{"id":36409,"date":"2021-01-26T00:00:00","date_gmt":"2021-01-26T00:00:00","guid":{"rendered":"https:\/\/newrcblog.wpengine.com\/friday-five-5-great-productivity-boosting-apps\/"},"modified":"2025-11-23T23:22:47","modified_gmt":"2025-11-24T07:22:47","slug":"task-management-software","status":"publish","type":"post","link":"\/us\/en\/blog\/task-management-software\/","title":{"rendered":"The 14 best task management software for better productivity"},"content":{"rendered":"<p><span style=\"font-weight: 400;\"><em>Updated November 20525<\/em><\/span><\/p>\n<hr \/>\n<p><span style=\"font-weight: 400;\">Effectively managing tasks isn\u2019t just good for your workflow and productivity in general, it\u2019s good for the mind too. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Maybe it&#8217;s because I&#8217;m a triple Virgo, but for me, when everything\u2019s organized and in one place, it makes me feel prepared for the day ahead.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But finding the best task management software isn\u2019t always an easy feat because there are so many options to choose from. (I&#8217;ve easily tried at least five or six different task management tools in just the last few years.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There are options for spreadsheet lovers and Kanban board fanatics, and then there other types of tools that integrate right into your everyday communication tools<\/span><span style=\"font-weight: 400;\">. (I&#8217;ll give you a hint: The one I&#8217;m currently using is built right into my messaging app. \ud83d\ude09)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To help you narrow down your options for task management tools, I&#8217;ve broken down the 12 best software and apps I could find. I&#8217;ve used many of these, and I&#8217;ve also peppered in a few that aren&#8217;t as well-known, but piqued my interest<\/span>. Read on to learn more about (skip ahead if you&#8217;d like!):<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#what\"><span style=\"font-weight: 400;\">What task management software is, exactly<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#bene\"><span style=\"font-weight: 400;\">The benefits of task management software<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#options\"><span style=\"font-weight: 400;\">The 13 best task management software for productivity\u00a0<\/span><\/a><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\"><a id=\"what\"><\/a><br \/>\nSo&#8230; What is &#8220;task management software?&#8221;<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Essentially, <strong>task management software<\/strong> is a platform, tool, or app that you use to keep your projects and to-do list organized. You can use it for yourself, or to manage a team&#8217;s workload, and the format can vary pretty widely.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As I mentioned earlier, some task management tools use project boards while others use spreadsheets or even basic to-do task lists.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Say you&#8217;re a project management who&#8217;s running an agile team. The agile methodology your team uses will determine how your team collaborates and manages projects. (Scrum, Kanban, and Lean are all popular agile frameworks.) These types of teams are self-organizing and typically each person will take responsibility for their tasks. But when a team has multiple complex projects going on simultaneously, sometimes they&#8217;ll need help to manage them all the different moving parts so that things don&#8217;t slip through the cracks.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Regardless, if you have a team that needs to stay in sync in order to get tasks done efficiently, the best type of task management software is something that gives you different communication options too. For example, instead of using a separate tool <em>just<\/em> to manage your tasks, you could try to <strong>use software that has task management features built in already<\/strong>.<\/span><\/p>\n<p><span style=\"font-weight: 400;\"> It&#8217;s a pretty novel concept, but I&#8217;ll explain more about how this works and what it looks like when we get into the <a href=\"#one\">best task management app options below<\/a>.<\/span><\/p>\n<div class=\"tip\">\n<div class=\"tip-heading\"><b>\ud83d\udca1 Pro-tip:\u00a0<\/b><\/div>\n<p>That&#8217;s right\u2014you don&#8217;t have to buy a separate task management tool. This applies especially to small teams or small business owners who just wants to keep on top of daily tasks. I&#8217;m a huge fan of Kanban myself, but you don\u2019t actually always need complex software just to knock things off your to-do list.<\/p>\n<\/div>\n<p>Now, let&#8217;s look at the biggest benefits of using task management software.<\/p>\n<h2><span style=\"font-weight: 400;\"><a id=\"bene\"><\/a><br \/>\nWhat are the benefits of task management software?<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">1. It keeps you organized<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The biggest reason I use task management software? It keeps me organized. Whether I&#8217;m using Asana or Trello or the <a href=\"https:\/\/www.ringcentral.com\/rcapp.html\" target=\"_blank\" rel=\"noopener noreferrer\">RingCentral app<\/a>, the end-game is always to stay on top of multiple projects (with multiple constantly shifting priorities). <\/span><\/p>\n<p><span style=\"font-weight: 400;\">And that&#8217;s the beauty of all these different task management apps. No matter if you&#8217;re creating a board, plotting tasks, or assigning projects to different teams, there&#8217;s an option out there for the way <em>you\u00a0<\/em>prefer to work.