{"id":41234,"date":"2020-04-02T00:00:00","date_gmt":"2020-04-02T00:00:00","guid":{"rendered":"https:\/\/newrcblog.wpengine.com\/host-online-meetings\/"},"modified":"2025-03-13T06:28:08","modified_gmt":"2025-03-13T13:28:08","slug":"host-online-meetings","status":"publish","type":"post","link":"\/us\/en\/blog\/host-online-meetings\/","title":{"rendered":"How to host remote-friendly online meetings: a 3-step guide"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">In his book <\/span><i><span style=\"font-weight: 400;\">Alchemy<\/span><\/i><span style=\"font-weight: 400;\">, Rory Sutherland, author and Vice Chairman of Ogilvy in the UK, makes a suggestion that might forever change the way you look at video conferencing:<\/span><\/p>\n<p><i><span style=\"font-weight: 400;\">Video conferencing is not an upgrade from phone calls, but a substitute to business travels.<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">And he\u2019s right: video conferencing is more time-efficient, cost-effective, and environmentally friendly.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Online video meetings have grown in popularity in the last few years. With the widespread adoption of remote work culture, online meetings are more important than ever in helping teams and businesses collaborate better with each other.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Interested in learning how to host <a href=\"https:\/\/www.ringcentral.com\/guide-to-better-meetings\/\" target=\"_blank\" rel=\"noopener noreferrer\">better meetings<\/a>? New to video conferencing? This one\u2019s for you.<\/span><\/p>\n<h2><b><a href=\"https:\/\/ringcentral.valuestoryapp.com\/meeting-value-calculator\" target=\"_blank\" rel=\"noopener noreferrer\"><img decoding=\"async\" class=\"aligncenter size-full wp-image-48150\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2021\/03\/meetingvaluecalculator.png\" alt=\"meeting value calculator\" width=\"2000\" height=\"880\" \/><\/a><\/b><\/h2>\n<h2 style=\"padding-top: 20px;\"><strong>1. Choose the right <a href=\"https:\/\/www.ringcentral.com\/video-call.html\">video calling<\/a> software<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">There are tons of options for <a href=\"https:\/\/www.ringcentral.com\/small-business\/blog\/the-best-video-conferencing\/\" target=\"_blank\" rel=\"noopener noreferrer\">video conferencing software<\/a> out there\u2014from personal video calling apps like FaceTime and Whatsapp to more sophisticated software for businesses like <\/span><a href=\"https:\/\/www.ringcentral.com\/small-business\/blog\/introducing-ringcentral-video\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">RingCentral Video<\/span><\/a><span style=\"font-weight: 400;\">:<\/span><\/p>\n<figure id=\"attachment_3115\" aria-describedby=\"caption-attachment-3115\" style=\"width: 840px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.ringcentral.com\/video\" target=\"_blank\" rel=\"noopener noreferrer\"><img decoding=\"async\" class=\"size-large wp-image-3115\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/07\/image2-48-1024x672.png\" alt=\"Video conference using RingCentral Video\" width=\"840\" height=\"551\" \/><\/a><figcaption id=\"caption-attachment-3115\" class=\"wp-caption-text\">With <a href=\"https:\/\/www.ringcentral.com\/video\" target=\"_blank\" rel=\"noopener noreferrer\">RingCentral Video<\/a>, you can start a video conference call from any mobile device and invite other people to join your meeting just by sending them a link to the call.<\/figcaption><\/figure>\n<p><span style=\"font-weight: 400;\">[ebook-download title=&#8221;Learn more about managing your finances as a remote team&#8221; link=<\/span><\/p>\n<p><span style=\"font-weight: 400;\">&#8220;\u200bhttps:\/\/www.ringcentral.com\/remote-work-finance-playbook.html\u200b&#8221; cta-text=&#8221;Read the guide&#8221; src=&#8221;<\/span><span style=\"font-weight: 400;\"><img decoding=\"async\" class=\"alignnone wp-image-42961 size-medium\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/08\/Finances-playbook-image-300x290.png\" alt=\"\" width=\"300\" height=\"290\" \/>&#8220;]<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When choosing an online meeting software, make sure it has all the features that meet <\/span><i><span style=\"font-weight: 400;\">your<\/span><\/i><span style=\"font-weight: 400;\"> specific requirements.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are a few things to look for:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Is it easy to use?\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">How expensive is it? Some apps are free or very budget-friendly.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Can you record video meetings? (Useful if you\u2019re doing presentations.)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Can you do screen sharing so that your teammates can follow along while on the call?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">How many attendees will you need? If you need five or 10+ people on a call, make sure the app allows for that many attendees. (Many don\u2019t!)<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">For example, most online meeting tools are pretty easy to use\u2014you just need a computer with a built-in webcam and internet connection.