{"id":44206,"date":"2020-07-29T14:02:03","date_gmt":"2020-07-29T14:02:03","guid":{"rendered":"\/us\/en\/blog\/?p=44206"},"modified":"2025-03-13T06:25:01","modified_gmt":"2025-03-13T13:25:01","slug":"best-video-conferencing-equipment","status":"publish","type":"post","link":"\/us\/en\/blog\/best-video-conferencing-equipment\/","title":{"rendered":"Top video conferencing equipment for 2023"},"content":{"rendered":"<p><em>Updated March 2023<\/em><\/p>\n<hr \/>\n<p><span style=\"font-weight: 400;\">The current state of video conferencing is a mad rush between the oversupply of technology vendors and the short supply of information on what\u2019s the right choice for your business.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Don\u2019t worry though. We&#8217;ve got you thoroughly covered. (If you want recommendations on the software side, here\u2019s our take on <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/the-best-video-conferencing\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">the top video conferencing software<\/span><\/a><span style=\"font-weight: 400;\">.)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Finding the best video conferencing hardware, though, is a bit trickier because buying the right hardware can take almost <em>two years<\/em>.<\/span><sup><span style=\"font-weight: 400;\">3<\/span><\/sup><\/p>\n<p><span style=\"font-weight: 400;\">That\u2019s because when you\u2019re shortlisting your hardware choices, you have to look beyond just pricing and features. You should evaluate them also on things like performance, durability, and the manufacturer\u2019s reputation.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Whether you&#8217;re setting up a <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/conference-room-setup\/\" target=\"_blank\" rel=\"noopener noreferrer\">huddle room for your office<\/a> or giving your <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/remote-working-tools\/\" target=\"_blank\" rel=\"noopener noreferrer\">remote employees the tools<\/a> to help them become more productive, these devices will help you set up an ideal video conferencing environment.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">By the end of this post, you&#8217;ll know:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><a href=\"#how\"><span style=\"font-weight: 400;\">How to identify the best video conferencing hardware for your business<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The best video conferencing equipment for a small business<\/span>\n<ul>\n<li><a href=\"#video\">The best video conferencing system<\/a><\/li>\n<li><a href=\"#routers\">The best Wi-Fi routers<\/a><\/li>\n<li><a href=\"#computer\">The best computers<\/a><\/li>\n<li><a href=\"#web\">The best webcams<\/a><\/li>\n<li><a href=\"#light\">The best lighting equipment<\/a><\/li>\n<li><a href=\"#led\">The best LED screen monitors<\/a><\/li>\n<li><a href=\"#projector\">The best projectors<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><a href=\"https:\/\/www.ringcentral.com\/remote-readiness\"><img decoding=\"async\" class=\"alignnone size-full wp-image-45676\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/12\/Banner-Image-for-Blog-Promo.png\" alt=\"Remote Readiness CTA\" width=\"695\" height=\"247\" \/><\/a><\/p>\n<p><span style=\"font-weight: 400;\">First, let&#8217;s talk about the criteria for identifying the right video conferencing software and list out our best product suggestions you can choose from.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In the section following that, we&#8217;ll look at a few recommendations. To make your selection process easier, we&#8217;ll have a \u201ctop pick\u201d under each hardware category.<\/span><\/p>\n<hr \/>\n<p>Shopping for a video conferencing tool? (Or just curious about what to look for?) Grab the free checklist to help you choose the right one for your team or business.<\/p>\n<p class=\"p1\">\n<div class=\"download-form-widget standart-download-form\" data-url=\"https:\/\/netstorage.ringcentral.com\/documents\/video_conf_platform_checklist.pdf\" data-id=\"69d1b57dce90a\" id=\"69d1b57dce90a\">\n\t\t<button tabindex=\"on\"  on=\"tap:69d1b57dce90a.toggleClass(class='open')\" class=\"open-modal-download-action download-form-button\" type=\"submit\">\u2705 Get it now<\/button><\/p>\n<div class=\"download-form-modal\">\n<div class=\"download-form-modal-body\">\n<div class=\"download-form-modal-content\">\n<div class=\"download-form-modal-title\">See what you need to do (and know) as you're deciding on a virtual meeting app with this checklist!<\/div>\n<form class=\"download-form SMB\" method=\"post\">\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Full Name\" aria-required=\"true\" aria-invalid=\"false\" type=\"text\" name=\"fullname\" placeholder=\"Full Name\" data-dl-events-hover=\"true\" data-dl-element=\"text\" data-dl-additional-info=\"download form\">\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Email (please enter a work email address)\" aria-required=\"true\" aria-invalid=\"false\" type=\"email\" autocomplete=\"on\" name=\"email\" placeholder=\"Email (please enter a work email address)\" data-dl-events-hover=\"true\" data-dl-element=\"email\" data-dl-additional-info=\"download form\">\n\t\t\t\t\t\t<\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"popup_form\" value=\"1\">\n\t\t\t\t\t\t<\/div>\n<div><input type=\"hidden\" name=\"Asset_ID__c\" value=\"ODAM-01510\" class=\"download-form-input\"><\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"Lead_Entry_Source__c\" value=\"RC