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For instance, I&#8217;m managing my own team, but also working with an agency that helps us with content creation. I just use the RingCentral desktop app (there&#8217;s a mobile app too!) to keep both teams organized.<\/span><\/p>\n<p>I can create and assign tasks right in the app:<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-45695\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/12\/ringcentral-app-for-real-estate-new.png\" alt=\"new task in ringcentral app\" width=\"1000\" height=\"539\" \/><\/p>\n<p><span style=\"font-weight: 400;\">But as you can see, beyond just the basic task management features like setting deadlines and assignees, these tasks go right into team chats once they&#8217;re created.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And if you look at the bar going down the lefthand side, you&#8217;ll notice camera and phone icons\u2014yep, I can also start video meetings and call my teammates to discuss projects.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For me, this is awesome because I don&#8217;t have to open up different apps and toggle between them constantly if I want to create a task for someone on my team. I can literally do it all\u2014message, <a class=\"waffle-rich-text-link\" href=\"https:\/\/www.ringcentral.com\/video-call.html\">video call<\/a>, assign tasks\u2014in the same \u201ctask management\u201d app. Let&#8217;s just say it makes it <em>much<\/em> easier to keep track of everything.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">2. It helps you manage your time better<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Time management can be tricky, especially when you have to account for other people&#8217;s time and schedules. Sometimes you get held back because of task dependencies, and you just can\u2019t move onto the next <a href=\"https:\/\/monday.com\/blog\/project-management\/project-schedule-management\/\">task on the project schedule<\/a> if a teammate hasn&#8217;t finished their part first. It&#8217;s like a relay race\u2014you&#8217;ve got to pass the baton quickly and efficiently.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">One of the things I love most about task management software platforms like Asana and Trello is that they let you break down each project into smaller chunks or tasks, and see what the status of each one is at any given time. Super valuable if you need task-tracking capabilities, especially if you tend to have recurring tasks as well as new ones.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">3. It encourages everyone to build good &#8220;teamwork&#8221; habits<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Now that I&#8217;m managing other writers&#8217; and editors&#8217; work in addition to my own stuff, I find it pretty hard to imagine not using task management software. (Yes, I&#8217;ve drank the Kool-Aid.)\u00a0 <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Not only does it make sure everyone is aware of every project in the pipeline, their roles in it, and deadlines, it <em>also <\/em>gives everyone <strong>visibility into their role in the big picture<\/strong>. My whole team is distributed\u2014across countries and time zones. But even so, everyone is still always fully aware of where each project is at and who has the baton.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And we do it using just one app: in RingCentral, we can message each other, start a video meeting to screen share if something isn&#8217;t clear, create dedicated threads for tricky projects, and just make sure everyone is on the same page. Within these group chats, we can share important documents just by dragging and dropping the files from our computers:<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-43590\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/09\/file-sharing-integrations-with-dropbox-and-box.gif\" alt=\"file sharing in RingCentral's cloud collaboration solution\" width=\"800\" height=\"699\" \/><\/p>\n<p><span style=\"font-weight: 400;\">That&#8217;s the benefit of having a good task management tool.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\"><a id=\"options\"><\/a><br \/>\nThe 14 best task management software options for better productivity<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\"><a id=\"one\"><\/a><br \/>\n<a href=\"https:\/\/www.ringcentral.com\/rcapp.html\" target=\"_blank\" rel=\"noopener noreferrer\">1. RingCentral Office<\/a><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Okay. You&#8217;ve heard me mention how much my team loves managing tasks in RingCentral Office earlier in this post. Now let me show you why.