{"id":35250,"date":"2021-01-20T00:00:00","date_gmt":"2021-01-20T00:00:00","guid":{"rendered":"https:\/\/newrcblog.wpengine.com\/ten-ways-your-business-can-cut-costs-in-2011\/"},"modified":"2025-03-13T06:21:26","modified_gmt":"2025-03-13T13:21:26","slug":"video-conferencing-costs","status":"publish","type":"post","link":"\/us\/en\/blog\/video-conferencing-costs\/","title":{"rendered":"What video conferencing costs could you cut down on? [Calculator]"},"content":{"rendered":"<p><span style=\"font-weight: 400;\"><em>Updated January 2021<\/em><\/span><\/p>\n<hr \/>\n<p><span style=\"font-weight: 400;\">One of the major things we learned in recent years was that video conferencing is pretty much a must-have for businesses that have distributed teams and\/or customers around the world\u2014with or without a global pandemic.<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-46311\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2011\/01\/where-businesses-spend-on-video-conferencing.png\" alt=\"where businesses spend on video conferencing\" width=\"642\" height=\"320\" \/><\/p>\n<p><span style=\"font-weight: 400;\">And with businesses investing more and more into virtual conferencing, there&#8217;s no time like the present to check that you\u2019re spending a Goldilocks amount (not too little, not too much) on the right video conferencing software and hardware for <em>your<\/em> business&#8217; needs.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For medium and small businesses in particular, the price of video conferencing services is an important factor. One way to manage the budget is to streamline the number of tools and apps your company uses, ideally by choosing an all-in-one (or at least, a versatile) solution.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, instead of choosing a tool that does\u00a0<em>just\u00a0<\/em>video conferencing, you could use a platform that incorporates video calling, messaging, phone services,\u00a0<em>and <\/em>other functions in one app\u2014this type of app might be a little more expensive on paper, but it could end up costing you less overall because you don&#8217;t have to pay for a bunch of disparate apps. (And it&#8217;ll probably be easier for you and your team to manage one app as opposed to five or six different apps too.)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let&#8217;s dig into a few things to understand when it comes to the cost of video conferencing:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#price\"><span style=\"font-weight: 400;\">Price<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#soft\"><span style=\"font-weight: 400;\">Key cost #1: Video conferencing software<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"#hard\"><span style=\"font-weight: 400;\">Key cost #2: Video conferencing hardware<\/span><\/a><\/li>\n<\/ul>\n<hr \/>\n<p class=\"p1\">Shopping for a video conferencing tool? (Or just curious about what to look for?) Grab the free checklist to help you choose the right one for your team or business.<\/p>\n<p class=\"p1\">\n<div class=\"download-form-widget standart-download-form\" data-url=\"https:\/\/netstorage.ringcentral.com\/documents\/video_conf_platform_checklist.pdf\" data-id=\"69d0f6d317a9f\" id=\"69d0f6d317a9f\">\n\t\t<button tabindex=\"on\"  on=\"tap:69d0f6d317a9f.toggleClass(class='open')\" class=\"open-modal-download-action download-form-button\" type=\"submit\">\u2705 Get it now<\/button><\/p>\n<div class=\"download-form-modal\">\n<div class=\"download-form-modal-body\">\n<div class=\"download-form-modal-content\">\n<div class=\"download-form-modal-title\">See what you need to do (and know) as you're deciding on a video conferencing app with this checklist!<\/div>\n<form class=\"download-form SMB\" method=\"post\">\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Full Name\" aria-required=\"true\" aria-invalid=\"false\" type=\"text\" name=\"fullname\" placeholder=\"Full Name\" data-dl-events-hover=\"true\" data-dl-element=\"text\" data-dl-additional-info=\"download form\">\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Email (please enter a work email address)\" aria-required=\"true\" aria-invalid=\"false\" type=\"email\" autocomplete=\"on\" name=\"email\" placeholder=\"Email (please enter a work email address)\" data-dl-events-hover=\"true\" data-dl-element=\"email\" data-dl-additional-info=\"download form\">\n\t\t\t\t\t\t<\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"popup_form\" value=\"1\">\n\t\t\t\t\t\t<\/div>\n<div><input