Set-Up and Host Video Conferencing from Mobile Devices

In our last post, we discussed how to set up RingCentral Video Conferencing from the web.  Now we are going to show you how to host a video conference from your mobile phone or tablet. With the RingCentral Meetings app for iOS or Android, it is easy to get started. Simply follow the steps below to set up and host your own video conference no matter where you are.

Step 1) Download the appropriate RingCentral Meetings app for your mobile device either from the iTunes store or from Google Play.

Step 2) Click on your RingCentral Meetings app from your device of choice.

You will see a homepage where you can choose to log in or join a meeting. Click on the “Log In” button.

Step 3) Enter the country that you’re calling from, your phone number, extension (if applicable), and password.

If you forgot your password, you can retrieve it by clicking on the “Forget your password?” link at the bottom. Once all your account information is filled in, click “Login”.

Step 4) You will see four icons with four options for meetings.

To set up a meeting in the present, click “Meet Now.” You can choose to start a “Video Meeting” or a “Screen Share Meeting” depending on the topics being discussed. This will directly connect you with employees that you wish to meet with. If you are not the organizer or host of the meeting, click on “Join a Meeting” to be directed to a page where you can enter a Meeting ID number and connect. Click “Upcoming Meetings” to be directed to a schedule of all your future meetings scheduled in the RingCentral Meetings app.

For the sake of this post, we will click on “Schedule”, which allows you to quickly and easily set up a meeting that you will host in the future.

Step 5) Fill in the date and time that you wish to schedule the meeting you will be hosting. 

Choose an appropriate name for the meeting in the top field. You can then pick a date and time and scroll to the appropriate option. Set the duration of the meeting. Make sure to put in the time zone if the meeting is with customers or employees from different states or countries. You can also choose to make this a recurring meeting by clicking “Repeat” and setting it to daily, weekly, biweekly, monthly, or yearly. Specify if it will be a screen sharing meeting or a video meeting. It is up to you if you want to choose a password that employees must enter to make the meeting more confidential. If you wish to allow members to join the meeting before you are there, you can click the button at the bottom that says “Allow Join Before Host”. Once you are done, be sure to click “Done” at the top right corner of the screen.

Step 6) Send E-mail out to all employees you wish to meet with.

An E-mail will be automatically generated for you with all the details of your upcoming meeting. Send this E-mail to all employees that will be in the meeting. The employees will receive a phone number to call so that they can enter the meeting from their mobile devices. Simply dial in the “Meeting ID” number and press the pound key to enter the meeting. Employees can also opt to join the meeting from a laptop or tablet.

It’s as simple as that! You can set up a meeting right from your mobile device at anytime, anywhere. With RingCentral, you can work from anywhere, using your own device. The RingCentral Meetings app helps you work more efficiently and effectively.