{"id":41656,"date":"2021-02-03T00:00:00","date_gmt":"2021-02-03T08:00:00","guid":{"rendered":"https:\/\/newrcblog.wpengine.com\/virtual-meetings\/"},"modified":"2025-09-21T21:40:05","modified_gmt":"2025-09-22T04:40:05","slug":"virtual-meetings","status":"publish","type":"post","link":"\/us\/en\/blog\/virtual-meetings\/","title":{"rendered":"Virtual meetings: How to run one from start to finish"},"content":{"rendered":"<hr \/>\n<p><strong>Need a how-to on RingCentral virtual meetings?\u00a0<\/strong><\/p>\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/support.ringcentral.com\/app\/video\/desktop-web\/starting-meeting-ringcentral-app.html\" onclick=\"window.open('https:\/\/support.ringcentral.com\/app\/video\/desktop-web\/starting-meeting-ringcentral-app.html', '_blank'); return false;\" class=\"shedule-demo-button\">Click here for help<\/a><\/span><\/p>\n<hr \/>\n<p><span style=\"font-weight: 400;\">Remote work and remote meetings are becoming an ever more important part of all our lives. Many businesses were already moving towards more remote-friendly ways of working, in a trend which the COVID-19 pandemic drastically accelerated.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Needless to say, moving to <\/span><a href=\"https:\/\/www.ringcentral.com\/remote-work-playbook.html\"><span style=\"font-weight: 400;\">remote work<\/span><\/a><span style=\"font-weight: 400;\"> comes with its challenges. So, before you dive into your efforts to achieve more effective virtual meetings, there are a few things that you and your team should know. Here are some of the key questions:<\/span><\/p>\n<ul>\n<li><a href=\"#what\"><span style=\"font-weight: 400;\">What is a virtual meeting?<\/span><\/a><\/li>\n<li><a href=\"#whatare\"><span style=\"font-weight: 400;\">What are the advantages and disadvantages of virtual meetings?<\/span><\/a><\/li>\n<li><a href=\"#know\"><span style=\"font-weight: 400;\">What do you need to know before hosting a virtual meeting?<\/span><\/a><\/li>\n<li><a href=\"#do\"><span style=\"font-weight: 400;\">How can you make your virtual meetings successful?<\/span><\/a><\/li>\n<li><a href=\"#end\"><span style=\"font-weight: 400;\">What should you do once your virtual meetings have ended?<\/span><\/a><\/li>\n<\/ul>\n<hr \/>\n<p class=\"p1\">Shopping for a virtual meeting tool? (Or just curious about what to look for?) Grab the free checklist to help you choose the right one for your team or business.<\/p>\n<p class=\"p1\">\n<div class=\"download-form-widget standart-download-form\" data-url=\"https:\/\/netstorage.ringcentral.com\/documents\/video_conf_platform_checklist.pdf\" data-id=\"69d254aeec0ca\" id=\"69d254aeec0ca\">\n\t\t<button tabindex=\"on\"  on=\"tap:69d254aeec0ca.toggleClass(class='open')\" class=\"open-modal-download-action download-form-button\" type=\"submit\">\u2705 Get it now<\/button><\/p>\n<div class=\"download-form-modal\">\n<div class=\"download-form-modal-body\">\n<div class=\"download-form-modal-content\">\n<div class=\"download-form-modal-title\">See what you need to do (and know) as you're deciding on a virtual meeting software with this checklist!<\/div>\n<form class=\"download-form SMB\" method=\"post\">\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Full Name\" aria-required=\"true\" aria-invalid=\"false\" type=\"text\" name=\"fullname\" placeholder=\"Full Name\" data-dl-events-hover=\"true\" data-dl-element=\"text\" data-dl-additional-info=\"download form\">\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Email (please enter a work email address)\" aria-required=\"true\" aria-invalid=\"false\" type=\"email\" autocomplete=\"on\" name=\"email\" placeholder=\"Email (please enter a work email address)\" data-dl-events-hover=\"true\" data-dl-element=\"email\" data-dl-additional-info=\"download form\">\n\t\t\t\t\t\t<\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"popup_form\" value=\"1\">\n\t\t\t\t\t\t<\/div>\n<div><input type=\"hidden\" name=\"Asset_ID__c\" value=\"ODAM-01510\" class=\"download-form-input\"><\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"Lead_Entry_Source__c\" value=\"RC Blog\" class=\"download-form-input\"\/>\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<button class=\"download-form-submit\" type=\"submit\" data-dl-element=\"button\" data-no-auto-dl=\"true\" data-dl-additional-info=\"download form\" data-dl-name=\"Get it now\">Get it now<\/button>\n\t\t\t\t\t\t<\/div>\n<\/p><\/form>\n<p> \t\t\t\t\t<button on=\"tap:69d254aeec0ca.toggleClass(class='open')\" role=\"button\" tabindex=\"0\"  class=\"download-form-modal-close\"><\/button>\n\t\t\t\t<\/div>\n<div class=\"download-form-modal-thank\">Happy shopping! <\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/p>\n<hr \/>\n<h3>What exactly is a virtual meeting, anyway?<\/h3>\n<p><span style=\"font-weight: 400;\">A virtual meeting is simply a meeting that happens online rather than physically with all the participants in the same meeting room. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Virtual meeting tools include <a href=\"https:\/\/ringcentral.com\/video\">RingCentral Video<\/a> and other tools you&#8217;ve probably heard of like GoToMeeting, Google Hangouts, Microsoft Teams, Zoom, and Skype. (Although the last two\u2014and maybe a few others\u2014are maybe best kept for chatting with friends and family.)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">People typically use virtual meetings for work, to involve remote team members from around the world (or in different parts of the same building). The main thing is that they\u2019re all talking and seeing each other on the screen using virtual meeting software.<\/span><\/p>\n<div class=\"rc-subscribe\" id=\"new-rc-subscribe\"  style=\"background-image:url('\/us\/en\/blog\/wp-content\/themes\/ringcentral\/assets\/images\/temp\/subscribe.png')\">\n\t\t<button class=\"close js-popup-close\"><svg class=\"icon_close_mobile\" width=\"20\" height=\"20\"><use xlink:href=\"#icon_close_mobile\"><\/use><\/svg><\/button><\/p>\n<div class=\"rc-subscribe__wrapper\">\n<div class=\"rc-subscribe__wrapper_text\">\n<h3 class=\"rc-subscribe__title h2\">Stay informed with RingCentral<\/h3>\n<div class=\"rc-subscribe__subtitle\">Subscribe to our emails for the latest blogs, events, and exclusive content on AI-powered communication solutions. Stay ahead with insights and tips from the leader in trusted AI communications.