{"id":19362,"date":"2021-08-04T08:21:34","date_gmt":"2021-08-04T07:21:34","guid":{"rendered":"\/gb\/en\/blog\/?p=19362"},"modified":"2023-01-16T17:18:30","modified_gmt":"2023-01-16T17:18:30","slug":"advantages-and-disadvantages-of-automating-customer-support","status":"publish","type":"post","link":"\/gb\/en\/blog\/advantages-and-disadvantages-of-automating-customer-support\/","title":{"rendered":"Advantages And Disadvantages of Automating Customer Support"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Here\u2019s a riddle: who is hard to find, even harder to retain, and very easy to lose? It depends on whom you ask, but if you ask business owners, their answer will be loud and clear: customers. And don\u2019t take their word for it, here are some numbers that speak for themselves.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">T<\/span><span style=\"font-weight: 400;\">oday, a business\u2019s number one goal is not finding new customers, it\u2019s keeping the old ones. In fact, attracting new customers rather than keeping existing ones has become so much more expensive that we\u2019re talking about <\/span><a href=\"https:\/\/blog.flyingsaucer.nyc\/article\/customer-acquisition-cost-by-industry\"><span style=\"font-weight: 400;\">exponential numbers<\/span><\/a><span style=\"font-weight: 400;\"> here. This priority shift points at good customer service as the cornerstone of a successful business.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Customer service mistakes are quite costly these days. Even though fewer customers may be experiencing problems, more customers <\/span><a href=\"https:\/\/www2.deloitte.com\/content\/dam\/Deloitte\/nl\/Documents\/consumer-business\/deloitte-nl-the-digital-transformation-of-customer-services.pdf\"><span style=\"font-weight: 400;\">are inclined to complain<\/span><\/a><span style=\"font-weight: 400;\"> about customer service problems than ever before. <\/span><span style=\"font-weight: 400;\">There is good news too though &#8211; <\/span><a href=\"https:\/\/hbswk.hbs.edu\/\"><span style=\"font-weight: 400;\">Harvard Business Review<\/span><\/a><span style=\"font-weight: 400;\"> has figured out that if you manage to increase customer retention by only 5%, your revenue can potentially rise by as much as 95%.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So this is the environment customer support is in &#8211; high stakes, high risks, and high rewards. As we enter the world of great expectations from the customer side, <\/span><span style=\"font-weight: 400;\">we also expect customer service tactics to adjust accordingly, but this is not always the case.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Speed of adaptivity plays a key role here, as <\/span><span style=\"font-weight: 400;\">consumers tend to have their expectations for customer service <\/span><a href=\"https:\/\/cloudblogs.microsoft.com\/dynamics365\/2018\/08\/30\/now-available-the-2018-state-of-global-customer-service-report\/\"><span style=\"font-weight: 400;\">increasing<\/span><\/a><span style=\"font-weight: 400;\">. Companies feel immense pressure to catch up &#8211; and that&#8217;s where customer support automation can save the day. Let\u2019s see what it\u2019s all about and how much of it you actually need.<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-19364\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-5.jpg\" alt=\"Apify (5)-564\" width=\"1999\" height=\"1333\" srcset=\"\/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-5.jpg 1999w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-5-300x200.jpg 300w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-5-640x427.jpg 640w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-5-768x512.jpg 768w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-5-1536x1024.jpg 1536w\" sizes=\"(max-width: 1999px) 100vw, 1999px\" \/><\/p>\n<p style=\"text-align: center;\"><a href=\"https:\/\/unsplash.com\/photos\/uLnmmE8Y0E4\"><span style=\"font-weight: 400;\">Image source<\/span><\/a><\/p>\n<h2><span style=\"font-weight: 400;\">What do we mean when we speak of automated customer support?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Customer service automation involves using tools and techniques to partially automate the processes performed by human customer support agents. Its purpose is to increase reps\u2019 productivity, reduce human intervention, and solve customer problems more efficiently. As a consumer, each of us has come across some form of customer support automation. For example:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Chatbots (social media, texting, chat on a website)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automated workflows<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Interactive Voice Response (IVR)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Frequently Asked Questions (FAQs) and self-service