{"id":42038,"date":"2020-03-26T00:00:00","date_gmt":"2020-03-26T00:00:00","guid":{"rendered":"https:\/\/newrcblog.wpengine.com\/multitasking-online-meetings\/"},"modified":"2025-03-13T06:28:48","modified_gmt":"2025-03-13T13:28:48","slug":"multitasking-online-meetings","status":"publish","type":"post","link":"\/us\/en\/blog\/multitasking-online-meetings\/","title":{"rendered":"Don&#8217;t multitask during online meetings\u2014do this instead"},"content":{"rendered":"<p>We know, we know, it\u2019s tempting.<\/p>\n<p>Imagine: There are about 20 people on this video meeting and only two of them are talking.<\/p>\n<p>Ainsley has been droning on for about eight minutes straight, and John before that. Both of them have been taking turns for the past hour, and you\u2019re <i>very<\/i> sure that nobody has noticed you\u2019ve been munching on a bag of Cheetos all this while.<\/p>\n<p>It wouldn\u2019t hurt to pull up that PowerPoint deck that\u2019s overdue\u2014which you probably would have submitted on time if not for meetings just like this one&#8230;<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-5485 size-large\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/07\/image2-7-1024x1010.jpg\" alt=\"\" width=\"840\" height=\"829\" \/><\/p>\n<p>It\u2019s almost thrilling (like cutting class in high school) to think about just nodding at your crossword puzzle while solving it\u2014while looking like you\u2019re taking diligent notes.<\/p>\n<p>But don\u2019t do it.<\/p>\n<hr \/>\n<p class=\"p1\">\ud83d\udd0d\u00a0 Are you thinking about purchasing a new online meeting tool and unsure how to get started? Here&#8217;s a checklist to help you pick the right one for your business.<\/p>\n<p class=\"p1\">\n<div class=\"download-form-widget standart-download-form\" data-url=\"https:\/\/netstorage.ringcentral.com\/checklist\/communication_tools.pdf\" data-id=\"69d087470c9a8\" id=\"69d087470c9a8\">\n\t\t<button tabindex=\"on\"  on=\"tap:69d087470c9a8.toggleClass(class='open')\" class=\"open-modal-download-action download-form-button\" type=\"submit\">\u2705  Get the checklist<\/button><\/p>\n<div class=\"download-form-modal\">\n<div class=\"download-form-modal-body\">\n<div class=\"download-form-modal-content\">\n<div class=\"download-form-modal-title\">\ud83d\udc40 \u200a Get this free checklist to pick the right online meeting tool for your business. <\/div>\n<form class=\"download-form SMB\" method=\"post\">\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Full Name\" aria-required=\"true\" aria-invalid=\"false\" type=\"text\" name=\"fullname\" placeholder=\"Full Name\" data-dl-events-hover=\"true\" data-dl-element=\"text\" data-dl-additional-info=\"download form\">\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Email (please enter a work email address)\" aria-required=\"true\" aria-invalid=\"false\" type=\"email\" autocomplete=\"on\" name=\"email\" placeholder=\"Email (please enter a work email address)\" data-dl-events-hover=\"true\" data-dl-element=\"email\" data-dl-additional-info=\"download form\">\n\t\t\t\t\t\t<\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"popup_form\" value=\"1\">\n\t\t\t\t\t\t<\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"Lead_Entry_Source__c\" value=\"RC Blog\" class=\"download-form-input\"\/>\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<button class=\"download-form-submit\" type=\"submit\" data-dl-element=\"button\" data-no-auto-dl=\"true\" data-dl-additional-info=\"download form\" data-dl-name=\"Get it now\">Get it now<\/button>\n\t\t\t\t\t\t<\/div>\n<\/p><\/form>\n<p> \t\t\t\t\t<button on=\"tap:69d087470c9a8.toggleClass(class='open')\" role=\"button\" tabindex=\"0\"  class=\"download-form-modal-close\"><\/button>\n\t\t\t\t<\/div>\n<div class=\"download-form-modal-thank\">Enjoy! <\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/p>\n<hr \/>\n<p>In this post, we\u2019ll cover:<\/p>\n<ul class=\"table-of-content\">\n<li><a href=\"#4 bad things that happen when you multitask during video meetings\">4 bad things that happen when you multitask during video meetings<\/a><\/li>\n<li><a href=\"#How to resist multitasking\u2014even when you