<\/p>\n<p>\t\t\t\t\t<a href=\"https:\/\/www.ringcentral.com\/legal\/privacy-notice.html\" target=\"_blank\" data-dl-name=\"Privacy Notic\" data-dl-element=\"link\" data-dl-additional-info=\"social\" rel=\"noreferrer noopener\">Privacy Notice<\/a>\n\t\t\t\t<\/div>\n<\/p><\/div>\n<div class=\"rc-subscribe__wrapper_form\">\n<form class=\"\" data-event-init=\"true\" novalidate data-js-form>\n<div class=\"rc-subscribe__row\">\n\t\t\t\t\t\t<input\n\t\t\t\t\t\t\t\tname=\"email\"\n\t\t\t\t\t\t\t\tplaceholder=\"Email address *\"\n\t\t\t\t\t\t\t\ttitle=\"Must be valid email. example@yourdomain.com\"\n\t\t\t\t\t\t\t\tminlength=\"4\"\n\t\t\t\t\t\t\t\tmaxlength=\"255\"\n\t\t\t\t\t\t\t\ttype=\"email\"\n\t\t\t\t\t\t\t\trequired\n\t\t\t\t\t\t\t\tpattern=\"[a-z0-9._%+\\-]+@[a-z0-9.\\-]+\\.[a-z]{2,}$\"\n\t\t\t\t\t\t\t\tclass=\"field__control\"\n\t\t\t\t\t\t\t\tautocomplete=\"on\"\n\t\t\t\t\t\t\t\taria-required=\"true\"\n\t\t\t\t\t\t\t\tdata-dl-events-hover=\"true\"\n\t\t\t\t\t\t\t\tdata-dl-element=\"email\"\n\t\t\t\t\t\t\t\tdata-dl-additional-info=\"LET'S WORK TOGETHER\"\n\t\t\t\t\t\t\t\taria-label=\"Email address *\"\n\t\t\t\t\t\t\t\taria-errormessage=\"email-subscribe-errors\"\n\t\t\t\t\t\t><br \/>\n\t\t\t\t\t\t<span class=\"field__errors\" id=\"email-subscribe-errors\" data-js-form-field-errors><\/span>\n\t\t\t\t\t<\/div>\n<div class=\"rc-subscribe__row\">\n\t\t\t\t\t\t<select\n\t\t\t\t\t\t\t\tname=\"Country__c\"\n\t\t\t\t\t\t\t\trequired\n\t\t\t\t\t\t\t\tclass=\"field__control\"\n\t\t\t\t\t\t\t\taria-required=\"true\"\n\t\t\t\t\t\t\t\taria-expanded=\"false\"\n\t\t\t\t\t\t\t\taria-label=\"Country *\"\n\t\t\t\t\t\t\t\taria-errormessage=\"country-subscribe-errors\"\n\t\t\t\t\t\t><option value=\"\" disabled=\"disabled\" selected=\"selected\">Country<\/option><option value=\"Canada\">Canada<\/option><option value=\"United_States\">United States<\/option><\/select><\/p>\n<p>\t\t\t\t\t\t<span class=\"field__errors\" id=\"country-subscribe-errors\" data-js-form-field-errors><\/span>\n\t\t\t\t\t<\/div>\n<div class=\"rc-subscribe__row\">\n\t\t\t\t\t\t<button type=\"submit\" data-event-init=\"true\">Subscribe<\/button>\n\t\t\t\t\t<\/div>\n<\/p><\/form>\n<\/p><\/div>\n<\/p><\/div>\n<div class=\"confirm-form\" role=\"status\" aria-live=\"polite\" style=\"display: none;\" aria-hidden=\"true\">\n<div class=\"confirm-form__text\">Thank you for your interest in RingCentral<\/div>\n<\/p><\/div>\n<\/p><\/div>\n<h3>What kinds of virtual meetings are there?<\/h3>\n<p><span style=\"font-weight: 400;\">There are a few different types of virtual meeting, and the one you choose will depend on the needs of your team and your business. The main types we\u2019ll talk about here are <strong>teleconferencing<\/strong>, <strong>video conferencing<\/strong>, and <strong>web conferencing<\/strong>.<\/span><\/p>\n<h4><span style=\"text-decoration: underline;\">Teleconferencing<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">A teleconference is typically an audio-only meeting, where remote teammates dial in and join a conference call. These are best suited to small group meetings where everyone is participating in the discussion.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The main benefit of teleconferencing is its simplicity: there\u2019s less tech involved in arranging a call than with other types of virtual meetings. The downside is that you can&#8217;t see other people\u2019s reactions and body language.<\/span><\/p>\n<h4><span style=\"text-decoration: underline;\">Video conferencing<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Video conferencing is like a face-to-face team meeting, but without people actually having to be face-to-face\u2014at least not physically.<\/span><\/p>\n<p>The immediately obvious benefit of <a class=\"waffle-rich-text-link\" href=\"https:\/\/www.ringcentral.com\/video-call.html\">video calls<\/a> is of course that everyone can pick up on visual cues\u2014such as body language\u2014as well as audio cues. This makes the whole conversation seem that much more personal.<\/p>\n<p><span style=\"font-weight: 400;\">With <\/span><a href=\"https:\/\/www.ringcentral.com\/small-business\/blog\/the-best-video-conferencing\/\"><span style=\"font-weight: 400;\">video conferencing software<\/span><\/a><span style=\"font-weight: 400;\"> like <\/span><a href=\"https:\/\/www.ringcentral.com\/video\"><span style=\"font-weight: 400;\">RingCentral Video<\/span><\/a><span style=\"font-weight: 400;\">, you\u2019ve even got high-quality video and audio, which means participants on <a href=\"https:\/\/www.ringcentral.com\/how-does-a-virtual-phone-call-work.html\">virtual calls<\/a> can both see and hear each other (which you may think isn&#8217;t <em>that <\/em>important\u2014but it is if you&#8217;re regularly talking to clients and prospects over video):<\/span><\/p>\n<div class=\"rc_custom_video\"><a class=\"rc_custom_video__link\" href=\"https:\/\/www.youtu.be\/fhUY2AGF7xQ\">\n\t\t            <picture><source srcset=\"https:\/\/i.ytimg.com\/vi_webp\/fhUY2AGF7xQ\/maxresdefault.webp\" type=\"image\/webp\"><img decoding=\"async\" class=\"rc_custom_video__media\" src=\"https:\/\/i.ytimg.com\/vi\/fhUY2AGF7xQ\/maxresdefault.jpg\" alt=\"\">\n\t\t            <\/picture>\n\t\t        <\/a><br \/>\n\t\t        <button class=\"rc_custom_video__button\" aria-label=\"Play video\"><svg width=\"68\" height=\"48\" viewBox=\"0 0 68 48\"><path class=\"rc_custom_video__button-shape\" d=\"M66.52,7.74c-0.78-2.93-2.49-5.41-5.42-6.19C55.79,.13,34,0,34,0S12.21,.13,6.9,1.55 C3.97,2.33,2.27,4.81,1.48,7.74C0.06,13.05,0,24,0,24s0.06,10.95,1.48,16.26c0.78,2.93,2.49,5.41,5.42,6.19 C12.21,47.87,34,48,34,48s21.79-0.13,27.1-1.55c2.93-0.78,4.64-3.26,5.42-6.19C67.94,34.95,68,24,68,24S67.94,13.05,66.52,7.74z\"><\/path><path class=\"rc_custom_video__button-icon\" d=\"M 45,24 27,14 27,34\"><\/path><\/svg><br \/>\n\t\t        <\/button>\n\t\t    <\/div>\n<h4><span style=\"text-decoration: underline;\">Web conferencing<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Most people refer to web conferencing as a more hands-on type of virtual meeting. You can use it for presentations and virtual events, to collaborate on projects (e.g., through screen sharing and whiteboards), and to conduct training sessions.