Blog\" class=\"download-form-input\"\/>\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<button class=\"download-form-submit\" type=\"submit\" data-dl-element=\"button\" data-no-auto-dl=\"true\" data-dl-additional-info=\"download form\" data-dl-name=\"Get it now\">Get it now<\/button>\n\t\t\t\t\t\t<\/div>\n<\/p><\/form>\n<p> \t\t\t\t\t<button on=\"tap:69d1b57dce90a.toggleClass(class='open')\" role=\"button\" tabindex=\"0\"  class=\"download-form-modal-close\"><\/button>\n\t\t\t\t<\/div>\n<div class=\"download-form-modal-thank\">Happy shopping! <\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/p>\n<hr \/>\n<h2><span style=\"font-weight: 400;\"><a id=\"how\"><\/a><br \/>\nHow to identify the best video conferencing hardware for your business<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Buying video conference equipment for your business is just like going out for shopping. You don\u2019t just go to the mall and think about what you need to buy.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You make a list of things\u2014even if mentally\u2014and you tackle it one by one. Basically, you articulate what your \u201cneeds\u201d are and <\/span><i><span style=\"font-weight: 400;\">then <\/span><\/i><span style=\"font-weight: 400;\">you buy them one after another.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Buying video conferencing hardware for your business is similar. You should start with a few questions:<\/span><\/p>\n<ul>\n<li><b>What\u2019s your budget? <\/b>Will the hardware\u2019s price justify its business returns?<\/li>\n<li><b>What are your needs? <\/b>Is it just for <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/virtual-meetings\/\" target=\"_blank\" rel=\"noopener noreferrer\">video meetings<\/a> or for other purposes like customer <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/customer-support\/\" target=\"_blank\" rel=\"noopener noreferrer\">support<\/a> and board meetings?<\/li>\n<li><b>Where and who\u2019s going to use it? <\/b>Do you have 100% remote teams or in-office teams? Will you need an IT team to deploy and support the solution?<\/li>\n<li><b>What can it do for you? <\/b>How well does it integrate with other hardware or video conferencing <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/best-video-conferencing-for-small-businesses\/\" target=\"_blank\" rel=\"noopener noreferrer\">software<\/a>? Can it grow with your team&#8217;s needs?<\/li>\n<li><b>Who are you buying it from? <\/b>Will the vendor give you an assured warranty, support, refund, or exchange for a hardware?<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Once you find answers to the above questions, your process of choosing the right video conferencing devices becomes much easier.<\/span><\/p>\n<p><a href=\"https:\/\/www.ringcentral.com\/remote-work-playbook.html\" target=\"_blank\" rel=\"noopener noreferrer\"><img decoding=\"async\" class=\"alignnone size-full wp-image-42323\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/07\/remote-work-playbook.png\" alt=\"remote-work-playbook\" width=\"1024\" height=\"364\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400;\">The best video conferencing equipment for a small business<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">We\u2019ve curated this list based primarily on two main requirements:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">These hardware options won\u2019t break your bank.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">You don\u2019t need IT pros to help you set up these tools.<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Obviously, we\u2019ve also kept the other criteria in mind like the brand\u2019s reputation and the device\u2019s quality.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\"><a id=\"video\"><\/a><br \/>\nThe best business video conferencing system<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">1. RingCentral Video<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">What you need is something that not only <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/find-best-phone-service-for-small-business\/\" target=\"_blank\" rel=\"noopener noreferrer\">makes phone calls<\/a>, but\u00a0<em>also\u00a0<\/em>lets you have video conferences, share your screen, send teammates messages, and more. Something like <\/span><span style=\"font-weight: 400;\"><a href=\"https:\/\/www.ringcentral.com\/video\">RingCentral Video<\/a>, <\/span><span style=\"font-weight: 400;\">for <\/span><span style=\"font-weight: 400;\">instance<\/span><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">RingCentral Video comes included with any <a href=\"https:\/\/www.ringcentral.com\/office\/plansandpricing.html\" target=\"_blank\" rel=\"noopener noreferrer\">RingCentral Office plan<\/a>, and is part of a full-on <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/cloud-collaboration-software\/\" target=\"_blank\" rel=\"noopener noreferrer\">cloud-based communications solution<\/a> that&#8217;s easy to set up, super versatile, and plays nicely with <a href=\"https:\/\/www.ringcentral.com\/what-is-a-voip-phone.html\">IP phones<\/a>, desk computers\u2014and a lot of the equipment on this list.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With a RingCentral Office plan, you can download the app for free and use it on your phone, tablet, or computer to do, well, a lot:<\/span><\/p>\n<p><iframe sandbox=\"allow-scripts allow-same-origin allow-presentation\" title=\"RingCentral app for Desktop: Message. Video. Phone.