type=\"hidden\" name=\"Asset_ID__c\" value=\"ODAM-01510\" class=\"download-form-input\"><\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"Lead_Entry_Source__c\" value=\"RC Blog\" class=\"download-form-input\"\/>\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<button class=\"download-form-submit\" type=\"submit\" data-dl-element=\"button\" data-no-auto-dl=\"true\" data-dl-additional-info=\"download form\" data-dl-name=\"Get it now\">Get it now<\/button>\n\t\t\t\t\t\t<\/div>\n<\/p><\/form>\n<p> \t\t\t\t\t<button on=\"tap:69d0f6d317a9f.toggleClass(class='open')\" role=\"button\" tabindex=\"0\"  class=\"download-form-modal-close\"><\/button>\n\t\t\t\t<\/div>\n<div class=\"download-form-modal-thank\">Happy shopping! <\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/p>\n<hr \/>\n<h2><span style=\"font-weight: 400;\"><a id=\"price\"><\/a><br \/>\nPrice (isn\u2019t everything)<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The \u201ccost\u201d of a web conferencing solution means more than just the price you pay. You need to look at how it might increase productivity, reduce overheads by enabling more employees to work remotely, and save on maintenance and security contracts.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It pays to do your research. Look at all the service providers, and compare not just the overall pricing but also the features, integrations, and limitations. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Speaking of which, we built a handy <\/span><a href=\"https:\/\/www.ringcentral.com\/roi-calculator\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">ROI calculator<\/span><\/a><span style=\"font-weight: 400;\"> to work out how the rough total cost of ownership for your video conferencing\u2014and how much your business could potentially save. Take it for a spin! \ud83d\udc47\u00a0<\/span><\/p>\n<div class=\"rc-bottom-cta rc-bottom-cta__landscape\" style=\"background-image: url(\/us\/en\/blog\/wp-content\/themes\/ringcentral\/assets\/images\/temp\/rc-bottom-cta-bg.png);flex-direction: row-reverse;\">\n<div class=\"bottom-cta-img\">\n\t\t\t\t\t<img decoding=\"async\" width=\"930\" height=\"700\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2021\/01\/performance-review.jpg\" class=\"responsive-image\" alt=\"See how much ...\" \/>\t\t\t\t<\/div>\n<div class=\"bottom-cta-copy\">\n<div class=\"rc-bottom-cta__text\" style=\"\">\n<h3\n\t\t\t\t\t\t\t\tclass=\"rc-bottom-cta__title headline-copy\"\n\t\t\t\t\t\t\t\tstyle=\"\"\n\t\t\t\t\t\t>See how much your video conferencing is costing you<\/h3>\n<\/p><\/div>\n<div class=\"rc-bottom-cta__btn-wrapper\" style=\"\">\n\t\t\t\t\t\t<a\n\t\t\t\t\t\t\t\tclass=\"btn btn-primary btn-lg rc-bottom-cta__link\"\n\t\t\t\t\t\t\t\ttitle=\"Crunch the numbers\"\n\t\t\t\t\t\t\t\thref=\"https:\/\/www.ringcentral.com\/roi-calculator\"\n\t\t\t\t\t\t\t\tdata-dl-name=\"Crunch the numbers\"\n\t\t\t\t\t\t\t\tdata-dl-element=\"button\"\n\t\t\t\t\t\t\t\tdata-dl-additional-info=\"bottom cta banner\"\n\t\t\t\t\t\t\t\tdata-no-auto-dl=\"true\"\n\t\t\t\t\t\t\t\tstyle=\"\"\n\t\t\t\t\t\t\t\tonmouseover=\"\"\n\t\t\t\t\t\t\t\tonmouseout=\"this.style.backgroundColor='';this.style.borderColor='';this.style.color='';\"\n\t\t\t\t\t\t>Crunch the numbers<\/a>\n\t\t\t\t\t<\/div>\n<\/p><\/div>\n<\/p><\/div>\n<h2><span style=\"font-weight: 400;\"><a id=\"soft\"><\/a><br \/>\nVideo conferencing software<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">There are plenty of video conferencing apps to choose from\u2014take the time to investigate them thoroughly. Here\u2019s what you\u2019re looking for:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ease of use\u2014are they intuitively designed and not too complicated to learn how to use?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Different communication options\u2014beyond just video meetings, do they allow for, say, messaging and file sharing?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Integrations with your favorite tools\u2014do they have built-in integrations with software you&#8217;re already using, like <a href=\"https:\/\/www.ringcentral.com\/apps\/ringcentral-salesforce\" target=\"_blank\" rel=\"noopener noreferrer\">Salesforce<\/a> and <a href=\"https:\/\/www.ringcentral.com\/apps\/ringcentral-for-google-calendar\" target=\"_blank\" rel=\"noopener noreferrer\">Google Calendar<\/a>?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Affordable options\u2014are there different tiers so that you can find something that works for your budget?