{"id":43206,"date":"2020-07-01T17:44:08","date_gmt":"2020-07-01T17:44:08","guid":{"rendered":"\/us\/en\/blog\/?p=43206"},"modified":"2025-03-13T06:25:44","modified_gmt":"2025-03-13T13:25:44","slug":"video-conferencing-setup","status":"publish","type":"post","link":"\/us\/en\/blog\/video-conferencing-setup\/","title":{"rendered":"4 budget-friendly video conferencing setups for small businesses"},"content":{"rendered":"<p data-pm-slice=\"1 1 []\">With the increasing ease of digital communications, video conferencing is becoming a staple for business interactions. For small businesses, it offers a cost-effective alternative to expensive travel and the flexibility to operate without a physical office space.<\/p>\n<p><span style=\"font-weight: 400;\">Video conferencing gives you the power to touch base with clients and teammates across the country (or even the world), while still getting the interpersonal advantage of seeing and hearing them face-to-face.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That is, as long as you have the best home video conferencing setup that makes sure the other party can always see and hear you.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Problem is, it can be hard to know what you really need for success, especially if you\u2019re running a small business that might not need all the bells and whistles.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That\u2019s why we\u2019ll show you how to get your entire team ready for professional video conferencing and <\/span><a href=\"https:\/\/www.ringcentral.com\/guide-to-better-meetings\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">more effective meetings<\/span><\/a><span style=\"font-weight: 400;\">\u2014without breaking the bank.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Want to skip ahead? Here\u2019s the road map for what we\u2019ll cover today: <\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><a href=\"#what\"><span style=\"font-weight: 400;\">What kind of video conferencing setup do small businesses need?<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\"><a href=\"#checklist\"><span style=\"font-weight: 400;\">Your video conference room setup checklist:<\/span><\/a>\n<ul>\n<li style=\"font-weight: 400;\"><a href=\"#internal\"><span style=\"font-weight: 400;\">For everyday internal virtual meetings<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\"><a href=\"#clients\"><span style=\"font-weight: 400;\">For meetings with clients and customers over video<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\"><a href=\"#training\"><span style=\"font-weight: 400;\">For training, webinars, or recorded meetings<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\"><a href=\"#interviews\"><span style=\"font-weight: 400;\">For interviews or virtual presentations<\/span><\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Keep reading to build a conferencing setup that\u2019s a Goldilocks solution for your small business: not too basic, not over-the-top for your actual needs, but just right.<\/span><\/p>\n<hr \/>\n<p data-pm-slice=\"1 1 []\"><strong>Keep your customers connected with AI: A comprehensive guide<\/strong><\/p>\n<p data-pm-slice=\"1 1 []\">\nLearn how small and medium-sized businesses can leverage AI to enhance customer engagement and streamline communications. Download our whitepaper to discover actionable insights and innovative strategies that will keep your customers connected and satisfied. Get your free copy now!<\/p>\n<p class=\"p1\">\n<div class=\"download-form-widget standart-download-form\" data-url=\"https:\/\/assets.ringcentral.com\/us\/ebook\/ringcentral-modernized-biggest-businesses.pdf\" data-id=\"69d78ce04da29\" id=\"69d78ce04da29\">\n\t\t<button tabindex=\"on\"  on=\"tap:69d78ce04da29.toggleClass(class='open')\" class=\"open-modal-download-action download-form-button\" type=\"submit\">\u2705 Get the guide<\/button><\/p>\n<div class=\"download-form-modal\">\n<div class=\"download-form-modal-body\">\n<div class=\"download-form-modal-content\">\n<div class=\"download-form-modal-title\">Learn how to leverage AI to enhance customer engagement and streamline communications.<\/div>\n<form class=\"download-form SMB\" method=\"post\">\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Full Name\" aria-required=\"true\" aria-invalid=\"false\" type=\"text\" name=\"fullname\" placeholder=\"Full Name\" data-dl-events-hover=\"true\" data-dl-element=\"text\" data-dl-additional-info=\"download form\">\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Email (please enter a work email address)\" aria-required=\"true\" aria-invalid=\"false\" type=\"email\" autocomplete=\"on\" name=\"email\" placeholder=\"Email (please enter a work email address)\" data-dl-events-hover=\"true\" data-dl-element=\"email\" data-dl-additional-info=\"download form\">\n\t\t\t\t\t\t<\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"popup_form\" value=\"1\">\n\t\t\t\t\t\t<\/div>\n<div><input type=\"hidden\" name=\"Asset_ID__c\" value=\"ODAM-03814\" class=\"download-form-input\"><\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"Lead_Entry_Source__c\" value=\"RC Blog\" class=\"download-form-input\"\/>\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<button class=\"download-form-submit\" type=\"submit\" data-dl-element=\"button\" data-no-auto-dl=\"true\" data-dl-additional-info=\"download form\" data-dl-name=\"Get it now\">Get it now<\/button>\n\t\t\t\t\t\t<\/div>\n<\/p><\/form>\n<p> \t\t\t\t\t<button on=\"tap:69d78ce04da29.toggleClass(class='open')\" role=\"button\" tabindex=\"0\"  class=\"download-form-modal-close\"><\/button>\n\t\t\t\t<\/div>\n<div class=\"download-form-modal-thank\">Happy reading! <\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/p>\n<hr \/>\n<h2 class=\"heading h2\"><span style=\"font-weight: 400;\"><a id=\"what\"><\/a><br \/>\nWhat kind of video conferencing setup do small businesses need?