really want to\">How to resist multitasking\u2014even when you really want to<\/a><\/li>\n<li><a href=\"#How to run meetings that nobody will want to multitask in\">How to run meetings that nobody will want to multitask in<\/a><\/li>\n<\/ul>\n<p>If you&#8217;re curious about some of the most common challenges that are created by modern meetings, here&#8217;s quick clip from our Better Meetings Masterclass that talk about how to overcome them:<\/p>\n<p><iframe sandbox=\"allow-scripts allow-same-origin allow-presentation\" title=\"Better meetings MC Ep01\" src=\"https:\/\/player.vimeo.com\/video\/438005349?dnt=1&amp;app_id=122963\" width=\"500\" height=\"281\" frameborder=\"0\" allow=\"autoplay; fullscreen; picture-in-picture; clipboard-write; encrypted-media; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" sandbox=\"allow-same-origin allow-scripts allow-presentation\"><\/iframe><\/p>\n<p><a name=\"4 bad things that happen when you multitask during video meetings\"><\/a><\/p>\n<h2><b>Why you shouldn\u2019t multitask during video meetings<\/b><\/h2>\n<p>Multitasking is an epidemic. Everyone does it, even managers who say they spend all day in meetings and don\u2019t have the time to finish their work.<\/p>\n<figure style=\"width: 840px\" class=\"wp-caption alignnone\"><img decoding=\"async\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/07\/image4-103-1024x835.png\" alt=\"Managers multi-task in Meetings Regardless of How Much Time They Spend in Meetings\" width=\"840\" height=\"685\" \/><figcaption class=\"wp-caption-text\">Source: hbr.org\/2018\/01\/if-you-multitask-during-meetings-your-team-will-too<\/figcaption><\/figure>\n<p>&nbsp;<\/p>\n<p>When it comes to online meetings and <a href=\"https:\/\/www.ringcentral.com\/small-business\/blog\/best-conference-call-services\/\" target=\"_blank\" rel=\"noopener noreferrer\">conference calls<\/a>, it\u2019s all the easier to ignore the etiquette, tune out, and do your own thing.<\/p>\n<p>Here are some reasons you should exercise some restraint and nip this bad habit in the bud.<\/p>\n<h3><b>1. <span style=\"text-decoration: underline;\">It\u2019s really annoying<\/span><\/b><\/h3>\n<p>You know that moment when you\u2019ve spoken for five minutes straight about something, and someone who was present later insists you\u2019d never said it (because he was distracted while you were speaking)? It\u2019s tiresome and inefficient to have to bring everyone on the same page repeatedly.<\/p>\n<figure style=\"width: 840px\" class=\"wp-caption alignnone\"><img decoding=\"async\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/07\/image3-110-1024x499.png\" alt=\"Biggest irritations in meetings\" width=\"840\" height=\"409\" \/><figcaption class=\"wp-caption-text\">Source: Doodle | <a href=\"https:\/\/meeting-report.com\/personal-impact-of-meetings\/2\" target=\"_blank\" rel=\"noopener noreferrer\">https:\/\/meeting-report.com\/personal-impact-of-meetings\/2<\/a><\/figcaption><\/figure>\n<p>&nbsp;<\/p>\n<p>According to Doodle\u2019s The State of Meetings Report (2019), people really hate it when attendees take phone calls or text during a meeting. It\u2019s among the chief irritants, followed by being interrupted and tardiness.<\/p>\n<h3><b>2. <span style=\"text-decoration: underline;\">It\u2019s disrespectful of others\u2019 time<\/span><\/b><\/h3>\n<p>Most people find meetings a drag, but they still wring out their work schedules to make sure they\u2019re present for them. The value of their presence and time doesn\u2019t diminish over video.<\/p>\n<p>When leaders find it acceptable to divert their attention to other activities, it makes the people who\u2019ve made time to be present feel unimportant or that their time and presence aren\u2019t valued.<\/p>\n<h3><b>3. <span style=\"text-decoration: underline;\">It sets the tone for poor team culture<\/span><\/b><\/h3>\n<p>If you\u2019re a team leader and you begin checking your email or conversing with your partner while in a meeting, you\u2019re essentially telling your team that it is totally okay for them to do the same. All in all, this makes for terrible team culture.