{"id":9686,"date":"2020-05-15T11:00:21","date_gmt":"2020-05-15T10:00:21","guid":{"rendered":"\/gb\/en\/blog\/?p=9686"},"modified":"2024-12-13T16:36:12","modified_gmt":"2024-12-13T16:36:12","slug":"video-conferencing-101","status":"publish","type":"post","link":"\/gb\/en\/blog\/video-conferencing-101\/","title":{"rendered":"Video Conferencing 101"},"content":{"rendered":"<h2>The Complete Buyer\u2019s Guide to Video Communication<\/h2>\n<p><span style=\"font-weight: 400;\">The use of <a href=\"https:\/\/www.ringcentral.com\/gb\/en\/office\/features\/video-conference\/overview.html\">video conferencing technology<\/a> has grown at an astronomical pace in recent years. Companies have discovered that with the right video technology, they don\u2019t need to rely on expensive and time-consuming commutes or travel to connect with shareholders and colleagues. Video bridges the gaps in location in an instant, bringing face-to-face conversation into the virtual world.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In 2020, video conferencing has encountered one of its biggest growth spikes to date, with video apps <\/span><a href=\"https:\/\/www.appannie.com\/en\/insights\/market-data\/video-conferencing-apps-surge-coronavirus\/\"><span style=\"font-weight: 400;\">hitting a record 62 million<\/span><\/a><span style=\"font-weight: 400;\"> downloads in March. Reports also <\/span><a href=\"https:\/\/tubularinsights.com\/video-2021\/\"><span style=\"font-weight: 400;\">suggest that by 2021<\/span><\/a><span style=\"font-weight: 400;\">, 80% of all the internet traffic on the web will be dedicated to video.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Replacing exhausting travel experiences and conference calling with the intimate and engaging platform of video is an excellent way to accelerate business results. However, before you can tap into the benefits of video conferencing, you need to learn how to choose the right equipment for your team. That\u2019s what we\u2019re here to help with.\u00a0<\/span><\/p>\n<blockquote><span class='bctt-click-to-tweet'><span class='bctt-ctt-text'><a href='https:\/\/twitter.com\/intent\/tweet?url=https%3A%2F%2Fringcentr.al%2F368oYFi&#038;text=In%202020%2C%20video%20conferencing%20has%20encountered%20one%20of%20its%20biggest%20growth%20spikes%20to%20date%2C%20with%20video%20apps%20hitting%20a%20record%2062%20million%20downloads%20in%20March.%20Reports%20also%20suggest%20that%20by%202021%2C%2080%25%20of%20all%20the%20internet%20traffic%20on%20the%20web%20will%E2%80%A6&#038;via=RingCentralUK&#038;related=RingCentralUK' target='_blank'rel=\"noopener noreferrer\">In 2020, video conferencing has encountered one of its biggest growth spikes to date, with video apps hitting a record 62 million downloads in March. Reports also suggest that by 2021, 80% of all the internet traffic on the web will\u2026 <\/a><\/span><a href='https:\/\/twitter.com\/intent\/tweet?url=https%3A%2F%2Fringcentr.al%2F368oYFi&#038;text=In%202020%2C%20video%20conferencing%20has%20encountered%20one%20of%20its%20biggest%20growth%20spikes%20to%20date%2C%20with%20video%20apps%20hitting%20a%20record%2062%20million%20downloads%20in%20March.%20Reports%20also%20suggest%20that%20by%202021%2C%2080%25%20of%20all%20the%20internet%20traffic%20on%20the%20web%20will%E2%80%A6&#038;via=RingCentralUK&#038;related=RingCentralUK' target='_blank' class='bctt-ctt-btn'rel=\"noopener noreferrer\">Click To Tweet<\/a><\/span><\/blockquote>\n<h2>What is video conferencing?<\/h2>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-10658 size-large\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/what-is-video-conferencing-640x360.jpg\" alt=\"what is video conferencing\" width=\"640\" height=\"360\" srcset=\"\/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/what-is-video-conferencing-640x360.jpg 640w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/what-is-video-conferencing-300x169.jpg 300w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/what-is-video-conferencing-768x432.jpg 768w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/what-is-video-conferencing-1536x864.jpg 1536w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/what-is-video-conferencing-250x140.jpg 250w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/what-is-video-conferencing.jpg 1920w\" sizes=\"(max-width: 640px) 100vw, 640px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Video conferencing is the solution businesses can use to make face-to-face conversations accessible anywhere. Through a webcam, microphone, and the right software, you can instantly launch an intimate discussion between two people located on opposite sides of the globe.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The definition of video conferencing goes beyond simply conveying images and audio from one environment to another or having video chats. This solution is about eliminating geographical boundaries so that everyone from remote workers to contractors and customers can stay connected.