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Strong customer service<\/span><\/li>\n<\/ul>\n<p><a href=\"https:\/\/www.ringcentral.com\/office\/how-it-works.html\" target=\"_blank\" rel=\"noopener noreferrer\"><b>1. RingCentral Office<\/b><\/a><\/p>\n<p><span style=\"font-weight: 400;\">If you\u2019re looking for a single, unified solution for your communications, RingCentral Office fits the bill with its affordable, easy-to-use packages.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The fully integrated system pairs high-quality video conferencing with award-winning telephony and world-class collaboration tools. That means that you get not only video conferencing, but also team messaging and phone calls\u2014all in one app:<\/span><\/p>\n<div class=\"rc_custom_video\"><a class=\"rc_custom_video__link\" href=\"https:\/\/www.youtu.be\/9xaL89hYeFs\">\n\t\t            <picture><source srcset=\"https:\/\/i.ytimg.com\/vi_webp\/9xaL89hYeFs\/maxresdefault.webp\" type=\"image\/webp\"><img decoding=\"async\" class=\"rc_custom_video__media\" src=\"https:\/\/i.ytimg.com\/vi\/9xaL89hYeFs\/maxresdefault.jpg\" alt=\"\">\n\t\t            <\/picture>\n\t\t        <\/a><br \/>\n\t\t        <button class=\"rc_custom_video__button\" aria-label=\"Play video\"><svg width=\"68\" height=\"48\" viewBox=\"0 0 68 48\"><path class=\"rc_custom_video__button-shape\" d=\"M66.52,7.74c-0.78-2.93-2.49-5.41-5.42-6.19C55.79,.13,34,0,34,0S12.21,.13,6.9,1.55 C3.97,2.33,2.27,4.81,1.48,7.74C0.06,13.05,0,24,0,24s0.06,10.95,1.48,16.26c0.78,2.93,2.49,5.41,5.42,6.19 C12.21,47.87,34,48,34,48s21.79-0.13,27.1-1.55c2.93-0.78,4.64-3.26,5.42-6.19C67.94,34.95,68,24,68,24S67.94,13.05,66.52,7.74z\"><\/path><path class=\"rc_custom_video__button-icon\" d=\"M 45,24 27,14 27,34\"><\/path><\/svg><br \/>\n\t\t        <\/button>\n\t\t    <\/div>\n<p><span style=\"font-weight: 400;\"> RingCentral&#8217;s desktop and mobile app also integrates with other business tools like Outlook and Google Calendar to automatically generate virtual meeting links to your event invites:<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-43748\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/09\/google-calendars-integration-with-ringcentral-e1603998152402.png\" alt=\"google calendar's integration with ringcentral\" width=\"900\" height=\"592\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Other neat features you get with RingCentral:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It works across iOS, Android, PC, and Mac<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Enterprise-grade communications features<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Seven layers of <\/span><a href=\"https:\/\/www.ringcentral.com\/technology\/security.html\"><span style=\"font-weight: 400;\">security<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">99.999 percent uptime reliability<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">And more!<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The Standard plan allows up to 100 participants in a virtual meeting, plus screen sharing, team messaging, <\/span><i><span style=\"font-weight: 400;\">and<\/span><\/i><span style=\"font-weight: 400;\"> the ability to record the meeting.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And unlike some of the other options on the list, you get both audio and video options on mobile.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Once you start getting into the higher tiers, you\u2019ll get an even larger number of participants and advanced call handling and customization options\u2014well worth the slightly higher price.<\/span><\/p>\n<hr \/>\n<p><b><\/b><span class=\"s1\">\ud83d\udd79\ufe0f<\/span> Get a hands-on look at how RingCentral works by booking a product tour:<\/p>\n<p class=\"p1\"><button data-href=\"#leadform-popup\" class=\"js-open-popup-activator btn primary\" >Choose a time<\/button><\/p>\n<p class=\"p1\"><span class=\"s1\">\ud83d\udcb0<\/span> You can also <a href=\"http:\/\/www.ringcentral.com\/roi-calculator\" target=\"_blank\" rel=\"noopener noreferrer\"><span class=\"s2\"><b>use this calculator<\/b><\/span><\/a><b> <\/b>to see roughly how much your business could save by using RingCentral to support your team&#8217;s communication with each other, clients, freelancers, and more.