{"id":22705,"date":"2022-11-28T08:24:08","date_gmt":"2022-11-28T08:24:08","guid":{"rendered":"\/gb\/en\/blog\/?p=22705"},"modified":"2023-01-20T02:26:09","modified_gmt":"2023-01-20T02:26:09","slug":"scaling-citizen-support","status":"publish","type":"post","link":"\/gb\/en\/blog\/scaling-citizen-support\/","title":{"rendered":"Scaling Citizen Support During a Crisis: A Sitel Group\u00ae Story"},"content":{"rendered":"<h2>At a glance:<\/h2>\n<ol>\n<li><a href=\"#appswitching\">Switching between apps<\/a><\/li>\n<li><a href=\"#help\">How did RingCentral help Sitel Group?<\/a><\/li>\n<li><a href=\"#automation\">Creating an automated and scalable environment<\/a><\/li>\n<li><a href=\"#insight\">Insight on a whole other level<\/a><\/li>\n<li><a href=\"#power\">The cogs that power the machine<\/a><\/li>\n<\/ol>\n<hr \/>\n<p><span style=\"font-weight: 400;\">There&#8217;s no doubt that the pandemic brought with it a phenomenal amount of pressure for customer service teams. People needed advice more than ever before on personal finance, insurance, medical care, wellbeing \u2013 the list goes on.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Time was especially crucial for teams providing essential services and support.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In other words, every minute had the potential to make a life-changing difference, particularly for areas of government like the Department of Health and Social Care. As a major outsourced contact centre provider for this government department, Sitel Group<\/span><span style=\"font-weight: 400;\">\u00ae<\/span><span style=\"font-weight: 400;\"> needed to make service more efficient to help as many citizens as possible.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">How exactly did Sitel Group set out to achieve this? The team knew they needed to connect all the systems that customer service agents used. To do this, they sought out the support of RingCentral&#8217;s <a href=\"https:\/\/www.ringcentral.com\/gb\/en\/solutions\/professional-services.html\">Professional Services<\/a> team.\u00a0<\/span><\/p>\n\t\t<style>\r\n\t\t\t@media (min-width: 768px) {\r\n\t\t\t\t.bottom-cta .bottom-cta-img {\r\n\t\t\t\t\tfloat: left;\r\n\t\t\t\t\twidth: 50%;\r\n\t\t\t\t}\r\n\t\t\t}\r\n\r\n\t\t\t.bottom-cta .bottom-cta-img img {\r\n\t\t\t\twidth: 100%;\r\n\t\t\t}\r\n\r\n\t\t\t.bottom-cta {\r\n\t\t\t\tbackground: #001138;\r\n\t\t\t\tpadding: 30px;\r\n\t\t\t}\r\n\r\n\t\t\t.bottom-cta .bottom-cta-copy {\r\n\t\t\t\tpadding: 0 30px;\r\n\t\t\t\toverflow: hidden;\r\n\t\t\t\tcolor: #fff;\r\n\t\t\t}\r\n\r\n\t\t\t.bottom-cta .bottom-cta-copy .btn-primary {\r\n\t\t\t\twidth: 100%;\r\n\t\t\t}\r\n\t\t<\/style>\r\n\t\t<div class=\"bottom-cta  CID-cta-2FdM5dTp IID-cta-6a062f936941d\"\r\n\t\t\tdata-dl-custom-type=\"cta\">\r\n\t\t\t<div class=\"bottom-cta-img\">\r\n\t\t\t\t<img decoding=\"async\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2022\/02\/Support-team-scaled.jpg\" alt=\"Call to action banner\">\r\n\t\t\t<\/div>\r\n\t\t\t<div class=\"bottom-cta-copy\">\r\n\t\t\t\t<span style=\"font-size: 24px; line-height: 30px;\">Speed up your ROI with personalised support from RingCentral Professional Services.<\/span>\r\n\t\t\t\t<span class=\"text-center\" style=\"display: block;\">\r\n\t\t\t\t<a class=\"rc-cta-shortcode btn btn-primary btn-lg\" data-dl-element=\"button\"\r\n\t\t\t\t\tclass=\"btn btn-primary btn-lg\" style=\"margin-top: 16px; font-weight: bold;\"\r\n\t\t\t\t\ttitle=\"Get support\" href=\"https:\/\/www.ringcentral.com\/gb\/en\/solutions\/professional-services.html\" target=\"_blank\"\r\n\t\t\t\t\trel=\"noopener noreferrer\" data-dl-additional-info=\"Speed up your ROI with personalised support from RingCentral Professional Services.\"\r\n\t\t\t\t\tdata-dl-name=\"Speed up your ROI with personalised support from RingCentral Professional Services. | Learn more\">Learn more<\/a>\r\n\t\t\t<\/span>\r\n\t\t\t<\/div>\r\n\t\t\t<div class=\"clearfix\"><\/div>\r\n\t\t<\/div>\r\n\t\t\n<p><span style=\"font-weight: 400;\">But before we explain the clever development stuff, let&#8217;s start at the beginning.\u00a0<\/span><span style=\"font-weight: 400;\">What did the agent experience look like before Sitel Group and RingCentral made any changes?