like Google Calendar, Dropbox, Whatsapp, and even Twitter so you can have all your tools right in one place. And most importantly, it\u2019s designed around the user\u2014so you don\u2019t need to waste time educating yourself or your team.\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400\">Mailbird vs Outlook: What\u2019s the biggest difference?<\/span><\/h4>\n<p><span style=\"font-weight: 400\">Comparing Mailbird and Outlook is a bit like comparing apples to oranges. They might be in the same category, but at the end of the day, they\u2019re two very different tools.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Unlike Outlook, Mailbird isn\u2019t an email system. Instead, it\u2019s a platform for viewing, sending, and managing your messages. If you already have an Outlook email that you don\u2019t want to move away from, you can still use Mailbird. In fact, one of the biggest benefits of using Mailbird is that you can add multiple accounts to the same inbox. No more switching between accounts.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">But like Gmail, Mailbird\u2019s real power comes with integrations.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Mailbird connects with messaging apps like Slack, Facebook, Twitter, and WhatsApp so users can easily toggle between communication platforms. Considering there are so many other ways for teams and customers to get in touch, this means you\u2019ll never miss a message.\u00a0<\/span><\/p>\n<p><b>Key Mailbird features:\u00a0<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Integration with popular third-party apps\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Advanced attachment search and attachment preview\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Research contacts on LinkedIn right from the app\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Add multiple accounts to one inbox\u00a0<\/span><\/li>\n<\/ul>\n<h4><span style=\"font-weight: 400\">Where does Outlook win?\u00a0<\/span><\/h4>\n<p><span style=\"font-weight: 400\">In order to use Mailbird, you\u2019ll still need an email address, meaning you can\u2019t get rid of Outlook (or another email client) completely. While it might make your user experience a little bit better, it\u2019s just putting a prettier platform over Outlook\u2019s technology.\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400\">Where does Mailbird win?\u00a0<\/span><\/h4>\n<p><span style=\"font-weight: 400\">Mailbird wins in user experience. It has an easy-to-use interface and a simple layout so anyone can download it and start managing their inbox better. How it integrates with other popular communication apps and task management apps also means teams can be more productive.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400\"><a id=\"four\"><\/a><br \/>\nAlternatives to Outlook: Honorable mentions\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400\">Not quite sure you\u2019ve found what you need? Here are our honorable mentions.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400\">1. Thunderbird\u00a0<\/span><\/h3>\n<p><b>Best if you\u2026\u00a0<\/b><\/p>\n<p><span style=\"font-weight: 400\">\u2026 want something free, clear, and simple.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Thunderbird promises to make email easier. It\u2019s a free application that removes the complexity without cutting out any of the latest technology. As an added benefit, it\u2019s customizable with extensions, themes, and other add-ons.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Like Mailbird, Thunderbird uses an existing email address to create a new user-friendly inbox that better suits your needs. But that\u2019s about where the similarities stop. While Thunderbird has a lot of apps you can add-on to make your inbox yours, they\u2019re open-source and mostly unique to Thunderbird. You won\u2019t find your favorite app integrations here.\u00a0<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-44369\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/10\/thunderbird-email-client.png\" alt=\"thunderbird email client\" width=\"1025\" height=\"647\" \/><\/p>\n<h3><span style=\"font-weight: 400\">2. eM Client\u00a0<\/span><\/h3>\n<p><b>Best if you\u2026\u00a0<\/b><\/p>\n<p><span style=\"font-weight: 400\">\u2026 want a user-friendly experience without compromising on the built-in features.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Another app that pulls info from an existing email address, eM Client keeps your inbox clean while still providing you with functionality and features that rival some of the big names. It has a built-in calendar, tasks, and chat\u2014and it all comes for free.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">eM Client is also customizable and has a sidebar that provides contextual information about your contacts and any recent conversation history you\u2019ve had with that individual. Having all that information on display when responding to or sending messages can help you pick up where you left off, so you can create stronger <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/customer-relations\/\" target=\"_blank\" rel=\"noopener noreferrer\">customer relationships<\/a>:<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-44370\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/10\/eM-client--1024x673.png\" alt=\"eM client\" width=\"1024\" height=\"673\" \/><\/p>\n<h3><span style=\"font-weight: 400\">3. Inky\u00a0<\/span><\/h3>\n<p><b>Best if you\u2026\u00a0<\/b><\/p>\n<p><span style=\"font-weight: 400\">\u2026 need additional security.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Phishing messages can be a serious threat for a lot of individuals and companies. Inky has built their email client around security to protect against phishing attempts. Using sophisticated AI and machine learning, Inky blocks messages perceived to be phishing attacks.