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">When you run a small business and have a remote team, <a class=\"waffle-rich-text-link\" href=\"https:\/\/www.ringcentral.com\/video-call.html\">video calls<\/a> quickly become second nature. Your weekly all-hands meeting, <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/video-interview\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">hiring interviews<\/span><\/a><span style=\"font-weight: 400;\">, client calls, even everyday networking\u2014they can all be done easily and efficiently over a video conference call.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And when you\u2019re on video calls all day, it\u2019s important to make sure you\u2019re doing them right. Do you have a good backdrop or uncluttered workspace? Could you invest in equipment or <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/the-best-video-conferencing\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">software<\/span><\/a><span style=\"font-weight: 400;\"> to make sure your meetings run more smoothly?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The good news? Small businesses don\u2019t need a ton of fancy equipment or specific products to make their video conferences more professional.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In fact, if you\u2019re mostly just using video for internal calls, your laptop webcam, a clean background, and the right <\/span><span style=\"font-weight: 400;\"><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/video-conferencing-apps\/\" target=\"_blank\" rel=\"noopener noreferrer\">video conferencing app<\/a><\/span><span style=\"font-weight: 400;\">\u00a0might be all you need. If, on the other hand, you\u2019re going to use video for client calls or presentations, you might want to invest in some (not-too-expensive) equipment.<\/span><\/p>\n<div class=\"rc-subscribe\" id=\"new-rc-subscribe\"  style=\"background-image:url('\/us\/en\/blog\/wp-content\/themes\/ringcentral\/assets\/images\/temp\/subscribe.png')\">\n\t\t<button class=\"close js-popup-close\"><svg class=\"icon_close_mobile\" width=\"20\" height=\"20\"><use xlink:href=\"#icon_close_mobile\"><\/use><\/svg><\/button><\/p>\n<div class=\"rc-subscribe__wrapper\">\n<div class=\"rc-subscribe__wrapper_text\">\n<h3 class=\"rc-subscribe__title h2\">Stay informed with RingCentral<\/h3>\n<div class=\"rc-subscribe__subtitle\">Subscribe to our emails for the latest blogs, events, and exclusive content on AI-powered communication solutions. Stay ahead with insights and tips from the leader in trusted AI communications.<\/p>\n<p>\t\t\t\t\t<a href=\"https:\/\/www.ringcentral.com\/legal\/privacy-notice.html\" target=\"_blank\" data-dl-name=\"Privacy Notic\" data-dl-element=\"link\" data-dl-additional-info=\"social\" rel=\"noreferrer noopener\">Privacy Notice<\/a>\n\t\t\t\t<\/div>\n<\/p><\/div>\n<div class=\"rc-subscribe__wrapper_form\">\n<form class=\"\" data-event-init=\"true\" novalidate data-js-form>\n<div class=\"rc-subscribe__row\">\n\t\t\t\t\t\t<input\n\t\t\t\t\t\t\t\tname=\"email\"\n\t\t\t\t\t\t\t\tplaceholder=\"Email address *\"\n\t\t\t\t\t\t\t\ttitle=\"Must be valid email. example@yourdomain.com\"\n\t\t\t\t\t\t\t\tminlength=\"4\"\n\t\t\t\t\t\t\t\tmaxlength=\"255\"\n\t\t\t\t\t\t\t\ttype=\"email\"\n\t\t\t\t\t\t\t\trequired\n\t\t\t\t\t\t\t\tpattern=\"[a-z0-9._%+\\-]+@[a-z0-9.\\-]+\\.[a-z]{2,}$\"\n\t\t\t\t\t\t\t\tclass=\"field__control\"\n\t\t\t\t\t\t\t\tautocomplete=\"on\"\n\t\t\t\t\t\t\t\taria-required=\"true\"\n\t\t\t\t\t\t\t\tdata-dl-events-hover=\"true\"\n\t\t\t\t\t\t\t\tdata-dl-element=\"email\"\n\t\t\t\t\t\t\t\tdata-dl-additional-info=\"LET'S WORK TOGETHER\"\n\t\t\t\t\t\t\t\taria-label=\"Email address *\"\n\t\t\t\t\t\t\t\taria-errormessage=\"email-subscribe-errors\"\n\t\t\t\t\t\t><br \/>\n\t\t\t\t\t\t<span class=\"field__errors\" id=\"email-subscribe-errors\" data-js-form-field-errors><\/span>\n\t\t\t\t\t<\/div>\n<div class=\"rc-subscribe__row\">\n\t\t\t\t\t\t<select\n\t\t\t\t\t\t\t\tname=\"Country__c\"\n\t\t\t\t\t\t\t\trequired\n\t\t\t\t\t\t\t\tclass=\"field__control\"\n\t\t\t\t\t\t\t\taria-required=\"true\"\n\t\t\t\t\t\t\t\taria-expanded=\"false\"\n\t\t\t\t\t\t\t\taria-label=\"Country *\"\n\t\t\t\t\t\t\t\taria-errormessage=\"country-subscribe-errors\"\n\t\t\t\t\t\t><option value=\"\" disabled=\"disabled\" selected=\"selected\">Country<\/option><option value=\"Canada\">Canada<\/option><option value=\"United_States\">United States<\/option><\/select><\/p>\n<p>\t\t\t\t\t\t<span class=\"field__errors\" id=\"country-subscribe-errors\" data-js-form-field-errors><\/span>\n\t\t\t\t\t<\/div>\n<div class=\"rc-subscribe__row\">\n\t\t\t\t\t\t<button type=\"submit\" data-event-init=\"true\">Subscribe<\/button>\n\t\t\t\t\t<\/div>\n<\/p><\/form>\n<\/p><\/div>\n<\/p><\/div>\n<div class=\"confirm-form\" role=\"status\" aria-live=\"polite\" style=\"display: none;\" aria-hidden=\"true\">\n<div class=\"confirm-form__text\">Thank you for your interest in RingCentral<\/div>\n<\/p><\/div>\n<\/p><\/div>\n<p><span style=\"font-weight: 400;\">The type of equipment your small business will need will vary, but here are the main video conferencing setup requirements to consider:\u00a0<\/span><\/p>\n<h3 class=\"heading h3\"><span style=\"font-weight: 400;\">Video quality<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Of course, you want to be clearly seen on video! Video quality is impacted by both your technology and your environment. It\u2019s easy enough to upgrade your video with a better webcam, but if you don\u2019t also have a professional environment and at least some lighting on your face, it won&#8217;t make much of a difference.