<\/span><\/p>\n<h2 id=\"appswitching\"><b>Switching between apps for one task alone\u00a0<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">As you&#8217;d expect, the Department of Health and Social Care operates an inbound and outbound service for citizens. This was no different during the most pressing times of the pandemic. When it came to outbound operations, agents made calls with a solid understanding of the person they were calling, thanks to the web page tool (named CTAS) created by the UK Government.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Any customer service agent needs to understand their customer, but this is even more important in government services due to the sensitive nature of the conversations.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">While CTAS gave agents access to the citizen information they needed, the process of calling was particularly manual. So much so that agents had to switch between multiple windows for each call.\u00a0<\/span><\/p>\n<h2><b>What did one call look like?\u00a0<\/b><\/h2>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">CTAS identified and pulled up details of a citizen for the agent to call.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The agent viewed information about the citizen (including the number to dial).\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The agent memorised the phone number.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The agent switched to the RingCentral <a href=\"https:\/\/www.ringcentral.com\/gb\/en\/why-use-ringcentral-desktop-app.html\">desktop app<\/a> for Chrome to manually dial the number.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The agent switched back to CTAS to refer to any information about the citizen during the call.\u00a0\u00a0<\/span><span style=\"font-weight: 400;\">All of this for <\/span><i><span style=\"font-weight: 400;\">one<\/span><\/i><span style=\"font-weight: 400;\"> call. Can you imagine the to and fro for 1,000s of calls?<\/span>\n<p><figure id=\"attachment_22718\" aria-describedby=\"caption-attachment-22718\" style=\"width: 1366px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\" wp-image-22718\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2022\/02\/Call-agent-on-multiple-screens-scaled.jpg\" alt=\"Customer service representative using computers in office-844\" width=\"1366\" height=\"910\" srcset=\"\/gb\/en\/blog\/wp-content\/uploads\/2022\/02\/Call-agent-on-multiple-screens-scaled.jpg 2048w, \/gb\/en\/blog\/wp-content\/uploads\/2022\/02\/Call-agent-on-multiple-screens-300x200.jpg 300w, \/gb\/en\/blog\/wp-content\/uploads\/2022\/02\/Call-agent-on-multiple-screens-640x427.jpg 640w, \/gb\/en\/blog\/wp-content\/uploads\/2022\/02\/Call-agent-on-multiple-screens-768x512.jpg 768w, \/gb\/en\/blog\/wp-content\/uploads\/2022\/02\/Call-agent-on-multiple-screens-1536x1024.jpg 1536w\" sizes=\"(max-width: 1366px) 100vw, 1366px\" \/><figcaption id=\"caption-attachment-22718\" class=\"wp-caption-text\">Smiling male customer service representative wearing headset using computers while sitting at desk in offic<\/figcaption><\/figure><\/li>\n<\/ol>\n<h2 id=\"help\"><b>How did RingCentral help Sitel Group make positive change?\u00a0<\/b><\/h2>\n<h3><b>The end of endless switching\u00a0<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">RingCentral improved Sitel Group&#8217;s existing workflow applications using RingCentral Embeddable. For background, <\/span><a href=\"https:\/\/developers.ringcentral.com\/embeddable-voice.html\"><span style=\"font-weight: 400;\">RingCentral Embeddable<\/span><\/a><span style=\"font-weight: 400;\"> is a web widget that allows you to quickly build workflows with message, video and phone capabilities with a single line of code.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">How exactly did RingCentral do this? The team set up an integration that enabled CTAS to determine when an agent should make the next phone call. In other words, rather than an agent flipping to the RingCentral MVP desktop app to make a call, the RingCentral team made the dialler part of CTAS. This meant agents no longer needed to move between windows and applications.\u00a0<\/span><\/p>\n<blockquote><p><span style=\"font-weight: 400;\">&#8220;This freed up our agents to have more meaningful conversations with citizens \u2013 which meant we also delivered a better experience for our clients.