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Web conferencing allows colleagues to work together on the same project simultaneously. It\u2019s often confused with <\/span><a href=\"https:\/\/www.ringcentral.com\/small-business\/blog\/webinars\/\"><span style=\"font-weight: 400;\">webinars<\/span><\/a><span style=\"font-weight: 400;\">, but we should be careful to distinguish the two as they\u2019re not quite the same thing.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The word \u201cwebinar\u201d combines \u201cweb\u201d with \u201cseminar.\u201d It&#8217;s essentially an online seminar. This tends to be a one-way communication method\u2014except maybe for Q&amp;A sessions\u2014whereas web conferencing involves multi-way communication.<\/span><\/p>\n<p><a href=\"https:\/\/www.ringcentral.com\/remote-work-playbook.html\" target=\"_blank\" rel=\"noopener noreferrer\"><img decoding=\"async\" class=\"aligncenter size-large wp-image-3525\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/07\/490719603-WFH-Remote-Work-Playbook-banner-image-1380x490-blog-1024x364-1.png\" alt=\"\" width=\"840\" height=\"299\" \/><\/a><\/p>\n<h2><a id=\"whatare\"><\/a><br \/>\nWhat are the advantages of virtual meetings?<\/h2>\n<p><span style=\"font-weight: 400;\">Virtual meetings make a lot of things possible that would otherwise be limited by geographic constraints. Let\u2019s take a closer look at the key advantages.<\/span><\/p>\n<h3>Connecting with team members overseas<\/h3>\n<p><span style=\"font-weight: 400;\">Thanks to remote work, it\u2019s easier than ever before to collaborate with overseas colleagues, allowing for seamless <a href=\"https:\/\/www.ringcentral.com\/contact-center\/workforce-management.html\">workforce management<\/a>. No longer are we restricted to working with people who live locally to the workplace. Now you can work with top talent from around the country and even the world\u2014all you need is a reliable internet connection (and maybe a webcam).<\/span><\/p>\n<h3>Cutting down on travel costs<\/h3>\n<p><span style=\"font-weight: 400;\">Sometimes, you might want to fly a team member in to work on a project, or you might need to work more closely with an external consultant. However, the costs of doing so can soon mount up.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Virtual meetings allow you to cut these costs, because you can collaborate closely and remotely.<\/span><\/p>\n<h3>Access to more customers<\/h3>\n<p><span style=\"font-weight: 400;\">With remote work and virtual meetings, you could stand to gain new clients and customers from way outside your local area and domestic market. Now that it\u2019s so easy to communicate remotely with people all over the world, you could expand into new, less competitive territories and give your revenue a serious boost.<\/span><\/p>\n<h3>Greater flexibility<\/h3>\n<p><span style=\"font-weight: 400;\">Another important advantage of remote meetings is that you can be more flexible with your time. There\u2019s no need to commute and be physically present in a meeting, so it\u2019s easier to find a time that\u2019s convenient for everyone in the meeting.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Say one of your colleagues needs to pick his daughter up from soccer practice at 2 p.m. Ordinarily, his day would have to end at 1 p.m. so that he could get there to collect her. But with remote meetings, he can simply resume his working day at 3 p.m. once he\u2019s taken his daughter home and left her to do her homework.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This extra flexibility helps to make the work experience more positive for everyone.<\/span><\/p>\n<h3>Stability and resilience<\/h3>\n<p><span style=\"font-weight: 400;\">Some situations you just can\u2019t predict as a business owner. (Or did you always know the COVID-19 pandemic was around the corner?!) Almost overnight, everything was different: grocery shopping, school, seeing friends and family, how we spent our weekends\u2014everything.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That includes the workplace, too. Many businesses were given no option but to shut down and arrange alternatives. The option to move to virtual meetings and remote work enabled these businesses to keep themselves running.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For many, this additional stability and resilience enabled them to survive. (<a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/business-continuity-plan-template\/\">Learn more<\/a> about business continuity.)<\/span><\/p>\n<hr \/>\n<p class=\"p1\"><span class=\"s1\">\ud83d\udd79\ufe0f<\/span> Get a hands-on look at how RingCentral works by booking a product tour:<\/p>\n<p class=\"p1\"><button data-href=\"#leadform-popup\" class=\"js-open-popup-activator btn primary\" >Choose a time<\/button><\/p>\n<p>\ud83d\udcb0 You can also <strong><a href=\"http:\/\/www.ringcentral.com\/roi-calculator\" target=\"_blank\" rel=\"noopener noreferrer\">use this calculator<\/a> <\/strong>to see roughly how much your business could save by using RingCentral to support your team&#8217;s communication with each other\u2014and clients.<\/p>\n<hr \/>\n<h2>And what are the disadvantages of virtual meetings?<\/h2>\n<p>While remote meetings have major advantages,<span style=\"font-weight: 400;\">\u00a0there are a few minor disadvantages as well.<\/span><\/p>\n<h3>Getting set up<\/h3>\n<p><span style=\"font-weight: 400;\">To start, <a href=\"https:\/\/meetfox.com\/en\/blog\/simple-tips-online-meetings\">holding online meetings<\/a> involves some tech setup. It\u2019s easily manageable, but there may be some teething problems to begin with, especially for those who haven\u2019t previously taken part in them.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Everyone will (most likely) be joining the meeting from their homes, which means there\u2019ll be different operating systems, audio and video capabilities, and Wi-Fi connections involved.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But once you\u2019ve ironed these minor issues out within a couple of meetings, it should be smooth sailing from there.<\/span><\/p>\n<div class=\"tip\">\n<div class=\"tip-heading\"><strong>Pro-tip:<\/strong><\/div>\n<p>Look for a <a href=\"https:\/\/www.ringcentral.com\/small-business\/blog\/best-video-conferencing-for-small-businesses\" target=\"_blank\" rel=\"noopener noreferrer\">video conferencing software<\/a> that has a Customer Service team and an online <a href=\"https:\/\/www.ringcentral.com\/small-business\/blog\/create-knowledge-base\/\" target=\"_blank\" rel=\"noopener noreferrer\">knowledge base<\/a> so that you can get set up quickly and get help if you need it.