{"id":34928,"date":"2020-11-19T00:00:00","date_gmt":"2020-11-19T00:00:00","guid":{"rendered":"https:\/\/newrcblog.wpengine.com\/tuesday-tip-get-true-mobility-with-fax-and-business-voicemail-on-your-iphone\/"},"modified":"2026-02-09T01:26:17","modified_gmt":"2026-02-09T09:26:17","slug":"gmail-alternative","status":"publish","type":"post","link":"\/us\/en\/blog\/gmail-alternative\/","title":{"rendered":"8 Gmail alternatives for reducing emails + getting more done"},"content":{"rendered":"<p><em>Updated November 2020<\/em><\/p>\n<hr \/>\n<p><span style=\"font-weight: 400;\">G<\/span><span style=\"font-weight: 400;\">mail is one of the biggest names in digital communication. With over 1.5 billion users (and counting), it absolutely dominates the way people communicate, both personally and professionally.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But despite being so popular, it can leave a lot to be desired.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Gmail, which is owned by Google, boasts an easy-to-use interface, cost-efficient (and sometimes even free, depending on your needs) plans, and integrations to make your inbox your own. However, just a few years ago, it was also the center of a scandal where Google allowed third-party apps to scan and share data from Gmail users\u2019 inboxes.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">While Gmail claims to have moved past and made user security a main priority, it still left many users with a bad taste in their mouths. And security isn\u2019t the only issue.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Gmail for business users can feel particularly limiting. Conversation through email alone can feel clunky and outdated, and while Gmail does connect with the rest of Google\u2019s suite of tools, the chatting and video features are pretty lackluster.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But, if you\u2019re not going to use Gmail, what should you use? Let\u2019s explore some alternatives.\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><a href=\"#best\"><span style=\"font-weight: 400;\">What is the &#8220;best&#8221; alternative to Gmail?<\/span><\/a><\/li>\n<li><a href=\"#non\"><span style=\"font-weight: 400;\">The 3 best non-email alternatives to Gmail<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\"><a href=\"#four\"><span style=\"font-weight: 400;\">The 4 best email alternatives to Gmail\u00a0<\/span><\/a><\/li>\n<li><a href=\"#how\">How to choose the best alternative to Gmail for you<\/a><\/li>\n<\/ul>\n<hr \/>\n<p class=\"p1\"><span class=\"s1\">\ud83d\udce5 <\/span>Are you over email? If you hit at least one of the points on our checklist, it&#8217;s time to consider an email alternative.<\/p>\n<p class=\"p1\">\n<div class=\"download-form-widget standart-download-form\" data-url=\"https:\/\/netstorage.ringcentral.com\/checklist\/ready_to_retire_email.pdf\" data-id=\"6a086560bd13a\" id=\"6a086560bd13a\">\n\t\t<button tabindex=\"on\"  on=\"tap:6a086560bd13a.toggleClass(class='open')\" class=\"open-modal-download-action download-form-button\" type=\"submit\">\u2705  Get the checklist to find out<\/button><\/p>\n<div class=\"download-form-modal\">\n<div class=\"download-form-modal-body\">\n<div class=\"download-form-modal-content\">\n<div class=\"download-form-modal-title\">\ud83d\udc40 \u200a Get this free checklist to evaluate if if you're ready to retire email (and try something different). <\/div>\n<form class=\"download-form SMB\" method=\"post\">\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Full Name\" aria-required=\"true\" aria-invalid=\"false\" type=\"text\" name=\"fullname\" placeholder=\"Full Name\" data-dl-events-hover=\"true\" data-dl-element=\"text\" data-dl-additional-info=\"download form\">\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<input class=\"download-form-input\" aria-label=\"Email (please enter a work email address)\" aria-required=\"true\" aria-invalid=\"false\" type=\"email\" autocomplete=\"on\" name=\"email\" placeholder=\"Email (please enter a work email address)\" data-dl-events-hover=\"true\" data-dl-element=\"email\" data-dl-additional-info=\"download form\">\n\t\t\t\t\t\t<\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"popup_form\" value=\"1\">\n\t\t\t\t\t\t<\/div>\n<div>\n\t\t\t\t\t\t\t<input type=\"hidden\" name=\"Lead_Entry_Source__c\" value=\"RC Blog\" class=\"download-form-input\"\/>\n\t\t\t\t\t\t<\/div>\n<div class=\"download-form-part\">\n\t\t\t\t\t\t\t<button class=\"download-form-submit\" type=\"submit\" data-dl-element=\"button\" data-no-auto-dl=\"true\" data-dl-additional-info=\"download form\" data-dl-name=\"Get it now\">Get it now<\/button>\n\t\t\t\t\t\t<\/div>\n<\/p><\/form>\n<p> \t\t\t\t\t<button on=\"tap:6a086560bd13a.toggleClass(class='open')\" role=\"button\" tabindex=\"0\"  class=\"download-form-modal-close\"><\/button>\n\t\t\t\t<\/div>\n<div class=\"download-form-modal-thank\">Enjoy! <\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/p>\n<hr \/>\n<h2><span style=\"font-weight: 400;\"><a id=\"best\"><\/a><br \/>\nWhat is the &#8220;best&#8221; Gmail alternative?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">You\u2019re not alone in feeling frustrated with Gmail. But unfortunately, a lot of the areas where Gmail falls flat have more to do with email as a form of communication than the platform itself.