Category

Pick a topic

How to Sign your Electronic Faxes

Ring Central Blog

Share

URL copied
1 min read

So you’ve finally ditched your bulky fax machine in favor of online faxing in order to save on paper and ink. In these tough economic times, a paperless office seems like a wise idea – especially when you have so many digital tools at your disposal. However, there are times when documents need signatures, and if you don’t know how to sign documents electronically, this may mean having to print, sign and scan every document before faxing it back.

In only four simple steps, you can create an electronic signature for any document.

signature In a nutshell, all you need to do is:

  1. Sign a blank sheet of paper.
  2. Scan or fax the signature to yourself in order to digitize it.
  3. Create a bitmap using a simple graphic editing program like Microsoft Paint or Photoshop.
  4. Open the RingCentral Call Controller, add the signature to the stamp gallery and start adding your electronic signature to any document with a simple click.

More detailed information can be found here.

Pretty simple instructions, but what happens if you’ve already gotten rid of your fax machine and scanner or simply don’t have one? Digital Inspiration made some great suggestions on a recent blog post that include downloading apps to your iPhone like “Fountain Pen” or “Sketch Pad”; taking a photo of your John Hancock with your digital camera; or using a web-based program like Live Signature to get your signature digitized. It all may sound a little daunting, but keep in mind that digitizing your signature is a one-time event that can get you much closer to a true paperless office.

As always, we welcome your suggestions, so do tell us in the comments section how you’ve digitized your signature. I’m sure you all have plenty of recommendations, and we can’t wait to hear about them.

Originally published Sep 29, 2009, updated Aug 12, 2020

Up next

Communication and collaboration

RingCentral to Launch Caller ID Name

Personally, I won’t answer my phone if I look down at my caller ID and all I see is a phone number. Call me jaded, but I’ve been pestered by unwanted callers enough times to glance at the caller ID before taking a call. For this reason, I am happy to report that RingCentral will ...

Share

URL copied

Related content

Communication and collaboration

5 Top Trends for Small Business Communications in 2018

Communication and collaboration

Five Video Meeting Practices to Fuel Collaboration Among Remote Teams

Communication and collaboration

Knowing When to Upgrade to a VoIP Phone Service for Business When You’ve Been ...

Before you go...
Get our very best content for free and start working better from anywhere
You’re in! Thanks for signing up. Keep an eye out for our emails in your inbox.
Get the Remote Work Playbook
Everything you need to know in one place
Get the 2021 State of Hybrid Work Report
Learn how businesses are managing a partially remote workforce
You’re in! Thanks for signing up. Enjoy your copy of the Remote Work Playbook.