{"id":40419,"date":"2020-07-02T00:00:00","date_gmt":"2020-07-02T00:00:00","guid":{"rendered":"https:\/\/newrcblog.wpengine.com\/5-ways-to-create-work-flexibility-in-your-organization\/"},"modified":"2025-07-03T04:18:44","modified_gmt":"2025-07-03T11:18:44","slug":"5-ways-to-create-work-flexibility-in-your-organization","status":"publish","type":"post","link":"\/us\/en\/blog\/5-ways-to-create-work-flexibility-in-your-organization\/","title":{"rendered":"5 ways to create work flexibility in your organization"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">In today\u2019s technology-based world, it\u2019s easier than ever to establish flexibility in the workplace and still ensure successful collaboration. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">The pandemic forced organizations to adopt remote workflows even faster since employees couldn\u2019t go into the office. A <\/span><a href=\"https:\/\/www.gartner.com\/en\/newsroom\/press-releases\/2020-04-03-gartner-cfo-surey-reveals-74-percent-of-organizations-to-shift-some-employees-to-remote-work-permanently2\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">Gartner survey<\/span><\/a><span style=\"font-weight: 400;\"> revealed that 74% of employers plan to shift some employees to work from home permanently even after the stay-at-home orders are lifted. Flexible workplaces are here to stay.<\/span><\/p>\n<p>&nbsp;<\/p>\n<hr \/>\n<p style=\"text-align: center;\">\u2b50 <strong>Your work-from-anywhere future<\/strong> \u2b50<\/p>\n<p style=\"text-align: center;\">Here&#8217;s the secret to a successful hybrid and remote-first workplace.<\/p>\n<p><center>\t<\/p>\n<div class=\"download-form-widget enterprise-download-form\" data-url=\"https:\/\/netstorage.ringcentral.com\/ebook\/what-your-business-needs.pdf\" data-id=\"69d01b3069937\" id=\"69d01b3069937\">\n\t\t<button tabindex=\"on\"  on=\"tap:69d01b3069937.toggleClass(class='open')\" class=\"open-modal-download-action download-form-button\" type=\"submit\">Get the eBook<\/button><\/p>\n<div class=\"download-form-modal\">\n<div class=\"download-form-modal-body\">\n<div class=\"download-form-modal-content\">\n<div class=\"download-form-modal-title\">Tomorrow's workplace is hybrid and remote-first. Is your communications system ready?<\/div>\n<form class=\"download-form ENTERPRISE\" method=\"post\">\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Full Name\" aria-required=\"true\" aria-invalid=\"false\" type=\"text\" name=\"fullname\" placeholder=\"Full Name\" data-dl-events-hover=\"true\" data-dl-element=\"text\" data-dl-additional-info=\"enterprise download form\">\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Email (please enter a work email address)\" aria-required=\"true\" aria-invalid=\"false\" type=\"email\" autocomplete=\"on\" name=\"email\" placeholder=\"Email (please enter a work email address)\" data-dl-events-hover=\"true\" data-dl-element=\"email\" data-dl-additional-info=\"enterprise download form\">\n\t\t\t\t\t\t<\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"popup_form\" value=\"1\">\n\t\t\t\t\t\t<\/div>\n<div><input type=\"hidden\" name=\"Asset_ID__c\" value=\"ODAM-02486\" class=\"download-form-input\"><\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"Lead_Entry_Source__c\" value=\"RC Blog Enterprise\" class=\"download-form-input\"\/>\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<button class=\"download-form-submit\" type=\"submit\" data-dl-element=\"button\" data-no-auto-dl=\"true\" data-dl-additional-info=\"enterprise download form\" data-dl-name=\"Download now\">Download now<\/button>\n\t\t\t\t\t\t<\/div>\n<\/p><\/form>\n<p> \t\t\t\t\t<button on=\"tap:69d01b3069937.toggleClass(class='open')\" role=\"button\" tabindex=\"0\"  class=\"download-form-modal-close\"><\/button>\n\t\t\t\t<\/div>\n<div class=\"download-form-modal-thank\">Enjoy!<\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/p><\/div>\n<p>\t<\/center><\/p>\n<hr \/>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Employee safety is the number one priority and cause for the rapid adoption of flexible work schedules across the globe. However, remote work has a host of other benefits for organizations too. According to <\/span><a href=\"https:\/\/hbr.org\/2020\/11\/our-work-from-anywhere-future\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">a Harvard study<\/span><\/a><span style=\"font-weight: 400;\">, productivity increased by 4.4% when employees were allowed flexible work schedules.