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A few years ago, video conferencing was an impossible dream for many smaller companies. Conferencing equipment was bulky, complicated, and expensive, meaning that only the largest brands could afford to invest. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, as the marketplace evolved and cloud video conferencing emerged, companies began to discover a cheaper and more efficient way to maintain the human element of face-to-face communication. According to Transparency Market Research, video conferencing as a market will grow to a value of $11.56 (\u00a39.34) billion <\/span><a href=\"https:\/\/www.techrepublic.com\/article\/video-conferencing-market-predicted-to-grow-to-11-56-billion-by-2027\/\"><span style=\"font-weight: 400;\">by the end of 2027.<\/span><\/a><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Whether you\u2019re using a plug-and-play huddle room in the office, equipped with everything from a conference calling machine to wide-frame video cameras, or you\u2019re connecting over the web, video conferencing is more accessible than ever.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\t<div class=\"cta-banner  CID-2FdM5dTp IID-69d0c47283092\"\r\n\t\tdata-dl-custom-type=\"ctaButton\">\r\n\t\t<div class=\"cta-banner-img-wrap\">\r\n\t\t\t<div class=\"cta-banner-img\" style=\"background-image:url(\/gb\/en\/blog\/wp-content\/uploads\/2019\/05\/video-meeting-cta.jpg)\"><\/div>\r\n\t\t<\/div>\r\n\t\t<div class=\"cta-body\" data-dl-custom-type=\"ctaButton\">\r\n\t\t\t<span class=\"cta-sub-heading\">Discover the financial benefits of online meetings<\/span>\r\n\t\t\t<h3 class=\"cta-heading\">Team collaboration with RingCentral meetings and conferencing<\/h3>\r\n\t\t\t<p>Get the complete video and audio conferencing solution included with RingCentral Office<\/p>\r\n\t\t\t<a class=\"rc-cta-shortcode btn btn-primary btn-lg\" data-dl-element=\"button\"\r\n\t\t\t\thref=\"https:\/\/www.ringcentral.com\/gb\/en\/office\/features\/online-meetings\/overview.html\" class=\"btn btn-primary\"\r\n\t\t\t\ttarget=\"_blank\" rel=\"noopener\" data-dl-additional-info=\"Team collaboration with RingCentral meetings and conferencing\"\r\n\t\t\t\tdata-dl-name=\"Team collaboration with RingCentral meetings and conferencing | Start a free trial\">Start a free trial<\/a>\r\n\r\n\t\t\t\t\t<\/div>\r\n\t<\/div>\r\n\t<\/span><\/p>\n<h2><strong>Evaluating your video conferencing needs<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Video-conferencing equipment has emerged as a must-have for businesses around the world, particularly as <a href=\"\/gb\/en\/blog\/remote-work-resources\/\">remote working<\/a> becomes more popular. As part of a comprehensive collaborative experience, combined with instant messaging and content sharing, video keeps people connected.\u00a0<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-9698 size-large\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/questions-to-ask-640x360.jpg\" alt=\"questions to ask\" width=\"640\" height=\"360\" srcset=\"\/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/questions-to-ask-640x360.jpg 640w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/questions-to-ask-300x169.jpg 300w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/questions-to-ask-768x432.jpg 768w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/questions-to-ask-1536x864.jpg 1536w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/questions-to-ask-250x140.jpg 250w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/questions-to-ask.jpg 1920w\" sizes=\"(max-width: 640px) 100vw, 640px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">However, there\u2019s more to unlocking the advantages of video conferencing than just plugging in a webcam. Business leaders will need to think carefully about their needs and expectations before investing in new equipment. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you want to see for yourself why <\/span><a href=\"https:\/\/www.slideshare.net\/bluejeannw\/10-must-know-video-conferencing-stats\"><span style=\"font-weight: 400;\">94% of businesses<\/span><\/a><span style=\"font-weight: 400;\"> say that using video increases their productivity levels, here are some of the points you\u2019ll need to consider.\u00a0<\/span><\/p>\n<h3><strong>Top 6 questions to ask:<\/strong><\/h3>\n<ul>\n<li style=\"font-weight: 400;\">\n<h3><b>What kind of video conferencing do you need? <\/b><\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Video conferencing solutions come in a wide range of formats, designed to suit different business needs. There are full meeting room kits that you can use to outfit spaces in your business with everything they need for immersive video sessions. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">These kits can even include virtual whiteboarding equipment, and tools for content sharing too. Alternatively, you might embrace video conferencing on the cloud. This means that you can access the software you need anywhere, using the hardware that your team already has.