{"id":16985,"date":"2021-02-24T10:00:54","date_gmt":"2021-02-24T10:00:54","guid":{"rendered":"\/gb\/en\/blog\/?p=16985"},"modified":"2023-01-13T17:10:46","modified_gmt":"2023-01-13T17:10:46","slug":"how-to-create-opportunities-for-virtual-water-cooler-conversations-in-a-remote-team","status":"publish","type":"post","link":"\/gb\/en\/blog\/how-to-create-opportunities-for-virtual-water-cooler-conversations-in-a-remote-team\/","title":{"rendered":"How to Create Opportunities for Virtual Water Cooler Conversations in a Remote Team"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Networking with colleagues and making small talk in-between work is a part of standard company culture. These moments help the team bond better and bring them closer.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Water cooler conversations have long been a part of company traditions far and wide. It\u2019s a day-to-day activity in offices where employees stand around the water cooler and have conversations ranging from professional to personal.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Given the rise of <a href=\"\/gb\/en\/blog\/remote-work-resources\/\">remote work<\/a>, one wonders where this leaves these \u201cwater cooler conversations\u201d?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Are they a thing of the past? Not quite.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this article, we\u2019re going to dig deeper into virtual water cooler conversations and how you can create opportunities for them in your remote workspace.\u00a0<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-16992\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2021\/02\/conference-call.jpg\" alt=\"having-water-cooler-conversations-remote\" width=\"724\" height=\"483\" srcset=\"\/gb\/en\/blog\/wp-content\/uploads\/2021\/02\/conference-call.jpg 724w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/02\/conference-call-300x200.jpg 300w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/02\/conference-call-640x427.jpg 640w\" sizes=\"(max-width: 724px) 100vw, 724px\" \/><\/p>\n<h2><strong>Why are water cooler conversations important?<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Before we explore how to create virtual water cooler moments, it\u2019s essential to understand why they\u2019re important in the first place.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There are reasons why remote managers are going the distance to re-create these moments in the remote setting. Here are some of them:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">\n<h3><strong>It builds a strong company culture.<\/strong><\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Water cooler conversations help spark some great ideas and call for healthy debates, leading to a positive result.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Creating an environment where discussions, debates, and brainstorming are encouraged to eventually benefits the company. It creates an atmosphere of positivity, creativity, and innovation.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Moreover, the exchange of ideas ultimately sharpens and re-enforces other employees\u2019 ideas, conditioning everyone to think differently. It fosters a <\/span><a href=\"\/gb\/en\/blog\/company-culture-new-normal\/\"><span style=\"font-weight: 400;\">strong remote company culture<\/span><\/a><span style=\"font-weight: 400;\"> where thoughts are encouraged and appreciated, which leads to employee growth.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">\n<h3><strong>It improves employee engagement and boosts morale.<\/strong><\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">It\u2019s impossible to work all the time without any interaction. It gets monotonous, unproductive, and demotivating. When you\u2019re working together and talking about things in-between, it keeps the team productive.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">These virtual water cooler conversations help improve employee engagement, increase the sense of belonging, and boost confidence.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Employees feel connected by making small talk. For managers, that means it\u2019s easier to lead team tasks and handle a team remotely successfully<\/span><a href=\"\/gb\/en\/blog\/how-to-manage-a-team-in-multiple-locations\/\"><span style=\"font-weight: 400;\">.<\/span><\/a><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">\n<h3><strong>It forms strong work relationships.<\/strong><\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Fostering relationships at work is significant to survive and thrive in an organisation. As you engage with other employees and get to know them on a deeper level, you start feeling like you\u2019re a part of something bigger.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">These relationships are great to boost each other at work, provide support, and help grow through mutual respect.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Strong work relationships are a significant reason why employee growth happens, and working in teams leads to extraordinary results.\u00a0<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-1536x1536 wp-image-16994\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2021\/02\/young-man-using-laptop-and-learning-online-1536x1144.jpg\" alt=\"Young man using laptop and learning online-962\" width=\"840\" height=\"626\" srcset=\"\/gb\/en\/blog\/wp-content\/uploads\/2021\/02\/young-man-using-laptop-and-learning-online-1536x1144.jpg 1536w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/02\/young-man-using-laptop-and-learning-online-300x223.jpg 300w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/02\/young-man-using-laptop-and-learning-online-640x477.jpg 640w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/02\/young-man-using-laptop-and-learning-online-768x572.jpg 768w, \/gb\/en\/blog\/wp-content\/uploads\/2021\/02\/young-man-using-laptop-and-learning-online.jpg 1897w\" sizes=\"(max-width: 840px) 100vw, 840px\" \/><\/p>\n<h2><strong>Six ways to create virtual water cooler conversation opportunities<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Now that you know why virtual water cooler activities should be a part of your company culture let\u2019s see how you can create opportunities for them in your organisation and bind your remote team together.<\/span><\/p>\n<h3><strong>1. Plan virtual team-building activities<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Team building is the idea of interacting with your colleagues and forming strong bonds with them. Planning team-building activities that foster strong work bonds can increase interaction between employees, which remote workers crave for being in a remote environment.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">These activities can be related to work like brainstorming and knowledge transfer activities. They can be informal ones like a game of charades or icebreaker sessions for everyone to know each other deeper.