help centres<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Automatic ticket routing<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Unified system of interactions with a customer<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Fully automated customer support remains a dream for the future. However, partial automation to improve CX is accessible and quite necessary already, for a number of reasons. In fact, respondents to a recent survey reported that they believed around <\/span><a href=\"https:\/\/www.mckinsey.com\/business-functions\/operations\/our-insights\/charting-the-future-of-customer-care-through-a-core-optimization-philosophy\"><span style=\"font-weight: 400;\">25%<\/span><\/a> <span style=\"font-weight: 400;\">of customer service duties could be<\/span><a href=\"https:\/\/www.mckinsey.com\/~\/media\/mckinsey\/featured%20insights\/Digital%20Disruption\/Harnessing%20automation%20for%20a%20future%20that%20works\/MGI-A-future-that-works-Executive-summary.ashx\"><span style=\"font-weight: 400;\"> automated<\/span><\/a><span style=\"font-weight: 400;\"> &#8211; and that number could be higher, frankly. At the end of the day, it\u2019s all about the right balance suitable for every business.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Advantages of automated customer service<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">Automation comes in many shapes and forms\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">There are a great variety of customer support tools available to help companies provide support to customers at their own speed. There are many ways to go about automation here, one of them being offering a self-service page on your website. W<\/span><span style=\"font-weight: 400;\">ebsites and apps are expected to be the primary digital channels that customers use to engage with companies, accounting for <\/span><a href=\"https:\/\/www.mckinsey.com\/business-functions\/operations\/our-insights\/charting-the-future-of-customer-care-through-a-core-optimization-philosophy\"><span style=\"font-weight: 400;\">30 to 60%<\/span><\/a><span style=\"font-weight: 400;\"> of self-service.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In such a case, instead of asking the agents to answer simple questions, customers can access the self-service resource centre instead, which is created to cover most common issues and how to deal with them. This kind of centre is an easy-to-navigate library with a knowledge base, a FAQ section, tutorials and how-tos.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Incorporating a <\/span><a href=\"\/gb\/en\/blog\/the-ultimate-guide-to-chatbots-what-is-a-chatbot-why-are-they-important\/\"><span style=\"font-weight: 400;\">chatbot<\/span><\/a><span style=\"font-weight: 400;\"> is also an example of automating in this direction. Bots can answer simple questions pretty accurately, help out with signing in or provide customers with actionable self-help articles. If your chatbot is enhanced with natural language processing and machine learning, it can learn to recognise intent more effectively over time and handle more complex requests later on.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In any case, even the most basic, polite answer from a chatbot is better than silence, because it acknowledges that the customer needs attention and that you\u2019re there for them immediately. If this is not a sign of a good attitude towards customer service, we don\u2019t know what is.\u00a0<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-19365\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-1.jpg\" alt=\"Apify (1)-254\" width=\"1999\" height=\"1333\" srcset=\"\/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-1.jpg 1999w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-1-300x200.jpg 300w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-1-640x427.jpg 640w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-1-768x512.jpg 768w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-1-1536x1024.jpg 1536w\" sizes=\"(max-width: 1999px) 100vw, 1999px\" \/><\/p>\n<p style=\"text-align: center;\"><a href=\"https:\/\/unsplash.com\/photos\/zs-41Br0WhQ\"><span style=\"font-weight: 400;\">Image source<\/span><\/a><\/p>\n<h3><span style=\"font-weight: 400;\">Handle more requests with precision<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Time is of the utmost importance among customers these days. Not only do they <\/span><a href=\"https:\/\/venturebeat.com\/2016\/08\/26\/3-stats-that-show-chatbots-are-here-to-stay\/\"><span style=\"font-weight: 400;\">expect<\/span><\/a> <span style=\"font-weight: 400;\">a business to be available 24\/7, but also they expect their queries to be solved as swiftly as possible, or else.