&#8221; Ian Conduit, Sales Director, Sitel Group.\u00a0<\/span><\/p><\/blockquote>\n<h2 id=\"automation\"><b>Creating an automated and scalable environment\u00a0\u00a0\u00a0<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">RingCentral added a number of custom features and automation to CTAS. What did this mean in practice? Once an agent wrapped up a call, a 30-second timer appeared on the CTAS window. The agent could take more time to write up case notes by clicking an &#8216;extend wrap-up&#8217; button. If the agent didn&#8217;t extend the wrap-up time, CTAS automatically dialled the next citizen and pulled up their information.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The government department also required features that enabled agents to identify types of breaks. For example, giving agents options like &#8216;meeting with manager&#8217; or &#8216;lunch&#8217; to click on the screen.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Something to bear in mind is that all contact centre agents were working remotely and using their own devices so everything had to be rolled out virtually. Therefore, it was essential that onboarding was as simple as possible, easy to scale and highly secure. RingCentral made this possible by building the embedded phone capability as a Chrome Extension just for Sitel Group. Sitel Group installed this extension across all devices within the Amazon Workspaces remote managed desktop.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">All of this significantly impacted things like productivity and the citizen experience.\u00a0<\/span><\/p>\n<blockquote><p><span style=\"font-weight: 400;\">&#8220;When your support operation generates 15 million minutes of calls per month, and you can use automation, <\/span><b>integrations<\/b><span style=\"font-weight: 400;\">, and other elements of your <a href=\"https:\/\/www.ringcentral.com\/gb\/en\/contact-centre\/overview.html\">contact centre software<\/a> to save agents a few minutes per call, that can add up to hundreds of thousands of pounds saved.&#8221; Steve Rafferty, Head of International Sales, RingCentral.\u00a0<\/span><\/p><\/blockquote>\n<p><span style=\"font-weight: 400;\">These integrations also generated more data for reporting dashboards.\u00a0<\/span><\/p>\n<h2 id=\"insight\"><b>Insight on a whole other level\u00a0<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Sitel Group already pulled some data (e.g. the number of calls) into the Department of Health and Social Care reporting dashboards. But the new features and integrations RingCentral introduced (such as the &#8216;extend wrap-up&#8217; button) meant more data.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The RingCentral and Sitel Group teams worked together to bring all of this data into bespoke dashboards. In a nutshell, this meant the government department had more insight than ever before in one place. The government used this insight to see where agents needed more support and training.\u00a0<\/span><\/p>\n<h2 id=\"power\"><b>The cogs that power the machine\u00a0<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">There are many moving parts to everything RingCentral and Sitel Group built to support the Department of Health and Social Care. While RingCentral has over 300 out-the-box integrations and a comprehensive app gallery, the features we covered highlight the open nature of the <a href=\"https:\/\/developers.ringcentral.com\/api-products\">RingCentral Platform APIs<\/a> that developers can use to create bespoke solutions.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As John Celoria, Senior Enterprise Engineer at RingCentral points out, &#8220;If you have a development team and want to build something like we did for Sitel Group, you can. The RingCentral Embeddable code is open source to the world.&#8221;<\/span><\/p>\n\t\t<div class=\"uc-expo-cta-2 style-4  CID-cta-2FdM5dTp\"\r\n\t\t\tdata-dl-custom-type=\"ctaButton\">\r\n\t\t\t<div class=\"inner-container\">\r\n\t\t\t\t<div class=\"text\">\r\n\t\t\t\t\t<span>View the Sitel Group case study to find out more.