{"id":18285,"date":"2021-05-19T05:00:36","date_gmt":"2021-05-19T04:00:36","guid":{"rendered":"\/gb\/en\/blog\/?p=18285"},"modified":"2023-12-14T21:00:33","modified_gmt":"2023-12-14T21:00:33","slug":"business-meeting","status":"publish","type":"post","link":"\/gb\/en\/blog\/business-meeting\/","title":{"rendered":"9 Types of Business Meetings and How to Conduct Them"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Without question, <\/span>business meetings<span style=\"font-weight: 400;\"> play a fundamental role in the day-to-day running of organizations. For instance, they provide brainstorming avenues where <a href=\"\/gb\/en\/blog\/business-plan\/\">business goals and objectives<\/a> can be discussed to enable organisational growth.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Therefore, a project manager or company owner must understand what they entail to enable value creation. Here, we demystify the various types of <\/span>business meetings <span style=\"font-weight: 400;\">and conduct them to realise maximum benefit.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let&#8217;s dig right in:<\/span><\/p>\n<h2>Types of Business Meetnings<\/h2>\n<h3><strong>1. Formal meetings<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">As the name suggests, this type of meeting is based on an organisation\u2019s standing orders, constitution, rules or articles of association.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Basically, a specified threshold must be met for such meetings to happen, for example, the need for a minimum number of persons to legitimise a sitting. Usually, formal records of such meetings are kept and referred upon on subsequent <\/span>business meetings<span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As a chairperson, you can do the following to ensure their success:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Lead the discussion from one point to the next.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Maintain a meeting&#8217;s objectives by refocusing members to prevent them from wandering off the main agenda.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Determine if there is progress to address bottlenecks, if any.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Shed light on any misunderstanding.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Help out the secretary if need be.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Control the business meeting to ensure that it happens within the scheduled time.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Highlight the essential points gathered from the meeting.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Arrange the date and time for the next business meeting.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">At the end of the meeting, thank all members for their contributions.<\/span><\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-18292\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2021\/05\/business-people-working-in-the-office-scaled.jpg\" alt=\"Business People Working in The Office\" width=\"2048\" height=\"1306\" srcset=\"\/gb\/en\/blog\/wp-content\/uploads\/2021\/05\/business-people-working-in-the-office-scaled.jpg 2048w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/05\/business-people-working-in-the-office-300x191.jpg 300w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/05\/business-people-working-in-the-office-640x408.jpg 640w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/05\/business-people-working-in-the-office-768x490.jpg 768w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/05\/business-people-working-in-the-office-1536x979.jpg 1536w\" sizes=\"(max-width: 2048px) 100vw, 2048px\" \/><\/p>\n<h3><strong>2. Informal meetings\u00a0<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">These types of meetings do not follow conventional rules like the formal ones above. Most of their discussion or brainstorming sessions aren\u2019t strict and, in most cases, don\u2019t require minute keeping. They are common between business managers who may wish to deliberate on particular issues such as progress reports.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, to create value from such settings, you may have to:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Develop a plan for each meeting.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Prepare members in advance by informing them about an impending meeting; besides, issuing them the business meeting\u2019s agenda.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Constructively seek to understand the members&#8217; concerns and give them a chance to air their views.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Elicit some positive feedback from the participants, if possible.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Explain to the members any required expectations or standards.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Explore specific issues that are preventing improvement.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Evaluate what can be dealt with.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Brainstorm and agree on the <\/span><a href=\"https:\/\/www.mindtools.com\/pages\/article\/smart-goals.htm\"><span style=\"font-weight: 400;\">SMART goals<\/span><\/a><span style=\"font-weight: 400;\"> and follow-up actions that can improve the issue at hand.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Develop an improvement plan.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">End the business meeting on an optimistic but realistic note.<\/span><\/li>\n<\/ol>\n\t<div class=\"cta-banner  CID-2FdM5dTp IID-69d6cd80dd93d\"\r\n\t\tdata-dl-custom-type=\"ctaButton\">\r\n\t\t<div class=\"cta-banner-img-wrap\">\r\n\t\t\t<div class=\"cta-banner-img\" style=\"background-image:url(\/gb\/en\/blog\/wp-content\/uploads\/2018\/08\/ucaas-component-digital-transformation-300x200.jpg)\"><\/div>\r\n\t\t<\/div>\r\n\t\t<div class=\"cta-body\" data-dl-custom-type=\"ctaButton\">\r\n\t\t\t<span class=\"cta-sub-heading\">Complete business communications system<\/span>\r\n\t\t\t<h3 class=\"cta-heading\">Find out more about RingCentral solutions<\/h3>\r\n\t\t\t<p>Call management, conferencing, HD video meetings, and team messaging in one collaborative solution.<\/p>\r\n\t\t\t<a class=\"rc-cta-shortcode btn btn-primary btn-lg\" data-dl-element=\"button\"\r\n\t\t\t\thref=\"https:\/\/www.ringcentral.com\/gb\/en\/\" class=\"btn btn-primary\"\r\n\t\t\t\ttarget=\"_blank\" rel=\"noopener\" data-dl-additional-info=\"Find out more about RingCentral solutions\"\r\n\t\t\t\tdata-dl-name=\"Find out more about RingCentral solutions | Learn more\">Learn more<\/a>\r\n\r\n\t\t\t\t\t<\/div>\r\n\t<\/div>\r\n\t\n<h3><strong>3. Project status or update meetings<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Such types of meetings are usually held to precisely determine the current status of an ongoing project. Furthermore, this occurs between the <\/span><a href=\"https:\/\/activecollab.com\/blog\/project-management\/project-manager-roles-and-responsibilities\"><span style=\"font-weight: 400;\">project manager<\/span><\/a><span style=\"font-weight: 400;\">, facilitators and employees involved in the task at hand.