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Luckily, self-service help centres and chatbots can actually work 24\/7. Yes, they can only cover so much complexity in terms of requests but at least this makes it possible to shield your team during after hours as well as handle requests coming from a different time zone, and thus reduce the number of customers left unattended.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When it comes to speed of handling requests, it seems to be a similar story: <\/span><a href=\"https:\/\/www.conversocial.com\/white-papers-and-reports\/the-state-of-customer-experience-trends-2020\"><span style=\"font-weight: 400;\">71%<\/span><\/a> <span style=\"font-weight: 400;\">of customers claim to be happy to use a bot if it leads to improvement in handling their request <\/span><span style=\"font-weight: 400;\">and <\/span><a href=\"https:\/\/www.netomi.com\/american-express-wellactually-customer-service-research-study\"><span style=\"font-weight: 400;\">40%<\/span><\/a><span style=\"font-weight: 400;\"> want companies to focus on taking care of their needs quickly. How can companies keep up with those demands? One way could be establishing an automated ticket routing system.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The reasoning behind this is that at the beginning, meeting your customers&#8217; needs can seem quite manageable. However, it can become more challenging as your business, team, and scope of operations grow. At this point, hiring more people to handle the workload seems like a viable option, albeit not the only one. Automation is key to being able to manage the flow of requests. Plus, it doesn&#8217;t have the financial impact that hiring new people entails and can be completed within a fairly short amount of time.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Thanks to the automatic ticket routing system, the incoming queries will be smoothly assigned to the most competent person for the job. With simple categorising (such as by language or subject), tickets will be automatically redirected to the right rep, saving you resources. Now, instead of spending time on matching agent cases manually, your team can actually focus on troubleshooting.<\/span><\/p>\n<p><a href=\"https:\/\/www.forrester.com\/report\/2018+Customer+Service+Trends+How+Operations+Become+Faster+Cheaper+And+Yet+More+Human\/-\/E-RES142291\"><span style=\"font-weight: 400;\">66%<\/span><\/a><span style=\"font-weight: 400;\"> of adult customers say that valuing their time is the most important thing companies can do to provide them with good customer service. So automated ticket routing is also where prioritising comes into play. Software based on natural language processing can automatically deem certain customer requests to be urgent and grade others on a 1-5 priority scale. In this way the reps can head straight to urgent tickets without spending time on decision-making and priority checks on which tickets need to be processed first.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Cut the response time in critical situations<\/span><\/h3>\n<p><a href=\"https:\/\/www.gartner.com\/en\/marketing\/research\/how-to-optimize-your-digital-customer-service-presence-on-social-media-and-email\"><span style=\"font-weight: 400;\">Most internet users<\/span><\/a><span style=\"font-weight: 400;\"> believe social media is an effective channel for customer service,<\/span> <span style=\"font-weight: 400;\">and while that might not seem that problematic, <\/span><a href=\"https:\/\/lmistatic.blob.core.windows.net\/document-library\/boldchat\/pdf\/en\/forrester-2018-customer-service-trends.pdf\"><span style=\"font-weight: 400;\">31%<\/span><\/a><span style=\"font-weight: 400;\"> of customers report being ready to reach out to a company via Twitter. And that\u2019s not usually to praise the company. Today if a customer is dissatisfied, they are more often than not inclined to take the issue to the court of public opinion &#8211; social media.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Customers are becoming both particularly rewarding and punishing in this respect, and expectations rise. On the one hand, if everything goes well, they are <\/span><a href=\"https:\/\/www.pwc.com\/us\/en\/advisory-services\/publications\/consumer-intelligence-series\/pwc-consumer-intelligence-series-customer-experience.pdf\"><span style=\"font-weight: 400;\">more likely to praise<\/span><\/a><span style=\"font-weight: 400;\"> or recommend a brand on social media. At the same time,<\/span> <a href=\"https:\/\/www.statista.com\/statistics\/808477\/expected-response-time-for-social-media-questions-or-complaints\/\"><span style=\"font-weight: 400;\">every 2nd customer<\/span><\/a> <span style=\"font-weight: 400;\">expects a response from a company\u2019s social media within a 24h period. Which just means social media is an important channel to cover for customer support and staying vigilant is the solution.