{"id":14935,"date":"2020-12-16T14:34:23","date_gmt":"2020-12-16T14:34:23","guid":{"rendered":"\/gb\/en\/blog\/?p=14935"},"modified":"2023-01-16T17:31:03","modified_gmt":"2023-01-16T17:31:03","slug":"virtual-contact-centre-customer-service-strategy","status":"publish","type":"post","link":"\/gb\/en\/blog\/virtual-contact-centre-customer-service-strategy\/","title":{"rendered":"Why a Virtual Contact Centre Must Be Part of Your Customer Service Strategy"},"content":{"rendered":"<p>Last year saw more contact centres than ever migrating to the cloud. The motivation is obvious and the stats are plain: in April 2020, <a href=\"https:\/\/www.ringcentral.com\/gb\/en\/lp\/contact-centre-guide-2021.html#ring-uk\">87% of contact centres were making use of home workers, compared to 26% in late 2019<\/a>.<\/p>\n<p>As many agents spent the year managing work and handling calls from the kitchen table, it\u2019s time for business leaders to take a step back and review the outcome of this massive, accidental business continuity experiment.<\/p>\n<h2>Are virtual contact centres here to stay?<\/h2>\n<p>While many shifted away from a rigid office working model before any notion of a pandemic, some contact centre managers have clung to the familiarity of maintaining a physical office with the hope that bricks and mortar workspaces will be part of the \u2018new normal\u2019.<\/p>\n<p>However, those open to breaking the workspace mould for good may find that adopting an ongoing virtual model could have an assortment of benefits, not least the positive impact on customer service delivery.<\/p>\n\t\t<style>\r\n\t\t\t@media (min-width: 768px) {\r\n\t\t\t\t.bottom-cta .bottom-cta-img {\r\n\t\t\t\t\tfloat: left;\r\n\t\t\t\t\twidth: 50%;\r\n\t\t\t\t}\r\n\t\t\t}\r\n\r\n\t\t\t.bottom-cta .bottom-cta-img img {\r\n\t\t\t\twidth: 100%;\r\n\t\t\t}\r\n\r\n\t\t\t.bottom-cta {\r\n\t\t\t\tbackground: #001138;\r\n\t\t\t\tpadding: 30px;\r\n\t\t\t}\r\n\r\n\t\t\t.bottom-cta .bottom-cta-copy {\r\n\t\t\t\tpadding: 0 30px;\r\n\t\t\t\toverflow: hidden;\r\n\t\t\t\tcolor: #fff;\r\n\t\t\t}\r\n\r\n\t\t\t.bottom-cta .bottom-cta-copy .btn-primary {\r\n\t\t\t\twidth: 100%;\r\n\t\t\t}\r\n\t\t<\/style>\r\n\t\t<div class=\"bottom-cta  CID-cta-2FdM5dTp IID-cta-69d254ad9f0eb\"\r\n\t\t\tdata-dl-custom-type=\"cta\">\r\n\t\t\t<div class=\"bottom-cta-img\">\r\n\t\t\t\t<img decoding=\"async\" src=\"\/gb\/en\/blog\/wp-content\/uploads\/2020\/03\/uk-contact-centre-decision-makers-guide.png\" alt=\"Call to action banner\">\r\n\t\t\t<\/div>\r\n\t\t\t<div class=\"bottom-cta-copy\">\r\n\t\t\t\t<span style=\"font-size: 24px; line-height: 30px;\">ContactBabel\u2019s guide to contact centre management: The UK Contact Centre Decision-Makers' Guide<\/span>\r\n\t\t\t\t<span class=\"text-center\" style=\"display: block;\">\r\n\t\t\t\t<a class=\"rc-cta-shortcode btn btn-primary btn-lg\" data-dl-element=\"button\"\r\n\t\t\t\t\tclass=\"btn btn-primary btn-lg\" style=\"margin-top: 16px; font-weight: bold;\"\r\n\t\t\t\t\ttitle=\"Download the Decision-Makers' Guide\" href=\"https:\/\/www.ringcentral.com\/gb\/en\/lp\/contact-centre-guide-2021.html\" target=\"_blank\"\r\n\t\t\t\t\trel=\"noopener noreferrer\" data-dl-additional-info=\"ContactBabel\u2019s guide to contact centre management: The UK Contact Centre Decision-Makers' Guide\"\r\n\t\t\t\t\tdata-dl-name=\"ContactBabel\u2019s guide to contact centre management: The UK Contact Centre Decision-Makers' Guide | Download now\">Download now<\/a>\r\n\t\t\t<\/span>\r\n\t\t\t<\/div>\r\n\t\t\t<div class=\"clearfix\"><\/div>\r\n\t\t<\/div>\r\n\t\t\n<h2>The benefits of the virtual contact centre<\/h2>\n<p>Historically, concerns around productivity and security were cited by contact centre managers as the key inhibitors for adopting a virtual model. But with recent developments in technology supporting better resilience and data security for contact centres, and lesser distractions of agent home offices, nay-sayers were proven wrong during the initial months of the lockdown.<\/p>\n<p>Businesses have seen the value of going virtual for the following reasons:<\/p>\n<h3>Access to a broader talent pool<\/h3>\n<p>Eradicating location dependency means prospective employees no longer have to be within commutable distance of your office. If your office is in the cloud, your team can work and collaborate from anywhere, meaning you can focus on hiring the best talent available to bolster your customer services teams.