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><b><a id=\"benefits\"><\/a>Benefits of flexible work schedules<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">According to a <\/span><a href=\"https:\/\/buffer.com\/resources\/state-remote-work-2018\/#satisfied\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">Buffer research study<\/span><\/a><span style=\"font-weight: 400;\">, 94% of remote workers would encourage others to do the same. In addition to productivity, allowing employees to work remotely widens the talent pool to potential employees outside of an organization\u2019s geographical area, reduces rent expenses and carbon footprint, and leads to greater employee satisfaction.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, implementing a flexible work schedule isn\u2019t easy. There are social and technical hurdles that many organizations face. For example, remote workers are <\/span><a href=\"https:\/\/journals.sagepub.com\/doi\/10.1177\/0018726709349199\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">4.4 times more likely<\/span><\/a><span style=\"font-weight: 400;\"> to experience burnout than their counterparts in the office. Additionally, <\/span><a href=\"https:\/\/buffer.com\/resources\/state-remote-work-2018\/#benefits\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">21% of remote workers<\/span><\/a><span style=\"font-weight: 400;\"> report that maintaining effective communication and collaborating online is a challenge.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In order to avoid these remote work pitfalls, organizations need to cultivate a culture of flexibility. Here are five ways organizations can implement a successful flexible work strategy.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><b><a id=\"train\"><\/a>1. Train managers<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Success starts at the top. If your organization wants to maximize the productivity of its remote workforce, you need to train your managers to adapt to the changes. A <\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/5-qualities-of-an-excellent-remote-team-manager\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">good remote team manager<\/span><\/a><span style=\"font-weight: 400;\"> should exhibit the following qualities:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><b>Trust in employees<\/b><span style=\"font-weight: 400;\">: Managers must understand that while their employees may be more prone to distractions at home, they will complete their tasks. Loosening the reins will give employees more freedom.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Good communication<\/b><span style=\"font-weight: 400;\">: Managers must maintain frequent communication with their employees, and this isn\u2019t limited to just work-related conversations. Understanding what employees are doing outside of work will help you be a more compassionate leader.<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Positive demeanor<\/b><span style=\"font-weight: 400;\">: Set a good example for your employees by creating a positive work environment. Focus on positive affirmation instead of negative reinforcement.<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Performance focused<\/b><span style=\"font-weight: 400;\">: Remember that it\u2019s the results that count. If your employee is generating better results at home even though he is working faster, that\u2019s okay.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h2><b><a id=\"establish\"><\/a>2. Establish expectations<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">One of the reasons remote employees are prone to burnout is because they often overwork themselves to prove their value to their employers. After all, it\u2019s much harder for managers to recognize accomplishments when employees are distributed. The default way for employees to demonstrate their value is by working longer hours and taking on extra tasks.