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In a situation where a timely response plays a crucial role from the PR perspective, it\u2019s especially important to stay on top of things. There are simple automated solutions like a <\/span><a href=\"https:\/\/apify.com\/store?category=SOCIAL_MEDIA\"><span style=\"font-weight: 400;\">Twitter scraper<\/span><\/a><span style=\"font-weight: 400;\"> that can regularly and tirelessly monitor social media for mentions of your company. You can get notified about the unfortunate event immediately and it is then only a matter of a quick and adequate response from your agent to tone the situation down and, potentially, get virtual reward points for efficiency from online passers-by.<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-19367\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-2.jpg\" alt=\"Apify (2)-542\" width=\"1999\" height=\"1333\" srcset=\"\/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-2.jpg 1999w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-2-300x200.jpg 300w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-2-640x427.jpg 640w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-2-768x512.jpg 768w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-2-1536x1024.jpg 1536w\" sizes=\"(max-width: 1999px) 100vw, 1999px\" \/><\/p>\n<p style=\"text-align: center;\"><a href=\"https:\/\/unsplash.com\/photos\/RnW1taVZqm8\"><span style=\"font-weight: 400;\">Image source<\/span><\/a><\/p>\n<h3><span style=\"font-weight: 400;\">Get better chances at improving CX<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">According to a recent <\/span><a href=\"https:\/\/www.mckinsey.com\/~\/media\/McKinsey\/Business%20Functions\/Operations\/Our%20Insights\/Customer%20first%20Personalizing%20the%20customer%20care%20journey\/Customer-first-Personalizing-the-Customer-Care.ashx\"><span style=\"font-weight: 400;\">study<\/span><\/a><span style=\"font-weight: 400;\">, customers today don\u2019t really care which channel customer support uses to reach them, as long as this helps to sort out issues as soon as possible. Those are the expectations, now what\u2019s the reality?\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In reality, <\/span><a href=\"https:\/\/www.mckinsey.com\/business-functions\/operations\/our-insights\/charting-the-future-of-customer-care-through-a-core-optimization-philosophy\"><span style=\"font-weight: 400;\">75%<\/span><\/a><span style=\"font-weight: 400;\"> of customers will use not one but multiple <\/span><span style=\"font-weight: 400;\">communication channels to <\/span><span style=\"font-weight: 400;\">contact <\/span><span style=\"font-weight: 400;\">customer service. They <\/span><a href=\"https:\/\/www.netomi.com\/american-express-wellactually-customer-service-research-study\"><span style=\"font-weight: 400;\">value<\/span><\/a> <span style=\"font-weight: 400;\">it when the issue gets resolved within a single interaction and consider having to explain their problem to multiple agents to be <\/span><a href=\"https:\/\/infolink-exp.com\/negativecustomerservicesexperiences\/\"><span style=\"font-weight: 400;\">poor customer service<\/span><\/a><span style=\"font-weight: 400;\">, read: annoying.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Most consumers expect customer service reps to have access to a complete overview of past interactions. But agents seem to be rarely provided with the necessary data and context from the get-go, which has a big impact on the quality of customer support.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When customer satisfaction is at stake, there are no games to be played. Companies these days tend to invest into a unified <\/span><a href=\"\/gb\/en\/blog\/customer-service-automation-remote-work\/\"><span style=\"font-weight: 400;\">omnichannel<\/span><\/a><span style=\"font-weight: 400;\"> system that centralises all data for the agents to deliver a comprehensive, all-round <a href=\"\/gb\/en\/blog\/definitive-guide-customer-experience\/\">customer experience<\/a>.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Using a <\/span><a href=\"\/gb\/en\/blog\/managing-your-call-centre-with-crm\/\"><span style=\"font-weight: 400;\">CRM platform<\/span><\/a><span style=\"font-weight: 400;\"> makes your customer data centralised, easy to analyse and to get used to delegate responsibilities. Consolidated contact information, real-time access to transaction history, data from incoming calls, email or chat provides your agents with a helicopter view of the customer\u2019s issue. Now they can offer a great customer experience without having to navigate through countless tools, spreadsheets or tabs.