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can also plan for special evenings during the week like movie night or pizza night for the team to create an informal environment that encourages conversations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are some common examples of virtual team-building activities you can include in your virtual workspace:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Storytelling hour<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Game night<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Book reading night<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Trivia contests or quiz night<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Lunch remote date<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Virtual escape room<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Share a picture game.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Go out of the way at least once a month to plan a special event for your employees. It can be a minimum effort but can help create an expressive environment.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Send food to your employees so you can have dinner together, or buy a Netflix subscription and share it so you can watch at least one movie a month together as a team.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Team-building activities can help create a positive atmosphere, which springs good vibes and enhances communication between employees.<\/span><\/p>\n<h3><strong>2. Create employee clubs for shared interests<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Some of your employees might have shared interests, so why not club them together and let them talk about what they love?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Creating virtual clubs is a great way to get people with the same interests talking. It could be anything from a TV series to a book, <\/span><a href=\"https:\/\/adelabelin.com\/2020\/03\/26\/blogging-for-business-6-reasons-to-start-a-blog\/\"><span style=\"font-weight: 400;\">blogging<\/span><\/a><span style=\"font-weight: 400;\">, or hobby.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The idea is to pair up people who love talking about a particular topic to provide greater conversation starters and discussion opportunities.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can schedule a club hour once or twice a week where employees can hang out in their clubs and discuss their topic of interest. It will help break the chain of monotony and a serious work environment by hitting the refresh button. Doing this is necessary to let the employees rejuvenate and come back with a fresh mind to <\/span><a href=\"\/gb\/en\/blog\/top-tip-for-staying-productive-at-home\/\"><span style=\"font-weight: 400;\">work more productively.<\/span><\/a><\/p>\n<p><span style=\"font-weight: 400;\">Here are some best practices for organising club activities virtually:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Let your team take the first move by asking for volunteers for club creation and leadership.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Schedule the club meets at least once or twice a week.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set up club challenges where they can compete and participate in healthy competition<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Allow employees to shift between clubs so they can interact with more people.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">As managers, try to involve yourself in these activities too.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">These virtual club activities or meetings will boost creativity and call for greater discussions, facilitating a stronger bond between employees and a unified company front.<\/span><\/p>\n<h3><strong>3. Set up virtual happy hours<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">In offices, the Friday night rituals are quite popular, as they de-stress employees and give a great start to the weekend. Given the remote situation, you cannot do these outings. However, you can create a similar environment virtually.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The idea is to have fun and connect over the weekly happenings. These happy hours can also help set a positive tone for your upcoming week; however, it would be best to avoid talking about work stuff.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let the conversations lead, make small talk, encourage asking questions, have discussions, and set an informal mood. It\u2019s a great alternative to those end-of-the-week outings and can boost communication between employees.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">During the happy hours, you can also do some activities to build momentum for the evening and allow everyone to open up. Here are some ideas to start the evening:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Never have I ever game<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u2018Who\u2019s most likely to\u2019 game<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Experience or story sharing\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A talent show\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Themed costume party<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">These happy hours can be twice a month for 2-3 hours on a Friday night. The employees will appreciate a break from work, which allows them to talk to their colleagues despite being remote.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The team will have a great time, and when you\u2019re back on Monday, you will have more things to talk about, some memories, and a fresh mind to begin the week.<\/span><\/p>\n<h3><strong>4. Use team chat apps\u00a0<\/strong><\/h3>\n<p><img decoding=\"async\" class=\"aligncenter size-1536x1536 wp-image-13922\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2020\/11\/ringcentral-1536x747.png\" alt=\"RingCentral\" width=\"840\" height=\"409\" srcset=\"\/gb\/en\/blog\/wp-content\/uploads\/2020\/11\/ringcentral-1536x747.png 1536w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/11\/ringcentral-300x146.png 300w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/11\/ringcentral-640x311.png 640w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/11\/ringcentral-768x374.png 768w, \/gb\/en\/blog\/wp-content\/uploads\/2020\/11\/ringcentral.png 1928w\" sizes=\"(max-width: 840px) 100vw, 840px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Using <a href=\"https:\/\/www.ringcentral.com\/gb\/en\/team-chat.html\">team chat<\/a> apps like RingCentral\u00a0 for conversations is like getting off the desk in the office to go to your colleagues for a quick chat. They\u2019re impromptu, fun, and call for easy communication as opposed to slow emails.