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Yes, it&#8217;s an all-in-one communication tool that&#8217;s helped us evolve and become more efficient. Yes, it has HD video calling, cloud-based phone calling, and team messaging built right in:<\/span><\/p>\n<div class=\"rc_custom_video\"><a class=\"rc_custom_video__link\" href=\"https:\/\/www.youtu.be\/9xaL89hYeFs\">\n\t\t            <picture><source srcset=\"https:\/\/i.ytimg.com\/vi_webp\/9xaL89hYeFs\/maxresdefault.webp\" type=\"image\/webp\"><img decoding=\"async\" class=\"rc_custom_video__media\" src=\"https:\/\/i.ytimg.com\/vi\/9xaL89hYeFs\/maxresdefault.jpg\" alt=\"\">\n\t\t            <\/picture>\n\t\t        <\/a><br \/>\n\t\t        <button class=\"rc_custom_video__button\" aria-label=\"Play video\"><svg width=\"68\" height=\"48\" viewBox=\"0 0 68 48\"><path class=\"rc_custom_video__button-shape\" d=\"M66.52,7.74c-0.78-2.93-2.49-5.41-5.42-6.19C55.79,.13,34,0,34,0S12.21,.13,6.9,1.55 C3.97,2.33,2.27,4.81,1.48,7.74C0.06,13.05,0,24,0,24s0.06,10.95,1.48,16.26c0.78,2.93,2.49,5.41,5.42,6.19 C12.21,47.87,34,48,34,48s21.79-0.13,27.1-1.55c2.93-0.78,4.64-3.26,5.42-6.19C67.94,34.95,68,24,68,24S67.94,13.05,66.52,7.74z\"><\/path><path class=\"rc_custom_video__button-icon\" d=\"M 45,24 27,14 27,34\"><\/path><\/svg><br \/>\n\t\t        <\/button>\n\t\t    <\/div>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">For us, communication is key, especially because we are all working from literally everywhere, but are still part of a wider team. And if your team is working on flexible schedules, it can be extra challenging getting everyone in one place. We use the RingCentral app to solve this\u2014and if you can&#8217;t get everyone into one meeting? There&#8217;s always the option to ditch the meeting and go asynchronous (<a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/asynchronous-communication\/\" target=\"_blank\" rel=\"noopener noreferrer\">more on that here<\/a>) with a round-robin style team update instead:<\/span><\/p>\n<p><span style=\"font-weight: 400;\"> <img decoding=\"async\" class=\"alignnone size-full wp-image-45696\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/12\/Standup-meeting-in-RingCentral-app-new-e1608217956485.png\" alt=\"asynchronous standup meeting in ringcentral app\" width=\"900\" height=\"591\" \/><\/span><\/p>\n<p><span style=\"font-weight: 400;\">It&#8217;s all up to your team and how you work best together, really. Whether you like having regular meetings to update each other, or just assigning tasks in your group conversation, there are different options for managing tasks using the app&#8230;<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-44657\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/03\/insurance-task-in-ringcentral-app-e1604592048416.png\" alt=\"insurance task in ringcentral app\" width=\"900\" height=\"601\" \/><\/p>\n<p>And did I mention that you can<span style=\"font-weight: 400;\"> switch from a phone call to a video call with just one tap in the app? <\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-44978\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/11\/Call-to-Video-GIF.gif\" alt=\"flip from Call to Video\" width=\"375\" height=\"812\" \/><\/p>\n<p><span style=\"font-weight: 400;\">I don&#8217;t know about you, but sometimes when I&#8217;m talking to someone about a project, we find that it&#8217;s easier to get on video and share our screens\u2014especially if we&#8217;re talking about design layouts or going over a document.<\/span><\/p>\n<p><b>Pricing: <\/b><span style=\"font-weight: 400;\">The Essentials package includes phone and messaging for up to 20 users, it starts at $19.99. The Standard plan includes video calling, unlimited chat, and phone support, it\u2019s $24.99.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The Premium plan includes everything the Standard plan does, but with additional features like 200 video participants for $34.99 a month. The Ultimate plan includes unlimited storage and is $49.99 (per user, per month).<\/span><\/p>\n<hr \/>\n<p class=\"p1\"><span class=\"s1\">\ud83d\udd79\ufe0f<\/span> Get a hands-on look at how RingCentral makes managing tasks way easier\u2014book a product tour to check it out!<\/p>\n<p class=\"p1\"><button data-href=\"#leadform-popup\" class=\"js-open-popup-activator btn primary\" >Choose a time<\/button><\/p>\n<p class=\"p1\"><span class=\"s1\">\ud83d\udcb0<\/span> You can also <a href=\"https:\/\/ringcentral.valuestoryapp.com\/roi-calculator\/\"><span class=\"s2\"><b>use this calculator<\/b><\/span><\/a><b> <\/b>to see roughly how much your business could save by using RingCentral to support your team&#8217;s communication with each other, clients, freelancers, and more.<\/p>\n<hr \/>\n<h3><span style=\"font-weight: 400;\">2. Asana<\/span><\/h3>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-44120\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2015\/03\/asana-e1605798464214.png\" alt=\"asana task management tool\" width=\"900\" height=\"493\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Asana is one of the most popular task management tools, and for good reason. It has a plethora of features to keep your work on track. You can share files, assign tasks, comment on tasks, and attach documents to projects. All of these seamless communication options make collaboration easy, particularly when you\u2019re working on group projects.