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Combat overworking by setting expectations for employees to take frequent breaks, sign off for lunch, and stop working after certain hours. Let employees know that the quality of their work is more important than skipping lunch and answering emails at 11 p.m.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><b><a id=\"encourage\"><\/a>3. Encourage work-life balance<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">In the same vein, it\u2019s important to make a clear distinction for employees between work life and personal life. Without clear boundaries, remote work often creeps into personal time. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, remote employees might work nights or weekends to get ahead simply because they can, sprinkling in some work here and there at any opportunity. However, this is exactly the kind of mindset that causes burnout for remote workers.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Encourage employees to take PTO, set a daily schedule, and define clear boundaries in their work and personal lives.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><b><a id=\"adopt\"><\/a>4. Adopt the right communication tools<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">When COVID-19 struck, most organizations panic-bought remote work technologies, including separate apps for messaging, video conferencing, and phone. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">The problem is, constantly toggling between multiple apps causes employee distraction and frustration. In fact, <\/span><a href=\"https:\/\/netstorage.ringcentral.com\/documents\/connected_workplace.pdf\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">69% of workers<\/span><\/a><span style=\"font-weight: 400;\"> spend an hour a day simply switching between applications.\u00a0<\/span><\/p>\n<div class=\"rc-subscribe\" id=\"new-rc-subscribe\"  style=\"background-image:url('\/us\/en\/blog\/wp-content\/themes\/ringcentral\/assets\/images\/temp\/subscribe.png')\">\n\t\t<button class=\"close js-popup-close\"><svg class=\"icon_close_mobile\" width=\"20\" height=\"20\"><use xlink:href=\"#icon_close_mobile\"><\/use><\/svg><\/button><\/p>\n<div class=\"rc-subscribe__wrapper\">\n<div class=\"rc-subscribe__wrapper_text\">\n<h3 class=\"rc-subscribe__title h2\">Stay informed with RingCentral<\/h3>\n<div class=\"rc-subscribe__subtitle\">Subscribe to our emails for the latest blogs, events, and exclusive content on AI-powered communication solutions. Stay ahead with insights and tips from the leader in trusted AI communications.<\/p>\n<p>\t\t\t\t\t<a href=\"https:\/\/www.ringcentral.com\/legal\/privacy-notice.html\" target=\"_blank\" data-dl-name=\"Privacy Notic\" data-dl-element=\"link\" data-dl-additional-info=\"social\" rel=\"noreferrer noopener\">Privacy Notice<\/a>\n\t\t\t\t<\/div>\n<\/p><\/div>\n<div class=\"rc-subscribe__wrapper_form\">\n<form class=\"\" data-event-init=\"true\" novalidate data-js-form>\n<div class=\"rc-subscribe__row\">\n\t\t\t\t\t\t<input\n\t\t\t\t\t\t\t\tname=\"email\"\n\t\t\t\t\t\t\t\tplaceholder=\"Email address *\"\n\t\t\t\t\t\t\t\ttitle=\"Must be valid email. example@yourdomain.com\"\n\t\t\t\t\t\t\t\tminlength=\"4\"\n\t\t\t\t\t\t\t\tmaxlength=\"255\"\n\t\t\t\t\t\t\t\ttype=\"email\"\n\t\t\t\t\t\t\t\trequired\n\t\t\t\t\t\t\t\tpattern=\"[a-z0-9._%+\\-]+@[a-z0-9.\\-]+\\.[a-z]{2,}$\"\n\t\t\t\t\t\t\t\tclass=\"field__control\"\n\t\t\t\t\t\t\t\tautocomplete=\"on\"\n\t\t\t\t\t\t\t\taria-required=\"true\"\n\t\t\t\t\t\t\t\tdata-dl-events-hover=\"true\"\n\t\t\t\t\t\t\t\tdata-dl-element=\"email\"\n\t\t\t\t\t\t\t\tdata-dl-additional-info=\"LET'S WORK TOGETHER\"\n\t\t\t\t\t\t\t\taria-label=\"Email address *\"\n\t\t\t\t\t\t\t\taria-errormessage=\"email-subscribe-errors\"\n\t\t\t\t\t\t><br \/>\n\t\t\t\t\t\t<span class=\"field__errors\" id=\"email-subscribe-errors\" data-js-form-field-errors><\/span>\n\t\t\t\t\t<\/div>\n<div class=\"rc-subscribe__row\">\n\t\t\t\t\t\t<select\n\t\t\t\t\t\t\t\tname=\"Country__c\"\n\t\t\t\t\t\t\t\trequired\n\t\t\t\t\t\t\t\tclass=\"field__control\"\n\t\t\t\t\t\t\t\taria-required=\"true\"\n\t\t\t\t\t\t\t\taria-expanded=\"false\"\n\t\t\t\t\t\t\t\taria-label=\"Country *\"\n\t\t\t\t\t\t\t\taria-errormessage=\"country-subscribe-errors\"\n\t\t\t\t\t\t><option value=\"\" disabled=\"disabled\" selected=\"selected\">Country<\/option><option value=\"Canada\">Canada<\/option><option value=\"United_States\">United