\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/EbIAZJd9rCU?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen sandbox=\"allow-same-origin allow-scripts allow-presentation\"><\/iframe><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">With RingCentral, you can truly have video conferences from pretty much anywhere. The app turns your device into a powerful multifunctional platform. Need to take a phone call on your cell phone while displaying your <a href=\"https:\/\/www.ringcentral.com\/business-phone-numbers.html\">business number<\/a>? It can do that. What if you wanted to switch from a phone call to a video conference because you wanted to show your teammate or client something on screen? You can do that too:<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-43036\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/08\/541703413-Call-to-Video-Blog-Post-Images_mobile.gif\" alt=\"flipping a call between devices\" width=\"375\" height=\"812\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Mac or PC, iPhone or <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/video-conferencing-app-for-android\" target=\"_blank\" rel=\"noopener noreferrer\">Android<\/a>, the RingCentral app works across devices and gives you full access to features like team messaging, phone calls, and video meetings while you&#8217;re on the go.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Finally, you can <\/span><a href=\"https:\/\/www.ringcentral.com\/office\/voip-phone.html\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">configure RingCentral with a wide range of hardware desktop phone<\/span><\/a><span style=\"font-weight: 400;\"> models like Cisco, Polycom, and Yealink to use it as a telephony service for your on-premises telephone devices.<\/span><\/p>\n<p><em><span style=\"font-weight: 400;\">Price: Plans start at $19.99 per user per month<\/span><\/em><\/p>\n<hr \/>\n<p class=\"p1\"><span class=\"s1\">\ud83d\udd79\ufe0f<\/span> Get a hands-on look at how RingCentral works by booking a product tour:<\/p>\n<p class=\"p1\"><button data-href=\"#leadform-popup\" class=\"js-open-popup-activator btn primary\" >Choose a time<\/button><\/p>\n<p>\ud83d\udcb0 You can also <strong><a href=\"http:\/\/www.ringcentral.com\/roi-calculator\" target=\"_blank\" rel=\"noopener noreferrer\">use this calculator<\/a> <\/strong>to see roughly how much your business could save by using RingCentral to support your team&#8217;s communication with each other\u2014and clients.<\/p>\n<hr \/>\n<div class=\"tip\">\n<div class=\"tip-heading\"><b>\ud83c\udfc6 Did you know:\u00a0<\/b><\/div>\n<p>RingCentral is a <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/pc-mag-ringcentral-editors-choice\/\" target=\"_blank\" rel=\"noopener noreferrer\"><i>PCMag<\/i>\u2019s Editors\u2019 Choice Award<\/a> winner because of its reliable service and easy-to-use app (among other reasons)!<\/p>\n<\/div>\n<h2><span style=\"font-weight: 400;\"><a id=\"routers\"><\/a><br \/>\nBest internet routers<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">2. NETGEAR Nighthawk router<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The first thing you\u2019d need to conduct smooth-running video conferences (and just do your work online) is a reliable internet connection.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">NETGEAR&#8217;s Nighthawk Smart WiFi router is powerful enough to let you have uninterrupted virtual meetings and can even protect all your connected devices from cyber attacks:<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-44207\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/09\/netgear-wifi-router-1024x716.png\" alt=\"netgear wifi router\" width=\"1024\" height=\"716\" \/><\/p>\n<p><span style=\"font-weight: 400;\">With NETGEAR, you have the reliability to connect all your other video conferencing hardware\u2014including Internet of Things (IoT) devices\u2014within the assured coverage range of 15 square feet.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">(In case you want to increase the coverage of your WiFi, you can buy compatible WiFi boosters at an additional cost to boost your signal strength.)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For optimal performance, the NETGEAR wireless router supports a maximum of 25 connected devices and 1,300 Mbps internet speed\u2014the latter depends on your internet service provider (ISP).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can also plug a thumb drive right into the router if you want to share a storage drive or printer with other devices connected to the router\u2014or create a personal cloud storage that you and your team can access remotely, which is pretty neat.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The router is widely compatible and works with Windows, MacOS, UNIX, or Linux operating systems (OS) and all major browsers including recent versions of the Internet Explorer, Firefox, Safari, Google Chrome browsers.<\/span><\/p>\n<p><em><span style=\"font-weight: 400;\">Price: $99.99<\/span><\/em><\/p>\n<p><a href=\"https:\/\/www.ringcentral.com\/remote-readiness\" target=\"_blank\" rel=\"noopener noreferrer\"><img decoding=\"async\" class=\"alignnone size-full wp-image-45676\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/12\/Banner-Image-for-Blog-Promo.png\" alt=\"Remote Readiness CTA\" width=\"695\" height=\"247\" \/><\/a><\/p>\n<h3><span style=\"font-weight: 400;\">3. AmpliFi HD router<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If you want to amp up your WiFi range to accommodate many more devices to your internet connection, AmpliFi HD WiFi router would be a good choice.