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We\u2019ve moved beyond the days where emailing is the most efficient way to get in touch, especially with so many teams working from outside the office. As we become more and more accustomed to connecting through <a class=\"waffle-rich-text-link\" href=\"https:\/\/www.ringcentral.com\/video-call.html\">video calls<\/a> and messaging each other to work through problems, it\u2019s becoming increasingly apparent that email just doesn\u2019t cut it:<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-43764\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/08\/communication-strategy-comparison.png\" alt=\"communication strategy comparison\" width=\"930\" height=\"700\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Before you start switching email providers, take a minute to think about if yet another inbox will really solve your problems. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">If the answer is no, you might find that you don\u2019t actually need a Gmail replacement\u2014you need an entirely new way of communicating.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\"><a id=\"non\"><\/a><br \/>\n3 best non-email Gmail alternatives<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">First, let&#8217;s look at options that are not email-focused. Now, in most cases, you&#8217;ll in all likelihood still need an email address whether it&#8217;s from Gmail or Outlook or any other provider. (This is for stuff like shopping online and subscribing to email newsletters you&#8217;re interested in.) For the most part, it doesn&#8217;t look like we can do those things without an email address.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However! Beyond those use cases, the benefits of moving the majority (not all) of your communications off of email are two-fold:<\/span><\/p>\n<ul>\n<li>Some conversations, which are better had through other channels like a text or call, will happen more quickly and you&#8217;ll get answers to questions faster<\/li>\n<li>This leads to a less cluttered inbox because your coworkers, partners, and clients are using those different <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/communication-channels\/\" target=\"_blank\" rel=\"noopener noreferrer\">communication channels<\/a> to reach you instead of making everything an email<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Because of this, many of the tools in this list are as much &#8220;alternatives&#8221; to Gmail as they are complementary pieces to Gmail. If we want to imagine what a world beyond email looks like, these may very well be an important part of it.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">1. RingCentral<\/span><\/h3>\n<h4><span style=\"font-weight: 400;\">Best for\u2026\u00a0<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">\u2026 teams that need other communication options like messaging, video conferencing, phone calling, and more\u2014in one app.<\/span><\/p>\n<div class=\"rc_custom_video\"><a class=\"rc_custom_video__link\" href=\"https:\/\/www.youtu.be\/9xaL89hYeFs\">\n\t\t            <picture><source srcset=\"https:\/\/i.ytimg.com\/vi_webp\/9xaL89hYeFs\/maxresdefault.webp\" type=\"image\/webp\"><img decoding=\"async\" class=\"rc_custom_video__media\" src=\"https:\/\/i.ytimg.com\/vi\/9xaL89hYeFs\/maxresdefault.jpg\" alt=\"\">\n\t\t            <\/picture>\n\t\t        <\/a><br \/>\n\t\t        <button class=\"rc_custom_video__button\" aria-label=\"Play video\"><svg width=\"68\" height=\"48\" viewBox=\"0 0 68 48\"><path class=\"rc_custom_video__button-shape\" d=\"M66.52,7.74c-0.78-2.93-2.49-5.41-5.42-6.19C55.79,.13,34,0,34,0S12.21,.13,6.9,1.55 C3.97,2.33,2.27,4.81,1.48,7.74C0.06,13.05,0,24,0,24s0.06,10.95,1.48,16.26c0.78,2.93,2.49,5.41,5.42,6.19 C12.21,47.87,34,48,34,48s21.79-0.13,27.1-1.55c2.93-0.78,4.64-3.26,5.42-6.19C67.94,34.95,68,24,68,24S67.94,13.05,66.52,7.74z\"><\/path><path class=\"rc_custom_video__button-icon\" d=\"M 45,24 27,14 27,34\"><\/path><\/svg><br \/>\n\t\t        <\/button>\n\t\t    <\/div>\n<h4><span style=\"font-weight: 400;\">Why is RingCentral a good alternative to Gmail?<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">For most people who are looking for &#8220;Gmail alternatives,&#8221; they&#8217;re probably just thinking of other email clients that can help them communicate better through that specific channel: email. But from what we&#8217;ve seen in recent years, most teams need a better way to communicate\u2014beyond just email. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">That\u2019s where RingCentral comes in.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">RingCentral won&#8217;t eliminate your email needs entirely. However, it can handle pretty much any other kind of communication you&#8217;ll need in one platform. To get messaging and a business phone system in the app, the most basic <a href=\"https:\/\/www.ringcentral.com\/office\/plansandpricing.html\" target=\"_blank\" rel=\"noopener noreferrer\">RingCentral Office plan<\/a> will do. If you want other features too like video conferencing and unlimited users, you can look at next-level-up plans.