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Other than the camera, your video conferencing software can also impact your video quality. For example, certain tools (like <\/span><a href=\"https:\/\/ringcentral.com\/video\"><span style=\"font-weight: 400;\">RingCentral Video<\/span><\/a><span style=\"font-weight: 400;\">) give you HD video on your calls:<\/span><\/p>\n<div class=\"rc_custom_video\"><a class=\"rc_custom_video__link\" href=\"https:\/\/www.youtu.be\/fhUY2AGF7xQ\">\n\t\t            <picture><source srcset=\"https:\/\/i.ytimg.com\/vi_webp\/fhUY2AGF7xQ\/maxresdefault.webp\" type=\"image\/webp\"><img decoding=\"async\" class=\"rc_custom_video__media\" src=\"https:\/\/i.ytimg.com\/vi\/fhUY2AGF7xQ\/maxresdefault.jpg\" alt=\"\">\n\t\t            <\/picture>\n\t\t        <\/a><br \/>\n\t\t        <button class=\"rc_custom_video__button\" aria-label=\"Play video\"><svg width=\"68\" height=\"48\" viewBox=\"0 0 68 48\"><path class=\"rc_custom_video__button-shape\" d=\"M66.52,7.74c-0.78-2.93-2.49-5.41-5.42-6.19C55.79,.13,34,0,34,0S12.21,.13,6.9,1.55 C3.97,2.33,2.27,4.81,1.48,7.74C0.06,13.05,0,24,0,24s0.06,10.95,1.48,16.26c0.78,2.93,2.49,5.41,5.42,6.19 C12.21,47.87,34,48,34,48s21.79-0.13,27.1-1.55c2.93-0.78,4.64-3.26,5.42-6.19C67.94,34.95,68,24,68,24S67.94,13.05,66.52,7.74z\"><\/path><path class=\"rc_custom_video__button-icon\" d=\"M 45,24 27,14 27,34\"><\/path><\/svg><br \/>\n\t\t        <\/button>\n\t\t    <\/div>\n<p>&nbsp;<\/p>\n<h3 class=\"heading h3\"><span style=\"font-weight: 400;\">Audio quality<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Audio is obviously extremely important for getting your message across. You can invest in a small USB microphone to be sure you can be clearly heard. Again, don\u2019t forget about your environment\u2014block distracting noises and <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/how-to-stop-video-calls-from-echoing\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">annoying echos<\/span><\/a><span style=\"font-weight: 400;\"> by using headphones or just turning off fans and closing the door while you\u2019re on a call.<\/span><\/p>\n<h3 class=\"heading h3\"><span style=\"font-weight: 400;\">Software and other technology tools<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Of course, it\u2019s crucial to invest in a video calling platform that\u2019s reliable, easy to use, and allows for high-quality video. But most businesses will need other features too, like <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/screen-sharing-software\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">screen sharing<\/span><\/a><span style=\"font-weight: 400;\"> and <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/secure-video-conferencing\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">robust security<\/span><\/a><span style=\"font-weight: 400;\">. (If you think you\u2019ll need these, don\u2019t just choose the first free option you see!)<\/span><\/p>\n<h2 class=\"heading h2\"><span style=\"font-weight: 400;\"><a id=\"checklist\"><\/a><br \/>\nYour video conference room setup checklist<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">While most small businesses don\u2019t require expensive equipment for a weekly all-hands meeting, there are some scenarios where you may need something a little more professional.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You may have some team members that are all set with a webcam on their laptop, while other client-facing folks might need upgraded equipment if they\u2019re talking with VIP clients all day.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Because it\u2019s not a one-size-fits-all situation, we\u2019ll share a few options tools so you can see the most common use cases where you\u2019ll need to have video meetings.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here\u2019s how to optimize for the best audio quality, video quality, and technology tools for each of these different types of video calls and recordings.<\/span><\/p>\n<h3 class=\"heading h3\"><span style=\"font-weight: 400;\"><a id=\"internal\"><\/a><br \/>\nHow to set up video conferencing for everyday internal meetings<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">For your standard daily meetings, hopping on a video call to answer a coworker\u2019s question, or your weekly team check-in, you probably don\u2019t need any additional equipment as long as your laptop has a built-in camera.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That said, there are steps you can take (and <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/virtual-meeting-etiquette\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">virtual meeting guidelines<\/span><\/a><span style=\"font-weight: 400;\"> you can share with your team) to ensure the best possible call experience for everyone.<\/span><\/p>\n<ul>\n<li><b>Consider your background<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Of course, ideally, everyone would have a home office featuring a professional background for video calls, but that\u2019s not always the case.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Try to find a neutral backdrop for your video call, ideally a blank wall without a window (so you don\u2019t get the shadow). Close any doors that can be seen on the call and be sure to shift any distracting clutter offscreen.<\/span><\/p>\n<ul>\n<li><b>Look into the camera<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Optimize for the best video experience by finding a good angle for your camera. That might mean boosting your laptop a bit on a stack of books, since you should aim to have the camera right at eye level, if possible. Position yourself so that your shoulders to your head can be seen\u2014not too close and not too far.