\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\">\n<h3><b>What features do you need?<\/b><\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Video conferencing tools can come with access to a range of capabilities that support and enhance your team. For instance, you might need recording solutions that allow you to share meetings with people who couldn\u2019t attend. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">You might also need video tools that integrate with file and screen-sharing capabilities to add context to your meetings. Some video-conferencing software also integrates with other tools for collaboration, like instant-messaging services.\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\">\n<h3><b>What are your user requirements?<\/b><\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Do you need a video service that can support employees all around the globe? Will the data gathered by your video systems need to remain in a specific data centre location for compliance purposes? On top of that, what kind of devices will your employees be using to connect? Will they need to have access from their smartphones and tablets, as well as computer screens?<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\">\n<h3><b>How many employees will use the service?<\/b><\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Are you introducing video conferencing technology as a solution for just your <a href=\"\/gb\/en\/blog\/remote-workforce-tips-for-building-and-managing-remote-workers\/\">remote workers<\/a> and essential employees? Or do you want to make sure that everyone on your team, including your front-line workers, can access the same technology? The number of employees that you have using your service will make an impact on your tech choices.\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\">\n<h3><b>How will team members use the service?<\/b><\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Video conferencing tools can deliver a range of different interactions. You might need something that supports one-on-one conversations, as well as group calls, and even webinars or training sessions with a single speaker and a vast audience. Having access to video-conferencing software that gives you a range of ways to collaborate is a great way to boost productivity.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\t\t<style>\r\n\t\t\t@media (min-width: 768px) {\r\n\t\t\t\t.bottom-cta .bottom-cta-img {\r\n\t\t\t\t\tfloat: left;\r\n\t\t\t\t\twidth: 50%;\r\n\t\t\t\t}\r\n\t\t\t}\r\n\r\n\t\t\t.bottom-cta .bottom-cta-img img {\r\n\t\t\t\twidth: 100%;\r\n\t\t\t}\r\n\r\n\t\t\t.bottom-cta {\r\n\t\t\t\tbackground: #001138;\r\n\t\t\t\tpadding: 30px;\r\n\t\t\t}\r\n\r\n\t\t\t.bottom-cta .bottom-cta-copy {\r\n\t\t\t\tpadding: 0 30px;\r\n\t\t\t\toverflow: hidden;\r\n\t\t\t\tcolor: #fff;\r\n\t\t\t}\r\n\r\n\t\t\t.bottom-cta .bottom-cta-copy .btn-primary {\r\n\t\t\t\twidth: 100%;\r\n\t\t\t}\r\n\t\t<\/style>\r\n\t\t<div class=\"bottom-cta  CID-cta-2FdM5dTp IID-cta-69d0c472830b4\"\r\n\t\t\tdata-dl-custom-type=\"cta\">\r\n\t\t\t<div class=\"bottom-cta-img\">\r\n\t\t\t\t<img decoding=\"async\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2020\/11\/hd-voice-tab-png-rendition-iaas-banner-Icon.jpg\" alt=\"Call to action banner\">\r\n\t\t\t<\/div>\r\n\t\t\t<div class=\"bottom-cta-copy\">\r\n\t\t\t\t<span style=\"font-size: 24px; line-height: 30px;\">Team collaboration with RingCentral meetings and conferencing<\/span>\r\n\t\t\t\t<span class=\"text-center\" style=\"display: block;\">\r\n\t\t\t\t<a class=\"rc-cta-shortcode btn btn-primary btn-lg\" data-dl-element=\"button\"\r\n\t\t\t\t\tclass=\"btn btn-primary btn-lg\" style=\"margin-top: 16px; font-weight: bold;\"\r\n\t\t\t\t\ttitle=\"Team collaboration with RingCentral meetings\" href=\"https:\/\/www.ringcentral.com\/gb\/en\/office\/features\/online-meetings\/overview.html\" target=\"_blank\"\r\n\t\t\t\t\trel=\"noopener noreferrer\" data-dl-additional-info=\"Team collaboration with RingCentral meetings and conferencing\"\r\n\t\t\t\t\tdata-dl-name=\"Team collaboration with RingCentral meetings and conferencing | Start a free trial\">Start a free trial<\/a>\r\n\t\t\t<\/span>\r\n\t\t\t<\/div>\r\n\t\t\t<div class=\"clearfix\"><\/div>\r\n\t\t<\/div>\r\n\t\t<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\">\n<h3><b>How will you protect security and privacy?<\/b><\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Will your video software be encrypted? How can you ensure that your team members stay defended, even when they\u2019re logging in from external devices outside of your office?\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The best way to ensure that you have everything you need for your video conferencing investment is to start with a thorough evaluation of your company and your team\u2019s needs, then work backward. Figure out what kind of service is essential to you, and how you\u2019re going to use the technology, then look for a vendor that can give you the support and ease of use you need to drive adoption.