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In such meetings, every participant is usually encouraged to provide insight and state with any existing challenges.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Doing so enables project managers to:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Be aware of task updates<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Determine budget status<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Schedule status update<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Identify scope\/quality update<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Determine anticipated or current issues<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Address teething problems<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set new goals<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">And determine the best way forward<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">As a project manager or facilitator, you can ensure the effectiveness of such meetings by implementing the BLISS strategy.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The BLISS strategy is as follows:<\/span><\/p>\n<h3><strong>B &#8211; Be efficient<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Source: Pixabay<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Doing so will ensure that everyone&#8217;s time is respected, allowing them to focus on the immediate task.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Some of the techniques you can use include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Assigning members time-intensive and tedious tasks as homework to avoid going through material and reports during a business meeting<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Only inviting the most critical members into a meeting<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Having a timekeeper to alert members about the remaining time in each agenda<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Facilitation techniques such as simultaneous documentation to allow quick development of ideas and content<\/span><\/li>\n<\/ul>\n<h3><strong>L &#8211; Look back: Look forward<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">This refers to previewing an immediate past timeframe and an immediate upcoming one to allow your team to zero in on a project&#8217;s current status.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To put this technique into action, you can consider:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Producing a project plan that emphasises a project\u2019s immediate needs<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Highlighting primary achievements on a project\u2019s schedule<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Summarising significant activities that have contributed to a project&#8217;s current state<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Asking team members and leaders to prepare for potential challenges or issues<\/span><\/li>\n<\/ul>\n<h3><strong>I &#8211; Insist on accountability<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">To ensure that your project runs effectively and on schedule, every team member must be accountable for their given tasks.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For such to happen, you need to:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Develop a flip chart detailing the chores assigned to each member and their respective due dates<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ensure that each member confirms that they have understood their given tasks and roles<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Allow members to suggest when they can complete the duties \u2013 if need be, negotiate with them.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Review past action items at the start of the update meetings<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Elaborate on the repercussions of not completing the given tasks at the beginning of the project<\/span><\/li>\n<\/ul>\n<h3><strong>S &#8211; Simplify the agenda<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">For a short and effective meeting, you need to make the agenda consistent and straightforward. You can achieve such by precisely showcasing what would be dealt with in each update meeting. Furthermore, distribute a meeting\u2019s agenda early enough to the members for them to prepare.\u00a0<\/span><\/p>\n<h3><strong>S &#8211; Stay focused<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">To avoid deviating from the topic at hand, you need to keep your team members focused.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">These can be achieved by:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Appointing a person responsible for pointing out if a meeting starts going off-topic<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Creating specific rules concerned with maintaining a team\u2019s focus<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Use a timer when discussing issues that are not on the program outline<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">File off-topic matters for later discussion<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ask if the raised issues can be discussed outside the meeting.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Not to forget, you can use <\/span><a href=\"https:\/\/slidehunter.com\/\"><span style=\"font-weight: 400;\">PowerPoint slides<\/span><\/a><span style=\"font-weight: 400;\"> to impress your audience and enable better understanding. This stems from the fact that they provide engaging presentations by incorporating visual aid which maintains an audience\u2019s attention.<\/span><\/p>\n<h3><strong>4. Planning meetings<\/strong><\/h3>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-18290\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2021\/05\/working-on-plans-in-board-room-scaled.jpg\" alt=\"working on plans in board room\" width=\"2048\" height=\"1366\" srcset=\"\/gb\/en\/blog\/wp-content\/uploads\/2021\/05\/working-on-plans-in-board-room-scaled.jpg 2048w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/05\/working-on-plans-in-board-room-300x200.jpg 300w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/05\/working-on-plans-in-board-room-640x427.jpg 640w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/05\/working-on-plans-in-board-room-768x512.jpg 768w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/05\/working-on-plans-in-board-room-1536x1024.jpg 1536w\" sizes=\"(max-width: 2048px) 100vw, 2048px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Your organisation will often require this type of <\/span>business meeting<span style=\"font-weight: 400;\"> to enable its growth and rally members to support and implement developmental plans. Such include project, product roadmap and campaign planning, among others. There are a lot of <a href=\"https:\/\/joyofandroid.com\/best-business-planning-app\/\">business planning apps<\/a> available. These help people with this crucial part of a project. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">They mainly involve an already established team and a few experts who can be onboarded to provide specific experience or insights.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Such meetings are usually chaired by an outside facilitator or project manager and require team members to participate in the discussions actively.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Their primary aim is to get the job done. Therefore, personal relationships aren&#8217;t that important \u2013 individuals can get to know each other as time goes by.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A unique feature about these gatherings is that they are typically not governed by any specific rules; neither do they follow particular rituals. Most of the meeting time is spent on producing a plan.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">They mostly happen early in a project&#8217;s life cycle, which makes them noteworthy and worth understanding.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To effectively chair such a meeting, you can:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Start by explaining to the members the overall objects or goals of the meeting.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Analyse the existing scenario and formulate the planning details<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Review the plan&#8217;s content and confirm its development\u00a0\u00a0<\/span><\/li>\n<\/ul>\n<h3><strong>5. Governance cadence business meetings<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">As a company CEO or business executive, you&#8217;ll require this type of <\/span>business meeting <span style=\"font-weight: 400;\">to develop your business&#8217;s oversight and strategic decisions. Examples of such include quarterly strategic reviews and board meetings.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">They follow a formal format and are mostly chaired by a senior company representative. Members are allowed to air their views regarding governance freely and what they feel is essential for the organisation. Furthermore, deliberate on any ongoing challenges and plans.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">How to conduct such meetings:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Share the meeting agenda in advance for members to prepare<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Personally brief each member on what is going to be discussed to avoid surprises<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Conduct a check-in process to enable members to discard any distractions and become alert regarding the on-goings.\u00a0 Allow each member to speak, one at a time.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Share administrative concerns with the members. For example, how long the meeting would take place, among other details<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Add a few items to the existing plan if necessary<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Brainstorm each agenda item using an integrated decision-making process<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">End the meeting with a closing reflection to enable improved <a href=\"\/gb\/en\/blog\/meeting-app\/\">upcoming meetings<\/a><\/span><\/li>\n<\/ol>\n<h3><strong>6. Innovation meetings\u00a0<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">From time to time, your organisation will require new ideas to enable expansion. Fortunately, these types of <\/span>business meetings <span style=\"font-weight: 400;\">can come in handy in such situations. They can allow the gathering of enough ideas, from which you can filter to identify the most appropriate ones.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">At first, they might appear obscure to your team members; however, they are crucial for the growth and survival of your company. This stems from the fact that they give your organisation a chance of trying out something new.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can use the following tips to gain value from an innovation meeting:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set out clear objectives by developing a solid agenda regarding the discussion to minimise time wastage<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Recap the previous meeting to resolve any miscommunications that could have taken place, as well as improve information retention<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Identify a redesigned or new approach to a problem<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set the stage and generate a flow of ideas<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Freely share ideas with the participants without judgment<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tap into the members&#8217; different perspectives<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Brainstorm and evaluate the presented ideas<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Involve the stakeholders to guarantee a follow-through<\/span><\/li>\n<\/ul>\n<h3><strong>7. Team building meetings<\/strong><\/h3>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-18291\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2021\/05\/company-team-building-scaled.jpg\" alt=\"company-team-building\" width=\"2048\" height=\"1365\" srcset=\"\/gb\/en\/blog\/wp-content\/uploads\/2021\/05\/company-team-building-scaled.jpg 2048w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/05\/company-team-building-300x200.jpg 300w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/05\/company-team-building-640x427.jpg 640w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/05\/company-team-building-768x512.jpg 768w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/05\/company-team-building-1536x1024.jpg 1536w\" sizes=\"(max-width: 2048px) 100vw, 2048px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">To bring about effective collaboration between your teams, it is crucial to conduct such <\/span>business meetings <span style=\"font-weight: 400;\">from time to time. They enable the development of personal relationships between your employees, which can support or encourage your organisation\u2019s growth and progress.