<\/p>\n<hr \/>\n<p><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/zoom-alternatives\/\" target=\"_blank\" rel=\"noopener noreferrer\"><b>2. Zoom\u00a0<\/b><\/a><\/p>\n<p><span style=\"font-weight: 400;\">One of Zoom\u2019s upsides is the free plan for up to 100 meeting participants, helping it become one of the most popular video conferencing solutions in spring 2020. However, meetings are capped at 40 minutes, which isn\u2019t really long enough for business use. If you want something that&#8217;s free, <a href=\"https:\/\/www.glip.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Glip\u2122 by RingCentral<\/a> gives you a <a href=\"https:\/\/www.glip.com\/video\">free video chat app<\/a> with free unlimited meetings (and messaging too!), with no time limits.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Zoom offers HD video and audio conferencing, <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/mobile-screen-sharing-app\/\" target=\"_blank\" rel=\"noopener noreferrer\">screen sharing<\/a>, messaging, <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/webinars\" target=\"_blank\" rel=\"noopener noreferrer\">webinars<\/a>, and virtual workspaces\u2014but you have to pay for more advanced options. And Zoom has also had some <\/span><a href=\"https:\/\/www.theverge.com\/2020\/4\/1\/21202584\/zoom-security-privacy-issues-video-conferencing-software-coronavirus-demand-response\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">negative publicity around security<\/span><\/a><span style=\"font-weight: 400;\">, begging the question of whether it\u2019s worth compromising your data to save a few dollars.<\/span><\/p>\n<p><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/ringcentral-office-vs-microsoft-teams\/\" target=\"_blank\" rel=\"noopener noreferrer\"><b>3. Microsoft Teams\u00a0<\/b><\/a><\/p>\n<p><span style=\"font-weight: 400;\">Replacing Skype for Business, Microsoft Teams offers messaging, conference calls, and file sharing at a very affordable price, but the downside is that audio and video are <\/span><span style=\"font-weight: 400;\">only available via Edge or Chrome<\/span><sup>1<\/sup><span style=\"font-weight: 400;\"> (although there is a browser-based option like RingCentral).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The video call feature can support up to 10,000 users, and the collaboration tool can be used to work on files within Microsoft 365 apps such as Word, Excel, and PowerPoint.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">All plans feature <\/span><span style=\"font-weight: 400;\">enterprise-grade security<\/span><sup><span style=\"font-weight: 400;\">2<\/span><\/sup><span style=\"font-weight: 400;\">, although in our opinion it\u2019s not quite in the same league as RingCentral\u2019s seven layers.<\/span><\/p>\n<p><b>4. GoToMeeting<\/b><span style=\"font-weight: 400;\"> \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 <\/span><\/p>\n<p><span style=\"font-weight: 400;\">GoToMeeting doesn\u2019t have a free version, although the cheapest plan permits 150 participants, and all plans offer unlimited meeting time.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">While the basic version features screen sharing, dial-in, and lockable meeting rooms, you\u2019ll need to upgrade to the pricier plans for unlimited cloud recording, real-time editing, and project management.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There\u2019s no built-in webinar functionality, so you\u2019d have to pay extra for GoToWebinar\u2014or GoToConnect for a business VoIP system. All of which means you may be better off picking RingCentral\u2019s all-inclusive <\/span><a href=\"https:\/\/www.ringcentral.com\/desktop-app.html\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">solution<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/alternatives-to-webex\/\" target=\"_blank\" rel=\"noopener noreferrer\"><b>5. Cisco Webex\u00a0<\/b><\/a><\/p>\n<p><span style=\"font-weight: 400;\">The free version of Webex has its limitations, including a <\/span><span style=\"font-weight: 400;\">50-minute meeting cap<\/span><span style=\"font-weight: 400;\">.<sup>3<\/sup> If you\u2019re planning large-scale video conferences, you\u2019ll have to pay a higher premium.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Like RingCentral, Webex offers screen sharing, meeting recordings, and integrations with apps such as Google, Outlook, and Microsoft 365. You can also organize or join conferences through both computers and mobile devices.