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s great task management software for <\/span><span style=\"font-weight: 400;\">small businesses<\/span><span style=\"font-weight: 400;\">, but if you&#8217;re working with a developer team, you may struggle to make it work for them simply because it\u2019s not designed for developers like some other tools. <\/span><a href=\"https:\/\/www.g2.com\/products\/asana\/reviews\/asana-review-4321630\"><span style=\"font-weight: 400;\">One user on G2 even said that<\/span><\/a><span style=\"font-weight: 400;\">, \u201cThis platform is only good for the simplest and most basic of project management tasks.\u201d I personally have used Asana mainly to manage a content calendar, which it&#8217;s perfectly suited for, but my only gripe with it is that I have to open another tab or window to use Asana, as opposed to the RingCentral app, which is fully integrated with my other communication channels.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That being said, Asana is really intuitive and easy to use, and it&#8217;s still one of my favorite task management tools.<\/span><\/p>\n<p><b>Key features:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Simple and beautifully designed user interface<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Intuitive drag-and-drop task boards<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">File sharing<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Lets you build Gantt charts<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automation for routine tasks, e.g., assigning work to the right teammates<\/span><\/li>\n<\/ul>\n<p><b>Pricing: <\/b><span style=\"font-weight: 400;\">The Basic version is free! From there, the Premium is $10.99, Business is $24.99, and Enterprise price is available upon request. All per user, per month.<\/span><\/p>\n<div class=\"tip\">\n<div class=\"tip-heading\"><b>\ud83d\udca1 P.S.\u00a0<\/b><\/div>\n<p><strong>If you&#8217;re looking for a free option,<\/strong> <strong>there&#8217;s also <a href=\"https:\/\/www.glip.com\/signup\" target=\"_blank\" rel=\"noopener noreferrer\">Glip by RingCentral<\/a><\/strong>, which gives you <em>free<\/em> <em>unlimited meetings and messaging<\/em>\u2014and yes, it includes those awesome task management features too.<\/p>\n<\/div>\n<p><span style=\"font-weight: 400;\">\u00a03. <\/span><span style=\"font-weight: 400;\">Todoist<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-44155\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/09\/todoist-task-management-tool-e1611671283845.png\" alt=\"todoist task management software\" width=\"800\" height=\"564\" \/><\/p>\n<p><span style=\"font-weight: 400;\">This task management solution is used by many teams worldwide. I used Todoist like a supercharged to-do list (like&#8230; five steps up from using the Notes app) and also really enjoyed it. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">It has a clean, easy-to-use layout that is perfectly suited to small businesses. It\u2019s geared towards individuals, making it a great collaboration tool choice if you&#8217;re a solopreneur or freelancer.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Though other task management tools may have more robust functionality, Todoist is a good way to dip your toe into task management with relatively simple task management features. You can\u2019t assign multiple people to one task though, which makes it a tad difficult to manage team projects.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you\u2019re looking for a no-frills task management platform, Todoist could work well for you. I ended up having to switch away from it though in favor of a more well-rounded platform because I had to manage our folks&#8217; work <\/span><span style=\"font-weight: 400;\">though. If you need a tool with communication options like messaging and video conferencing as well as task management, then look into <a href=\"https:\/\/www.ringcentral.com\/office\/how-it-works.html\" target=\"_blank\" rel=\"noopener noreferrer\">RingCentral Office<\/a>.<\/span><\/p>\n<p><b>Key features:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Stripped down and simple user interface<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Lets you create and track individual tasks<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Available as an app on iOS and Android<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Easy to organize and prioritize tasks<\/span><\/li>\n<\/ul>\n<p><b>Pricing: <\/b><span style=\"font-weight: 400;\">It\u2019s free, but the premium version is $3 per month, per user.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">4. Monday.com<\/span><\/h3>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-44154\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/09\/monday-project-management-tool-e1605541734992.png\" alt=\"monday task management tool\" width=\"900\" height=\"660\" \/><\/p>\n<p><span style=\"font-weight: 400;\">This platform is relatively new and has seriously risen in popularity over the past few years. (I love their ads. It&#8217;s one of the few brands I don&#8217;t hit <em>Skip ad <\/em>on when I&#8217;m on YouTube.)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">I haven&#8217;t personally tried Monday.com, but I&#8217;ve heard great things about it. It looks like a pretty well-rounded platform with plenty of features to help you improve team collaboration. You can do all the usual things like, create task boards with colleagues, edit tasks, and set deadlines. I like that they let you start with a task board template instead of having to start from scratch. And the extra layer of security with a two-step authentication process is nice.