\u00a0<\/span><\/p>\n<h2><strong>The cost of video conferencing services\u00a0<\/strong><\/h2>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-10887 size-large\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/the-cost-of-video-conference-640x360.jpg\" alt=\"the cost of video conference\" width=\"640\" height=\"360\" srcset=\"\/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/the-cost-of-video-conference-640x360.jpg 640w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/the-cost-of-video-conference-300x169.jpg 300w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/the-cost-of-video-conference-768x432.jpg 768w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/the-cost-of-video-conference-1536x864.jpg 1536w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/the-cost-of-video-conference-250x140.jpg 250w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/the-cost-of-video-conference.jpg 1920w\" sizes=\"(max-width: 640px) 100vw, 640px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Just like most business investments, the amount you spend on your video conferencing technology will depend on the level of functionality that you need.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Many of the <\/span><span style=\"font-weight: 400;\">leading video-conferencing options<\/span><span style=\"font-weight: 400;\"> come with free trials, so you can put the functionality to the test before you invest in anything long-term.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Although there are free tools out there that can allow for quick and simple conversations, it\u2019s important to remember that most of these solutions don\u2019t have the tools required to support a business. Choosing a free video-conferencing service usually means compromising either on essential features or giving up security and privacy.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Typically, you will need to pay a premium monthly cost for your video technology if you want to ensure that it suits your business. However, the good news is that the cost savings that you earn from video conferencing can help the technology to pay for itself. Remember, embracing video means that you can eliminate unnecessary travel costs.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Additionally, because more of your team members will be able to work from home, you\u2019ll also be able to cut down on the costs of office overheads for the people in your team. The best video conferencing tools do come with a price, but they\u2019re often worth the cost.\u00a0<\/span><\/p>\n<h2><strong>The types of video conferencing solutions<\/strong><\/h2>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-9699 size-large\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/types-of-video-conferencing-solutions-640x360.jpg\" alt=\"types of video conferencing solutions\" width=\"640\" height=\"360\" srcset=\"\/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/types-of-video-conferencing-solutions-640x360.jpg 640w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/types-of-video-conferencing-solutions-300x169.jpg 300w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/types-of-video-conferencing-solutions-768x432.jpg 768w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/types-of-video-conferencing-solutions-1536x864.jpg 1536w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/types-of-video-conferencing-solutions-250x140.jpg 250w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/types-of-video-conferencing-solutions.jpg 1920w\" sizes=\"(max-width: 640px) 100vw, 640px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Once you\u2019ve thought about what you need from your video conferencing solutions, and you\u2019ve decided on a budget, you can begin to consider some of the different types of product available. There are a few different choices out there, including:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\">\n<h3><b>Meet me services<\/b><\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Otherwise known as web conferencing tools, these services allow you to set up meetings with people inside and outside of your organisation. All you need to do is get a dedicated link and PIN code and send it to the people you want to meet. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Once the other person clicks on the link, they\u2019ll be able to jump into the meeting immediately. You can also access services that allow people to dial into meetings if they don\u2019t have an <a href=\"\/gb\/en\/blog\/ultimate-guide-to-broadband-for-your-home-office\/\">internet connection<\/a>.\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\">\n<h3><b>Traditional conferencing<\/b><\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Traditional video conferencing is a term used to refer to the hardware-reliant video conferencing experiences that businesses used to rely on. Before the cloud, these expensive services allowed companies to build meeting rooms out of board rooms, using costly equipment and technology. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">These meeting rooms require a lot of maintenance and commitment, which made them suitable mainly for large companies.\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\">\n<h3><b>Cloud video conferencing<\/b><\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Cloud-based video conferencing is rapidly emerging as the most valuable form of video for today\u2019s transforming businesses. The experience is based on the cloud, so anyone with an account can log in wherever they are, using any device. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">These tools can also integrate with other leading collaboration solutions for instant messaging, screen sharing, and more, so that you can drive better connections between members of your team.\u00a0<\/span><\/p>\n<h2><strong>How to choose the right video conferencing service<\/strong><\/h2>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-9715 size-large\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/how-to-choose-video-conferencing-solutions-640x360.jpg\" alt=\"how to choose video conferencing solutions\" width=\"640\" height=\"360\" srcset=\"\/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/how-to-choose-video-conferencing-solutions-640x360.jpg 640w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/how-to-choose-video-conferencing-solutions-300x169.jpg 300w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/how-to-choose-video-conferencing-solutions-768x432.jpg 768w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/how-to-choose-video-conferencing-solutions-1536x864.jpg 1536w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/how-to-choose-video-conferencing-solutions-250x140.jpg 250w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/05\/how-to-choose-video-conferencing-solutions.jpg 1920w\" sizes=\"(max-width: 640px) 100vw, 640px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">With a deeper understanding of video conference technology and how it works, you\u2019re now ready to start evaluating some of the options in the market. Although your choice of the ideal video solution will depend on your needs and your business, there are a few factors that all companies will need to consider. Let\u2019s take a look.\u00a0<\/span><\/p>\n<h3><strong>1. Video conferencing quality<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">The first thing to think about is the kind of video quality you need to enhance your team\u2019s productivity. The potential of video meetings is constantly growing, with access to everything from 4K video, to the future promise of AR and VR. To ensure that you get the best quality of conference for your team and your customers, make sure that you\u2019re working with a vendor that can deliver a consistent HD experience.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Remember, for a video conference to go well, it\u2019s not just the picture that needs to be clear, but the audio too. Don\u2019t choose a high-definition video conferencing company that compromises on audio quality, or your meetings will suffer.\u00a0<\/span><\/p>\n<h3><strong>2. Think about feature-set<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Once you\u2019ve got the foundations of your video conferencing tools right, you can begin to build on that framework with extra functionality and tools. Many of the leading video conferencing services available today go beyond providing a basic meeting connection.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">These software solutions can also include <a href=\"https:\/\/www.ringcentral.com\/gb\/en\/teams\/overview.html\">essential tools for collaboration<\/a>, like file sharing, screen sharing, and instant messaging. At the same time, if you work with a business-oriented vendor, you can also expect access to things like call recording and reporting too.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Think about the kind of tools that could help your team members to perform at their best. Do they need to share screens when discussing projects with coworkers? Will it be essential to access recordings so that you can share the same information with people who might not have been able to attend a meeting?\u00a0<\/span><\/p>\n<h3><strong>3. Think about the future<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">The demand for video chats is growing, and the popularity of this service is unlikely to go away any time soon. With that in mind, it\u2019s worth thinking about not just the functionality that you need now, but what you may also need in the future too. For instance, would it be helpful to have the option to implement AI assistants and analytics into your video meetings?