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The router features a \u201cmesh technology\u201d to allow you to extend your WiFi network by connecting additional mesh points or mesh routers to the main router. The extension lets your WiFi coverage expand up to 6,000 sq ft of area\u2014a massive jump from what the NETGEAR router offers.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you walk around your office rooms or home with a portable device connected to the router, it&#8217;ll automatically switch from one mesh point to another to connect to the stronger signal available around you.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s probably the reason why Ubiquiti Labs\u2014the manufacturing brand behind the router\u2014markets the AmpliFi router as \u201cnot just a WiFi router, it\u2019s a WiFi system.\u201d<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-44208\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/09\/amplifi-router-1024x801.png\" alt=\"amplifi router\" width=\"1024\" height=\"801\" \/><\/p>\n<p><span style=\"font-weight: 400;\">The AmpliFi router comes with four-gigabit ethernet ports, one WAN port, an ethernet cable, and a touchscreen display (a rarity in routers) that showcases your internet speed in real time.<\/span><\/p>\n<p><em><span style=\"font-weight: 400;\">Price: $149.99<\/span><\/em><\/p>\n<p><b>Our top pick:<\/b><span style=\"font-weight: 400;\"> Go with the AmpliFi HD Home WiFi Router. Although it\u2019s $50 more than NETGEAR, it\u2019s the best value for money in terms of usage and performance, especially if you have a larger space.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\"><a id=\"computer\"><\/a><br \/>\nThe best computers<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">4. Apple iMac<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">While brands don\u2019t (yet) make laptop or desktop computers exclusively for video conferencing purposes, it\u2019s no secret that Apple computers rank on top when it comes to speed, screen display, and build quality.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And the latest iMacs\u2014Apple\u2019s all-in-one desktop computers\u2014uphold those traits to take your video conferencing experience to the next level. You can choose from either the 21.5-inch iMac or its latest, 27-inch variation\u2014depending on your budget and requirements.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For instance, the smaller iMac comes with a retina 4K display, 720p FaceTime HD camera, 8th-generation Intel Core i7 processor, 32GB memory, and 1TB SSD storage.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The big iMac is built with a retina 5K display, 1080p FaceTime HD camera, 10-core Intel Core i9 processor, an 8TB SSD storage, <\/span><i><span style=\"font-weight: 400;\">and<\/span><\/i><span style=\"font-weight: 400;\"> a studio-quality three-mic array. (If you do design work, this is probably the one you&#8217;ll want.)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The high-power processing speed and cutting-edge retina display makes your video conferencing run smoothly and appear gorgeous without hogging on your computer\u2019s resources.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here\u2019s how the two compare in size and appearance:<\/span><\/p>\n<p><span style=\"font-weight: 400;\"> <img decoding=\"async\" class=\"alignnone size-large wp-image-44209\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/09\/apple-imac-comparison-1024x635.png\" alt=\"apple imac comparison\" width=\"1024\" height=\"635\" \/><\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">With this kind of best-in-class color and brightness, Apple&#8217;s computers really make online meetings come to life. The 4.5 GHz Turbo Boost can support resource-heavy apps running on your system, and iMacs evne have a 50% faster solid-state drive (SSDs)\u2014a modern storage device that replaces hard disk storage for faster speed.<\/span><\/p>\n<p><em><span style=\"font-weight: 400;\">Price: $1099.00 (for 21-inch) and $$1799 (for 27-inch)<\/span><\/em><\/p>\n<h3><span style=\"font-weight: 400;\">5. Dell XPS laptop<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Okay. Let&#8217;s look at a more portable option for laptops now. The Dell XPS9360-3591SLV is probably one of the few laptops that rival Apple computers in terms of design, build, and performance.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The latest Dell XPS laptop comes loaded with Kaby Lake (Intel\u2019s latest generation of processors), the dual-core Intel Core i5-7200U processor, and a 2.5 GHz CPU\u2014features that are comparable against Apple\u2019s iMacs and MacBooks:<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-44210\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/09\/dell-xps-laptop-1024x546.png\" alt=\"dell xps laptop\" width=\"1024\" height=\"546\" \/><\/p>\n<p><span style=\"font-weight: 400;\">The Dell XPS has a 13.3-inch touchscreen display that\u2019s brighter than other laptops in its class, which is great for streaming Full High Definition (FHD) and 4K videos without any issue in most cases.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Unlike the iMacs, of course, the Dell XPS9360-3591SLV is a 2.9 pounds \u201cultrabook\u201d that you can carry around. (The Apple equivalent being the MacBooks.) Its impressive battery life gives you the luxury to use the laptop for up to 13 hours straight without plugging it to a power source.