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you already use a team chat app to communicate with your team, then you can use the same to encourage employees to talk to each other. You can introduce conversation hours where the chat can turn informal with a timer of an hour, and everyone can relax and talk about different things.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The purpose here is to make conversation and communication easy to carry out. Moreover, this way, the employees will feel more open to talk to others and ask questions. Here are some best practices to keep in mind for team chat apps and encouraging conversations there:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">You can set up a \u2018topic of the day\u2019 where everyone can put their inputs<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Everyone can pitch in and talk about a particular topic<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Encourage these conversations frequently yet spontaneously to introduce a fun element<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Give your employees turns to choose the topic for the day so everyone can get to talk about what they like<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">You can also organise brainstorming sessions through these apps<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Team chat apps are a great way to instantly start a conversation with your team and maintain discussion flow.<\/span><\/p>\n<h3><strong>5. Celebrate employee wins with everyone<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Closing big accounts, being awarded, and celebrating client wins happen everywhere and for all the right reasons. It\u2019s the small individual wins by employees, which together accounts for big wins by the company.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Start appreciating and celebrating employee wins in public. Host a small soiree in honour of the employee who showed massive growth, the team who spent extra hours working on a particular project, or the employees at the forefront of a client achievement.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">These small wins often get lost while celebrating the big ones, but they\u2019re equally important.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Doing so will boost your employee\u2019s morale. They will feel appreciated and acknowledged for their efforts not just by the manager and senior employees but also by their colleagues. This can also motivate other employees to work harder and learn from them to replicate more wins and eventually benefit the company.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can celebrate these announcements or wins on weekly calls, weekend happy hours, or even in the team chat app. It just has to be appreciative and supportive. It\u2019ll bring a smile to the employees\u2019 faces and motivate them to achieve something more significant.<\/span><\/p>\n<h3><strong>6. Encourage curiosity and asking questions.<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Quite often, the reason for the delay in timelines or miscommunications is the fear of asking questions. When the employees in your organisations don\u2019t feel open enough to ask questions freely, blunders tend to happen.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So, try to encourage asking questions and starting a conversation. Inculcating empathy is also vital for <\/span><a href=\"\/gb\/en\/blog\/how-to-feel-connected-when-working-remotely\/\"><span style=\"font-weight: 400;\">employees to feel connected<\/span><\/a><span style=\"font-weight: 400;\"> and perform together in an enhanced manner.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Create an inclusive and supportive environment where questions are appreciated and answered in the best possible way voluntarily. If the employees start feeling comfortable with this, it will completely rule out the scope of misunderstandings and mistakes at work. The greater they can communicate with each other, the faster things will get done.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let them be curious about tasks, what\u2019s happening in the organisation, and how your company can improve working structure and processes. At the end of your weekly meetings, tell your employees to ask at least one question each, no matter how silly it may seem.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The idea is to help them become open with communication because you can organise all the team-building activities globally. Still, if they don\u2019t feel open enough to discuss, it won\u2019t matter.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So, foster an environment where asking questions is equally rewarded as answering and supporting team members with the problems they\u2019re facing.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This way, you create a positive vibe among your team and make sure there are no communication barriers between them, so the focus is clear without distractions.<\/span><\/p>\n<h2><b>Conclusion<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Remote working doesn\u2019t mean working without any communication with team members. In fact, you\u2019re supposed to take additional measures to communicate with your team so that your employees don\u2019t feel left out and lonely.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Virtual water cooler conversations are a great way to help your employees understand and work with each other better. The stronger they\u2019re together as a team, the better they will work together, and there\u2019s nothing better than that.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Creating these opportunities can unlock great ideas, enhance working efficiency, and ultimately, help achieve greater business growth.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Networking with colleagues and making small talk in-between work is a part of standard company culture. These moments help the team bond better and bring them closer. Water cooler conversations &hellip; <a href=\"\/gb\/en\/blog\/how-to-create-opportunities-for-virtual-water-cooler-conversations-in-a-remote-team\/\" class=\"more-link\">Read more<span class=\"screen-reader-text\"> &#8220;How to Create Opportunities for Virtual Water Cooler Conversations in a Remote Team&#8221;<\/span><\/a><\/p>\n","protected":false},"author":244,"featured_media":16991,"comment_status":"open","ping_status":"closed","sticky":false,"template":"single-blog-series.php","format":"standard","meta":{"footnotes":""},"categories":[3],"tags":[],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Create Opportunities for Virtual Water Cooler Conversations in a Remote Team | RingCentral UK Blog<\/title>\n<meta name=\"description\" content=\"Given the rise of remote work, one wonders where this leaves these \u201cwater cooler conversations\u201d? 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