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Cut the costs and enhance the human touch<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If automation still seems a bit daunting to you, here\u2019s a fun fact: people actually expect to talk to robots primarily now. Only <\/span><a href=\"https:\/\/www.drift.com\/blog\/state-of-conversational-marketing\/?utm_source=salesforce&amp;utm_medium=blog\"><span style=\"font-weight: 400;\">38%<\/span><\/a><span style=\"font-weight: 400;\"> of consumers actually want to talk with a human when engaging with a brand, especially if we\u2019re talking about simple queries. And that option plays out well not only for customers, but also for the company itself.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Implementing a chatbot or virtual customer assistant can <\/span><a href=\"https:\/\/www.gartner.com\/en\/newsroom\/press-releases\/2018-02-19-gartner-says-25-percent-of-customer-service-operations-will-use-virtual-customer-assistants-by-2020\"><span style=\"font-weight: 400;\">reduce<\/span><\/a> <span style=\"font-weight: 400;\">inquiries via calling, chat and\/or email by up to 70%. Automation in customer service also has the potential to create a 20-30% reduction in <a href=\"https:\/\/www.ringcentral.com\/gb\/en\/contact-centre\/overview.html\">call centre<\/a> calls, lowering call centre operating costs by as much as <\/span><a href=\"https:\/\/www.mycustomer.com\/service\/channels\/how-six-brands-are-using-proactive-service-to-improve-cx-and-how-you-can-too\"><span style=\"font-weight: 400;\">25%<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">By outsourcing the monotonous repetitive tasks to automation, you can both improve <\/span><a href=\"\/gb\/en\/blog\/customer-satisfaction-core-metric\/\"><span style=\"font-weight: 400;\">customer satisfaction metrics<\/span><\/a> <span style=\"font-weight: 400;\">and let customer service representatives focus on what <\/span><span style=\"font-weight: 400;\">truly <\/span><span style=\"font-weight: 400;\">matters in their job. Your agents will have the opportunity to participate in interactions that require experience, empathy and emotional intelligence. It would be a waste of agents&#8217; time to keep answering the same simple repetitive questions.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With this laser focus on complex and challenging tasks, the agents will also be able to improve as professionals and foresee customer needs before they are expressed. Happy customers and competent customer support reps is a hallmark of an excellent customer service system.<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-19363\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-4.jpg\" alt=\"Apify (4)-855\" width=\"1999\" height=\"1333\" srcset=\"\/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-4.jpg 1999w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-4-300x200.jpg 300w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-4-640x427.jpg 640w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-4-768x512.jpg 768w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-4-1536x1024.jpg 1536w\" sizes=\"(max-width: 1999px) 100vw, 1999px\" \/><\/p>\n<p style=\"text-align: center;\"><a href=\"https:\/\/unsplash.com\/photos\/5QgIuuBxKwM\"><span style=\"font-weight: 400;\">Image source<\/span><\/a><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Disadvantages of customer service automation<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">Automation implemented badly is frustrating and costly\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">It\u2019s one thing when channels of communication are not interconnected and customers end up repeating the same issues over and over like a broken record. That could be a minor automation sin. But when the customers find themselves in conversational loops or get irrelevant questions from misguided chatbots, <\/span><span style=\"font-weight: 400;\">they can easily choose to punish the business either by<\/span> <a href=\"https:\/\/www.pwc.com\/us\/en\/advisory-services\/publications\/consumer-intelligence-series\/pwc-consumer-intelligence-series-customer-experience.pdf\"><span style=\"font-weight: 400;\">walking out<\/span><\/a><span style=\"font-weight: 400;\"> silently or leaving a <\/span><a href=\"https:\/\/www.smartinsights.com\/customer-engagement\/customer-engagement-strategy\/customer-experience-research-statistics\/\"><span style=\"font-weight: 400;\">bad review on social media<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here, the road by which a customer walks away is paved with the good intentions to automate certain aspects of CX.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Yes, we know we have to be patient with chatbots as they need time to learn and process. However, when launched with an intention to<\/span><span style=\"font-weight: 400;\"> improve the CX, some chatbots can <\/span><span style=\"font-weight: 400;\">cause quite <\/span><span style=\"font-weight: 400;\">the opposite<\/span><span style=\"font-weight: 400;\">,<\/span> <span style=\"font-weight: 400;\">creating problems<\/span><span style=\"font-weight: 400;\"> for companies that now must <\/span><span style=\"font-weight: 400;\">struggle to keep the customers from leaving.