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">While it\u2019s great to have that extra layer of security, that\u2019s really where Inky\u2019s main focus is. If you\u2019re looking for some fancier features, you\u2019re probably not going to find them here.\u00a0<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-44371\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/10\/inky-email-client.png\" alt=\"inky email client\" width=\"1020\" height=\"692\" \/><\/p>\n<h3><span style=\"font-weight: 400\">4. Spark<\/span><\/h3>\n<p><b>Best if you\u2026\u00a0<\/b><\/p>\n<p><span style=\"font-weight: 400\">\u2026 want simple team collaboration without a lot of bells and whistles.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Spark offers email \u201csuperpowers\u201d that help you take control of your inbox. With features like follow-up reminders, quick replies, and a smart inbox that takes the work out of prioritizing your messages, you can reach Inbox Zero without the overwhelming stress:<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-44372\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/10\/spark-email-client-1024x608.png\" alt=\"spark email client\" width=\"1024\" height=\"608\" \/><\/p>\n<p><span style=\"font-weight: 400\">Spark offers both a personal and a teams option. With Spark for Teams, you can collaborate with your team members right from your inbox. Collaborate on an email, discuss a message or quickly share content with your colleagues so you can keep projects moving forward smoothly.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">5. Missive<\/span><\/h3>\n<p><b>Best if you\u2026\u00a0<\/b><\/p>\n<p>\u2026 share an inbox with your team and want AI integrated in the full conversation.<\/p>\n<p><a href=\"https:\/\/missiveapp.com\" target=\"_blank\" rel=\"noopener\">Missive<\/a> is a collaborative email client that connects your Gmail, Outlook, or IMAP accounts and adds what those tools have always been missing: the ability to work together inside the same email thread. Every conversation has a built-in internal chat for discussing messages with coworkers, you can assign emails so nothing gets missed, and multiple people can co-edit a draft in real time before sending.<\/p>\n<p>Where Missive really stands out is its AI assistant, it lives inside each conversation with full context of every email, chat message, and note in the thread, so when you ask it to draft a reply or summarize a long thread, it actually knows what&#8217;s going on.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-61122\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/10\/missive-app-homepage.png\" alt=\"Missive application's homepage visual\" width=\"1698\" height=\"768\" \/><\/p>\n<h2><span style=\"font-weight: 400\">Choosing an alternative to Outlook\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400\">What you ultimately choose to replace Outlook with depends on your unique needs and what your team is looking for. While there are a lot of options out there, not all of them will solve all of your problems. While Gmail and Mailbird are both excellent tools, they often present similar challenges to Outlook.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">And while email certainly has its place in both personal and business communications, as the business world starts to move away from strictly email correspondence, it\u2019s important to stay on top of how customers communicate and what holds teams back from being productive.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">If you\u2019re stuck deciding what alternative is right for you, here are a few things to consider:\u00a0<\/span><\/p>\n<ul>\n<li><b>What are my real issues with Outlook? <span style=\"font-weight: 400\">Are you feeling trapped by the lack of integrations Outlook provides, or is email just not cutting it for you anymore? Before you invest in an alternative, think about what you really need to replace. <\/span><span style=\"font-weight: 400\"><br \/>\n<\/span><\/b><\/li>\n<li><b>What is my budget? <span style=\"font-weight: 400\">Any time you\u2019re thinking about bringing on new technology, you need to be aware of your budget constraints. If you\u2019re already paying for Microsoft 365 (including Outlook), how much more do you have to spend before you break the bank? <\/span><span style=\"font-weight: 400\"><br \/>\n<\/span><\/b><\/li>\n<li><b>Who is using the new tool? <span style=\"font-weight: 400\">Each of these tools have varying degrees of complexity. If you or your team isn\u2019t great with technology, you\u2019ll want to stick with something a little simpler. On the other hand, if your team can handle something more complex, go all in.\u00a0<\/span><\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">If you\u2019re still not sure, take a few different tools for a spin. Most of them offer a free trial period, so you can get a feel for what you like\u2014and what you don\u2019t.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<hr \/>\n<p><sup>1<\/sup>hbr.org\/2016\/06\/some-companies-are-banning-email-and-getting-more-done<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Digital communication these days can feel a little bit messy. You\u2019ve got email, video calls, instant messaging\u2026 the list continues. Is email still the best way to get stuff done (quickly)? As you might&#8217;ve guessed from the title, we&#8217;d say no. Or at least, not always. If you&#8217;re predominantly using Microsoft Outlook to communicate with &#8230;<\/p>\n","protected":false},"author":29,"featured_media":44327,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[17901],"tags":[20602,20601],"class_list":["post-44368","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-leadership","tag-alternative-to-outlook","tag-outlook-alternatives"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.3 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Alternatives to Outlook: Declutter your inbox + get replies faster | RingCentral Blog<\/title>\n<meta name=\"description\" content=\"Using Outlook for email, but not exactly happy with it? 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