<\/p>\n<\/div>\n<h3>Keeping participants engaged<\/h3>\n<p><span style=\"font-weight: 400;\">Another challenge of virtual meetings is that it can be a challenge to keep everyone focused and engaged.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Even though everyone can see each other, they\u2019re still in different rooms and behind a screen. This means that it\u2019s much easier to be passive than with in-person meetings, especially when there are lots of participants. Video conferences are, however, more engaging than audio calls.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There\u2019s more tips for keeping users engaged in this clip from our Better Meetings Masterclass:<\/span><\/p>\n<p><iframe sandbox=\"allow-scripts allow-same-origin allow-presentation\" title=\"BMMC ep02\" src=\"https:\/\/player.vimeo.com\/video\/440490115?dnt=1&amp;app_id=122963\" width=\"500\" height=\"281\" frameborder=\"0\" allow=\"autoplay; fullscreen; picture-in-picture; clipboard-write; encrypted-media; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" sandbox=\"allow-same-origin allow-scripts allow-presentation\"><\/iframe><\/p>\n<h2><a id=\"know\"><\/a><br \/>\nBefore you jump in, what else should you know about virtual meetings?<\/h2>\n<p><span style=\"font-weight: 400;\">Here\u2019s how to prepare so that your first virtual meeting runs smoothly.<\/span><\/p>\n<h3>Choosing the right tools<\/h3>\n<p><span style=\"font-weight: 400;\">The right collaboration tools will depend on the nature of your business. Thankfully, there are lots of options to choose from to help make <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/collaboration-in-the-workplace\/\"><span style=\"font-weight: 400;\">effective collaboration<\/span><\/a><span style=\"font-weight: 400;\"> faster and easier.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are a few points to consider.<\/span><\/p>\n<h4>How many people will there be in the remote meetings?<\/h4>\n<p><span style=\"font-weight: 400;\">Will there be three people in your meeting? 25? 80?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Some meeting platforms or <a href=\"https:\/\/www.ringcentral.com\/free-conference-call.html\">conference call services<\/a> are best for one-on-one meetings and may buckle under the strain when 20 or more people try to join. There are other <a href=\"https:\/\/www.ringcentral.com\/lp\/small-business-phone-service.html\">business phone services<\/a> which can host 200 participants, but these will likely come with a hefty price tag attached.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Once you know roughly how many people will be taking part in your online meetings, you can start to think about what kind of features you\u2019ll need.<\/span><\/p>\n<p><a href=\"https:\/\/ringcentral.valuestoryapp.com\/meeting-value-calculator\" target=\"_blank\" rel=\"noopener noreferrer\"><img decoding=\"async\" class=\"aligncenter size-full wp-image-48150\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2021\/03\/meetingvaluecalculator.png\" alt=\"meeting value calculator\" width=\"2000\" height=\"880\" \/><\/a><a href=\"https:\/\/ringcentral.valuestoryapp.com\/meeting-value-calculator\" target=\"_blank\" rel=\"noopener noreferrer\"><img decoding=\"async\" class=\"aligncenter size-full wp-image-48150\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2021\/03\/meetingvaluecalculator.png\" alt=\"meeting value calculator\" width=\"2000\" height=\"880\" \/><\/a><\/p>\n<h4>What essential functions do you need?<\/h4>\n<p><span style=\"font-weight: 400;\">At the very least, you\u2019ll need good audio and video capabilities. Likewise, if participants will be watching real-time presentations or being walked through step-by-step demos, you\u2019ll also need interactive tools such as screen sharing.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If collaboration is central to your online meetings, then you\u2019ll need to ensure everyone can access the right documents. Google Docs is good for this purpose, as multiple users can work in the same document simultaneously.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">An all-in-one software solution saves you from having to switch between multiple tools, saving you time and effort, as well as money.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">RingCentral could be the perfect choice for the job. It provides HD video conferencing and screen sharing, along with team messaging. Its annotation feature, meanwhile, allows team members to point at what they see on screen, as they would in a face-to-face meeting.<\/span><\/p>\n<p><iframe sandbox=\"allow-scripts allow-same-origin allow-presentation\" title=\"Message. Video. Phone. Together.\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/uEoDXd9EpR8?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen sandbox=\"allow-same-origin allow-scripts allow-presentation\"><\/iframe><\/p>\n<p><span style=\"font-weight: 400;\">All-around tools like RingCentral also allow for easy <\/span><a href=\"https:\/\/www.ringcentral.com\/rcapp.html\"><span style=\"font-weight: 400;\">task management<\/span><\/a>,<span style=\"font-weight: 400;\"> right in the same app:<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-45695\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/12\/ringcentral-app-for-real-estate-new.png\" alt=\"new task in ringcentral app\" width=\"1000\" height=\"539\" \/><\/p>\n<p><span style=\"font-weight: 400;\">You can also integrate it with other task management tools like <\/span><a href=\"https:\/\/www.ringcentral.com\/apps\/?q=trello\"><span style=\"font-weight: 400;\">Trello<\/span><\/a><span style=\"font-weight: 400;\"> and <\/span><a href=\"https:\/\/www.ringcentral.com\/apps\/glip-integration-asana\"><span style=\"font-weight: 400;\">Asana<\/span><\/a><span style=\"font-weight: 400;\">. Just find the right combination for your specific needs by mixing and matching.<\/span><\/p>\n<h3>Figure out scheduling<\/h3>\n<p><span style=\"font-weight: 400;\">Scheduling meetings can be tricky, especially when you\u2019ve got participants across multiple time zones. Start by using an office calendar with team access, so you can see when everybody is available.