<\/p>\n<h3><b>4. <span style=\"text-decoration: underline;\">Multitasking harms your brain<\/span><\/b><\/h3>\n<p>The human brain is not made for multitasking and can actually suffer for it.<\/p>\n<p>Some participants in a University of London study showed an IQ drop of up to 15 points when they multitasked<sup>1<\/sup>. Studies have also proven that multitasking isn\u2019t even efficient<sup>2<\/sup>\u2014only about 2.5% of people can multitask without their performance dropping<sup>3<\/sup>, and it\u2019s more likely that you\u2019re <i>not<\/i> in that group.<\/p>\n<p><a name=\"How to resist multitasking\u2014even when you really want to\"><\/a><\/p>\n<h2><b><a href=\"https:\/\/ringcentral.valuestoryapp.com\/meeting-value-calculator\" target=\"_blank\" rel=\"noopener noreferrer\"><img decoding=\"async\" class=\"aligncenter size-full wp-image-48150\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2021\/03\/meetingvaluecalculator.png\" alt=\"meeting value calculator\" width=\"2000\" height=\"880\" \/><\/a><\/b><\/h2>\n<h2><b>How to resist multitasking\u2026 even though you really want to<\/b><\/h2>\n<p>Most of us are aware that multitasking during meetings is neither polite nor advisable from a brain health point of view. We still do it anyway because single-tasking is boring. But <a href=\"https:\/\/www.ringcentral.com\/small-business\/blog\/virtual-meetings\/\" target=\"_blank\" rel=\"noopener noreferrer\">virtual meetings<\/a> don\u2019t have to make it worse.<\/p>\n<p>If you\u2019re a leader, you have the power to encourage a culture of <a href=\"https:\/\/www.ringcentral.com\/guide-to-better-meetings\/\" target=\"_blank\" rel=\"noopener noreferrer\">better meetings<\/a> where people love being present and leave feeling valued (more on how in the next section).<\/p>\n<p>If you don\u2019t have a say in how meetings are run, try to excuse yourself from them.<\/p>\n<p>Decline to attend meetings where you know that your presence or contribution is not required. For instance, if you know in advance that the discussion of the day will be about an account you\u2019re not part of, consider asking your boss if you can skip it.<\/p>\n<p>Two things can come out of this: either your boss will agree, or you\u2019ll learn why you\u2019re in that meeting and what you\u2019re expected to contribute.<\/p>\n<p>If this doesn\u2019t work, try this:<\/p>\n<h3><b>1. <span style=\"text-decoration: underline;\">Stand up<\/span><\/b><\/h3>\n<p>This tip is handy, particularly during those post-lunch afternoon meetings. Standing up helps your blood sugar levels return to normal faster and may even reduce the risk of shoulder and back pain<sup>4<\/sup>.<\/p>\n<p>It can also help you remain alert. During video meetings, nobody will know\u2014or even mind\u2014that you\u2019re standing.<\/p>\n<h3><b>2. <span style=\"text-decoration: underline;\">Take meeting minutes<\/span><\/b><\/h3>\n<p>Volunteer to take notes during the meeting. Even better, handwrite them if you can. This will allow you to focus on what\u2019s going on as well as contribute to the entire team when the meeting is over. Just be careful not to trail off into doodling.<\/p>\n<h3><b>3. <span style=\"text-decoration: underline;\">Come prepared<\/span><\/b><\/h3>\n<p>If your meetings come with an agenda, go over it in advance and make it a point to come prepared with what you\u2019d like to bring up.<br \/>\n<a name=\"How to run meetings that nobody will want to multitask in\"><\/a><\/p>\n<h2><b>To avoid people multitasking in your meetings, do this:<\/b><\/h2>\n<p>If you\u2019re a manager who has a say in how meetings can and should be run, have a conversation with your team members and raise your concerns about multitasking. Then, try incorporating these tips to curb this damaging habit:<\/p>\n<h3><b>1. <span style=\"text-decoration: underline;\">Run short meetings<\/span><\/b><\/h3>\n<p>If your team is used to sprawling, hour-long report-outs, it\u2019s unrealistic to aim straight for five-minute meetings. Instead, aim to cut them down by about 15 minutes at a time and use that extra time to send texts and emails instead.