{"id":39948,"date":"2020-04-07T00:00:00","date_gmt":"2020-04-07T00:00:00","guid":{"rendered":"https:\/\/newrcblog.wpengine.com\/5-predictions-for-how-meetings-will-look-by-2025\/"},"modified":"2023-01-18T03:34:14","modified_gmt":"2023-01-18T11:34:14","slug":"5-predictions-for-how-meetings-will-look-by-2025","status":"publish","type":"post","link":"\/us\/en\/blog\/5-predictions-for-how-meetings-will-look-by-2025\/","title":{"rendered":"5 Predictions for How Meetings Will Look By 2025"},"content":{"rendered":"<p><span style=\"font-weight: 400\">Of everything that technology has changed in our professional lives, meetings still remain the same. Sure, we have online video meetings now, but the structure of meetings hasn\u2019t changed since the days of our parents and grandparents\u2014and that\u2019s a problem.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Conventional meetings are wrought with friction and productivity hurdles, which end up costing US businesses <\/span><a href=\"https:\/\/hbr.org\/2018\/02\/plan-a-better-meeting-with-design-thinking\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400\">$30 billion<\/span><\/a><span style=\"font-weight: 400\"> collectively every year. To top it off, we\u2019re having more meetings today than ever before. Luckily, there\u2019s a light at the end of the tunnel.<\/span><\/p>\n<p><span style=\"font-weight: 400\">As work evolves and technology continues to mature, we\u2019ll begin to see fundamental shifts in how meetings are run. In fact, we predict that advancements will completely change the where, when, how, and why of meetings in just the next few years.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Here are our predictions for what meetings will look like by 2025.<\/span><\/p>\n<h3><b>1. Digital assistants will handle our basic administrative work.<\/b><\/h3>\n<p><span style=\"font-weight: 400\">The technology for digital assistants already exists, and the only thing that\u2019s stopping them from becoming our personal executive assistants is AI training and human trust. You likely either own or have seen personal assistants like Siri and Alexa in action before. They can turn on your lights, start your stoves, and even reply to text messages. And soon, they\u2019ll be wiping out your meetings.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Here\u2019s how AI could handle our Monday mornings:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Provide a recap of last week\u2019s work.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Write up reports on our work and send them to key stakeholders and managers.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Scan our calendars.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Determine what we need from other people.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Communicate with others\u2019 AI assistants to schedule meetings.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Search for the information we need to complete our work.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">This effectively eliminates the need for several types of meetings: stakeholder updates, briefings, information sharing, coordination, and planning.<\/span><\/p>\n<h3><b>2. Meetings will be shorter and contextual.<\/b><\/h3>\n<p><span style=\"font-weight: 400\">With AI handling our administrative tasks, we\u2019re left with more freedom to focus on the human side of work\u2014ideation, creativity, and collaboration. Because conventional meetings hamper these uniquely human skills, businesses will eventually migrate away from conventional meetings and move toward more fluid meetings that we dip in and out of, like being part of a continual conversation.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">To support these lightweight, check-in style meetings, organizations will start consolidating their communications apps\u2014messaging, video, and phone\u2014into a single platform, where video meetings will live side by side with team messaging and provide instant context before, during, and after every meeting. When all communications (e.g., messaging history, files, links) exist in a single platform, information is easily accessible at all times, allowing for shorter and more productive meetings.<\/span><\/p>\n<h3><b>3. Meetings will be held on top of the Burj Khalifa and anywhere in the world.<\/b><\/h3>\n<p><span style=\"font-weight: 400\">If you\u2019ve ever seen the movie <\/span><i><span style=\"font-weight: 400\">Ready Player One<\/span><\/i><span style=\"font-weight: 400\">, you know that virtual reality (VR) has been a futuristic dream for gamers and sci-fi geeks alike. The great thing is, VR technology already exists, although it\u2019s at a primitive and cost-prohibitive stage.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">As the technology surrounding VR becomes more available, we\u2019ll start to see businesses have some fun with VR. Early adopters will simulate real offices for employees and real stores for customers, where employees can attend \u201cin-person\u201d meetings and customers can \u201cvisit\u201d virtual shops. Once people become more accustomed to VR, organizations will start simulating more authentic and immersive experiences. Imagine how much more effective marketers would be at promoting a hotel room if they could experience it themselves?\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">In the future, meetings could be held on the top floor of the Burj Khalifa, the tallest skyscraper in the world. Why stop there? Hold them on the moon. VR will completely change where meetings take place, even if you\u2019re simply strapped into a headset at home.<\/span><\/p>\n<h3><b>4. We\u2019ll stay focused during meetings and produce better results.