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Try to find a time that works well for everyone. If you\u2019ve got employees in New York and Vancouver, for instance, try arranging your meeting for 1 p.m. New York time (10 a.m. Vancouver time). This is comfortably within the working day for both time zones.<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-4349\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/07\/image1-109.png\" alt=\"Make meetings much easier by keeping on track of your schedule\" width=\"675\" height=\"562\" \/><\/p>\n<p>Depending on how distributed your team is, figuring out time zones can get very confusing very quickly.<span style=\"font-weight: 400;\">\u00a0Use tools like <\/span><a href=\"https:\/\/www.timeanddate.com\/worldclock\/meeting.html\"><span style=\"font-weight: 400;\">World Clock Meeting Planner<\/span><\/a><span style=\"font-weight: 400;\"> and <\/span><a href=\"https:\/\/everytimezone.com\/\"><span style=\"font-weight: 400;\">Every Time Zone<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Schedule meetings as far in advance as you can, too, as arranging them across time zones can be difficult at the last minute.<\/span><\/p>\n<div class=\"tip\">\n<div class=\"tip-heading\"><strong>Pro-tip:<\/strong><\/div>\n<p>Learn how to have <a href=\"https:\/\/www.ringcentral.com\/guide-to-better-meetings\/\" target=\"_blank\" rel=\"noopener noreferrer\">better meetings with the Guide to Better Meetings<\/a>.<\/p>\n<\/div>\n<h3>Set a meeting agenda\u2014and stick to it<\/h3>\n<p><span style=\"font-weight: 400;\">Meeting agendas are essential, both for in-person and virtual meetings. They can make meetings more <\/span><a href=\"https:\/\/www.ringcentral.com\/small-business\/blog\/efficiency-vs-effectiveness\/\"><span style=\"font-weight: 400;\">efficient<\/span><\/a><span style=\"font-weight: 400;\"> and successful.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Your agenda <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/meeting-agenda-templates\/\">should include key talking points<\/a>, what everyone is responsible for preparing, and links to relevant documents. Make sure that the agenda is sent to everyone beforehand. Hopefully, participants will read it and then come to the meeting with relevant ideas.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">All this should help save time: time that would otherwise be spent thinking about the meeting itself can instead be used for sharing ideas and collaborating.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Try to restrict your meeting to 30 minutes or less. Beyond that, it can be difficult for participants to retain focus.<\/span><\/p>\n<h3>Create a welcome virtual environment<\/h3>\n<p><span style=\"font-weight: 400;\">Team culture and the working environment are crucially important. The more comfortable people are, the more confident they\u2019re likely to be when it comes to sharing ideas. This should make for more <\/span><a href=\"https:\/\/www.ringcentral.com\/small-business\/blog\/effective-teamwork\/\"><span style=\"font-weight: 400;\">effective teamwork<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s relatively easy to foster a <\/span><a href=\"https:\/\/www.ringcentral.com\/small-business\/blog\/collaborative-culture\/\"><span style=\"font-weight: 400;\">collaborative culture<\/span><\/a><span style=\"font-weight: 400;\"> in an office. People are continually interacting with each other: whether they\u2019re getting a coffee, walking past one another, or leaving work at the same time. Moments such as these help bring colleagues together.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In the virtual world, however, there are no real equivalents. This is why it\u2019s important to intentionally approximate them as best we can.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Take a few minutes out at the start of your meeting to check in on participants, and encourage a casual conversation as you might at the start of an in-person meeting. Ask people how their day was, or whether they\u2019ve seen that Netflix show everyone has been talking about. Simple chit-chat like this makes a difference.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It all helps to cultivate a more welcoming and comfortable environment. Even for people who\u2019ve met face-to-face before, virtual meetings might feel a little awkward at first. Virtual happy hours and chat channels can help recreate office \u201c<\/span><a href=\"https:\/\/www.ringcentral.com\/small-business\/blog\/virtual-team-building-activities\/\"><span style=\"font-weight: 400;\">water-cooler moments<\/span><\/a><span style=\"font-weight: 400;\">.\u201d<\/span><\/p>\n<p>Now that the prep work is done, you\u2019re ready to kick things off.<\/p>\n<p><a href=\"https:\/\/www.ringcentral.com\/remote-readiness\"><img decoding=\"async\" class=\"alignnone size-full wp-image-45676\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/12\/Banner-Image-for-Blog-Promo.png\" alt=\"Remote Readiness CTA\" width=\"695\" height=\"247\" \/><\/a><\/p>\n<h2><a id=\"do\"><\/a><br \/>\nHow to run a successful virtual meeting<\/h2>\n<p>When it comes to transitioning a team to remote meetings, it\u2019s important to establish meeting guidelines and the rules of engagement in the virtual workplace.<\/p>\n<h3>Virtual meeting etiquette<\/h3>\n<p><a href=\"https:\/\/www.ringcentral.com\/small-business\/blog\/virtual-meeting-etiquette\/\"><span style=\"font-weight: 400;\">Virtual meeting etiquette<\/span><\/a><span style=\"font-weight: 400;\"> is often quite similar to in-person meeting etiquette, but there are some additional points to remember:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Come prepared: familiarize yourself with the meeting agenda beforehand.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Introduce participants to one another at the start of the meeting, if they\u2019ve not already met.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Make sure you\u2019re in a quiet location with minimal background noise, where possible.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Turn off your phone\u2019s notifications (that means putting it on silent, not vibrate).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Don\u2019t look at your phone.