RingCentral Professional


Every extension and department includes voicemail, with several options for managing voice messages.

Voicemail benefits:

Never miss an important call

  • Receive your voicemail whether you’re on the other line, your desk phone is disconnected, or even if the power goes out.
  • Return calls promptly with one-click call return from your online account, RingCentral for Desktop, or your RingCentral mobile app.

Consolidated, flexible voicemail playback

  • React quickly to new voicemails by electing to receive a text message on your cell when you get a new voicemail.
  • Access all your business voicemails regardless of where you forward your calls.
  • Receive voicemail messages through a desktop computer or smartphone, as email attachments, or by dialing your RingCentral number.
  • Visual voicemail lets you see a list of your voice messages along with caller ID information, allowing you to prioritize your responses.

Announcement options

  • Welcome callers with a default greeting, with a greeting you record yourself, or one created with professional voice talent.
  • Business calls forwarded to your cell phone will receive your business voicemail greeting if you don’t take the call.

Voicemail FAQs:

Can I record custom greetings?

  • Yes. RingCentral provides several greeting options for each extension to welcome, direct, and inform your callers.
  • Specify a master/directory greeting and individual welcome and voicemail greetings.
  • Defaults for all greetings let you use your account right away.
  • Change greetings by phone or through your online account.
  • Store as many greetings as you like in your online account (e.g., out of office greeting, vacation greeting, etc.).
  • Have your greetings professionally recorded then upload the voice files to your account.

How can I check my voicemail?

  • Have messages delivered as email attachments by configuring your online account.
  • Up to 200 combined voicemail and fax messages will be stored for 30 days in your online account.
  • Retrieve messages online through any web browser.
  • Dial your number and an auto attendant will tell you if you have any new messages and play the messages for you.

Can I forward voicemail to other people?

  • Yes. Forward any voicemail from your online account.
  • If you receive voicemail in an email, simply forward it to whomever you like the same way you would an email.

How can I instantly reply to voicemail using my phone and/or computer?

  • After you listen to your message, the Auto-Receptionist will ask you if you want to reply—if so, just press a number on your phone to automatically get connected to the caller.
  • You can also reply to callers directly from RingCentral mobile app or RingCentral for Desktop.
  • All calls are logged in your online account and all phone numbers can activate RingOut click-to-call dialing.
  • RingOut will dial the phone you’re currently using and connect you to the person you’re trying to reach.

How many voice messages can I store in my online account?

  • Your RingCentral inbox has a maximum storage limit of 200 messages for voice and fax combined.
  • If more message capacity is needed, all messages may be delivered as an email attachment and not stored online.

How many mailboxes are included with my RingCentral number?

  • You can add up to 99 mailboxes to your account.