<\/span><\/p>\n<ul>\n<li><b>Cut down on background noise<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">As far as audio goes, the most important thing is to eliminate background noise. That might just mean turning off a fan or moving to a space further from your washing machine. Close the door and try to keep anyone else in the house out of your work space.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If your environment is inherently noisy, try wearing headphones on your call to cut down on background noise distractions and be sure you can be clearly heard.<\/span><\/p>\n<ul>\n<li><b>Choose the right video conferencing platform<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">While you can get away with mostly the tools built into your laptop for a standard video meeting, you do need to invest in the actual platform for the meeting to take place on. And, because of how integral video calls are to remote work environments, this is not the place to skimp.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Be sure to find a platform that allows for all the features you need for internal meetings, including high quality video, the ability to meet from any device\u2014computers, tablets, or smartphones, and screen sharing.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, RingCentral allows you to share your screen so everyone can stay on the same page, sharing presentations and proofs, or presenting technical issues to the group. With advanced annotation tools, everyone can comment on and highlight the information shared:<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-43075 size-large\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/08\/Annotations-1024x598.png\" alt=\"video conferencing setup with screen share annotations in ringcentral video\" width=\"1024\" height=\"598\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Plus, RingCentral is an all-in-one tool\u2014perfect for small businesses that don\u2019t want to manage a growing technology stack and expensive subscriptions. Use RingCentral for <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/instant-messaging-programs\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">instant messaging<\/span><\/a><span style=\"font-weight: 400;\">, file sharing, and phone calls, too\u2014all in one place.<\/span><\/p>\n<hr \/>\n<p class=\"p1\"><span class=\"s1\">\ud83d\udd79\ufe0f<\/span> Get a hands-on look at how RingCentral works by booking a product tour:<\/p>\n<p class=\"p1\"><button data-href=\"#leadform-popup\" class=\"js-open-popup-activator btn primary\" >Choose a time<\/button><\/p>\n<p>\ud83d\udcb0 You can also <strong><a href=\"http:\/\/www.ringcentral.com\/roi-calculator\" target=\"_blank\" rel=\"noopener noreferrer\">use this calculator<\/a> <\/strong>to see roughly how much your business could save by using RingCentral to support your team&#8217;s communication with each other\u2014and clients.<\/p>\n<hr \/>\n<h3 class=\"heading h3\"><span style=\"font-weight: 400;\"><a id=\"clients\"><\/a><br \/>\nHow to set up video conferencing with clients<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Once you start holding sales meetings or other customer-facing virtual meetings over video, it\u2019s time to step up the professionalism a little.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">After all, a professional video call can be key to making a sale or ensuring customer retention\u2014and once it\u2019s tied directly to your bottom line, you might find it worthwhile to invest in.<\/span><\/p>\n<ul>\n<li><b>Invest in a webcam<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">On the video side of things, it might be a good idea to step up an external webcam in order to deliver more professional video quality.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The camera built into your computer just isn\u2019t going to be that great, so, if you\u2019re using video calling a lot, it\u2019s worthwhile to invest in a better option to deliver better quality video. It doesn\u2019t have to be a huge splurge\u2014you can find good options around $100.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As an added bonus, you won\u2019t have to prop your laptop up to get your camera at a natural eye level.<\/span><\/p>\n<ul>\n<li><b>Find your light<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Another step to improve the video quality on customer-facing calls? Start thinking about lighting.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Try finding a light to direct at your face\u2014you can buy one specifically designed for the task, but you could also just grab your desk lamp and aim it toward your face, just above your webcam.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you\u2019re just using an overhead light, your face and the background will be lit the same on screen. By lighting your face, you help it to stand out from the background and appear more clearly. It\u2019s a small step that looks more intentional and professional.<\/span><\/p>\n<ul>\n<li><b>Put your headphones on<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">To take your audio to a more professional level, invest in a good pair of headphones to be certain that no background noise is distracting your customer or client, and ensure that you can be heard clearly. In-ear headphones or earbuds are a more subtle choice visually but still allow for better audio quality.