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Don\u2019t check your email or work on other tasks. Focus on the meeting.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Don\u2019t interrupt others while they\u2019re talking. This can be a problem in virtual meetings.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Put yourself on mute when you aren\u2019t speaking.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Respect and courtesy must be the watchwords with face-to-face meetings.<\/span><\/p>\n<h3>Keeping everyone engaged<\/h3>\n<p><span style=\"font-weight: 400;\">Keeping your team focused is challenging when everyone\u2019s in their own individual rooms, behind their own screens. Here\u2019s how you can keep your colleagues engaged.<\/span><\/p>\n<h4>Make time for a catch-up<\/h4>\n<p><span style=\"font-weight: 400;\">We mentioned earlier that it\u2019s a good idea to spend a few minutes at the outset of a virtual meeting for a casual, friendly chat. This helps to make people more comfortable and warm them up for the meeting itself.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">By reaching out and talking to people shortly before a virtual meeting, you\u2019re likely to find that they\u2019re more involved and alert in what follows.<\/span><\/p>\n<h4>Give everyone a task<\/h4>\n<p><span style=\"font-weight: 400;\">People who aren\u2019t totally sure what they\u2019re doing in a meeting are quite likely to drift off. Give everyone a task: that way, they have a clear purpose that should help keep them focused.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, you could task participants with taking <\/span><a href=\"https:\/\/www.ringcentral.com\/small-business\/blog\/how-to-take-meeting-notes\/\"><span style=\"font-weight: 400;\">meeting notes<\/span><\/a><span style=\"font-weight: 400;\">, jotting down questions that come up, and with timekeeping, to ensure that the meeting doesn\u2019t overrun.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Specific tasks such as these make meeting participants feel that they\u2019re more actively involved in the meeting, giving them something to concentrate on.<\/span><\/p>\n<h3>Wrapping up<\/h3>\n<p><span style=\"font-weight: 400;\">Save a few minutes at the end of your meeting for wrapping things up. Once the meeting has concluded, everyone should be clear on the following points:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What deliverables are needed<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Who\u2019s responsible for each deliverable<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">When deliverables are due<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">When the next meeting will take place<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Take a short while to clarify these points so that everybody knows what they need to do next. This helps to make things more efficient, and reduces the need for follow-up clarification meetings, which can take up unnecessary time.<\/span><\/p>\n<h2><a id=\"end\"><\/a><br \/>\nYour meeting\u2019s over. Now what?<\/h2>\n<p><span style=\"font-weight: 400;\">Congratulations, you\u2019ve just successfully run your first virtual meeting. Before you do anything else, take care of any admin work. Make sure that minutes and other relevant documents are properly filed away while they\u2019re all in front of you.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If anyone reported technical problems during the meeting, make a note to follow up with them individually. This should let you work through and resolve whatever issues they might have had, helping you plan for a smoother meeting next time.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Take some time to reflect on how the meeting went. Which parts went well and where there was room for improvement? You should also ask your team the same questions, whether individually or as a group. You could send them a survey to fill in anonymously; that way it\u2019s easier for people to be completely honest.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Seeking feedback will help you to make whatever changes are needed to improve the virtual meeting experience for all concerned in future. <\/span><\/p>\n<div class=\"tip\">\n<div class=\"tip-heading\"><strong>Pro-tip:<\/strong><\/div>\n<p>Some virtual meeting tools, including RingCentral Video, have video recording. You can then send the relevant file to your team, so they can watch it at their own leisure.<\/p>\n<\/div>\n<h2>Ready to run your next virtual meeting?<\/h2>\n<p><span style=\"font-weight: 400;\">As with most things, practice makes perfect when it comes to virtual meetings. Making the switch from in-person to remote meetings has unique challenges, so be prepared to be patient with yourself as well as others.<\/span><\/p>\n<p data-pm-slice=\"1 1 []\">Once you&#8217;ve run a few virtual meetings, you should find that it all feels easier and smoother. The RingVideo suite, which includes <a href=\"https:\/\/www.ringcentral.com\/video\">RingCentral Video<\/a>, offers a range of tools to help you master virtual collaboration, from daily team meetings to large-scale events. Whether you&#8217;re hosting a small team check-in or a company-wide town hall, RingVideo provides options to suit your needs.<\/p>\n<p>For more information and tips on how it all works, including how to make the most of features like Meetings, Rooms, Webinars, and Events, check out RingCentral Video and explore the full capabilities of the <a href=\"https:\/\/www.ringcentral.com\/ringvideo.html\">RingVideo<\/a> suite.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Need a how-to on RingCentral virtual meetings?\u00a0 Remote work and remote meetings are becoming an ever more important part of all our lives. Many businesses were already moving towards more remote-friendly ways of working, in a trend which the COVID-19 pandemic drastically accelerated. Needless to say, moving to remote work comes with its challenges. So, &#8230;<\/p>\n","protected":false},"author":29,"featured_media":43943,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[17901],"tags":[],"class_list":["post-41656","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-leadership"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.3 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Virtual meetings: How to run one from start to finish | RingCentral<\/title>\n<meta name=\"description\" content=\"Learn about virtual meetings, their benefits, how to have a success video meeting from start to finish, and the tools you need to run them.