So you’ve finally ditched your bulky fax machine in favor of online faxing in order to save on paper and ink. In these tough economic times, a paperless office seems like a wise idea – especially when you have so many digital tools at your disposal. However, there are times when documents need signatures, and if you don’t know how to sign documents electronically, this may mean having to print, sign and scan every document before faxing it back.

In only four simple steps, you can create an electronic signature for any document.

signature In a nutshell, all you need to do is:

  1. Sign a blank sheet of paper.
  2. Scan or fax the signature to yourself in order to digitize it.
  3. Create a bitmap using a simple graphic editing program like Microsoft Paint or Photoshop.
  4. Open the RingCentral Call Controller, add the signature to the stamp gallery and start adding your electronic signature to any document with a simple click.

More detailed information can be found here.

Pretty simple instructions, but what happens if you’ve already gotten rid of your fax machine and scanner or simply don’t have one? Digital Inspiration made some great suggestions on a recent blog post that include downloading apps to your iPhone like “Fountain Pen” or “Sketch Pad”; taking a photo of your John Hancock with your digital camera; or using a web-based program like Live Signature to get your signature digitized. It all may sound a little daunting, but keep in mind that digitizing your signature is a one-time event that can get you much closer to a true paperless office.

As always, we welcome your suggestions, so do tell us in the comments section how you’ve digitized your signature. I’m sure you all have plenty of recommendations, and we can’t wait to hear about them.