\u00a0<\/b><\/h3>\n<p><span style=\"font-weight: 400\">Our brains are bombarded with attention-demanding apps, alerts, and content every day. It\u2019s no wonder we\u2019re having more trouble staying focused. Studies show that during meetings, <\/span><a href=\"https:\/\/hbr.org\/2019\/01\/why-your-meetings-stink-and-what-to-do-about-it\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400\">90% of people report daydreaming and 73% report doing unrelated work<\/span><\/a><span style=\"font-weight: 400\">. Needless to say, our attention spans are evolving, and the workforce of tomorrow requires a different approach to meetings than the one we\u2019ve been using for the past century.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Here\u2019s where neuroscience comes in. With a better understanding of the human brain, organizations will restructure how information is presented in meetings. Repetition is excellent for learning retention, so meeting facilitators could preview the content of the meeting, deliver the information, and then recap what was said. Similarly, we can expect to see an increase in presentations that utilize visual content (e.g. videos, diagrams, illustrations) as they\u2019re <\/span><a href=\"https:\/\/en.wikipedia.org\/wiki\/Picture_superiority_effect\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400\">easier to digest and remember compared to words<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/p>\n<p><span style=\"font-weight: 400\">This will help us move beyond conventional, unproductive meetings toward meetings that maximize efficiency and are full of substance.<\/span><\/p>\n<h3><b>5. Workspaces will be designed for collaboration at every turn.<\/b><\/h3>\n<p><span style=\"font-weight: 400\">MIT\u2019s Building 20 was notorious for being an incubator of innovation. Built during World War II for war-related research and used by the school post-war, Building 20 was constructed without any care for design or the fire code. The interior layout was infamously hard to navigate, which led to many academics constantly wandering into other departments and meeting new people, which facilitated new intellectual discussions.<\/span><\/p>\n<p><span style=\"font-weight: 400\">The result? Building 20\u2019s occupants won nine Nobel Prizes in just 20 years. Who knew that chance encounters could foster such collaboration?<\/span><\/p>\n<p><span style=\"font-weight: 400\">Tomorrow\u2019s buildings will feel a lot like Building 20, albeit without the fire code violations and labyrinthine layout. Designs will focus on encouraging employees to work together. Expect to see a lot of unusual workplaces filled with shared spaces. And with an increasing number of the workforce being remote, offices will increasingly shrink.<\/span><\/p>\n<h3><b>Your communications solution will be essential to the future of work.<\/b><\/h3>\n<p><span style=\"font-weight: 400\">By 2025, businesses will move away from conventional meetings in favor of contextual meetings that reduce friction, eliminate administrative meetings, save time, and allow employees to focus on the tasks they were hired to do. Essentially, we\u2019ll have fewer meetings that go by a lot quicker.<\/span><\/p>\n<p><span style=\"font-weight: 400\">For contextual meetings to happen, employees need a space where they can communicate and collaborate together\u2014an <\/span><a href=\"https:\/\/www.ringcentral.com\/rcapp.html\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400\">integrated platform<\/span><\/a><span style=\"font-weight: 400\"> that unifies team messaging, video, phone, as well as customer service. Employees can move seamlessly between communication channels, access the information they need before meetings, and jump into meetings fully prepared.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Additionally, when more hurdles can be effortlessly clarified through messaging, calling, and video meetings, fewer in-person meetings will be needed. And with an era of increasingly remote work, effortless communication will be more necessary than ever before.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Make sure your organization is ready to embrace contextual meetings. See how <\/span><a href=\"https:\/\/www.ringcentral.com\/video.html\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400\">RingCentral Video<\/span><\/a><span style=\"font-weight: 400\"> can help.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Want to learn more about why traditional meetings are a thing of the past? Check out <\/span><a href=\"https:\/\/netstorage.ringcentral.com\/documents\/death_of_the_meeting.pdf\" target=\"_blank\" rel=\"noopener noreferrer\"><i><span style=\"font-weight: 400\">2024: The Death of the Meeting?<\/span><\/i><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Of everything that technology has changed in our professional lives, meetings still remain the same. Sure, we have online video meetings now, but the structure of meetings hasn\u2019t changed since the days of our parents and grandparents\u2014and that\u2019s a problem.\u00a0 Conventional meetings are wrought with friction and productivity hurdles, which end up costing US businesses &#8230;<\/p>\n","protected":false},"author":29,"featured_media":39949,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[18390],"tags":[17478,12520,17479,2601,7555],"class_list":["post-39948","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-communication-and-collaboration","tag-2020-predictions","tag-ai","tag-future-of-meetings","tag-video-meetings","tag-virtual-reality"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.3 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>5 Predictions for How Meetings Will Look By 2025 | RingCentral Blog<\/title>\n<meta name=\"description\" content=\"Of everything that technology has changed in our professional lives, meetings still remain the same. 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