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">An assistant that can record and transcribe conversations for your team will make tracking information easier. Additionally, analytics would show you how your employees are using your meeting tools. Working with a vendor that has their finger on the pulse of what\u2019s to come in video conferencing software could be valuable to prepare your company for the future.\u00a0<\/span><\/p>\n<h3><strong>4. Consider privacy and security<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Remember that security and privacy will always be crucial considerations in your video conferencing decision-making process. While video can make meetings more convenient for your employees, they can also open the door for security and privacy challenges, particularly when team members are logging in from personal devices or using external internet connections.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Find out in advance what your vendor can do to improve the security of your conversations. This could involve using encryption on all of your messaging. You might also find that some companies provide more options on how you store meeting data.\u00a0<\/span><\/p>\n<h3><strong>5. Support simplicity<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Finally, it will be difficult for your team to embrace a video-first culture if the technology they have access to isn\u2019t easy to adopt. Concentrate on finding a video solution that integrates naturally with your existing tools. Embrace simple solutions with one-click video calls, or the option to dial into a meeting when an internet connection isn\u2019t available.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It may also be worth looking at the kind of support and training your vendor can offer when your team members need extra help with using their new tools.\u00a0<\/span><\/p>\n<h2><strong>Enjoy the world of video<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">As video conferencing popularity continues to grow, businesses of all sizes need to be prepared for this communication and collaboration revolution. Learning how to evaluate the options in the marketplace will ensure you can make the right decision.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Now it\u2019s your turn to go and find the video tools that are right for you.\u00a0<\/span><\/p>\n\t\t<style>\r\n\t\t\t@media (min-width: 768px) {\r\n\t\t\t\t.bottom-cta .bottom-cta-img {\r\n\t\t\t\t\tfloat: left;\r\n\t\t\t\t\twidth: 50%;\r\n\t\t\t\t}\r\n\t\t\t}\r\n\r\n\t\t\t.bottom-cta .bottom-cta-img img {\r\n\t\t\t\twidth: 100%;\r\n\t\t\t}\r\n\r\n\t\t\t.bottom-cta {\r\n\t\t\t\tbackground: #001138;\r\n\t\t\t\tpadding: 30px;\r\n\t\t\t}\r\n\r\n\t\t\t.bottom-cta .bottom-cta-copy {\r\n\t\t\t\tpadding: 0 30px;\r\n\t\t\t\toverflow: hidden;\r\n\t\t\t\tcolor: #fff;\r\n\t\t\t}\r\n\r\n\t\t\t.bottom-cta .bottom-cta-copy .btn-primary {\r\n\t\t\t\twidth: 100%;\r\n\t\t\t}\r\n\t\t<\/style>\r\n\t\t<div class=\"bottom-cta  CID-cta-2FdM5dTp IID-cta-69d0c472830cf\"\r\n\t\t\tdata-dl-custom-type=\"cta\">\r\n\t\t\t<div class=\"bottom-cta-img\">\r\n\t\t\t\t<img decoding=\"async\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2024\/12\/hero-img-deskt.png\" alt=\"Call to action banner\">\r\n\t\t\t<\/div>\r\n\t\t\t<div class=\"bottom-cta-copy\">\r\n\t\t\t\t<span style=\"font-size: 24px; line-height: 30px;\">Get the video conference solution that keeps you connected anytime and anywhere.<\/span>\r\n\t\t\t\t<span class=\"text-center\" style=\"display: block;\">\r\n\t\t\t\t<a class=\"rc-cta-shortcode btn btn-primary btn-lg\" data-dl-element=\"button\"\r\n\t\t\t\t\tclass=\"btn btn-primary btn-lg\" style=\"margin-top: 16px; font-weight: bold;\"\r\n\t\t\t\t\ttitle=\"Video Conferencing Solution\" href=\"https:\/\/www.ringcentral.com\/gb\/en\/office\/features\/video-conference\/overview.html\" target=\"_blank\"\r\n\t\t\t\t\trel=\"noopener noreferrer\" data-dl-additional-info=\"Get the video conference solution that keeps you connected anytime and anywhere.\"\r\n\t\t\t\t\tdata-dl-name=\"Get the video conference solution that keeps you connected anytime and anywhere. | Download the app\">Download the app<\/a>\r\n\t\t\t<\/span>\r\n\t\t\t<\/div>\r\n\t\t\t<div class=\"clearfix\"><\/div>\r\n\t\t<\/div>\r\n\t\t\n<div id=\"gtx-trans\" style=\"position: absolute; left: 1291px; top: 6126.7px;\">\n<div class=\"gtx-trans-icon\"><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Video calls can bring your remote team together, but how do you know where to start? Check out our video conferencing 101 to give you the best insight into sourcing the video communication solution that suits your business.<\/p>\n","protected":false},"author":244,"featured_media":9691,"comment_status":"open","ping_status":"closed","sticky":false,"template":"single-power-page-sidebar.php","format":"standard","meta":{"footnotes":""},"categories":[3],"tags":[170,58],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Video Conferencing 101 | RingCentral UK Blog<\/title>\n<meta name=\"description\" content=\"Need help to embrace the era of video conferencing? 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