{"id":17120,"date":"2021-03-03T02:01:30","date_gmt":"2021-03-03T02:01:30","guid":{"rendered":"\/gb\/en\/blog\/?p=17120"},"modified":"2021-09-23T16:04:55","modified_gmt":"2021-09-23T15:04:55","slug":"how-recruitment-automation-can-help-you-grow-your-team-efficiently","status":"publish","type":"post","link":"\/gb\/en\/blog\/how-recruitment-automation-can-help-you-grow-your-team-efficiently\/","title":{"rendered":"How Recruitment Automation Can Help You Grow Your Team Efficiently"},"content":{"rendered":"

Any company with lofty goals needs a world-class team that can execute them.<\/span><\/p>\n

Did you set an aggressive quota? You\u2019ll need a stellar ensemble of sales reps who can meet it. Is your product roadmap ambitious? You\u2019ll need best-in-class engineers and product managers who can deliver. And are you looking to improve your customer retention rate? You\u2019ll need customer success managers who can rise up to the challenge.<\/span><\/p>\n

At the very core of building this well-rounded, best-in-class team is recruitment.\u00a0<\/span><\/p>\n

This begs the question: How can your organization recruit the best talent, quickly? And how can you do so in a way that benefits your interviewers, hiring managers, candidates, and the organization more broadly?\u00a0<\/span><\/p>\n

The answer to both questions is <\/span>automating your recruitment process<\/span><\/a>.\u00a0<\/span><\/p>\n

We\u2019ll break down everything you need to know about this type of workflow automation. This includes how, exactly, it can work across various recruitment workflows, and the top benefits that individuals and the organization at large can expect to gain.\u00a0<\/span><\/p>\n

But to start, let\u2019s align on its definition.<\/span><\/p>\n

What is recruitment automation?<\/span><\/h2>\n

Recruitment automation is the use of automation to streamline a recruitment workflow. This requires a platform that can \u201clisten\u201d to your apps for business events and, when a certain condition is met, trigger real-time actions across your apps.<\/span><\/p>\n

This type of <\/span>HR automation<\/span><\/a> can apply to any part of the recruitment process. This means it can help you with anything from keeping job descriptions current, to analyzing resumes, to managing candidate interviews, to creating offer letters. And while there isn’t necessarily one form of workflow automation that you should favor over another, it\u2019s generally the case that the more recruitment automations you implement, the more your candidates, interviewers, and your business as a whole benefits.<\/span><\/p>\n

How to streamline recruitment operations\u00a0<\/span><\/h2>\n

With this definition in mind, let\u2019s cover a couple of common recruitment automation use cases:<\/span><\/p>\n

1. Streamline virtual candidate interviews<\/span><\/h3>\n

As most of us now interview candidates remotely, we\u2019ve come across new challenges: Interviewers can easily hop onto an interview at an inappropriate time; candidates can find themselves waiting around while an interviewer searches for the instructions in joining the call; an interviewer or candidate has poor internet reception\u2014and so on and so forth.<\/span><\/p>\n

While it isn\u2019t bulletproof, you can help interviewers coordinate with one another and run their interviews successfully by adopting the following workflow automation:<\/span><\/p>\n

\"recruiting<\/p>\n

    \n
  1. Once the date for the candidate interview is scheduled, the workflow gets triggered.<\/span><\/li>\n<\/ol>\n

    An enterprise<\/a> chatbot (like <\/span>Workbot<\/span><\/a>) creates a Slack channel for all of the interviewers. Within the channel, each interviewer can find the time they\u2019re slated to speak with the candidate, the RingCentral link they can use to join the interview, and additional links where they can access information on the interviewer. The latter includes the items the candidate submitted as part of their application, such as their resume<\/a> and cover letter.<\/span><\/p>\n

    Once the first interview is five minutes away, the enterprise chatbot notifies the group via Slack. And as the candidate officially begins their interview, the interviewers are kept in the loop. For example, once an interviewer finishes speaking to the candidate, the enterprise chatbot notifies the next interviewer that it\u2019s their turn.\u00a0\u00a0<\/span><\/p>\n