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Examples of such include corporate outings or activities for the entire organisation or team departments to provide opportunities for socialisation.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can achieve a fruitful team building meeting by:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Preparing the meeting&#8217;s agenda in advance to identify objectives and priorities<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Asking input from some of the members regarding what to include on the agenda<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Spicing up the session by incorporating some fun activities. For instance, celebrating something, running a team-building exercise, inviting guest speakers, or bringing food, among other activities\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Allowing some time for spontaneous engagement and creativity<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Collaborating on particular activities, for example, working with the teams to arrive at a specific decision or solve a specific problem\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Lightening up the meeting<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Following up on the action items and making sure that the participants live up to their words\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Being a role model leader by not letting down your guard<\/span><\/li>\n<\/ul>\n<h3><strong>8. Problem-solving meetings\u00a0<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Problems are part and parcel of running a business. To resolve them, you might be forced to convene such <a href=\"https:\/\/www.ringcentral.com\/gb\/en\/conference-call.html\">conferences<\/a> to discuss the way forward.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This kind of <\/span>business meeting <span style=\"font-weight: 400;\">happens with specific objectives in mind depending on the issues at hand.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">They provide team members with an opportunity to discuss and analyse possible answers to the existing problem.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To ensure the success of such meetings, you can consider the following steps:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Precisely define the meeting&#8217;s objectives or problem to solve<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Determine and prioritise constraints and requirements of the potential solutions<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Allow the participants to air their thoughts and then consider the most appropriate solutions\u00a0\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ask questions, brainstorm on the provided answers, combine the ideas and closely analyse the top solutions<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Concur on a specific solution or give the business owner or manager a chance to have the final say<\/span><\/li>\n<\/ol>\n<h3><strong>9. Decision-making business meetings<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Running a successful business requires time-to-time decision-making. To make a big decision, you need input from the different groups or members of your organisation which calls for this kind of <\/span>business meeting<span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Such decisions might require several miniature decision-making meetings to allow members to collect relevant details, develop solutions and deliberate on the best way forward.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">One of the significant downsides of this type of meeting is that it can be time-consuming.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Therefore, as a leader, you can integrate the following steps to ease the process:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Consider all the essential details from as many stakeholders as you can to identify the most suitable solutions.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Develop and analyse the possible solutions<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Involve everyone on board when considering the most appropriate solutions<\/span><\/li>\n<\/ol>\n<h2><strong>Final thoughts<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">As you can see, <\/span>business meetings <span style=\"font-weight: 400;\">play a pivotal role in the effective running of organisations. Therefore as a business executive, you need to identify with each of them to understand how you can conduct them effectively. The above-mentioned tips can significantly help you out.\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Without question, business meetings play a fundamental role in the day-to-day running of organizations. For instance, they provide brainstorming avenues where business goals and objectives can be discussed to enable &hellip; <a href=\"\/gb\/en\/blog\/business-meeting\/\" class=\"more-link\">Read more<span class=\"screen-reader-text\"> &#8220;9 Types of Business Meetings and How to Conduct Them&#8221;<\/span><\/a><\/p>\n","protected":false},"author":244,"featured_media":18288,"comment_status":"open","ping_status":"closed","sticky":false,"template":"single-content-hub.php","format":"standard","meta":{"footnotes":""},"categories":[3],"tags":[],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>9 Types of Business Meetings and How to Conduct Them | RingCentral UK Blog<\/title>\n<meta name=\"description\" content=\"READ THIS ARTICLE AND LEARN the various types of business meetings, how to conduct them and learn their benefits to your business.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.ringcentral.com\/gb\/en\/blog\/business-meeting\/\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"RingCentral Team\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"10 minutes\" \/>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"9 Types of Business Meetings and How to Conduct Them | RingCentral UK Blog","description":"READ THIS ARTICLE AND LEARN the various types of business meetings, how to conduct them and learn their benefits to your business.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.ringcentral.com\/gb\/en\/blog\/business-meeting\/","twitter_misc":{"Written by":"RingCentral Team","Est. reading time":"10 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":":\/gb\/en\/blog\/business-meeting\/#article","isPartOf":{"@id":"\/gb\/en\/blog\/business-meeting\/"},"author":{"name":"RingCentral Team","@id":"\/gb\/en\/blog\/#\/schema\/person\/cc4f043d2b478862a8622c28b0ebd08c"},"headline":"9 Types of Business Meetings and How to Conduct Them","datePublished":"2021-05-19T04:00:36+00:00","dateModified":"2023-12-14T21:00:33+00:00","mainEntityOfPage":{"@id":"\/gb\/en\/blog\/business-meeting\/"},"wordCount":2102,"commentCount":0,"publisher":{"@id":"\/gb\/en\/blog\/#organization"},"articleSection":["UC - 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