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you need to stay in touch with your own team, the desktop and mobile app gives you chat messaging, video conferencing, screen sharing, and even file sharing:<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-43590\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/09\/file-sharing-integrations-with-dropbox-and-box.gif\" alt=\"file sharing in RingCentral's cloud collaboration solution\" width=\"800\" height=\"699\" \/><\/p>\n<p><span style=\"font-weight: 400;\">You can even create and assign tasks, and keep track of your to-do lists within the app:<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-45268\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/11\/Rich-Text-GIF.gif\" alt=\"\" width=\"800\" height=\"569\" \/><\/p>\n<p><span style=\"font-weight: 400;\">When it comes to external communications with clients or vendors, you can make both video and traditional phone calls from the app too\u2014and flip from one type of call to the other. Because sometimes, you just want to talk face to face:<\/span><\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-44978\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/11\/Call-to-Video-GIF.gif\" alt=\"flip from Call to Video\" width=\"375\" height=\"812\" \/><\/p>\n<p><b>Pros:\u00a0<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Lets you consolidate a bunch of tools that you might be paying for right now:<\/span>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">messaging<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">video conferencing<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">screen sharing<\/span><\/li>\n<li style=\"font-weight: 400;\"><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/find-best-phone-service-for-small-business\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">a phone service<\/span><\/a><\/li>\n<li>file sharing<\/li>\n<li>task management<\/li>\n<li>note-taking<\/li>\n<li>and there&#8217;s probably more that we missed<\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Lets you handle both internal and external communication, again, in one app\u00a0<\/span><span style=\"font-weight: 400;\">\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\"><a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/secure-video-conferencing\/\" target=\"_blank\" rel=\"noopener noreferrer\">Backed by seven layers of security<\/a>\u00a0<\/span><\/li>\n<\/ul>\n<p><b>Cons:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">More expensive than other tools on this list up front, <em>but<\/em> it can save you money in the long run because of its versatility\u2014because it has messaging, video conferencing, a phone service, and more built in, it can replace a few tools (at least) that you&#8217;re already paying for.<\/span><\/li>\n<\/ul>\n<hr \/>\n<p><span style=\"font-weight: 400;\">\ud83e\udd2f On top of all this, RingCentral could save you up to $400 an hour in IT costs.\u00a0<\/span><\/p>\n<p>Explore the RingCentral Advantage for small businesses:<\/p>\n<p><span style=\"font-weight: 400;\"><button data-href=\"#leadform-popup\" class=\"js-open-popup-activator btn primary\" >Take the tour<\/button><\/span><\/p>\n<p class=\"p1\"><span class=\"s1\">\ud83d\udcb0<\/span> You can also <a href=\"http:\/\/www.ringcentral.com\/roi-calculator\"><span class=\"s2\"><b>use this calculator<\/b><\/span><\/a><b> <\/b>to see roughly how much your business could save by using RingCentral to support your team&#8217;s communication with each other\u2014and clients.<\/p>\n<hr \/>\n<h3><span style=\"font-weight: 400;\">2. Asana\u00a0<\/span><\/h3>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-44120\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2015\/03\/asana-1024x561.png\" alt=\"asana project management\" width=\"1024\" height=\"561\" \/><\/p>\n<h4><span style=\"font-weight: 400;\">Best for\u2026\u00a0<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">\u2026 teams wanting to cut back on project-based emails.\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">What makes Asana a good alternative to Gmail?<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Like RingCentral, Asana probably won\u2019t allow you to cut back on email use entirely (it&#8217;s not meant to do that), but it can dramatically reduce the number of emails you&#8217;re sending. By using Asana in conjunction with Gmail (or one of the email alternatives we listed above), you can keep your inbox cleaner and more organized.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Asana isn\u2019t an email platform. It\u2019s not actually a communication platform at all. Asana is actually <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/project-management-tools\/\" target=\"_blank\" rel=\"noopener noreferrer\">a project management tool<\/a>, but depending on where Gmail is falling short, it\u2019s perfectly capable of improving internal communication.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Are you using email primarily to connect with your team to get project updates or share documents? Is it creating a confusing mess?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Asana eliminates the need to use email to correspond about specific projects. Within the platform, users can share documents, make comments, and ask team members questions about the tasks they are working on. You can easily delegate items to keep things moving forward.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, Asana is really for <a href=\"https:\/\/www.ringcentral.com\/us\/en\/blog\/internal-communication-tools\/\" target=\"_blank\" rel=\"noopener noreferrer\">internal communication<\/a> only. While you could add clients as external users so they can contribute or keep an eye on their projects, it\u2019s not a viable option for day-to-day communication with people outside your organization.