<\/span><\/p>\n<p><em><span style=\"font-weight: 400;\">Price: $1,159.00<\/span><\/em><\/p>\n<p><b>Our top pick:<\/b><span style=\"font-weight: 400;\"> Skip the Apple, bite on Dell. <\/span><span style=\"font-weight: 400;\">Apple iMacs are sturdy and elegant, but Dell XPS offers extra mobility and the same level of performance at a more reasonable cost.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\"><a id=\"web\"><\/a><br \/>\nThe best web cameras<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">6. Logitech HD Pro C920 webcam<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Having a <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/standalone-vs-built-in-webcams\/\" target=\"_blank\" rel=\"noopener noreferrer\">built-in webcam<\/a> is one thing, but getting a professional webcam is like wearing a business suit for high-impact meetings.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In comparison to standalone webcams, built-in webcams tend to offer lower video quality because of poor lighting adjustment features and a lower resolution in videos.<\/span><sup><span style=\"font-weight: 400;\">4<\/span><\/sup><\/p>\n<p><span style=\"font-weight: 400;\">On the other hand, a professional webcam like the Logitech HD Pro C920 webcam\u00a0 can make your meeting experience life-like and fluid.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here\u2019s how the difference compares between your average built-in webcam and a high-performing webcam from Logitech:<\/span><\/p>\n<p><a href=\"https:\/\/www.logitech.com\/en-in\/video-collaboration\/resources\/think-tank\/articles\/webcams-versus-laptop-cameras.html\" target=\"_blank\" rel=\"noopener noreferrer\"><img decoding=\"async\" class=\"alignnone size-full wp-image-44211\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/09\/logitech-webcam.jpg\" alt=\"logitech webcam comparison\" width=\"930\" height=\"523\" \/><\/a><\/p>\n<p><span style=\"font-weight: 400;\">The Logitech webcam comes tightly packed with features like advanced video compression technology (1920 x 1080 pixels), autofocus lens, built-in dual stereo mics with automatic background noise reduction, and automatic low-light correction.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That\u2019s\u2026 pretty much everything you need to work your charm in an online meeting.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But there\u2019s even more to Logitech\u2019s C920 webcam. It offers a 78\u00b0 field of view, which gives you a wide-angle lens to capture your surroundings in better detail. For reference, a MacBook Pro\u2019s embedded webcam offers a 54\u00b0 field of view.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The Logitech HD C920 webcam is compatible with Windows 7 (or later), Mac OS 10 (or later), FaceTime for Mac, and other supported video-calling clients too:<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-44212\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/09\/logitech-hd-webcam.png\" alt=\"logitech hd webcam\" width=\"904\" height=\"928\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><em><span style=\"font-weight: 400;\">Price: Available from $79.99 (NOTE: price varies from seller to seller)<\/span><\/em><\/p>\n<h3><span style=\"font-weight: 400;\">7. Razer Kiyo webcam<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">We&#8217;ll talk about lighting equipment in a minute. But before that, behold the beauty of the Razer Kiyo webcam that comes with a built-in ring light that lets you shine in your meetings.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Not only does the built-in webcam emit an incredible 5600K in light (that\u2019s how bright natural sunlight is), which saves you from spending extra on lighting hardware, but it also improves your video quality with the extra brightness.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And it\u2019s not that Razer Kiyo\u2019s camera quality is inferior to Logitech or other webcams in the same price range. It\u2019s actually a webcam designed for video gamers and online streamers, which means it doesn\u2019t compromise on camera and video quality because that\u2019s what gaming and streaming are all about.<\/span><sup><span style=\"font-weight: 400;\">5<\/span><\/sup><\/p>\n<p><span style=\"font-weight: 400;\">The webcam packs a punch with a 4-megapixel, 2688 x 1520 camera, 1080 pixels video capture resolution, and an 81.6-degree field of view.<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-44213\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/09\/razer-kiyo-webcam-with-ring-light-1007x1024.png\" alt=\"razer kiyo webcam with ring light\" width=\"1007\" height=\"1024\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">If you have low-light issues or if you want to record video content for other uses beyond online meetings, the Razer Kiyo is the best choice you have at its price range.<\/span><\/p>\n<p><em><span style=\"font-weight: 400;\">Price: $140.00<\/span><\/em><\/p>\n<p><b>Our top pick:<\/b><span style=\"font-weight: 400;\"> Logitech\u2019s C920 is good, but we would recommend you raise your meeting game with Razer Kiyo. It brightens up your meeting with a little more sunshine.