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/virtual-meetings\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Virtual meetings: How to run one from start to finish\" \/>\n<meta property=\"og:description\" content=\"Learn about virtual meetings, their benefits, how to have a success video meeting from start to finish, and the tools you need to run them.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/virtual-meetings\/\" \/>\n<meta property=\"og:site_name\" content=\"RingCentral Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/ringcentral\" \/>\n<meta property=\"article:published_time\" content=\"2021-02-03T08:00:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-09-22T04:40:05+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/wp-content\/uploads\/2020\/04\/Untitled-design-5.png\" \/>\n\t<meta property=\"og:image:width\" content=\"930\" \/>\n\t<meta property=\"og:image:height\" content=\"700\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"RingCentral Team\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@ringcentral\" \/>\n<meta name=\"twitter:site\" content=\"@ringcentral\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"RingCentral Team\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"14 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/virtual-meetings\/#article\",\"isPartOf\":{\"@id\":\"\/us\/en\/blog\/virtual-meetings\/\"},\"author\":{\"name\":\"RingCentral Team\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#\/schema\/person\/65a168321317ffd562e0d77745f1b358\"},\"headline\":\"Virtual meetings: How to run one from start to finish\",\"datePublished\":\"2021-02-03T08:00:00+00:00\",\"dateModified\":\"2025-09-22T04:40:05+00:00\",\"mainEntityOfPage\":{\"@id\":\"\/us\/en\/blog\/virtual-meetings\/\"},\"wordCount\":3035,\"publisher\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#organization\"},\"image\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/virtual-meetings\/#primaryimage\"},\"thumbnailUrl\":\"\/us\/en\/blog\/wp-content\/uploads\/2020\/04\/Untitled-design-5.png\",\"articleSection\":[\"Business &amp; leadership\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"\/us\/en\/blog\/virtual-meetings\/\",\"url\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/virtual-meetings\/\",\"name\":\"Virtual meetings: How to run one from start to finish | RingCentral\",\"isPartOf\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/virtual-meetings\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/virtual-meetings\/#primaryimage\"},\"thumbnailUrl\":\"\/us\/en\/blog\/wp-content\/uploads\/2020\/04\/Untitled-design-5.png\",\"datePublished\":\"2021-02-03T08:00:00+00:00\",\"dateModified\":\"2025-09-22T04:40:05+00:00\",\"description\":\"Learn about virtual meetings, their benefits, how to have a success video meeting from start to finish, and the tools you need to run them.\",\"breadcrumb\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/virtual-meetings\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/virtual-meetings\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/virtual-meetings\/#primaryimage\",\"url\":\"\/us\/en\/blog\/wp-content\/uploads\/2020\/04\/Untitled-design-5.png\",\"contentUrl\":\"\/us\/en\/blog\/wp-content\/uploads\/2020\/04\/Untitled-design-5.png\",\"width\":930,\"height\":700},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/virtual-meetings\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"\/us\/en\/blog\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Virtual meetings: How to run one from start to finish\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#website\",\"url\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/\",\"name\":\"RingCentral Blog\",\"description\":\"Intelligent Communications\",\"publisher\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#organization\"},\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"},{\"@type\":\"Organization\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#organization\",\"name\":\"RingCentral\",\"url\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/\",\"logo\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#\/schema\/logo\/image\/\",\"url\":\"\/us\/en\/blog\/wp-content\/uploads\/2025\/04\/ringcentral-logo.png\",\"contentUrl\":\"\/us\/en\/blog\/wp-content\/uploads\/2025\/04\/ringcentral-logo.png\",\"width\":2048,\"height\":309,\"caption\":\"RingCentral\"},\"image\":{\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#\/schema\/logo\/image\/\"},\"sameAs\":[\"https:\/\/www.facebook.com\/ringcentral\",\"https:\/\/x.com\/ringcentral\",\"https:\/\/www.linkedin.com\/company\/ringcentral\/\",\"https:\/\/www.instagram.com\/ringcentral\"]},{\"@type\":\"Person\",\"@id\":\"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#\/schema\/person\/65a168321317ffd562e0d77745f1b358\",\"name\":\"RingCentral Team\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/secure.gravatar.com\/avatar\/9a8d989fa7e72af5bd5cf487cf7080318b695de4be89de382c5e64305dd0249c?s=96&d=mm&r=g\",\"url\":\"https:\/\/secure.gravatar.com\/avatar\/9a8d989fa7e72af5bd5cf487cf7080318b695de4be89de382c5e64305dd0249c?s=96&d=mm&r=g\",\"contentUrl\":\"https:\/\/secure.gravatar.com\/avatar\/9a8d989fa7e72af5bd5cf487cf7080318b695de4be89de382c5e64305dd0249c?s=96&d=mm&r=g\",\"caption\":\"RingCentral Team\"},\"sameAs\":[\"https:\/\/www.ringcentral.com\"],\"url\":\"\/us\/en\/blog\/author\/ringcentral-team\/\"}]}<\/script>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"Virtual meetings: How to run one from start to finish | RingCentral","description":"Learn about virtual meetings, their benefits, how to have a success video meeting from start to finish, and the tools you need to run them.