\u00a0<\/span><\/p>\n<p><b>Pros:\u00a0<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Keep project-based communication organized\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Easily share and store relevant documents and information with your team\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Delegate tasks<\/span><\/li>\n<\/ul>\n<p><b>Cons:\u00a0<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">No opportunity for general communication amongst the team<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">No easy way to communicate with outside parties and clients\u00a0<\/span><\/li>\n<\/ul>\n<h4><span style=\"font-weight: 400;\">What makes Asana a good alternative to Gmail?<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Asana probably won\u2019t allow you to cut back on email use entirely, but it can dramatically reduce the number of emails your sending. By using Asana in conjunction with Gmail (or one of the email alternatives we listed above), you can keep your inbox cleaner and more organized.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">3. Slack\u00a0<\/span><\/h3>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-44151\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/09\/slack-chat-app-1024x659.jpg\" alt=\"slack chat app\" width=\"1024\" height=\"659\" \/><\/p>\n<h4><span style=\"font-weight: 400;\">Best for\u2026\u00a0<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">\u2026 internal teams looking for a messaging-focused way to collaborate.\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">What makes Slack a good alternative to Gmail?<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Slack is another communication tool used primarily for internal teams. Like Asana, Slack is able to reduce the number of emails you\u2019re sending to team members related to projects you\u2019re working on or documents you need to share.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, because Slack is built for communication (not for project management), you have a lot more freedom for how and where you have those conversations.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Slack breaks communication down by channel, not by project. You can lump conversations together based on things like client, team, or you can have open channels for typical watercooler-style conversations.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Many teams choose a chat-based communication tool like Slack because it\u2019s easier and allows for more collaborative discussions. You can easily break conversations into threads or leave them open to the entire channel without needing to worry about confusing multiple replies or someone getting dropped from the conversation.\u00a0<\/span><\/p>\n<p><b>Pros:\u00a0<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Easy collaboration<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Simple document sharing\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Integrates with top apps and tools\u00a0<\/span><\/li>\n<\/ul>\n<p><b>Cons:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Primarily internal communication only\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Video conferencing is subpar\u00a0<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\"><a id=\"four\"><\/a><br \/>\n5 best email alternatives to Gmail\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">While there are many better ways to communicate than through email, the reality is, we still need an email address to function in today\u2019s society. Email is still a go-to form of communication for business and personal purposes, so even if you\u2019re ready to ditch Gmail, you probably need an email alternative lined up.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Luckily, you have a lot of options. Here are three of the most popular and who they\u2019re best for.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">1. Outlook\u00a0<\/span><\/h3>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-45278\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2009\/10\/outlook-gmail-alternative.png\" alt=\"outlook gmail alternative\" width=\"609\" height=\"459\" \/><\/p>\n<h4><span style=\"font-weight: 400;\">Best for\u2026\u00a0<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">\u2026 companies that want top tech backing with more robust security features.\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">What makes Outlook a good alternative to Gmail?<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">If you\u2019re ready to move on from Gmail but you still want the backing and support of a major tech company, Outlook is going to be your best option. However, if you\u2019re still planning on using other Google apps (like Drive, Docs, and Sheets), you might find the lack of integration with Outlook frustrating.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Outlook tends to be Gmail\u2019s largest competitor. Owned by Microsoft, Outlook also has the backing of a big company\u2013meaning you\u2019ll get a lot of features baked in. Like Gmail, Outlook (and Microsoft) also has a group of productivity tools and apps (Word, Excel, Calendar, etc.) to help your team stay on task and organized.