      \n
    1. As each interviewer finishes speaking to the candidate, the chatbot messages them a link to their scorecard (which can come from an applicant tracking system, like Greenhouse). This all but ensures that they provide timely feedback and do so while it\u2019s top of mind.<\/span><\/li>\n
    2. Once all of the interviewers finish, the chatbot messages the group a link to another meeting, where they can discuss the candidate and decide whether to move them forward in the process.\u00a0\u00a0<\/span><\/li>\n
    3. The candidate receives company swag<\/span><\/a> (e.g. company-branded t-shirt) via a platform like Sendoso a few days after their interview. This can help the candidate feel appreciated by the prospective employer and it can help the company stand out, assuming the candidate ends up evaluating multiple organizations.<\/span><\/li>\n<\/ol>\n

      \u00a02. Fuel employee referrals<\/span><\/h3>\n

      After years of experience, your colleagues have likely amassed a wide network of highly-talented professionals who could be valuable members of your team. An <\/span>international study<\/span><\/a> that surveyed thousands of corporate talent acquisition leaders only validates this: Organizations cite employee referrals as the best channel for sourcing quality candidates.\u00a0<\/span><\/p>\n

      You can encourage your colleagues to tap into their networks and refer former co-workers, friends, family, etc. for open positions by adopting the following workflow automation:<\/span><\/p>\n

        \n
      1. When an employee selects the option of referring a candidate within a platform like Slack, the workflow gets triggered.<\/span><\/li>\n
      2. Within the business communications platform, the enterprise chatbot asks the employee for high-level info on the referral. This can include the candidate\u2019s full name, their phone number, the role they\u2019re being referred for, a link to their Linkedin profile, etc.<\/span><\/li>\n
      3. Once submitted, the referral, and the information that was included, is automatically added to your applicant tracking system, where your recruiter can find the prospective employee and kickstart the interview cycle. It\u2019s worth noting that the enterprise chatbot can also message the appropriate hiring manager about the referral via your business communications platform.<\/span><\/li>\n<\/ol>\n

        3. Fast-track the process of distributing offer letters to approved candidates<\/span><\/h3>\n

        Once interviewers finally agree on the candidate they\u2019d like to bring on board, you can turn to workflow automation to move quickly in getting the offer approved by the appropriate stakeholders, creating the offer letter, and sending it off for signatures.\u00a0<\/span><\/p>\n

        Here\u2019s more on how the workflow can work:<\/span><\/p>\n

        \"recruiting<\/p>\n

         <\/p>\n

          \n
        1. Once a candidate moves to the offer stage in a platform like Greenhouse, the workflow gets triggered.<\/span><\/li>\n
        2. A chatbot pulls the offer details from Greenhouse and shares them with the appropriate internal stakeholders via a platform like Slack.<\/span><\/li>\n
        3. The employees can decide whether to accept or reject the terms of the offer within the business communications platform.<\/span><\/li>\n
        4. Assuming everyone approves the offer, it gets created on a platform like Docusign.<\/span><\/li>\n
        5. The hiring manager can give the offer letter one final review and then send it off to the candidate for signature.<\/span><\/li>\n
        6. After the candidate signs the document, their status in Greenhouse changes and the offer letter itself may even be uploaded to the platform.<\/span><\/li>\n<\/ol>\n

          Why is recruitment automation important?<\/span><\/h2>\n

          With these use cases in mind, let\u2019s explore some of the top benefits of recruitment automation.<\/span><\/p>\n

          1. It saves interviewers time<\/span><\/h3>\n

          The interview cycle can be extremely time consuming when done manually. It requires your team to constantly hop between apps in order to upload documents, change statuses, add notes, etc.\u00a0<\/span><\/p>\n

          At the same time, it requires a significant amount of coordination across your team. Your hiring manager may need to do any of the following:<\/span><\/p>\n