<\/span><\/p>\n<ul>\n<li><b>Choose a secure platform<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">When you\u2019re discussing a client&#8217;s specific needs, it\u2019s important to ensure that your <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/secure-video-conferencing\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">video call is secure<\/span><\/a><span style=\"font-weight: 400;\">. Whether you have industry confidentiality regulations to consider, or you just want to be considerate, clients will appreciate that you value their privacy.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That\u2019s why RingCentral isn\u2019t just good for internal video calls\u2014it\u2019s also the perfect option for client and customer calls as well. With end-to-end encryption and the ability to control meeting security by locking the meeting, removing members, or adding a password, RingCentral keeps your information safe:<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-43433 size-large\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/07\/Scheduling-a-meeting-in-RingCentral-1024x618.png\" alt=\"video conferencing setup with security settings in RingCentral Video\" width=\"1024\" height=\"618\" \/><\/p>\n<h3 class=\"heading h3\"><span style=\"font-weight: 400;\"><a id=\"training\"><\/a><br \/>\nHow to set up video conferencing for webinars and trainings<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">We mostly think of in-the-moment video calls to connect, but what about creating training videos, recording important meetings, or even recording webinars? You can use RingCentral to do it all.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And, once you start saving these kinds of recordings to use and reuse later, it\u2019s once again time to step up your video setup. After all, if it\u2019s going to live a little longer (and potentially be customer-facing), why not be sure you look your best?<\/span><\/p>\n<ul>\n<li><b>Step up your lighting<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Once you start saving recordings, we vote that it\u2019s time to invest in higher quality lighting. While your desk lamp is probably doing the best it can, it\u2019s best to find an option that creates a gentler, diffused lighting effect while still casting light on your face from the front.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You\u2019ll get the best effect with two or three lights set up around your computer.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There are a lot of options out there, at a variety of budgets, but we recommend finding one that\u2019s color temperature adjustable, so you can make the lighting more \u201cblue\u201d or more \u201corange.\u201d This will allow you to adjust the look and find the right balance so you don\u2019t look like you have an alien gleam or a tanning bed glow.<\/span><\/p>\n<ul>\n<li><b>Use a microphone<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">When we say that saved recordings should be of a higher quality, that includes audio, too. So, it\u2019s time to buy a small external microphone.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you think you have to choose either between your computer audio recording quality or a full-on podcast setup, don\u2019t worry. There\u2019s a middle ground of USB microphones that run about $50\u201375 and will give you better sound quality to ensure your message gets across.<\/span><\/p>\n<ul>\n<li><b>Leverage your technology<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">And, if you\u2019re using RingCentral, good news\u2014allowing for meetings of up to 500 people, you can even host large-scale training or <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/digital-event-experience\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">digital conferences<\/span><\/a><span style=\"font-weight: 400;\"> in the same platform you use for your weekly team check-ins.<\/span><\/p>\n<ul>\n<li><strong>Be sure to record the webinar or training video<\/strong><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Want to record a meeting, video tutorial, or even pre-record a webinar? With RingCentral, you can easily record meetings in high-definition video with the click of a button.<\/span><\/p>\n<div class=\"tip\">\n<div class=\"tip-heading\"><b>\ud83d\udca1 Pro-tip:\u00a0<\/b><\/div>\n<p>Our customers love to use RingCentral to simply record themselves by creating a \u201cmeeting\u201d of one, so they can share high-quality video training, complete with screen sharing if necessary.<\/p>\n<\/div>\n<h3 class=\"heading h3\"><span style=\"font-weight: 400;\"><a id=\"interviews\"><\/a><br \/>\nHow to set up video conferencing for interviews or conference presentations<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Finally, if you\u2019re going to be virtually interviewed on the news, presenting at (or hosting) a virtual conference, or otherwise being seen on a large scale, you\u2019ll want to have the best possible video quality that will reflect positively on your company and be great PR for you.<\/span><\/p>\n<ul>\n<li><b>Get a real camera<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Want to have the best possible video image? Use an actual camera (yep, we\u2019re talking non-webcam) to record your video to get the best result.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s going to be a step up from the investment you would make in a webcam, but if you want to be taken seriously and really look professional, you need to have the best video conferencing equipment.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can look up videos online for how to connect your specific camera to your computer to be used as a webcam (in fact, if you\u2019re buying a new camera, look up this video first to be sure it will work for you).