\u00a0<\/span><\/p>\n<p><b>Pros:\u00a0<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Easy to use with a clean, modern design\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Easily integrates with other Microsoft products (if you use Microsoft products)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Secure inbox and top-of-the-line filtration system\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Simple mobile apps\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">High-quality built-in features<\/span><\/li>\n<\/ul>\n<p><b>Cons:\u00a0<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">A little more difficult to use with third-party integrations<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Lack of customer support\u00a0<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">2. Tutanota\u00a0<\/span><\/h3>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-45279\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2009\/10\/tutanota-gmail-alternative-1024x488.png\" alt=\"tutanota gmail alternative\" width=\"1024\" height=\"488\" \/><\/p>\n<h4><span style=\"font-weight: 400;\">Best for\u2026\u00a0<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">\u2026 teams with security as a top priority.\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">What makes Tutanota a good alternative to Gmail?<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">If you\u2019re running from Gmail due to privacy concerns, Tutanota can give you the encryption you\u2019re looking for without expecting you to pay an arm and a leg. Although Tutanota might be a lot smaller than Gmail, it can offer a lot of the same functionality.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Tutanota\u2019s main selling point is its security features. Although it\u2019s not quite as large or well-known as Gmail or Outlook, Tutanota also doesn\u2019t have a major tech company backing it\u2014which is a pro for some people. Tutanota provides end-to-end encryption for secure messaging and even has an open-source platform that allows security experts to verify the code. <\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<p><b>Pros:\u00a0<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Advanced security features<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Mobile apps for iOS and Android<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Calendar and contact integration\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Free basic plan and premium accounts with additional features\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Comprehensive search function<\/span><\/li>\n<\/ul>\n<p><b>Cons:\u00a0<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Lack of IMAP, so limited ability to view mail in outside apps\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Minimal customer support<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">3. Mailbox.org<\/span><\/h3>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-45281\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2009\/10\/mailbox.org-gmail-alternative-1024x534.png\" alt=\"mailbox.org gmail alternative\" width=\"1024\" height=\"534\" \/><\/p>\n<h4><span style=\"font-weight: 400;\">Best for\u2026\u00a0<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">\u2026 teams looking to move away from Gmail (and other major tech companies) completely.<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">What makes Mailbox.org a good alternative to Gmail?<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Mailbox.org really delivers more than just an inbox experience. In addition to additional security features, it gives you alternatives for a lot of Google Workspace tools, including word processing and managing contacts. Mailbox.org also offers what they call a \u201cpersonal office\u201d\u2014a one-stop location to check emails, manage files, and even check in on social media accounts or RSS feeds.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Mailbox.org is a Germany-based business offering low-cost and ad-free email accounts and inboxes that are both user-friendly and professional. Because Mailbox.org is based in the EU, it complies with EU data privacy regulations, which at this time are stricter than those in the US. For those concerned with privacy issues, Mailbox.org is a great alternative.<\/span><\/p>\n<p><b>Pros:\u00a0<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Plans beginning at just <\/span><span style=\"font-weight: 400;\">\u20ac1 a month\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Full-text search\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Self-learning tabbed inbox\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Calendar, task planner, and word processing included in all plans\u00a0<\/span><\/li>\n<\/ul>\n<p><b>Cons:\u00a0<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">No mobile apps<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">4. Spark\u00a0<\/span><\/h3>\n<p><img decoding=\"async\" class=\"alignnone size-large wp-image-45282\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2009\/10\/spark-gmail-alternative-1024x608.png\" alt=\"spark gmail alternative\" width=\"1024\" height=\"608\" \/><\/p>\n<h4><span style=\"font-weight: 400;\">Best for\u2026\u00a0<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">\u2026 teams that want a new inbox without changing their address.\u00a0<\/span><\/p>\n<h4><span style=\"font-weight: 400;\">What makes Spark a good alternative to Gmail?<\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Gmail doesn\u2019t offer its own desktop app, so if that\u2019s something important to you, Spark is a great option. The number of features for the free tool also helps you manage your inbox and keep control of your messages.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If security issues aren\u2019t your concern and you\u2019re looking for an alternative that allows you to take control of your inbox, consider Spark. Spark lets you keep your Gmail email address while giving you an inbox that meets your changing needs. With Spark, you can make the most of features like follow-up reminders and quick replies, and if you have a premium Spark for Teams account, you can even collaborate with team members right from your inbox.