<\/span><\/p>\n<p><b>6. Business Hangouts\u00a0<\/b><\/p>\n<p><span style=\"font-weight: 400;\">The Lite tier is one of the most affordable on the market (apart from free versions like <\/span><a href=\"https:\/\/www.glip.com\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">RingCentral Glip<\/span><\/a><span style=\"font-weight: 400;\">\u2122, of course), but the Pro and Business tiers seem <\/span><span style=\"font-weight: 400;\">a little pricey<\/span><sup>4<\/sup><span style=\"font-weight: 400;\">\u2014especially as the top level only accommodates 200 attendees. More than that, and you\u2019re looking at a custom plan.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That said, all plans feature a high level of customization, appealing to businesses who want to stay on brand. Business Hangouts goes big on webinars as well as video meetings and has a handy integration with YouTube.<\/span><\/p>\n<p><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/skype-alternatives\/\" target=\"_blank\" rel=\"noopener noreferrer\"><b>7. Skype<\/b><\/a><\/p>\n<p><span style=\"font-weight: 400;\">Skype\u2019s major draw is that it\u2019s free, unless you want to upgrade to the international calls package. But it\u2019s pretty <\/span><a href=\"https:\/\/www.theverge.com\/2020\/3\/31\/21200844\/microsoft-skype-zoom-houseparty-coronavirus-pandemic-usage-growth-competition\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">basic<\/span><\/a><span style=\"font-weight: 400;\">\u2014so its appeal lies mostly with smaller businesses on a super-small budget.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Again, if you just want a free mobile app that has unlimited video conferencing and messaging though (and other features like file sharing and task management), we&#8217;d suggest checking out <\/span><a href=\"https:\/\/www.glip.com\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">RingCentral Glip<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><b>8. BlueJeans<\/b><\/p>\n<p><span style=\"font-weight: 400;\">The low cost of BlueJeans is attractive on paper, but it\u2019s really only suited to smaller businesses since even the highest tier (whose price point is \u201cask for a quote\u201d) tops out at 100 participants max. All meetings are unlimited in terms of time, though, and standout features include the use of Dolby Voice and directional audio.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You\u2019ll also find text chat, content sharing, and meeting recording, while the platform works across Android and iOS devices. However, there have been a <\/span><a href=\"https:\/\/www.techradar.com\/reviews\/bluejeans\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">few lag and security issues<\/span><\/a><span style=\"font-weight: 400;\"> to weigh up against the overall cost.<\/span><\/p>\n<p><b>9. Join.me\u00a0<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Join.me doesn\u2019t offer a free version, but the low-cost Lite plan sounds attractive to businesses on a tight budget. It does offer screen sharing, premium customer care, and personalized backgrounds and links\u2014but with a<\/span> <span style=\"font-weight: 400;\">maximum of five participants<\/span><span style=\"font-weight: 400;\">.<sup>5<\/sup><\/span><\/p>\n<p><span style=\"font-weight: 400;\">There\u2019s a huge jump to 250 attendees in the more expensive Pro and Business tiers, which also add cloud storage, mobile whiteboards, and toll-free audio.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\"><a id=\"hard\"><\/a><br \/>\nVideo conferencing hardware<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">As well as the right software, professional video conferencing relies upon good hardware\u2014and this must be factored into the overall cost.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">While employees often use their own devices these days, you\u2019ll need to ensure they have suitable webcams, microphones, and headsets to participate fully. Larger companies might consider purchasing a full \u201cconference room system,\u201d which combines tools such as remote-control cameras and whiteboards for large<\/span><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/telepresence-vs-video-conferencing-whats-the-difference\/\" target=\"_blank\" rel=\"noopener noreferrer\"> <span style=\"font-weight: 400;\">telepresence rooms<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s important to work out what type of hardware is best for your business needs:<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><span style=\"font-weight: 400;\">Small business\u00a0<\/span><\/td>\n<td><b>Make sure employees\u2019 own devices are up to the task (and equip them with extra accessories if needed).