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Unfortunately, Monday.com doesn\u2019t have a free option. Some users have also found their pricing structure to be confusing, with <\/span><a href=\"https:\/\/uk.pcmag.com\/productivity-2\/67147\/mondaycom\"><i><span style=\"font-weight: 400;\">PCMag<\/span><\/i><\/a><span style=\"font-weight: 400;\"> saying it had \u201cunnecessarily confusing pricing and plans.\u201d The interesting thing is that the prices are based on the number of people on the team, tier of service, and length of commitment\u2014not per month, per user like most software.<\/span><\/p>\n<p><b>Key features:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Customizable templates<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Modern user interface<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Unlimited boards<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Time-tracking\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">In-app automations<\/span><\/li>\n<\/ul>\n<p><b>Pricing: <\/b><span style=\"font-weight: 400;\">It starts at $24 for a team size of three.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">5. Wrike<\/span><\/h3>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-43812\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/09\/wrike-cloud-collaboration-project-management-tool-e1610119326296.png\" alt=\"wrike task management tool\" width=\"900\" height=\"712\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Wrike is a great tool for teams that want to improve their workflow management, and I&#8217;ve used it at multiple companies. Developers and design teams in particular seem to like Wrike, and I can see why! <\/span><span style=\"font-weight: 400;\">Wrike lets you create Kanban boards, Gantt charts, and pre-built agile templates. And of course, you can also share files and make comments on those boards, essentially working together in real-time as a team on tasks.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Like Asana, Wrike features a calendar view (coincidentally my favorite view), so that team leaders can track task assignments and progress across the board. If your team has more complex projects with lots of steps and stakeholders, then Wrike is the task management tool for you.<\/span><\/p>\n<p><b>Key features:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Customizable project templates<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Drag-and-drop functionality<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Lots of integrations such as Microsoft Excel and Salesforce<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Easy-to-use interface<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Simple navigation<\/span><\/li>\n<\/ul>\n<p><b>Pricing:<\/b><span style=\"font-weight: 400;\"> There is a free version! From there, it\u2019s $9.80 per user, per month for Professional, and $24.80 per user, per month for Business. For Enterprise pricing, you&#8217;ll have to contact Wrike&#8217;s team directly.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">6. Trello<\/span><\/h3>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-44152\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/09\/trello-project-managment-tool-e1604590631876.png\" alt=\"trello task managment software\" width=\"900\" height=\"461\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Trello is another pretty common online task management tool. I&#8217;ve used this one before as well, but to be honest, my memory of it is that it&#8217;s pretty interchangeable with Wrike. Again, I&#8217;ve found that design teams seem to prefer Trello, maybe because of the different customization options and the ability to create work-back schedules, drag and drop tasks on project boards, and share files within projects.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For small businesses that need advanced <a href=\"https:\/\/thedigitalprojectmanager.com\/tools\/project-planning-software\/\">project planning capabilities<\/a>, you may need to upgrade to the paid version to use Gantt charts and share larger (250 MB) file attachments.\u00a0<\/span><\/p>\n<p><b>Key features:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Drag and drop tasks<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Task assignments\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Create checklists<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Attach files<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Use deadlines for work management\u00a0<\/span><\/li>\n<\/ul>\n<p><b>Pricing: <\/b><span style=\"font-weight: 400;\">Standard Trello is free. The Business Class version is $9.99 per user, per month. The Enterprise version is $17.50 per user, per month.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">7. Basecamp<\/span><\/h3>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-46362\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2013\/08\/basecamp-task-management-tool.png\" alt=\"basecamp task management tool\" width=\"814\" height=\"553\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Basecamp describes itself as the \u201call-in-one toolkit for working remotely.