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\"><a id=\"headset\"><\/a><br \/>\nThe best headsets with mics<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">8. Andrea Communications NC-181VM headset<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Don\u2019t let Andrea headset\u2019s \u201cwired connectivity\u201d fool you, because it has everything that you might not get with <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/best-bluetooth-headsets\/\" target=\"_blank\" rel=\"noopener noreferrer\">wireless headsets<\/a> in the same price range.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For instance, the Andrea NC-181VM headset has built-in noise cancellation technology, a \u201cwindsock\u201d feature to reduce the amount of popping sound in your pronunciations (e.g., when you say the words starting with \u201cp\u201d), wired-in volume, and mute buttons.<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-44214\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/09\/andrea-headset-759x1024.png\" alt=\"andrea headset\" width=\"759\" height=\"1024\" \/><\/p>\n<p><span style=\"font-weight: 400;\">All these features together also make the Andrea headset a great asset for remote customer support agents who need to interact with customers online.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And using it is really easy\u2014just plug its USB point to your laptop and you\u2019re good to go! You don\u2019t have to look for new Bluetooth connections or worry about switching networks every time you have to use it from a new location.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Although it&#8217;s a single on-ear headset that you can put only in one ear, you can adjust the length and reverse the audio to make it suitable for your right or left ear.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The company designed the headphones this way to shave off its weight to 3.9 ounces\u2014a relief for professionals who have to sit through one meeting after another and don a headset throughout the day.<\/span><\/p>\n<p><em><span style=\"font-weight: 400;\">Price: $49.95<\/span><\/em><\/p>\n<div class=\"tip\">\n<div class=\"tip-heading\"><b>\ud83d\udca1 Pro-tip:\u00a0<\/b><\/div>\n<p>When you&#8217;re choosing <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/best-headset-for-conference-calls\/\" target=\"_blank\" rel=\"noopener noreferrer\">wireless headsets for conference calling<\/a>, look for options that say they integrate with video conferencing software. It&#8217;ll make installing and using these headsets easier.<\/p>\n<\/div>\n<h3><span style=\"font-weight: 400;\">9. BlueParrott B350-XT wireless headset<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If you&#8217;re the kind of adventurous person who attends office meetings while roaming around your home or taking a walk in the park, BlueParrott\u2019s wireless microphone headset might be the ultimate gear for you.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For starters, it\u2019s wireless and gives you the freedom to roam up to 300 feet (100 meters) from your network source. <\/span><span style=\"font-weight: 400;\">You also don\u2019t have to worry about the connection going off on you during an important meeting because the headset comes with an impressive 24 hours of talk time on a single charge.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The company claims that its headset is ideal \u201cfor truck drivers, field services, retail, hospitality, and warehouse workers\u201d because of its ultra-durable design that protects the hardware against dust and moisture:<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-44215\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/09\/blueparrott-headset-1024x922.png\" alt=\"blueparrott headset\" width=\"1024\" height=\"922\" \/><\/p>\n<p><span style=\"font-weight: 400;\">The headset also features an adjustable headband and a flexible gooseneck mic boom, and has <\/span><span style=\"font-weight: 400;\">an advanced noise cancellation function that blocks out 96% of background noise, which means nobody can hear your dog bark at its buddies in the park while you stay focused on your meeting\u2019s content.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">(And note how easy it is to control the volume and power from the ergonomic headset design.)<\/span><\/p>\n<p><em><span style=\"font-weight: 400;\">Price: $129.99<\/span><\/em><\/p>\n<p><b>Our top pick:<\/b><span style=\"font-weight: 400;\"> We really like Andrea headsets for its windsock features and ease of use. But we&#8217;d go with BlueParott\u2019s headset for its sturdy built and all-round features.<\/span><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\"><a id=\"light\"><\/a><br \/>\nThe best lighting equipment<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">10. Neewer lighting kit<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">We just have one recommendation for this section because lighting requirements are heavily contextual\u2014your mileage may vary when you\u2019re sitting across the window during the day vs when you\u2019re making a <a href=\"https:\/\/www.ringcentral.com\/video-call.html\">video call<\/a> at 10 p.m.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And if you don\u2019t want to splurge too much on multiple pieces of video conferencing hardware\u2014go with the Razer Kiyo webcam and kill two birds with one stone.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But, if you decide to go with a different webcam and still need extra lighting equipment, Neewar\u2019s lighting kit might just be the hardware you\u2019re looking for.