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But if you need something more robust, there are some apps that are designed for businesses. These tend to<\/span><span style=\"font-weight: 400;\">\u00a0have additional features that\u2019ll come in handy if you have a remote team that has lots of online meetings:<\/span><\/p>\n<figure id=\"attachment_3116\" aria-describedby=\"caption-attachment-3116\" style=\"width: 840px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.ringcentral.com\/video\" target=\"_blank\" rel=\"noopener noreferrer\"><img decoding=\"async\" class=\"size-large wp-image-3116\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/07\/image1-58-1024x612.png\" alt=\"Screen sharing using RingCentral Video\" width=\"840\" height=\"502\" \/><\/a><figcaption id=\"caption-attachment-3116\" class=\"wp-caption-text\">For example, <a href=\"https:\/\/www.ringcentral.com\/video\" target=\"_blank\" rel=\"noopener noreferrer\">RingCentral Video<\/a> lets you do screen sharing while on a video call.<\/figcaption><\/figure>\n<hr \/>\n<p class=\"p1\"><span class=\"s1\">\ud83d\udd79\ufe0f<\/span> Get a hands-on look at how RingCentral works by booking a product tour:<\/p>\n<p class=\"p1\"><button data-href=\"#leadform-popup\" class=\"js-open-popup-activator btn primary\" >Choose a time<\/button><\/p>\n<p>\ud83d\udcb0 You can also <strong><a href=\"http:\/\/www.ringcentral.com\/roi-calculator\" target=\"_blank\" rel=\"noopener noreferrer\">use this calculator<\/a> <\/strong>to see roughly how much your business could save by using RingCentral to support your team&#8217;s communications with clients, customers, and each other.<\/p>\n<hr \/>\n<h2 style=\"padding-top: 20px;\"><strong>2. Decide on the equipment you need (if any)<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">After you\u2019ve chosen an online meeting app or software, you might need some other gear:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">A high-quality webcam, if you don\u2019t have one already in your computer or phone that you can use<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">High-speed internet connection to avoid lag time in video<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Video recording software (if your app doesn\u2019t come with this feature)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\"><a href=\"https:\/\/www.ringcentral.com\/small-business\/blog\/screen-sharing-software\/\" target=\"_blank\" rel=\"noopener noreferrer\">Screen sharing software<\/a> (again, if your app doesn\u2019t come with this feature)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">External microphone<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Noise-cancelling headphones with mics (if you\u2019ll be regularly taking calls in busy or loud places)<\/span><\/li>\n<\/ul>\n<p>[ebook-download title=&#8221;Grab the Remote Work Playbook&#8221; link=&#8221;https:\/\/www.ringcentral.com\/remote-work-playbook.html&#8221; cta-text=&#8221;Read it now&#8221; src=&#8221;&#8221;]<\/p>\n<h2 style=\"padding-top: 20px;\"><strong>3. Start the meeting: hosting duties<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Now, you\u2019re all set to begin the meeting. Here are a few points to keep in mind to make sure your online meeting runs smoothly:<\/span><\/p>\n<ol>\n<li><span style=\"font-weight: 400;\"> Test your sound system and equipment before you begin.<\/span><\/li>\n<li>Look into the camera and speak clearly and audibly.<\/li>\n<li><span style=\"font-weight: 400;\"> Communicate the meeting\u2019s agenda and etiquette with everyone (e.g., tell people there\u2019ll be a Q&amp;A or discussion after so that people don\u2019t interrupt the speakers while they\u2019re talking).<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> Introduce everyone if the participants don\u2019t know each other.<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> Moderate the meeting so that everyone gets to speak and one person isn\u2019t talking over other folks. Here are a few tips for how to meet with a purpose:<\/span><\/li>\n<\/ol>\n<p><iframe sandbox=\"allow-scripts allow-same-origin allow-presentation\" title=\"BMMC ep02\" src=\"https:\/\/player.vimeo.com\/video\/440490115?dnt=1&amp;app_id=122963\" width=\"500\" height=\"281\" frameborder=\"0\" allow=\"autoplay; fullscreen; picture-in-picture; clipboard-write; encrypted-media; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" sandbox=\"allow-same-origin allow-scripts allow-presentation\"><\/iframe><\/p>\n<h2 style=\"padding-top: 20px;\"><strong>Ready to start hosting online meetings?\u00a0<\/strong><\/h2>\n<p><a href=\"https:\/\/www.ringcentral.com\/video\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">Get started with RingCentral Video<\/span><\/a><span style=\"font-weight: 400;\">!<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>In his book Alchemy, Rory Sutherland, author and Vice Chairman of Ogilvy in the UK, makes a suggestion that might forever change the way you look at video conferencing: Video conferencing is not an upgrade from phone calls, but a substitute to business travels. And he\u2019s right: video conferencing is more time-efficient, cost-effective, and environmentally &#8230;<\/p>\n","protected":false},"author":29,"featured_media":44715,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[17901],"tags":[356,1548,2601,2771,2415],"class_list":["post-41234","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-leadership","tag-remote-work","tag-ringcentral-video","tag-video-meetings","tag-virtual-meetings","tag-wfh"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.3 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to host remote-friendly online meetings: a 3-step guide | RingCentral Blog<\/title>\n<meta name=\"description\" content=\"Learn how to host online meetings for remote teams, from choosing the right equipment to running through 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