\u201d Using Basecamp, you can organize a team through tasks, subtasks, and use \u201chill charts\u201d for time tracking. It\u2019s great for teams that need to complete more complex tasks because it makes task lists super easy to create and track.<\/span><\/p>\n<p>I&#8217;ve used Basecamp before, but this was years ago and they&#8217;ve made tons of improvements and updates since then. I do like how they&#8217;ve created a leveled-up version of your typical to-do list, and it does look more robust than Todoist. If you&#8217;re a fan of to-do lists but want something more sophisticated, then Basecamp looks like a good option\u2014the only thing is it&#8217;s quite expensive compared to the other tools on this list.<\/p>\n<p><b>Key features:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">View everything in one place with \u201cactivity view\u201d<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Share files<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Assign tasks<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Split work into projects<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Simple task management<\/span><\/li>\n<\/ul>\n<p><b>Pricing: <\/b><span style=\"font-weight: 400;\">The Business version is a flat fee of $99 a month.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">8. Airtable<\/span><\/h3>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-43972\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/09\/airtable-team-calendar-tool.gif\" alt=\"airtable task management tool\" width=\"836\" height=\"602\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Airtable is different from your typical task management software in that it\u2019s a datasheet\/spreadsheet hybrid. I&#8217;m not the biggest spreadsheet fan, but I do love how Airtable uses the spreadsheet format!<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We&#8217;re using it to track requests from other teams that want to create different types of content, and it definitely keeps that organized for us. The nice thing about Airtable is that this workspace is great for freelancers and small businesses because you can truly create a plan that suits you. It evolves as your team does, and you can add on features as you grow.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you&#8217;re not familiar with spreadsheets though, it might take some getting used to. <\/span><a href=\"https:\/\/www.g2.com\/products\/airtable\/reviews\/airtable-review-1852891\"><span style=\"font-weight: 400;\">One user on G2 said that it&#8217;s<\/span><\/a><span style=\"font-weight: 400;\"> \u201cnot intuitive for beginners, somewhat complex to organize information.\u201d If you just want a straightforward way to manage tasks, then I&#8217;d just go with something more user-friendly like Todoist or RingCentral, which has a simple interface and 24\/7 customer support if you run into any issues.<\/span><\/p>\n<p><b>Key features:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Customizable task management<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Easy to set up<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Has ready-made templates<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Create to-do lists<\/span><\/li>\n<\/ul>\n<p><b>Pricing: <\/b><span style=\"font-weight: 400;\">There is a free Essentials version. Plus is $10 per user, per month, and Pro is $20 per user, per month. Enterprise is available, but you need to contact them for a quote.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">9. Accelo<\/span><\/h3>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-46361\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2013\/08\/accelo-task-management-software-e1611671630399.png\" alt=\"accelo task management software\" width=\"850\" height=\"670\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Accelo is another little-known option that&#8217;s popular with task managers of small businesses that need a platform with many integrations. So, if you\u2019re often dealing with complex projects that require a number of tools, Accelo is a good choice. It\u2019s very <em>time<\/em>-focused, with automatic time-tracking and team scheduling features.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">One of the downsides is that it only offers paid customer support. If you&#8217;re on the free plan and encounter an issue, you might find it difficult to solve on your own. It&#8217;s also not the cheapest task management software on the list.<\/span><\/p>\n<p><b>Key features:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Integrated with Microsoft, including Outlook<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Templates<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Team scheduling<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Invoicing<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automated notifications<\/span><\/li>\n<\/ul>\n<p><b>Pricing: <\/b><span style=\"font-weight: 400;\">The features differ depending on the package you require, but it starts from $39 per user, per month. The All-in-One ServOps is $79 per user, per month.