<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-44216\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/09\/neewer-lighting-equipment-1024x784.png\" alt=\"neewer lighting equipment\" width=\"1024\" height=\"784\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s easy to use (just plug it to your laptop\u2019s USB port), offers 5600K color temperature that you can dim to fit your lighting requirements, and even comes with 4 color filters (red, white, yellow, and blue).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Mount it on your desktop like a table lamp, or clamp it to its tripod that can go up to 13.4 inches in height.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\"><a id=\"led\"><\/a><br \/>\nOptional: The best LED screen monitors<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">12. Dell P2419H 24-inch monitor<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If you already have an iMac or a laptop for video conferencing, you might ask\u2014<em>why do I need an LED screen<\/em>?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And the answer to that is: you don&#8217;t. But some people do enjoy having a high-resolution screen monitor because it&#8217;s easier on the eyes, so here we are.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A high-resolution screen monitor lets you zoom into design mockups, look at detailed charts and graphs, and see your clients and teammates better on video conference calls. It&#8217;s not a must-have, but it&#8217;s very nice to have if you have the budget for it.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And it\u2019s no surprise that Dell makes a second appearance on the list because its devices are renowned for display quality and their durable lifespan.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Dell P2419H is a 24-inch, LED-backlit, anti-glare monitor that features 16.7 million colors in a Full HD 1920&#215;1080 resolution and 178\u00b0 viewing angles:<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-44217\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/09\/dell-monitor-1024x762.png\" alt=\"dell monitor\" width=\"1024\" height=\"762\" \/><\/p>\n<p><span style=\"font-weight: 400;\">The wide viewing angles ensure that the visuals appear consistently in contrast, brightness, or color for everyone sitting across a room. <\/span><span style=\"font-weight: 400;\">Plus, you can also adjust the monitor by moving its height up to 130 mm or turn it 90\u00b0 either in the clockwise or anti-clockwise direction.<\/span><\/p>\n<p><em><span style=\"font-weight: 400;\">Price: Available from $150 to $200<\/span><\/em><\/p>\n<h3><span style=\"font-weight: 400;\">13. HP EliteDisplay E240c<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">HP EliteDisplay E240c offers most of everything that Dell P2419H does\u2014but with a bigger 27-inch screen.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It offers the same set of features\u2014four-way screen swivel, 1920 x 1080 Full HD resolution, and the option to mount your screen to save your precious desk space.<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-44218\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/09\/hp-monitor.jpg\" alt=\"hp monitor\" width=\"616\" height=\"531\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Except for the extra inches of viewing you will get, the only other call you have to make is the kind of product warranties and after-sales service you&#8217;ll get.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">While HP\u2019s screen offers a three-year standard limited warranty, Dell\u2019s monitor comes with a three-year Dell Advanced Exchange warranty and they will replace the panel in case of any defect.<\/span><\/p>\n<p><em><span style=\"font-weight: 400;\">Price: Up from $259.00<\/span><\/em><\/p>\n<p><b>Our top pick:<\/b><span style=\"font-weight: 400;\"> Dell wins (again!) because of its product quality, better product warranty, and superior customer service.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\"><a id=\"projector\"><\/a><br \/>\nThe best projectors<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">14. BenQ business projector<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">So your team doesn\u2019t like conferencing on TV screens? Or, is your 27-inch LED screen too small for your meeting participants to view from across the room?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In such cases, even a 100-inch screen monitor might not suit your requirements since it would strain the eyes (and perhaps sprain the necks) of the participants sitting at the end of the conference table.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Enter projectors\u2014your answer to conduct immersive video conferencing the same way you watch movies on a multiplex screen.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And here\u2019s what\u2019s best about projectors\u2014the cost is often less than buying an unusually large, high-end LED screen.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Take BenQ MW612 WXGA, for instance:<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-44219\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/09\/benq-projector-1024x693.png\" alt=\"benq projector\" width=\"1024\" height=\"693\" \/><\/p>\n<p><span style=\"font-weight: 400;\">It comes with high image quality (1280 x 800 pixels), 4,000 lumens (the unit measurement of brightness level), and can project from as far as 13 feet away.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The high-lumen video projection is ideal for dark room presentations as well as conferencing in brightly lit rooms.