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you\u2019re using an actual camera for your video recording, you also have the option to swap out lenses or adjust your settings so you can get that slightly blurred background that will look really slick and keep all the focus on you.<\/span><\/p>\n<ul>\n<li><b>Use a lav mic<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">On the audio side of things, you can upgrade to a lavalier microphone (they\u2019re those little ones that clip onto your shirt) in order to have the best sound from a device closer to your mouth than your USB mic would be. You can find inexpensive ones that plug into your USB port, or go for a wireless one so you don\u2019t get tangled in the cable.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And remember, if you use RingCentral, you can use the platform to host the conference or even just record your presentation.<\/span><\/p>\n<h2 class=\"heading h2\"><span style=\"font-weight: 400;\">Ready to design your home office video conferencing setup?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">What entails the best home video conferencing setup will vary from person to person. While many team members may do well with just the standard laptop equipment, others could use an upgrade for customer-facing conversations or even major PR opportunities.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But even if you just use video conferencing for everyday meetings and calls, one thing\u2019s for sure: the right software makes all the difference. And RingCentral is the best choice when it comes to small business video conferencing.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Now that you\u2019re equipped with the right tools for the job, you can go forth confidently knowing you have the best video conferencing setup for your business needs.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>With the increasing ease of digital communications, video conferencing is becoming a staple for business interactions. For small businesses, it offers a cost-effective alternative to expensive travel and the flexibility to operate without a physical office space. Video conferencing gives you the power to touch base with clients and teammates across the country (or even &#8230;<\/p>\n","protected":false},"author":1067,"featured_media":43163,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[17901],"tags":[18649,2770,18650,18648],"class_list":["post-43206","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-leadership","tag-video-conferencine-setup","tag-video-conferencing","tag-video-conferencing-gear","tag-video-conferencing-setups"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.3 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Video conference set up for small businesses<\/title>\n<meta name=\"description\" content=\"Learn about the different requirements for 4 common video conferencing setups, from the type of gear to lighting and software a small business needs.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/video-conferencing-setup\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"4 budget-friendly video conferencing setups for small businesses\" \/>\n<meta property=\"og:description\" content=\"Learn about the different requirements for 4 common video conferencing setups, from the type of gear to lighting and software a small business needs.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/video-conferencing-setup\/\" \/>\n<meta property=\"og:site_name\" content=\"RingCentral Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/ringcentral\" \/>\n<meta property=\"article:published_time\" content=\"2020-07-01T17:44:08+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-03-13T13:25:44+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/wp-content\/uploads\/2020\/08\/middle-aged-woman-working-and-communicating-from-home-picture-id1266587407.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"930\" \/>\n\t<meta property=\"og:image:height\" content=\"700\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Ben Wu\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@ringcentral\" \/>\n<meta name=\"twitter:site\" content=\"@ringcentral\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Ben Wu\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"13 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/video-conferencing-setup\/#article\",\"isPartOf\":{\"@id\":\"\/us\/en\/blog\/video-conferencing-setup\/\"},\"author\":{\"name\":\"Ben Wu\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#\/schema\/person\/93f884df532ae1a94215111783ed21f3\"},\"headline\":\"4 budget-friendly video conferencing setups for small businesses\",\"datePublished\":\"2020-07-01T17:44:08+00:00\",\"dateModified\":\"2025-03-13T13:25:44+00:00\",\"mainEntityOfPage\":{\"@id\":\"\/us\/en\/blog\/video-conferencing-setup\/\"},\"wordCount\":2637,\"publisher\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#organization\"},\"image\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/video-conferencing-setup\/#primaryimage\"},\"thumbnailUrl\":\"\/us\/en\/blog\/wp-content\/uploads\/2020\/08\/middle-aged-woman-working-and-communicating-from-home-picture-id1266587407.jpg\",\"keywords\":[\"video conferencine setup\",\"video conferencing\",\"video conferencing gear\",\"video conferencing setups\"],\"articleSection\":[\"Business &amp; leadership\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"\/us\/en\/blog\/video-conferencing-setup\/\",\"url\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/video-conferencing-setup\/\",\"name\":\"Video conference set up for small businesses\",\"isPartOf\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/video-conferencing-setup\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/video-conferencing-setup\/#primaryimage\"},\"thumbnailUrl\":\"\/us\/en\/blog\/wp-content\/uploads\/2020\/08\/middle-aged-woman-working-and-communicating-from-home-picture-id1266587407.jpg\",\"datePublished\":\"2020-07-01T17:44:08+00:00\",\"dateModified\":\"2025-03-13T13:25:44+00:00\",\"description\":\"Learn about the different requirements for 4 common video conferencing setups, from the type of gear to lighting and software a small business needs.