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s hard to tell exactly how much the frustration and confusion over unautomated customer support actually costs businesses, but in 2018 <\/span><span style=\"font-weight: 400;\">UK businesses were <\/span><a href=\"\/gb\/en\/blog\/dissatisfied-customers-cost-businesses\/#:~:text=The%20Ombudsman%20Services%20report%20last,due%20to%20bad%20customer%20service.&amp;text=Poor%20customer%20service%20not%20only,staff%20on%20the%20other%20end.\"><span style=\"font-weight: 400;\">losing<\/span><\/a> <span style=\"font-weight: 400;\">about \u00a337 billion every year due to bad customer service. And\u00a0 <\/span><a href=\"https:\/\/www.emarketer.com\/content\/customer-always-right-reason-why-60-of-internet-users-hesitate-shopping-online\"><span style=\"font-weight: 400;\">60% of web users<\/span><\/a> <span style=\"font-weight: 400;\">consider bad customer service a red flag when making an online purchase.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Automation can be a hard and expensive endeavour<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">It\u2019s not all that dire in the chatbot department &#8211; they do learn over time,<\/span><span style=\"font-weight: 400;\"> improve the CX <\/span><span style=\"font-weight: 400;\">\u00a0and can bring significant ROI &#8211; otherwise there wouldn&#8217;t be one on nearly every web page.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">H<\/span><span style=\"font-weight: 400;\">owever, installing AI-powered chatbots <\/span><span style=\"font-weight: 400;\">remains <\/span><span style=\"font-weight: 400;\">a significant investment risk because incorporating them is not a one-time purchase. As with nearly any SaaS product, they require a whole support system of their own which manifests as maintenance and upgrades.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">All this sounds like extra investment, and it is &#8211; very extra. The solution is to automate only those tasks that are best suited for automation, and scale up as you reach first positive results.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The transition to the new model also includes an adjustment period for your customers which requires preparation, planning, training and testing. The migration process has to feel smooth. That\u2019s why for the early stages of implementation, most of the work has to be done in a carefully managed testing environment. This is done so that the chatbot or automated emails don\u2019t accidentally irritate customers, since there\u2019s little charm in the mistakes of a bot.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Once the bot has proven to be effective in learning or emails score well in audience reception, they can be launched to communicate with real customers. However, this too, can take quite a while to become a natural part of a customer journey.\u00a0<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-19368\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-3.jpg\" alt=\"Apify (3)-373\" width=\"1999\" height=\"1333\" srcset=\"\/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-3.jpg 1999w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-3-300x200.jpg 300w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-3-640x427.jpg 640w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-3-768x512.jpg 768w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/06\/Apify-3-1536x1024.jpg 1536w\" sizes=\"(max-width: 1999px) 100vw, 1999px\" \/><\/p>\n<p style=\"text-align: center;\"><a href=\"https:\/\/unsplash.com\/photos\/Q59HmzK38eQ\"><span style=\"font-weight: 400;\">Image source<\/span><\/a><\/p>\n<h3><span style=\"font-weight: 400;\">Automation stumbles at complex or sensitive issues<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">As mentioned earlier, customer support automation solutions really work best for standardised requests. But a lot of cases need involvement and perspective from actual people.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For more complex interactions (such as payment disputes), <\/span><a href=\"https:\/\/www.accenture.com\/t20180219T081429Z__w__\/us-en\/_acnmedia\/PDF-71\/Accenture-Global-DD-GCPR-Hyper-Relevance-POV-V12.pdf#zoom=50\"><span style=\"font-weight: 400;\">40%<\/span><\/a><span style=\"font-weight: 400;\"> of customers prefer to talk to real people over the phone. <\/span><span style=\"font-weight: 400;\">According to a <\/span><a href=\"https:\/\/www.pwc.com\/us\/en\/advisory-services\/publications\/consumer-intelligence-series\/pwc-consumer-intelligence-series-customer-experience.pdf\"><span style=\"font-weight: 400;\">2018 PwC study<\/span><\/a><span style=\"font-weight: 400;\">, 75% of consumers will prefer talking to a real person even as the technology for automated solutions improves, and to take this point to its extreme, only <\/span><a href=\"https:\/\/www.pwc.com\/us\/en\/advisory-services\/publications\/consumer-intelligence-series\/pwc-consumer-intelligence-series-customer-experience.pdf\"><span style=\"font-weight: 400;\">3%<\/span><\/a><span style=\"font-weight: 400;\"> of people want their CX to be automated completely.