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can either plug your laptop to the BenQ MW612 WXGA or connect a wireless USB dongle to it to stream full HD videos from your smartphone, laptop, or tablet.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Just make sure you buy a manual pull-down projector screen for casting the video on a distraction-free, professional backdrop instead of viewing it against the meeting room wall.<\/span><\/p>\n<p><em><span style=\"font-weight: 400;\">Price: $489.00 or above<\/span><\/em><\/p>\n<h3><span style=\"font-weight: 400;\">15. Optoma EH500 projector<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This one is pricier than the BenQ projector, but it comes with added advantages like custom interface configuration, 1080p resolution, 4,700 lumens of brightness, and 10,000:1 image contrast ratio (making for sharper, clearer graphics).<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-44220\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/09\/optoma-projector.jpg\" alt=\"optoma projector\" width=\"931\" height=\"528\" \/><\/p>\n<p><span style=\"font-weight: 400;\">With the Optoma EH500 projector, you can control up to a whopping <em>250<\/em> projectors remotely from any computer. (It&#8217;s built with classrooms and training in mind.) The Optoma projector also has a full 3D capability built into it, though we are not sure how useful that is for business meetings.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Perhaps it will come handy when you call your teams to watch <\/span><i><span style=\"font-weight: 400;\">The Polar Express<\/span><\/i><span style=\"font-weight: 400;\"> on your office potluck day right before the holidays?<\/span><\/p>\n<p><span style=\"font-weight: 400;\"> It does offer a variety of more practical connection options including wireless capability, one display port, two HDMI ports, two VGA ports, and more.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Minor sidenote: with a weight that measures 8.2 lbs, it\u2019s slightly on the bulky side.<\/span><\/p>\n<p><b>Our top pick:<\/b><span style=\"font-weight: 400;\"> This one is trickier since they&#8217;re both great in their own rights. But as a small business, every penny saved is a penny earned. <\/span><span style=\"font-weight: 400;\">So go with the BenQ projector\u2014it\u2019s lightweight (5.51 lbs), less expensive, and meets your standard conferencing needs.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Be strategic about where you&#8217;ll splurge on the best video conferencing equipment<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The future of work is largely remote, video-driven, and highly collaborative. You can\u2019t afford to not equip your teams with video conference devices that are critical to their communication and productivity.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">While price is an important factor when buying video conferencing hardware, don\u2019t let it stop you from making good judgment.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In the world of hardware, cheap doesn\u2019t necessarily mean lesser in price, it can also mean cheap in quality. So when you buy a video conference device, remember\u2014you either buy nice or buy twice.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We suggest you base your buying decision not just on pricing but also on your unique meeting requirements, your team\u2019s location, and certainly the manufacturer\u2019s brand reputation.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<hr \/>\n<p><sup><span style=\"font-weight: 400;\">1<\/span><\/sup><span style=\"font-weight: 400;\">gartner.com\/en\/newsroom\/press-releases\/2020-07-14-gartner-survey-reveals-82-percent-of-company-leaders-plan-to-allow-employees-to-work-remotely-some-of-the-time<\/span><\/p>\n<p><sup><span style=\"font-weight: 400;\">3<\/span><\/sup><span style=\"font-weight: 400;\">elevationb2b.com\/blog\/how-b2b-hardware-buying-differs-from-software-buying<\/span><\/p>\n<p><sup><span style=\"font-weight: 400;\">4<\/span><\/sup><span style=\"font-weight: 400;\">logitech.com\/en-in\/video-collaboration\/resources\/think-tank\/articles\/webcams-versus-laptop-cameras.html<\/span><\/p>\n<p><sup><span style=\"font-weight: 400;\">5<\/span><\/sup><span style=\"font-weight: 400;\">dnet.com\/article\/best-webcams\/<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Updated March 2023 The current state of video conferencing is a mad rush between the oversupply of technology vendors and the short supply of information on what\u2019s the right choice for your business. Don\u2019t worry though. We&#8217;ve got you thoroughly covered. (If you want recommendations on the software side, here\u2019s our take on the top &#8230;<\/p>\n","protected":false},"author":29,"featured_media":44127,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[17901],"tags":[18034,18881],"class_list":["post-44206","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-leadership","tag-video-conferencing-equipment","tag-video-conferencing-technology"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.3 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Top video conferencing equipment for 2023 | RingCentral Blog<\/title>\n<meta name=\"description\" content=\"Learn about the best video conferencing equipment and technology for virtual meetings\u2014and how to choose the ones that are best for you.\" \/>\n<meta name=\"robots\" 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