\u00a0<\/span><\/p>\n<p><b>Pros:\u00a0<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Smart inbox that automatically categorizes what is important\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Snooze emails to handle at a later date\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Team tools, like shared draft, private comments, and email delegation<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Keep your Gmail address<\/span><\/li>\n<\/ul>\n<p><b>Cons:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Less-than-stellar privacy policy<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">5. Neo Mail<\/span><\/h3>\n<p><img decoding=\"async\" class=\"aligncenter size-large wp-image-60618\" src=\"\/us\/en\/blog\/wp-content\/uploads\/2020\/11\/Screenshot-2026-01-08-at-7.46.02\u202fPM-1024x645.png\" alt=\"\" width=\"1024\" height=\"645\" \/><\/p>\n<p>Best for&#8230;<\/p>\n<p>&#8230;helping small businesses, professionals, and entrepreneurs<\/p>\n<p>What Makes Neo Mail the Best Alternative to Gmail?<\/p>\n<p>Neo Mail is designed specifically for growing businesses rather than general consumers. Unlike Gmail, Neo Mail includes a free custom domain, an AI email composer, open-rate and CTR tracking, a signature designer, and smart follow-up reminders \u2014 all built in. Its integrated appointment scheduling, email templates, and contact groups allow users to book meetings, send campaigns, and manage leads without relying on multiple tools. For anyone who wants a professional identity, faster setup, and marketing-friendly features at a lower cost, Neo offers far more value than traditional email suites.<\/p>\n<p><b>Pros:\u00a0<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\">Free custom domain included<\/li>\n<li>All-in-one suite for small businesses<\/li>\n<li>Simple and fast setup<\/li>\n<li>Professional email with smart features<\/li>\n<\/ul>\n<p><b>Cons:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\">Not ideal for large enterprises<\/li>\n<li>Fewer integrations than big suites<\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\"><a id=\"how\"><\/a><br \/>\nHow to choose the best alternative to Gmail for you<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">There isn\u2019t a clear answer for cutting ties with Gmail. The alternative that you choose will ultimately depend on what unique needs your team has, including what is in your budget, where Gmail is falling short, and who you hope to communicate with for each tool.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But before you jump to swap Gmail for another email alternative likely to give you the same challenges, think about the communication issues you\u2019re really facing. Here are some things to consider:\u00a0<\/span><\/p>\n<ul>\n<li><b>Are my challenges unique to Gmail? <span style=\"font-weight: 400;\">If you\u2019re happy with using email for communication, but you\u2019re looking for something with a little more security, you might be able to find that in an alternative. However, if your challenges are with email (and not Gmail specifically) a non-email alternative is probably a better solution. <\/span><\/b><\/li>\n<li><strong>Do I need to communicate internally or externally? Or both?<\/strong> <span style=\"font-weight: 400;\">Are your primary communication challenges within your own team, or with your customers? The solution you select should focus on communication with one or the other (or, if both if that\u2019s your challenge). <\/span><\/li>\n<li><strong>Where do I want to invest?<\/strong> <span style=\"font-weight: 400;\">The tools on this list all come at different prices, and while some are lower than others, others might have more features and benefits to make that investment worth it. While it\u2019s important to be aware of your budget, going for the free or cheapest option isn\u2019t always the best option.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">If you\u2019re still not sure what is right for you and your team, try out a few through a free trial. The more you play around with different apps and tools, the better you can understand what features and solutions you really need.\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Updated November 2020 Gmail is one of the biggest names in digital communication. With over 1.5 billion users (and counting), it absolutely dominates the way people communicate, both personally and professionally.\u00a0 But despite being so popular, it can leave a lot to be desired.\u00a0 Gmail, which is owned by Google, boasts an easy-to-use interface, cost-efficient &#8230;<\/p>\n","protected":false},"author":29,"featured_media":45060,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[17901],"tags":[26967,26966,2012,667,19252,2828,26965,237],"class_list":["post-34928","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-leadership","tag-alternatives-to-email","tag-alternatives-to-gmail","tag-communication","tag-email","tag-email-alternatives","tag-gmail","tag-gmail-alternatives","tag-productivity"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.3 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>8 Gmail alternatives for reducing emails + getting more done | RingCentral Blog<\/title>\n<meta name=\"description\" content=\"What are the best alternatives to Gmail? 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