<\/p>\n<h3>Better handling of overflow calls<\/h3>\n<p>With a comprehensive virtual <a href=\"https:\/\/www.ringcentral.com\/gb\/en\/contact-centre\/overview.html\">contact centre solution<\/a> in place, administrators can implement a smoother overflow plan between sites and agents, helping teams to better manage high call volumes whilst working remotely.<\/p>\n<h3>Structuring according to specialised virtual teams<\/h3>\n<p>Segmenting agents into pockets of expertise could massively benefit your customer service strategy and is arguably made easier by adopting a virtual model. Allowing customers to instantly reach an agent with a skillset that best meets their needs means fewer call escalations, more efficient call handling and happier customers.<\/p>\n<p>In addition to driving better customer satisfaction, you\u2019ll find segmenting teams helps to streamline communications internally, ensuring employees aren\u2019t distracted by irrelevant messages that don\u2019t fit within their specialism.<\/p>\n<h3>The potential for 24hr cover<\/h3>\n<p>Moving to the cloud and adopting a fully virtual model means your business will benefit from better continuity, enabling better team flexibility for shift patterns. It also means the scope of your recruitment can go global, allowing you to onboard agents across different time zones to help you handle calls around the clock without having to pay a hefty bill for the office expenses.<\/p>\n<h3>Flattening the curve of call spikes<\/h3>\n<p>According to ContactBabel&#8217;s new <em>Decision Maker&#8217;s Guide<\/em>, <a href=\"https:\/\/www.ringcentral.com\/gb\/en\/lp\/contact-centre-guide-2021.html#ring-uk\">68% of contact centres surveyed<\/a> have seen a positive impact on call spikes since virtualisation. With teams able to eradicate commuting time, be more reactive and flexible and build shorter, but more regular shift patterns, team leaders can provide more hands on deck to help manage calls around peak times.<\/p>\n<p>The guide also reports that <a href=\"https:\/\/www.ringcentral.com\/gb\/en\/lp\/contact-centre-guide-2021.html#ring-uk\">58% of businesses now have a single virtual contact centre, compared 33% in 2010<\/a>. Over the last 12 months we have seen the rise of the <a href=\"\/gb\/en\/blog\/virtual-call-centre\/\">virtual contact centre<\/a> and all of the benefits that came with it.<\/p>\n<p>At the beginning of a new year, with the old challenges and new opportunities that brings, it\u2019s time to scope out a plan to weave business continuity and resilience into a failsafe customer service strategy for 2021 and beyond.<\/p>\n\t\t<div class=\"uc-expo-cta-2 style-4  CID-cta-2FdM5dTp\"\r\n\t\t\tdata-dl-custom-type=\"ctaButton\">\r\n\t\t\t<div class=\"inner-container\">\r\n\t\t\t\t<div class=\"text\">\r\n\t\t\t\t\t<span>Download The UK Contact Centre Decision-Makers' Guide 2020-21<\/span>\r\n\t\t\t\t<\/div>\r\n\t\t\t\t<div class=\"button\">\r\n\t\t\t\t\t<span class=\"\">\r\n\t\t\t\t\t\t<a class=\"rc-cta-shortcode btn btn-primary btn-lg\" data-dl-element=\"button\"\r\n\t\t\t\t\t\t\tclass=\"btn btn-primary btn-lg\" href=\"https:\/\/www.ringcentral.com\/gb\/en\/lp\/contact-centre-guide-2021.html\"\r\n\t\t\t\t\t\t\tdata-dl-additional-info=\"Download The UK Contact Centre Decision-Makers' Guide 2020-21\"\r\n\t\t\t\t\t\t\tdata-dl-name=\"Download The UK Contact Centre Decision-Makers' Guide 2020-21 | Download now\" target=\"_blank\"\r\n\t\t\t\t\t\t\trel=\"noopener\" title=\"Download the Decision-Makers' Guide\">Download now<\/a>\r\n\t\t\t\t\t<\/span>\r\n\t\t\t\t<\/div>\r\n\t\t\t\t<div class=\"clearfix\"><\/div>\r\n\t\t\t<\/div>\r\n\t\t<\/div>\r\n\t\t\n","protected":false},"excerpt":{"rendered":"<p>Last year saw more contact centres than ever migrating to the cloud. The motivation is obvious and the stats are plain: in April 2020, 87% of contact centres were making &hellip; <a href=\"\/gb\/en\/blog\/virtual-contact-centre-customer-service-strategy\/\" class=\"more-link\">Read more<span class=\"screen-reader-text\"> &#8220;Why a Virtual Contact Centre Must Be Part of Your Customer Service Strategy&#8221;<\/span><\/a><\/p>\n","protected":false},"author":244,"featured_media":15640,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[15],"tags":[24,163,33,61,178],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Why a Virtual Contact Centre Must Be Part of Your Customer Service Strategy | RingCentral UK Blog<\/title>\n<meta name=\"description\" content=\"The number of contact centres migrating to the cloud has risen this year: what&#039;s the result of this accidental business 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