\",\"breadcrumb\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/video-conferencing-setup\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/video-conferencing-setup\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/video-conferencing-setup\/#primaryimage\",\"url\":\"\/us\/en\/blog\/wp-content\/uploads\/2020\/08\/middle-aged-woman-working-and-communicating-from-home-picture-id1266587407.jpg\",\"contentUrl\":\"\/us\/en\/blog\/wp-content\/uploads\/2020\/08\/middle-aged-woman-working-and-communicating-from-home-picture-id1266587407.jpg\",\"width\":930,\"height\":700},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/video-conferencing-setup\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"\/us\/en\/blog\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"4 budget-friendly video conferencing setups for small businesses\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#website\",\"url\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/\",\"name\":\"RingCentral Blog\",\"description\":\"Intelligent Communications\",\"publisher\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#organization\"},\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"},{\"@type\":\"Organization\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#organization\",\"name\":\"RingCentral\",\"url\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/\",\"logo\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#\/schema\/logo\/image\/\",\"url\":\"\/us\/en\/blog\/wp-content\/uploads\/2025\/04\/ringcentral-logo.png\",\"contentUrl\":\"\/us\/en\/blog\/wp-content\/uploads\/2025\/04\/ringcentral-logo.png\",\"width\":2048,\"height\":309,\"caption\":\"RingCentral\"},\"image\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#\/schema\/logo\/image\/\"},\"sameAs\":[\"https:\/\/www.facebook.com\/ringcentral\",\"https:\/\/x.com\/ringcentral\",\"https:\/\/www.linkedin.com\/company\/ringcentral\/\",\"https:\/\/www.instagram.com\/ringcentral\"]},{\"@type\":\"Person\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#\/schema\/person\/93f884df532ae1a94215111783ed21f3\",\"name\":\"Ben Wu\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/secure.gravatar.com\/avatar\/f5d55ff38e4232287aacd5d4d22bd005c645b9357b829a7a63312dd01fe47fde?s=96&d=mm&r=g\",\"url\":\"https:\/\/secure.gravatar.com\/avatar\/f5d55ff38e4232287aacd5d4d22bd005c645b9357b829a7a63312dd01fe47fde?s=96&d=mm&r=g\",\"contentUrl\":\"https:\/\/secure.gravatar.com\/avatar\/f5d55ff38e4232287aacd5d4d22bd005c645b9357b829a7a63312dd01fe47fde?s=96&d=mm&r=g\",\"caption\":\"Ben Wu\"},\"description\":\"Ben Wu is a Senior Product Marketing Manager at RingCentral and is responsible for messaging, enablement, and GTM launches for RingCentral's video portfolio (video meetings, rooms, webinars\/events). He has prior experiences in e-commerce at Disney and in digital analytics at ServiceNow. He graduated with an MBA degree from the University of California, Los Angeles, and also holds a BS degree from the same school.\",\"sameAs\":[\"https:\/\/www.linkedin.com\/in\/benjaminwu93\/\"],\"url\":\"\/us\/en\/blog\/author\/ben-wu\/\"}]}<\/script>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"Video conference set up for small businesses","description":"Learn about the different requirements for 4 common video conferencing setups, from the type of gear to lighting and software a small business needs.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.ringcentral.com\/us\/en\/blog\/video-conferencing-setup\/","og_locale":"en_US","og_type":"article","og_title":"4 budget-friendly video conferencing setups for small businesses","og_description":"Learn about the different requirements for 4 common video conferencing setups, from the type of gear to lighting and software a small business needs.","og_url":"https:\/\/www.ringcentral.com\/us\/en\/blog\/video-conferencing-setup\/","og_site_name":"RingCentral Blog","article_publisher":"https:\/\/www.facebook.com\/ringcentral","article_published_time":"2020-07-01T17:44:08+00:00","article_modified_time":"2025-03-13T13:25:44+00:00","og_image":[{"width":930,"height":700,"url":"https:\/\/www.ringcentral.com\/us\/en\/blog\/wp-content\/uploads\/2020\/08\/middle-aged-woman-working-and-communicating-from-home-picture-id1266587407.jpg","type":"image\/jpeg"}],"author":"Ben Wu","twitter_card":"summary_large_image","twitter_creator":"@ringcentral","twitter_site":"@ringcentral","twitter_misc":{"Written by":"Ben Wu","Est. reading time":"13 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/video-conferencing-setup\/#article","isPartOf":{"@id":"\/us\/en\/blog\/video-conferencing-setup\/"},"author":{"name":"Ben Wu","@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#\/schema\/person\/93f884df532ae1a94215111783ed21f3"},"headline":"4 budget-friendly video conferencing setups for small businesses","datePublished":"2020-07-01T17:44:08+00:00","dateModified":"2025-03-13T13:25:44+00:00","mainEntityOfPage":{"@id":"\/us\/en\/blog\/video-conferencing-setup\/"},"wordCount":2637,"publisher":{"@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#organization"},"image":{"@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/video-conferencing-setup\/#primaryimage"},"thumbnailUrl":"\/us\/en\/blog\/wp-content\/uploads\/2020\/08\/middle-aged-woman-working-and-communicating-from-home-picture-id1266587407.jpg","keywords":["video conferencine setup","video