States<\/option><\/select><\/p>\n<p>\t\t\t\t\t\t<span class=\"field__errors\" id=\"country-subscribe-errors\" data-js-form-field-errors><\/span>\n\t\t\t\t\t<\/div>\n<div class=\"rc-subscribe__row\">\n\t\t\t\t\t\t<button type=\"submit\" data-event-init=\"true\">Subscribe<\/button>\n\t\t\t\t\t<\/div>\n<\/p><\/form>\n<\/p><\/div>\n<\/p><\/div>\n<div class=\"confirm-form\" role=\"status\" aria-live=\"polite\" style=\"display: none;\" aria-hidden=\"true\">\n<div class=\"confirm-form__text\">Thank you for your interest in RingCentral<\/div>\n<\/p><\/div>\n<\/p><\/div>\n<p><span style=\"font-weight: 400;\">To ensure maximum productivity from flexible work, your communications technology should bridge the gap between office and home. The <\/span><a href=\"https:\/\/www.ringcentral.com\/desktop-app.html\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">RingCentral app<\/span><\/a><span style=\"font-weight: 400;\"> combines team messaging, video conferencing, and cloud phone into a single platform, allowing employees to effortlessly switch from one mode of communication to another.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><b><a id=\"rethink\"><\/a>5. Rethink the 8-hour work day<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Remote work opens up opportunities to rethink the traditional 8-hour workday. Employees who prefer flexible schedules usually don\u2019t thrive on that schedule, instead preferring to work when they personally feel most productive. As long as employees perform and drive results, it shouldn\u2019t matter when they clock their 8 hours a day.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Furthermore, organizations that wish to adopt more flexible workflows should consider the value of meetings and how they cut into that window of productivity. Middle managers spend <\/span><a href=\"https:\/\/www.themuse.com\/advice\/how-much-time-do-we-spend-in-meetings-hint-its-scary\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">35% of their time<\/span><\/a><span style=\"font-weight: 400;\"> in meetings. What\u2019s worse, executives consider 67% of meetings to be failures. Limiting the number of meetings your organization has gives employees more time to work with fewer unnecessary disruptions.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><b>Driving the future of work with flexibility<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Organizations adopting remote and flexible work are leading the charge in the future of work. When results show happier employees, better results, and more job satisfaction, it\u2019s no wonder more organizations are leaning toward flexibility.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, flexibility doesn\u2019t come without its challenges. Make sure your organization is prepared to support employees with the right management, workflow, and tools to ensure you make the most out of your remote workforce.\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>In today\u2019s technology-based world, it\u2019s easier than ever to establish flexibility in the workplace and still ensure successful collaboration. The pandemic forced organizations to adopt remote workflows even faster since employees couldn\u2019t go into the office. A Gartner survey revealed that 74% of employers plan to shift some employees to work from home permanently even &#8230;<\/p>\n","protected":false},"author":29,"featured_media":42700,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[18390],"tags":[17893,17744,356,17894,17706,17895,17896],"class_list":["post-40419","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-communication-and-collaboration","tag-future-of-flexible-work","tag-how-to-offer-flexible-work","tag-remote-work","tag-ringcentral-flexible-job","tag-ringcentral-work-from-home","tag-types-of-job-flexibility","tag-unified-communications-flexible-work"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.3 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>5 ways to create work flexibility in your organization | RingCentral Blog<\/title>\n<meta name=\"description\" content=\"In today\u2019s technology-based world, it\u2019s easier than ever to establish flexibility in the workplace and still ensure successful collaboration. 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