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">10. Nifty<\/span><\/h3>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-46360\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2013\/08\/nifty-task-management-app.png\" alt=\"nifty task management app\" width=\"625\" height=\"445\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Nifty allows team members to create and track tasks based on milestones. You can also customize your work board to suit your team, import task boards, and check off tasks on the list. It\u2019s a robust platform that allows managers and team leaders to see a cross-organizational project overview. This is great for getting deeper insight into projects\u2014though if I didn&#8217;t know any better, I&#8217;d think this was Asana! The UI looks suspiciously like it&#8230; is it just me?\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">One issue is the lack of integrations with CRM systems. <\/span><a href=\"https:\/\/www.g2.com\/products\/nifty-technologies-inc-nifty\/reviews\/nifty-review-4411390\"><span style=\"font-weight: 400;\">As one user said<\/span><\/a><span style=\"font-weight: 400;\">, \u201cThere are no options typical for CRM\u2014budget management, cost estimation, billing hours.\u201d<\/span><\/p>\n<p><b>Key features:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Task tracking<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Easy-to-use interface<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Analytics<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Intuitive templates<\/span><\/li>\n<\/ul>\n<p><b>Pricing:<\/b><span style=\"font-weight: 400;\"> For a team of 10, it\u2019s $39 on the Starter plan, $79 on the Pro plan, $124 for the Business plan. All per user, per month. The Enterprise starting price is $549, per month.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">11. Quire<\/span><\/h3>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-46359\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2013\/08\/quire-task-management-app.png\" alt=\"quire task management app\" width=\"846\" height=\"470\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Quire is another task management software that\u2019s great for smaller businesses and freelancers. It\u2019s very simple, with only a few features, though they&#8217;re very effective for workflow management. It\u2019s similar to Google Drive in that you can share files and documents. You can also filter tasks, map out a timeline, and track achievements.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The only downside is that it&#8217;s not integrated with any communication tools. If you want to message your team about a task, for instance, you&#8217;d need to get a separate app with a <\/span><a href=\"https:\/\/www.ringcentral.com\/teams\/overview.html\"><span style=\"font-weight: 400;\">team messaging<\/span><\/a><span style=\"font-weight: 400;\"> feature. (If that&#8217;s the case, then you might want to look at a task management app like RingCentral Office, which will give you HD video calling, phone calling, and team messaging all in the same place.)<\/span><\/p>\n<p><b>Key features:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Easy to use<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Simple navigation<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Task tracking<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Timeline mapping<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Project analytics<\/span><\/li>\n<\/ul>\n<p><b>Pricing:<\/b><span style=\"font-weight: 400;\"> Quire is free!<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">12. Flow<\/span><\/h3>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-46358\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2013\/08\/flow-task-management-software-e1611671448747.png\" alt=\"flow task management software\" width=\"850\" height=\"517\" \/><\/p>\n<p><span style=\"font-weight: 400;\">If you find that you get in a muddle when trying to manage different projects at once, then Flow may be a good task management platform for you and your business. It encourages the use of Gantt charts and worksheets, so you stay organized even if you\u2019ve got a big workload. It offers pre-built templates for ease and lets you color-code your tasks\u2014useful if you\u2019re working in a team.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, its design means it may be difficult to use if you\u2019re not familiar with this type of software. <\/span><a href=\"https:\/\/www.g2.com\/products\/flow-flow\/reviews\/flow-review-500489\"><span style=\"font-weight: 400;\">As one review put it<\/span><\/a><span style=\"font-weight: 400;\">, \u201cIt takes a while to get used to the functions and capabilities of the software.\u201d You may be better opting for a task management platform that has an easy-to-use interface that is simple to navigate, like RingCentral Office.<\/span><\/p>\n<p><b>Key features:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Gantt charts<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Color-coding tasks<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Drag and drop timeline<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Multiple team sharing function<\/span><\/li>\n<\/ul>\n<p><b>Pricing: <\/b><span style=\"font-weight: 400;\">The Basic version is $6 per user, per month. The Plus version is $8 per user, per month, and the Pro is $10 per user, per month.