conferencing","video conferencing gear","video conferencing setups"],"articleSection":["Business &amp; leadership"],"inLanguage":"en-US"},{"@type":"WebPage","@id":"\/us\/en\/blog\/video-conferencing-setup\/","url":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/video-conferencing-setup\/","name":"Video conference set up for small businesses","isPartOf":{"@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#website"},"primaryImageOfPage":{"@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/video-conferencing-setup\/#primaryimage"},"image":{"@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/video-conferencing-setup\/#primaryimage"},"thumbnailUrl":"\/us\/en\/blog\/wp-content\/uploads\/2020\/08\/middle-aged-woman-working-and-communicating-from-home-picture-id1266587407.jpg","datePublished":"2020-07-01T17:44:08+00:00","dateModified":"2025-03-13T13:25:44+00:00","description":"Learn about the different requirements for 4 common video conferencing setups, from the type of gear to lighting and software a small business needs.","breadcrumb":{"@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/video-conferencing-setup\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/video-conferencing-setup\/"]}]},{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/video-conferencing-setup\/#primaryimage","url":"\/us\/en\/blog\/wp-content\/uploads\/2020\/08\/middle-aged-woman-working-and-communicating-from-home-picture-id1266587407.jpg","contentUrl":"\/us\/en\/blog\/wp-content\/uploads\/2020\/08\/middle-aged-woman-working-and-communicating-from-home-picture-id1266587407.jpg","width":930,"height":700},{"@type":"BreadcrumbList","@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/video-conferencing-setup\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"\/us\/en\/blog\/"},{"@type":"ListItem","position":2,"name":"4 budget-friendly video conferencing setups for small businesses"}]},{"@type":"WebSite","@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#website","url":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/","name":"RingCentral Blog","description":"Intelligent Communications","publisher":{"@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"},{"@type":"Organization","@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#organization","name":"RingCentral","url":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/","logo":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#\/schema\/logo\/image\/","url":"\/us\/en\/blog\/wp-content\/uploads\/2025\/04\/ringcentral-logo.png","contentUrl":"\/us\/en\/blog\/wp-content\/uploads\/2025\/04\/ringcentral-logo.png","width":2048,"height":309,"caption":"RingCentral"},"image":{"@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#\/schema\/logo\/image\/"},"sameAs":["https:\/\/www.facebook.com\/ringcentral","https:\/\/x.com\/ringcentral","https:\/\/www.linkedin.com\/company\/ringcentral\/","https:\/\/www.instagram.com\/ringcentral"]},{"@type":"Person","@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#\/schema\/person\/93f884df532ae1a94215111783ed21f3","name":"Ben Wu","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/secure.gravatar.com\/avatar\/f5d55ff38e4232287aacd5d4d22bd005c645b9357b829a7a63312dd01fe47fde?s=96&d=mm&r=g","url":"https:\/\/secure.gravatar.com\/avatar\/f5d55ff38e4232287aacd5d4d22bd005c645b9357b829a7a63312dd01fe47fde?s=96&d=mm&r=g","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/f5d55ff38e4232287aacd5d4d22bd005c645b9357b829a7a63312dd01fe47fde?s=96&d=mm&r=g","caption":"Ben Wu"},"description":"Ben Wu is a Senior Product Marketing Manager at RingCentral and is responsible for messaging, enablement, and GTM launches for RingCentral's video portfolio (video meetings, rooms, webinars\/events). He has prior experiences in e-commerce at Disney and in digital analytics at ServiceNow. He graduated with an MBA degree from the University of California, Los Angeles, and also holds a BS degree from the same school.","sameAs":["https:\/\/www.linkedin.com\/in\/benjaminwu93\/"],"url":"\/us\/en\/blog\/author\/ben-wu\/"}]}},"rc_img_url":"\/us\/en\/blog\/wp-content\/uploads\/2020\/08\/middle-aged-woman-working-and-communicating-from-home-picture-id1266587407.jpg","rcblog_by_author":"<a href=\"\/us\/en\/blog\/author\/ben-wu\/amp\" data-dl-events-click=\"true\" data-dl-element=\"link\"><span class=\"image\"><img src=\"https:\/\/secure.gravatar.com\/avatar\/f5d55ff38e4232287aacd5d4d22bd005c645b9357b829a7a63312dd01fe47fde?s=96&d=mm&r=g\" alt=\"\" width=\"30\" height=\"30\" layout=\"fixed\"><\/img><\/span><span class=\"by-author-name\">Ben Wu<\/span><\/a>","rc_author_full_name":"Ben Wu","rc_author_avatar":"\/us\/en\/blog\/wp-content\/uploads\/2021\/03\/Wu_Benjamin-003-scaled.jpg","rc_author_link":"\/us\/en\/blog\/author\/ben-wu\/amp","rc_post_categories":"<a href=\"\/us\/en\/blog\/category\/trending\/business-leadership\/amp\">Business &amp; leadership<\/a>","amp_link":"\/us\/en\/blog\/video-conferencing-setup\/amp","excerpt_title":"4 budget-friendly video conferencing setups for small bus...","_links":{"self":[{"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/posts\/43206","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/users\/1067"}],"replies":[{"embeddable":true,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/comments?post=43206"}],"version-history":[{"count":0,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/posts\/43206\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/media\/43163"}],"wp:attachment":[{"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/media?parent=43206"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/categories?post=43206"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/tags?post=43206"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}