<\/p>\n<h3><b>2. <span style=\"text-decoration: underline;\">Try to make meetings interactive<\/span><\/b><\/h3>\n<p>Use <a href=\"https:\/\/www.ringcentral.com\/video\" target=\"_blank\" rel=\"noopener noreferrer\">RingCentral Video<\/a>\u2019s screen sharing and annotation tools to \u201cdraw out\u201d your points and invite your teammates to participate in discussions and brainstorming sessions:<\/p>\n<p><a href=\"https:\/\/www.ringcentral.com\/video\" target=\"_blank\" rel=\"noopener noreferrer\"><img decoding=\"async\" class=\"wp-image-5489 size-medium aligncenter\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/07\/image1-151.png\" alt=\"Use RingCentral Video\u2019s screen sharing and annotation tools to \u201cdraw out\u201d your points and invite your teammates to participate in discussions and brainstorming sessions\" width=\"685\" height=\"400\" \/><\/a><\/p>\n<p>Give everyone an opportunity to speak and, if possible, give them a role. This will make it less likely that they\u2019ll zone out.<\/p>\n<h3><b>3. <span style=\"text-decoration: underline;\">Ask participants to turn on the video and unmute<\/span><\/b><\/h3>\n<p>There\u2019s nothing like <a href=\"https:\/\/www.ringcentral.com\/small-business\/blog\/best-video-conferencing-for-small-businesses\" target=\"_blank\" rel=\"noopener noreferrer\">video conferencing<\/a> to make you sit up and at least try to \u201clook\u201d attentive. And do remember, you\u2019re far more easily ignored in a crowded room than you are in a video meeting where people have a close-up, screenshot-able view of your face.<\/p>\n<h2><b>Is it always a terrible thing to multitask in online meetings?<\/b><\/h2>\n<p>Fun fact: Multitasking can be as detrimental to your mental health as not sleeping<sup>5<\/sup>, and that reason alone should make you think about whether you should multitask at all, let alone in a meeting.<\/p>\n<p>But if you find yourself unable or unwilling to change this habit, perhaps you should spend some time introspecting. Are you struggling with time management? Are you feeling disengaged from work?<\/p>\n<p>Answering these questions can go a long way in improving both your mental health and the quality of your work life.<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<hr \/>\n<div style=\"font-size: 14px;\">\n<p><sup>1<\/sup> discovery.ucl.ac.uk\/id\/eprint\/1465496<\/p>\n<p><sup>2<\/sup> apa.org\/pubs\/journals\/xhp\/index<\/p>\n<p><sup>3<\/sup> thecut.com\/2015\/05\/brains-of-super-multitaskers-are-different.html<\/p>\n<p><sup>4<\/sup> health.harvard.edu\/blog\/the-truth-behind-standing-desks-2016092310264<\/p>\n<p><sup>5<\/sup> appliedpsychologydegree.usc.edu\/blog\/to-multitask-or-not-to-multitask\/<\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>We know, we know, it\u2019s tempting. Imagine: There are about 20 people on this video meeting and only two of them are talking. Ainsley has been droning on for about eight minutes straight, and John before that. Both of them have been taking turns for the past hour, and you\u2019re very sure that nobody has &#8230;<\/p>\n","protected":false},"author":29,"featured_media":45973,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[17901],"tags":[10202,3008,2601,2771],"class_list":["post-42038","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-leadership","tag-multitasking","tag-online-meetings","tag-video-meetings","tag-virtual-meetings"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.3 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Don&#039;t multitask during online meetings\u2014do this instead | RingCentral Blog<\/title>\n<meta name=\"description\" content=\"Everyone (well, almost everyone) multitasks in online meetings, even know we all know being distracted is bad. Here\u2019s something better you can do.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/multitasking-online-meetings\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Don&#039;t multitask during online meetings\u2014do this instead\" \/>\n<meta property=\"og:description\" content=\"Everyone (well, almost everyone) multitasks in online meetings, even know we all know being distracted is bad. 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