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">13. Teamly<\/span><\/h3>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-56253\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2021\/01\/main-img-8.png\" alt=\"\" width=\"715\" height=\"507\" \/><\/p>\n<p><a href=\"https:\/\/www.teamly.com\/\"><span style=\"font-weight: 400;\">Teamly<\/span><\/a><span style=\"font-weight: 400;\"> is transforming how remote teams manage projects and tasks by integrating real-time chat, task management, screen capture, and time tracking into one seamless platform. This comprehensive tool is designed to keep team members in sync, streamline workflows, and ensure projects are completed efficiently. With Teamly, teams can communicate effortlessly, manage tasks effectively, and track progress in real-time, all within a user-friendly interface.\u00a0<\/span><\/p>\n<p><b>Key features:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Real-time Chat: Enables immediate team communication.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Task Management: Assign, prioritize, and track tasks.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Screen Capture: Share visuals and instructions.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Time Tracking: Monitor time spent on projects.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Kanban-style Workflows: Visualize project progress.<\/span><\/li>\n<\/ul>\n<p><b>Pricing<\/b><span style=\"font-weight: 400;\">: Teamly offers a free plan for basic use, with more advanced features available in the Starter plan at $47\/month and the Business plan at $97\/month, catering to teams of all sizes and project demands.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">14. Time Champ<\/span><\/h3>\n<p><img decoding=\"async\" class=\"aligncenter size-large wp-image-60513\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2021\/01\/Time-Champ-Interface-1024x558.png\" alt=\"\" width=\"1024\" height=\"558\" \/><\/p>\n<p><a href=\"https:\/\/www.timechamp.io\/\">Time Champ<\/a> is not just another task management tool; it&#8217;s like having a personal assistant for your team. I began using it several months ago to organise the projects and deadlines in my team, and I immediately felt how everything became much easier. Unlike other tools where tasks get lost in endless lists or separate apps, Time Champ is one of the top employee monitoring tools that gathers all the features of task management, time tracking, and attendance, all on a single platform.<br \/>\nThis enabled me to have a clear picture of who is working on what, how much time each task is taking, and where bottlenecks are developing. Dealing with deadlines, assigning tasks, and tracking progress became a simple task for me.<br \/>\nIt helps you simplify your process, whether you are a small business, a remote team, or a freelancer.<\/p>\n<p>Key features:<\/p>\n<ul>\n<li>Accurate time tracking<\/li>\n<li>GPS &amp; Geofence-based tracking<\/li>\n<li>Interactive dashboards<\/li>\n<li>App &amp; Website usage analytics<\/li>\n<li>Smart project management &amp; reports<\/li>\n<li>Efficient HR management<\/li>\n<li>Employee productivity monitoring<\/li>\n<\/ul>\n<p><strong>Pricing: <\/strong>Time Champ pricing plans are flexible &#8211; Starter at 3.9\/user\/month, Professional at 6.9\/user\/month, and Enterprise at 13.9\/user\/month, with a 7-day free trial to explore all the functionalities of the product.<\/p>\n<h2><span style=\"font-weight: 400;\">Which task management software will you try?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Now you\u2019ve got a better understanding of what project management software is and how it might be able to help you and your workflow, are you ready to try it out? When choosing task management software, remember to:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Pick software that can offer improved communication<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Choose a platform that has all the features you and your team need<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">If you use other tools, pick one with <\/span><a href=\"https:\/\/www.ringcentral.com\/apps\/\"><span style=\"font-weight: 400;\">great integrations<\/span><\/a><span style=\"font-weight: 400;\"> to keep everything in one place<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Bottom line, whatever software you choose should empower you and your team to stay organized, no matter whether you\u2019re working from the office or a coffeeshop or a beach or&#8230; you get it. Happy hunting!<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Updated November 20525 Effectively managing tasks isn\u2019t just good for your workflow and productivity in general, it\u2019s good for the mind too. Maybe it&#8217;s because I&#8217;m a triple Virgo, but for me, when everything\u2019s organized and in one place, it makes me feel prepared for the day ahead. But finding the best task management software &#8230;<\/p>\n","protected":false},"author":29,"featured_media":46363,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[17901],"tags":[],"class_list":["post-36409","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-leadership"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.3 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>The 14 best task management software for better productivity | RingCentral Blog<\/title>\n<meta name=\"description\" content=\"Looking for a good task management software? 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