<\/span>\r\n\t\t\t\t<\/div>\r\n\t\t\t\t<div class=\"button\">\r\n\t\t\t\t\t<span class=\"\">\r\n\t\t\t\t\t\t<a class=\"rc-cta-shortcode btn btn-primary btn-lg\" data-dl-element=\"button\"\r\n\t\t\t\t\t\t\tclass=\"btn btn-primary btn-lg\" href=\"https:\/\/www.ringcentral.com\/gb\/en\/whyringcentral\/casestudies\/sitel.html\"\r\n\t\t\t\t\t\t\tdata-dl-additional-info=\"View the Sitel Group case study to find out more.\"\r\n\t\t\t\t\t\t\tdata-dl-name=\"View the Sitel Group case study to find out more. | Learn more\" target=\"_blank\"\r\n\t\t\t\t\t\t\trel=\"noopener\" title=\"Read case study\">Learn more<\/a>\r\n\t\t\t\t\t<\/span>\r\n\t\t\t\t<\/div>\r\n\t\t\t\t<div class=\"clearfix\"><\/div>\r\n\t\t\t<\/div>\r\n\t\t<\/div>\r\n\t\t\n","protected":false},"excerpt":{"rendered":"<p>At a glance: Switching between apps How did RingCentral help Sitel Group? Creating an automated and scalable environment Insight on a whole other level The cogs that power the machine &hellip; <a href=\"\/gb\/en\/blog\/scaling-citizen-support\/\" class=\"more-link\">Read more<span class=\"screen-reader-text\"> &#8220;Scaling Citizen Support During a Crisis: A Sitel Group\u00ae Story&#8221;<\/span><\/a><\/p>\n","protected":false},"author":130,"featured_media":22707,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[4],"tags":[74,24,163,88],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Scaling Citizen Support During a Crisis | RingCentral UK Blog<\/title>\n<meta name=\"description\" content=\"As a major outsourced contact centre provider for government departments, Sitel Group\u00ae needed to make service more efficient for citizens.\u00a0\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.ringcentral.com\/gb\/en\/blog\/scaling-citizen-support\/\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Samantha Clayton\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Scaling Citizen Support During a Crisis | RingCentral UK Blog","description":"As a major outsourced contact centre provider for government departments, Sitel Group\u00ae needed to make service more efficient for citizens.\u00a0","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.ringcentral.com\/gb\/en\/blog\/scaling-citizen-support\/","twitter_misc":{"Written by":"Samantha Clayton","Est. reading time":"5 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":":\/gb\/en\/blog\/scaling-citizen-support\/#article","isPartOf":{"@id":"\/gb\/en\/blog\/scaling-citizen-support\/"},"author":{"name":"Samantha Clayton","@id":"\/gb\/en\/blog\/#\/schema\/person\/f5e7b51c5870a1f2e6f07368d605e574"},"headline":"Scaling Citizen Support During a Crisis: A Sitel Group\u00ae Story","datePublished":"2022-11-28T08:24:08+00:00","dateModified":"2023-01-20T02:26:09+00:00","mainEntityOfPage":{"@id":"\/gb\/en\/blog\/scaling-citizen-support\/"},"wordCount":1123,"commentCount":0,"publisher":{"@id":"\/gb\/en\/blog\/#organization"},"keywords":["cloud communications","contact centre","contact centre remote working","public sector"],"articleSection":["Business Trends - 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Before joining the business, she worked in content and public relations roles. She has worked with companies in ed tech, marketing and advertising, connected home, telecoms and publishing. She has a BA in English Literature and an interest in story writing. In her spare time, she enjoys reading and live music.","sameAs":["https:\/\/www.linkedin.com\/in\/claytonsamantha\/"],"url":"\/gb\/en\/blog\/author\/samantha-clayton\/"}]}},"_links":{"self":[{"href":"\/gb\/en\/blog\/wp-json\/wp\/v2\/posts\/22705"}],"collection":[{"href":"\/gb\/en\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"\/gb\/en\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"\/gb\/en\/blog\/wp-json\/wp\/v2\/users\/130"}],"replies":[{"embeddable":true,"href":"\/gb\/en\/blog\/wp-json\/wp\/v2\/comments?post=22705"}],"version-history":[{"count":0,"href":"\/gb\/en\/blog\/wp-json\/wp\/v2\/posts\/22705\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"\/gb\/en\/blog\/wp-json\/wp\/v2\/media\/22707"}],"wp:attachment":[{"href":"\/gb\/en\/blog\/wp-json\/wp\/v2\/media?parent=22705"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"\/gb\/en\/blog\/wp-json\/wp\/v2\/categories?post=22705"},{"taxonomy":"post_tag","embeddable":true,"href":"\/gb\/en\/blog\/wp-json\/wp\/v2\/tags?post=22705"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}