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To illustrate those numbers, consider an unpleasant situation with the bank &#8211; identity theft, for instance. And imagine the level of your frustration as a customer being stuck with a polite bot while precious time is slipping away and creating more opportunities for the criminal, as well as more financial trouble for you. This is capital \u201cP\u201d Poor customer service.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In certain spheres and situations, customers need experienced and considerate reps to address their particular issue. It\u2019s especially good to feel actual support as you find yourself in a vulnerable state. And customers will appreciate the support they receive based on how they feel after the interaction.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Conclusion<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Automation stopped being a question a long time ago. It\u2019s now a question of when and how to implement it in order to to shrink time spent on tedious tasks. Companies now aspire to a certain level and form of automation so it can transform their workflow and increase productivity.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Yes, paying your customers the attention they deserve is not easy these days. The future of service appears to belong to those who provide fast, convenient and personalised support on the channels of their choice. Clients want their problems resolved quickly, but they do value a human approach in complex or delicate issues.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So no worries about robots stealing our jobs &#8211; if done properly, automation will only enhance, rather than replace, your representatives, thereby helping both your customers and your business.\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Here\u2019s a riddle: who is hard to find, even harder to retain, and very easy to lose? It depends on whom you ask, but if you ask business owners, their &hellip; <a href=\"\/gb\/en\/blog\/advantages-and-disadvantages-of-automating-customer-support\/\" class=\"more-link\">Read more<span class=\"screen-reader-text\"> &#8220;Advantages And Disadvantages of Automating Customer Support&#8221;<\/span><\/a><\/p>\n","protected":false},"author":244,"featured_media":19500,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[3],"tags":[],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Advantages And Disadvantages of Automating Customer Support | RingCentral UK Blog<\/title>\n<meta name=\"description\" content=\"ere\u2019s a riddle: who is hard to find, even harder to retain, and very easy to lose? 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It depends on whom you ask, but if you ask business owners, their","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.ringcentral.com\/gb\/en\/blog\/advantages-and-disadvantages-of-automating-customer-support\/","twitter_misc":{"Written by":"RingCentral Team","Est. reading time":"13 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":":\/gb\/en\/blog\/advantages-and-disadvantages-of-automating-customer-support\/#article","isPartOf":{"@id":"\/gb\/en\/blog\/advantages-and-disadvantages-of-automating-customer-support\/"},"author":{"name":"RingCentral Team","@id":"\/gb\/en\/blog\/#\/schema\/person\/cc4f043d2b478862a8622c28b0ebd08c"},"headline":"Advantages And Disadvantages of Automating Customer Support","datePublished":"2021-08-04T07:21:34+00:00","dateModified":"2023-01-16T17:18:30+00:00","mainEntityOfPage":{"@id":"\/gb\/en\/blog\/advantages-and-disadvantages-of-automating-customer-support\/"},"wordCount":2555,"commentCount":0,"publisher":{"@id":"\/gb\/en\/blog\/#organization"},"articleSection":["UC - Collaboration"],"inLanguage":"en-US","potentialAction":[{"@type":"CommentAction","name":"Comment","target":[":\/gb\/en\/blog\/advantages-and-disadvantages-of-automating-customer-support\/#respond"]}]},{"@type":"WebPage","@id":"\/gb\/en\/blog\/advantages-and-disadvantages-of-automating-customer-support\/","url":":\/gb\/en\/blog\/advantages-and-disadvantages-of-automating-customer-support\/","name":"Advantages And Disadvantages of Automating Customer Support | RingCentral UK Blog","isPartOf":{"@id":"\/gb\/en\/blog\/#website"},"datePublished":"2021-08-04T07:21:34+00:00","dateModified":"2023-01-16T17:18:30+00:00","description":"ere\u2019s a riddle: who is hard to find, even harder to retain, and very easy to lose? 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