<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Medium business\u00a0<\/span><\/td>\n<td><b>Consider investing in new desktop\/mobile devices with premium accessories, and a small-scale room system.<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Large business<\/span><\/td>\n<td><b>Invest in a full-scale room system to give the ultimate professional impression.<\/b><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">Well-known companies such as Lifesize, Logitech, and Polycom offer a range of hardware including room systems, and several video conferencing software providers also branched out into hardware.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A decent camera, headset, and microphone may only cost a couple of hundred dollars, while full meeting room kits can be in the thousands. To save money, <\/span><a href=\"https:\/\/www.ringcentral.com\/office\/rooms.html\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">RingCentral Rooms<\/span><\/a><span style=\"font-weight: 400;\">\u2122 can use your existing hardware to set up a small huddle room or a large conference space where in-office and remote teams can work together face-to-face.<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-46310\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2011\/01\/video-conferencing-costs-breakdown.png\" alt=\"video conferencing costs breakdown\" width=\"628\" height=\"511\" \/><b>\u00a0<\/b><\/p>\n<h2><span style=\"font-weight: 400;\">Understand your video conferencing costs to boost ROI<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">With so many video conferencing systems available, the choice can be a little overwhelming. As we mentioned earlier, it\u2019s a good idea to check out all the options and see which is best for you.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">After looking at the costs, we think you\u2019ll agree that investing in an all-inclusive communications solution\u2014like RingCentral Office\u2014is the way forward.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Research shows that a single-vendor approach results in<\/span><a href=\"https:\/\/netstorage.ringcentral.com\/research\/nemertes_the_cfo_imperative.pdf\" target=\"_blank\" rel=\"noopener noreferrer\"> <span style=\"font-weight: 400;\">56 percent<\/span><\/a><span style=\"font-weight: 400;\"> lower TCO (total cost of ownership) compared to a multi-vendor strategy.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As well as improving efficiency and productivity, it will help you offer superb customer service and make a great impression on your clients. All of which demonstrates a superb ROI when you trust RingCentral with your communication needs.\u00a0<\/span><\/p>\n<p><i><span style=\"font-weight: 400;\">All prices are correct at the time of writing; prices may be subject to change. Prices are based on an annual contract.<\/span><\/i><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<hr \/>\n<p><sup>1<\/sup>support.microsoft.com\/en-us\/office\/join-a-teams-meeting-on-an-unsupported-browser-daafdd3c-ac7a-4855-871b-9113bad15907<\/p>\n<p><sup>2<\/sup>community.dynamics.com\/365\/b\/dave-burrell&#8212;wisdom-of-a-solution-architect\/posts\/dynamics365-cds-five-layers-of-security<\/p>\n<p><sup>3<\/sup>webex.com\/pricing\/index.html<\/p>\n<p><sup>4<\/sup>business-hangouts.com\/pricing<\/p>\n<p><sup>5<\/sup>join.me\/en\/pricing<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Updated January 2021 One of the major things we learned in recent years was that video conferencing is pretty much a must-have for businesses that have distributed teams and\/or customers around the world\u2014with or without a global pandemic. And with businesses investing more and more into virtual conferencing, there&#8217;s no time like the present to &#8230;<\/p>\n","protected":false},"author":29,"featured_media":46309,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[17901],"tags":[],"class_list":["post-35250","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-leadership"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.3 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>What video conferencing costs could you cut down on? [Calculator]<\/title>\n<meta name=\"description\" content=\"What are the costs of video conferencing that you should know about (that most businesses don&#039;t)? 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