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.ringcentral.com\/us\/en\/blog\/virtual-meetings\/","og_locale":"en_US","og_type":"article","og_title":"Virtual meetings: How to run one from start to finish","og_description":"Learn about virtual meetings, their benefits, how to have a success video meeting from start to finish, and the tools you need to run them.","og_url":"https:\/\/www.ringcentral.com\/us\/en\/blog\/virtual-meetings\/","og_site_name":"RingCentral Blog","article_publisher":"https:\/\/www.facebook.com\/ringcentral","article_published_time":"2021-02-03T08:00:00+00:00","article_modified_time":"2025-09-22T04:40:05+00:00","og_image":[{"width":930,"height":700,"url":"https:\/\/www.ringcentral.com\/us\/en\/blog\/wp-content\/uploads\/2020\/04\/Untitled-design-5.png","type":"image\/png"}],"author":"RingCentral Team","twitter_card":"summary_large_image","twitter_creator":"@ringcentral","twitter_site":"@ringcentral","twitter_misc":{"Written by":"RingCentral Team","Est. reading time":"14 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/virtual-meetings\/#article","isPartOf":{"@id":"\/us\/en\/blog\/virtual-meetings\/"},"author":{"name":"RingCentral Team","@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#\/schema\/person\/65a168321317ffd562e0d77745f1b358"},"headline":"Virtual meetings: How to run one from start to finish","datePublished":"2021-02-03T08:00:00+00:00","dateModified":"2025-09-22T04:40:05+00:00","mainEntityOfPage":{"@id":"\/us\/en\/blog\/virtual-meetings\/"},"wordCount":3035,"publisher":{"@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#organization"},"image":{"@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/virtual-meetings\/#primaryimage"},"thumbnailUrl":"\/us\/en\/blog\/wp-content\/uploads\/2020\/04\/Untitled-design-5.png","articleSection":["Business &amp; leadership"],"inLanguage":"en-US"},{"@type":"WebPage","@id":"\/us\/en\/blog\/virtual-meetings\/","url":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/virtual-meetings\/","name":"Virtual meetings: How to run one from start to finish | RingCentral","isPartOf":{"@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#website"},"primaryImageOfPage":{"@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/virtual-meetings\/#primaryimage"},"image":{"@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/virtual-meetings\/#primaryimage"},"thumbnailUrl":"\/us\/en\/blog\/wp-content\/uploads\/2020\/04\/Untitled-design-5.png","datePublished":"2021-02-03T08:00:00+00:00","dateModified":"2025-09-22T04:40:05+00:00","description":"Learn about virtual meetings, their benefits, how to have a success video meeting from start to finish, and the tools you need to run them.","breadcrumb":{"@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/virtual-meetings\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/virtual-meetings\/"]}]},{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/virtual-meetings\/#primaryimage","url":"\/us\/en\/blog\/wp-content\/uploads\/2020\/04\/Untitled-design-5.png","contentUrl":"\/us\/en\/blog\/wp-content\/uploads\/2020\/04\/Untitled-design-5.png","width":930,"height":700},{"@type":"BreadcrumbList","@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/virtual-meetings\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"\/us\/en\/blog\/"},{"@type":"ListItem","position":2,"name":"Virtual meetings: How to run one from start to finish"}]},{"@type":"WebSite","@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#website","url":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/","name":"RingCentral Blog","description":"Intelligent Communications","publisher":{"@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"},{"@type":"Organization","@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#organization","name":"RingCentral","url":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/","logo":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#\/schema\/logo\/image\/","url":"\/us\/en\/blog\/wp-content\/uploads\/2025\/04\/ringcentral-logo.png","contentUrl":"\/us\/en\/blog\/wp-content\/uploads\/2025\/04\/ringcentral-logo.png","width":2048,"height":309,"caption":"RingCentral"},"image":{"@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#\/schema\/logo\/image\/"},"sameAs":["https:\/\/www.facebook.com\/ringcentral","https:\/\/x.com\/ringcentral","https:\/\/www.linkedin.com\/company\/ringcentral\/","https:\/\/www.instagram.com\/ringcentral"]},{"@type":"Person","@id":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/#\/schema\/person\/65a168321317ffd562e0d77745f1b358","name":"RingCentral Team","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/secure.gravatar.com\/avatar\/9a8d989fa7e72af5bd5cf487cf7080318b695de4be89de382c5e64305dd0249c?s=96&d=mm&r=g","url":"https:\/\/secure.gravatar.com\/avatar\/9a8d989fa7e72af5bd5cf487cf7080318b695de4be89de382c5e64305dd0249c?s=96&d=mm&r=g","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/9a8d989fa7e72af5bd5cf487cf7080318b695de4be89de382c5e64305dd0249c?s=96&d=mm&r=g","caption":"RingCentral Team"},"sameAs":["https:\/\/www.ringcentral.com"],"url":"\/us\/en\/blog\/author\/ringcentral-team\/"}]}},"rc_img_url":"\/us\/en\/blog\/wp-content\/uploads\/2020\/04\/Untitled-design-5.png","rcblog_by_author":"<a href=\"\/us\/en\/blog\/author\/ringcentral-team\/amp\" data-dl-events-click=\"true\" data-dl-element=\"link\"><span class=\"image\"><img src=\"https:\/\/secure.gravatar.com\/avatar\/9a8d989fa7e72af5bd5cf487cf7080318b695de4be89de382c5e64305dd0249c?s=96&d=mm&r=g\" alt=\"\" width=\"30\" height=\"30\" layout=\"fixed\"><\/img><\/span><span class=\"by-author-name\">RingCentral Team<\/span><\/a>","rc_author_full_name":"RingCentral Team","rc_author_avatar":"\/us\/en\/blog\/wp-content\/uploads\/2022\/02\/ringcentral-logo-new.png","rc_author_link":"\/us\/en\/blog\/author\/ringcentral-team\/amp","rc_post_categories":"<a href=\"\/us\/en\/blog\/category\/trending\/business-leadership\/amp\">Business &amp; leadership<\/a>","amp_link":"\/us\/en\/blog\/virtual-meetings\/amp","excerpt_title":"Virtual meetings: How to run one from start to finish","_links":{"self":[{"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/posts\/41656","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/users\/29"}],"replies":[{"embeddable":true,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/comments?post=41656"}],"version-history":[{"count":0,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/posts\/41656\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/media\/43943"}],"wp:attachment":[{"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/media?parent=41656"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/categories?post=41656"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/newrcblog.wpengine.com\/us\/en\/blog\/wp-json\/wp\/v2\/tags?post=41656"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}